Internship

(BBA Degree Program)

Students Hand Book

UCP Business School

University Of Central Punjab

Prof. Nisar Ahmad

Incharge Internship
nisar.ahmad@ucp.edu.pk
(042) 3588 0007 153

Anouncements
Course/Section *
Subject *
Announcement Date *
Expiry Date
Announcement *

Announcements
Date

22-092014

19-092014

19-092014
18-092014
16-092014
16-092014

Subject

Description

Exp
Options
Date

dear intern students, i am trying to

compile & submit the result by the
scheduled date. today is last date & i
feel that all students will not submit
30internship-result their reports. if it is so, i will not be
09able to meet set date for result. delay 2014
in result may be of 3/4 days but please
do not worry it will be done on
priority.
dear students you can come to my
office ( 10.0 a.m. - 5.30 pm) for any 25internship
problem and guidance for report
09guidance
submission, final employer letter or
2014
viva.
I am sorry to inform all the internship
25students that due to boom in viva
intership.students
09activities, i am restricted to respond to
2014
your telephone calls.
Last date for submission of report is 25Final date
22nd September 2014. After this no
09report will be accepted.
2014
all internship students hurry up to
27intern report submit your report on priority short
09submission
time is left for close of semester.
2014
result
it is for information of all internship 30students. The result will be uploaded at 09the end of summer semester after
2014
completion of the entire exercise. plz

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10-092014
06-092014

06-092014

27-082014

27-082014

21-082014

15-082014

08-082014
08-082014

do not bother me on this matter.

dear students i have not yet notified
25intern report final date for submission of intern.
09submission
report.
2014
dear students pl review the format of
25inter. reportyour report before printing and make
09printing
sure that all the main headings start
2014
with a new page.
dear students- REMINDER please
check among others, full name of your 25intern report company AND your name & reg no on 09submission
the report very carefully before
2014
submission.
dear students pl type your report in the
prescribed font & format A-4 size.
when you get print on book shop,
25inter. reportcheck your the report format carefully
09printing
before binding & submission. if you
2014
have any other suggestion pl let me
know if you have any suggestion in
this regard
intern. report submission has started
from aug 25,14. pl submit your report 27intern report at the earliest on completion of
09submission
internship. no need at the moment to 2014
worry about the last date.
List of defaulters on "Course material"
20shows the names of students who have
list of defaulters
09not submitted employment letter OR
2014
intern approval form.
List of defaulters on "Course material"
shows the names of students who have
not submitted employment letter OR 20list of defaulters intern approval form. FINAL & LAST 09DATE IS NOW AUGUST 20,2014.
2014
AFTER THE SAID DATE. NO
LETTER WILL BE ACCEPTED.
dear students you will submit the
following with your inter report:- a)
20intenship Report- log book ( date wise & hand written)
09submission II
b) Employer evluation form c)
2014
internship completion letter ( extra
copy )
intern reportembossed binding of intern report on a 20binding
standardized style is available at he
09-

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campus bookshop.
internship
07-08Report2014
submission

Start date: August 25, 2014 Monday

Dear internship students you all know

this is summer semester and duration
is short. i hope you are enjoying your
internship altogether with different
environment and nature of work.
07-08- internship report- intern report will not take much of
2014 submission
your time if you have carefully taken
daily notes of your work. You will
submit intern report within five(5)days
from date you complete internship.
delay will be penalized by deduction
of 10% marks from your grade.
dear students pl provide info on your
05-08employer info
intern employer at the earliest to
2014
compile my record.
05-08internship
2014

if you need assistance for internship

placement pl contact. thanks

24-07e-mail address
2014

nisar.ahmad@ucp.edu.pk

18-07- emploer letter/

2014 appr. form

18-07employer info
2014
17-07communication
2014

17-07employer info
2014

2014
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dear students you may deliver

employer letter/ inter. approval form to
20my office personally if it is convenient
09for you. alternatively e-mail the
2014
scanned copy to my ucp e-mail
address.
IMPORTANT your intern. report will 20be accepted only if employer info is 09provided now for record and reference. 2014
all students are advised to introduce
20with their name on tele. contact. and
09write your name & reg. no in your e2014
mail messages, AND SMS.
all students to provide info on their
employer through 1) employer letter
OR 2) internship approval form signed 30by the employer (DOWNLOAD
07FROM PORTAL) NOTE: ONE ITEM 2014
IS REQUIRED WHICH IS
AVAILABLE.

