Project and Programme Management: Europrojex

EuroProjex
Project and Programme Management

Session 2.1 Managing scope
Professor J Rodney Turner
Adjunct Professor
Drexel University, Philadelphia
jrt/epm/mar06
EuroProjex
rodneyturner@europrojex.co.uk
jrt/epm/mar06
EuroProjex
Managing scope
Principles
Product and work and breakdown
Project definition
Project definition report
Avoiding unnecessary work
EuroProjex
jrt/epm/mar06
Beneficial change project results

Exploitation
Improved
performance
Goals
Benefit
Operation
Outcomes
Resources
Project
Outputs
Do the right
project
Implementation
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Do the projects right
EuroProjex
Benefits definition and delivery

Output Outcome
New
Asset
Goal
Capability
1
Step1
1
Step2
1
Problem
1
Capability
2
Step1
2
Step2
2
Problem
2
Capability
3
Step1
3
Step2
3
Problem
3
EuroProjex
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Goal
Value
The project
Scope
Project
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Output
New
Asset
Outcome
Goal
Capability
1
Step1
1
Step2
1
Problem
1
Capability
2
Step1
2
Step2
2
Problem
2
Capability
3
Step1
3
Step2
3
Problem
3
EuroProjex
Goal
Value
Scope management - definition
A process to ensure that

a sufficient or adequate amount of work is done
unnecessary work is not done
the work that is done delivers the desired benefit
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EuroProjex
Four steps of scope management
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Develop the concept through the projects

objectives and product breakdown
Define the scope of work through the work
breakdown
Authorize and execute work, and monitor
and control progress
Commission the project output to deliver the
outcome and obtain the benefit
EuroProjex
Managing scope
Principles
Project definition
jrt/epm/mar06
EuroProjex
Planning on several levels
A journey of a thousand miles begins with a

single step.
Lao Tsu
jrt/epm/mar06
EuroProjex
Henley
EuroProjex
jrt/epm/mar06
St Tropez
Project definition
Purpose
Objective
get ti St Tropez
Scope
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go on holiday
Travel overland by car
EuroProjex
Henley
Dover
Calais
Beaune
Milestones
Level 1 Plan
Lyons
Aix-en-Provence
EuroProjex
jrt/epm/mar06
Henley
St Tropez
Dover
Portsmouth
Zeebrugge
Calais
Le Havre
Beaune
Coordinating with
other resources
Lyons
Geneva
Bordeau
Aix-en-Provence
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EuroProjex
St Tropez
Level 2 plan
M40
M25
Dartford Crossing
M2
M4
M25
M20
EuroProjex
jrt/epm/mar06
Henley
Dover
Calais
Beaune
Rolling wave
planning
Lyons
Aix-en-Provence
jrt/epm/mar06
EuroProjex
St Tropez
Breakdown
A process by which the project is divided and

sub-divided for management and control
purposes
Product breakdown
the results are defined over several levels
the work to deliver the results at each level is
identified
EuroProjex
jrt/epm/mar06
Corporate strategy to project strategy

Corporate
Strategy
Context
Portfolio
Objectives
Portfolio
Strategy
Program
Objectives
Program
Strategy
Project
Objectives
Project
Strategy
Work area
Objectives
Work area
Strategy
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Project strategy
EuroProjex
Team
Objectives
Team
Strategy
Individual
Objectives
Typical work break-down structure

Work Element
Programme
Project
Area of work
Work package
Activity
Task
Item
Step
Deliverable
Duration
Development
Opportunities
Project Objective
Milestone
Component
<
<
<
<
<
<
<
EuroProjex
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Years
Quarters
Quarters
Months
Weeks
Days
Hours
Advantages of breakdown
Better control
avoid scope creep
configuration management
Coherent delegation
Better estimating
estimating at the right level
Containment of risk
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organization breakdown
level of breakdown varies according to risk