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employment
17-07letter/ intern.
2014
appr. form

All students submit employment letter

OR internship appr. form by JULY 25,
2014.
internship guidelines are placed on `
17-07course material` plz download and
intern. guidelines
2014
study carefully. if you have any
queries contact.
all info on internship will be available
17-07- intern.
on portal for your guidance. you may
2014 requirement
contact to have addl. clarification on
the subject.
Dear students if you need any help in
17-07internship
placement, discuss it with me as early
2014
as possible.
dear students i welcome you to the
17-07internship
internship program and wish you
2014
success with a good grade.
please contact for guidance and any
info on your internship. phone: office.
17-07internship
0423-5880007 ext. 153 cell. 03322014
4793616 e-mail:
nisar.ahmad@ucp.edu.pk
17-07- internship
counselling hours: 11.0 a.m to 4 p.m
2014 counselling hours ( Monday - Saturday )
dear students This is summer semester
R-14. Sem. work and all activity will
end on fast track. you are advised to
17-07- internship timing join immediately the organization
2014 R-14
selected for intern. this will provide
you time to complete and six weeks
and prepare report etc on scheduled
time.
you may collect university reference
17-07reference letter letter for internship during consulting
2014
hours ( monday- thursday)
Total: 33

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General Information
INTRODUCTION

BBA degree courses are designed to facilitate students in acquiring knowledge

and skills for their professional development in the field of business
administration. Apart from the academic study, we make efforts that our students
understand real world environment of the corporate in order to prepare well
trained professional managers. Students who have successfully completed
coursework requirements of BBA degree programs of Faculty of Management
Studies, University of Central Punjab Lahore are provided an opportunity to join
internship program. These exploratory academic activities are developed in such
a way that they will enhance students understanding of the corporate business
and industry conditions. Students come across directly with situations of the
business in identification of problems and to apply academic knowledge and
techniques got through BBA coursework for analyzing causes and to suggest
solutions. Students are able to know insight of problems through interaction with
managers who take decisions under competitive pressures. In this respect
internship becomes a first hand learning tool helping students to become familiar
with environment of corporate world in which they would assume responsibility as
business managers.

This Internship Guide describes objectives of internship program and schedule

for preparation, presentation and submission of internship report. It also explains
role of Advisor Internship and duties to be fulfilled by the students.

INTERNSHIP OFFICE

An Internship office has been established to assist students and to monitor their
working on internship. The Advisor internship will:-

1. Help students in selection of area of interest

2. Guide students during their work on internship
3. Receive each internship offer letter and maintain record
4. Monitor periodically status of internship
5. Supervise/guide students for preparation of draft report and final report.
6. Ensure that draft report is submitted according to notified schedule.
7. Coordinate viva of internship report.
8. Receive, evaluate internship report and coordinate for awarding a grade.

BBA INTERNSHIP
Internship is the terminal point of the degree requirement. It provides to the
internee an opportunity to utilize resources at workplace that may lead up to
successful job placement in the same organization. The role of the student
during internship is multi-faceted. During his stay in the employer company an
internee is expected to be the representative of the University of Central
Punjab. He is anicipated to act in a professional manner. As such he is
expected to uphold high standard of conduct. He should be punctual,
conscientious, reliable and distinguished. He must meet expectations of his
manager and the employer company has from him.
OBJECTIVES
More specifically, objectives of internship program are to:
Understand dynamism of regular business processes
8

 Apply into practice skills acquired during BBA degree program

Develop ability to work with others in an actual business environment
Offer initiative and creativity in problem solving and decision-making
improve oral, written and observational presentation skills
Internship Report Procedure
DURATION / COMPANY PROFILE
Students will obtain internship for a period of at least six (6) weeks at a
stretch in a business entity in Pakistan. The internship is to be completed
during the semester of registration and failure to do so will result in fresh
attempt in next semester. It is therefore necessary for students to complete
their internship before end of the semester. Students can opt for an internship
program beyond six (6) weeks, however all requirements of the program have
to be concluded before end of the semester. Internship report has to be
submitted to Advisor Internship by the date announced in the beginning of the
semester.
The company in which a student may opt to work should be a known
company in the industrial sector of Pakistan
( Prior permission can be obtained from Advisor Internship for internship
opportunities outside Pakistan).
In case a student cannot place himself/herself in any organization the
University through Internship Office will assist him/her in this regard. Students
must get in touch with Advisor Internship in case they are unable to find an
internship opportunity.

FINANCIAL ASSIATANCE

It is highly recommended and appreciated that employer companies hiring

services of students should pay stipend to reasonably compensate students
for services rendered for internship period.
ACTVITIES PRIOR TO INTERNSHIP
The students will complete following activities prior to internship: Complete registration process for internship within notified timeframe
Attend orientation seminar and have meeting with Advisor Internship.
( Time and venue is indicated in the time table. For any special meeting,
time and venue will be notified in announcements section on portal. )
Submit required documents and obtain internship package from Internship
Office
Receive internship offer letter describing requirements of employer
company and job responsibilities of internee and submit a copy to
INTERNSHIP OFFICE of the University
Start internship for period of at least six (6) weeks
Obtain internship completion letter from employer alongwith employer
evaluation form and submit to Advisor INTERNSHIP OFFICE.
ACTIVITIES DURING INTERNSHIP

Perform professional jobs assigned by the company.

Try to achieve learning objectives and professional skills.

Maintain a LOG BOOK (hand-written) on daily basis for internship

period. The log book will describe daily activities of the internee. A log
book or a diary of related events will be maintained individually by all
students. The final report of student will not be accepted without
submission of the LOG BOOK.
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All students will maintain and submit the LOG BOOK as failure to do
so will result in non-awarding of grade.

Maintain regular contact with advisor

Submit the internship report to the advisor on due date

REPORTS AND PRESENTATION

On completion of his/her internship period, every student is required to submit
internship report, Log Book and end-of-internship evaluation from his/her
employer, to Advisor INTERNSHIP of the University.
The contents of report will be, but is not limited to, the following:
Industry Profile
Company Profile
Company Business Processes
Company Departmental Functions
SWOT analysis of the company
Identification of plausible problem(s)
Recommendations for a suitable course of action
Conclusion
Bibliography
Appendices
Students are advised to strictly avoid repetitions, immaterial and irrelevant
data in internship report.
Every student will appear for a viva of his/her report on notified date before a
constituted committee of the University. The student will submit Final Report
(single copy) to INTERNSHIP OFFICE prepared according to following
criteria on or before the last date for submission.

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REPORT FORMAT
The INTERNSHIP REPORT must be in a page limit of 30 40 pages, singlesided, one and a half spaced with one-inch margins using a 12-points font.
The executive summary, title page, table of contents, references, exhibits,
and endnotes do count in the page limit. Fancy titles and headings are not
needed. The same font should be used for headings, sub headings and main
text. However, following font sizes should be used.
Headings

16

Sub Headings

14

Main Text

12

Headers & Footers

The report should look neat and very business like. Each page should contain
a header (name of employer company/logo) and a footer (University of
Central Punjab) Report must be an original work of the student and will
be submitted to Advisor internship. One additional copy should be given to the
company.
Appendix A of the report must contain
(a) A copy of internship offer letter
(b) A copy of internship completion letter
Original employer evaluation form (duly signed and stamped by the
employer) and log book (handwritten) will be submitted separately with
internship report.
P.S. Embossed binding facility is available at the campus bookshop.
*******

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Employers Evaluation Form

(Specimen)
EMPLOYER EVALUATION FORM

Student / Internee:__________________________________________________________
Organization:_______________________________________________________________
Assessment Criteria Key:
1. Unsatisfactory
2. Uncomplimentary
3. Fair
4. Commendable
5. Exceptional

( Never demonstrates this ability / does not meet expectations )

( Seldom demonstrates this ability / rarely meets expectations )
( Sometimes demonstrates this ability / meets expectations )
( Usually demonstrates this ability / sometimes exceeds expectations )
( Always demonstrates this ability / consistently exceeds expectations )

Please check the appropriate number, if any criteria are not acceptable to this internship experience, please
leave the response blank.
Ability to Learn
a. Asks pertinent and purposeful questions
b. Seeks out and utilizes appropriate resources
c. Accepts responsibility for mistakes and learns from experiences

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Reading / Writing / Computation Skills

a. Reads / comprehends / follows written materials
b. Communicates ideas and concepts clearly in writing
c. Works with mathematical procedures appropriate to the job

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Listening & Oral Communication Skills

a. Listen to others in an active and attentive manner
b. Effectively participates in meetings or group settings
c. Demonstrates effective verbal communication skills

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Creative Thinking & Problem Solving Skills

a. Breaks down complex tasks / problems into manageable pieces
b. Brainstorms / develops options and ideas

1
1

2
2

3
3

4
4

5
5

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c. Demonstrates an analytical capacity

Professional & Career Development Skills

a. Exhibits self-motivated approach to work
b. Demonstrates ability to set appropriate priorities / goals
c. Exhibits professional behavior and attitude

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Interpersonal & Teamwork Skills

a. Manages and resolves conflict in an effective manner
b. Supports and contributes to a team atmosphere
c. Demonstrates assertive but appropriate behavior

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Organizational Effectiveness Skills

a. Seeks to understand and support the organizations mission / goals
b. Fits in with the norms and expectations of the organization
c. Works with appropriate authority and decision making channels

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Basic Work Habits

a. Reports to work as scheduled and on-time
b. Exhibits a positive and constructive attitude
c. Dress and appearance are appropriate for this organization

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Character Attributes
a. Brings a sense of values and integrity to the job
b. Behaves in ethical manner
c. Respects the diversity ( religious / cultural ) of co-workers

1
1
1

2
2
2

3
3
3

4
4
4

5
5
5

Open Category : Industry Specific Skills

Are there any skills or competencies that you feel are important to the profession or career-field
( represented by your organization) that have not been listed in this evaluation ? If so, please list these skills
below and assess the intern accordingly.
a.

b.

c.

Comments (If Any):

Overall Performance ( If I were to rate the overall performance of the intern )

Unsatisfactory
0

Poor
2

Average
4

Good
6

Outstanding
8

10

14

D+

C-

C+

B-

B+

A-

This assessment was reviewed after six weeks of internship on (Day/Month/Year) ______________

Evaluators Signature:________________________Title/Position:____________________

Date:_____________________________________Telephone:_______________________

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