EuroProjex
Managing scope
Principles
Project definition
EuroProjex
jrt/epm/mar06
The project
Scope
Project
jrt/epm/mar06
Output
New
Asset
Outcome
Purpose
Capability
1
Step1
1
Step2
1
Problem
1
Capability
2
Step1
2
Step2
2
Problem
2
Capability
3
Step1
3
Step2
3
Problem
3
EuroProjex
Goal
Value
Project definition
Purpose/Outcome - (Business Objective)
Why?
Purpose
Facility
problem
opportunity
benefit - OOM - 50%
Work
Outputs/Deliverables - (Project Objectives)

What?
what is delivered on the last day - the facility

measurable output - quantitative/qualitative
Scope
How?
jrt/epm/mar06
problem solving
options, costs vs benefit, value
in - high level definition of work
EuroProjex
out - nice to haves/delegate/interfaces
Delegate
Share
IN
Nice to have
Poor product definition
jrt/epm/mar06
EuroProjex
Managing scope
Principles
Project definition
EuroProjex
jrt/epm/mar06
Project charter
A tightly worded document outlining what is

to be done and the boundaries of the project
Includes
Background
jrt/epm/mar06
to the project
Key assumptions
Business commercial needs
Scope of work
Identify key activities, budgets and dates
Comment on how the project is to be managed
Role of the project manager
Reporting structure
EuroProjex
Project definition report - contents
Background
Benefits map
Project definition
Work structure
responsibility chart
stakeholder analysis
Constraints
milestone plan
Organization
purpose/scope/objectives
time, costs, risks, quality
Rough Investment Appraisal

EuroProjex
jrt/epm/mar06
PRINCE 2 project brief
Background
Outline business case
Project definition
jrt/epm/mar06
reasons, purpose
link to company strategy
objectives, products
scope
constraints
interfaces
Customer quality expectations

Acceptance criteria
Known risks
EuroProjex
Mandate, brief, charter
Prince 2
senior management write the mandate to initiate
the project
the sponsor and manager and write the brief and
obtain senior management approval
the manager writes the project initiation
document and obtains the sponsors approval
PMI PMBoK
senior management instruct the manager what to

do through the project charter
EuroProjex
jrt/epm/mar06
Team charter
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Project name and logo

Purpose of the project
Key performance goals
Measures of success
Roles and responsibilities
Project team values, trust
Managing issues and conflict resolution
Assessment and team effectiveness
EuroProjex
Managing scope
Principles
Project definition
EuroProjex
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Scope creep
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Did your project ask for this
EuroProjex
32
Scope creep
and you ended up building this???
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EuroProjex
EuroProjex
33
Scope creep
jrt/epm/mar06
Scope creep
Impact
cost
time
Avoiding
contract
change management
jrt/epm/mar06
EuroProjex
Change management
jrt/epm/mar06
Even if you defined the scope properly and

the customer validated it.
this does not mean that there will not be
change !
EuroProjex
36
Change management
jrt/epm/mar06
EuroProjex
The cost of scope change
jrt/epm/mar06
EuroProjex
38
Cost of change
Emphasis of
Configuration
Management
Cost of
Error
General
Shipbldg
IT
Stage
jrt/epm/mar06
Define
Specification
1
1
1
n
3
10
Feas Design
EuroProjex
Deliver
Specification
n2
9
100
Execution
n3
27
1000
Close
END of SESSION 2.1

johnrodney.turner@polimi.it
jrt/epm/mar06
EuroProjex

Project and Programme Management: Europrojex

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Formate disponibile

EuroProjex

Project and Programme Management

Beneficial change project results

Do the projects right

Benefits definition and delivery

Scope management - definition

A process to ensure that

Four steps of scope management

Develop the concept through the projects

Planning on several levels

A journey of a thousand miles begins with a

Travel overland by car

A process by which the project is divided and

Corporate strategy to project strategy

Typical work break-down structure

estimating at the right level

level of breakdown varies according to risk

Outputs/Deliverables - (Project Objectives)

what is delivered on the last day - the facility

Poor product definition

A tightly worded document outlining what is

Project definition report - contents

time, costs, risks, quality

Rough Investment Appraisal

PRINCE 2 project brief

Customer quality expectations

Mandate, brief, charter

senior management instruct the manager what to

Project name and logo

Did your project ask for this

and you ended up building this???

Even if you defined the scope properly and

The cost of scope change

END of SESSION 2.1

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