YOUNG EDUCATORS CONVERGENCE OF SOCSKSARGEN (YECS)

SEC Reg CN 20156287 | Zone 2, Blk. 6, Fatima, General Santos City 9500
(083) 878-3551| yecs.media@gmail.com

BUDGET AND FINANCE COMMITTEE HEAD

'S RULES AND REGULATION
1. All money related information must pass through the approval of the
BUFICOM chairperson. BUFICOM chairperson is the sole person who keeps
the collection of the YECS. Any lost amount or untraced amount is his/her
responsibility.
2. The BUFICOM Chairperson is not reliable of any expenditure spent of the
YECS members without his/her approval. Hence, the person/member who
held the money is responsible of replacing the said amount if he/she failed to
present the receipts.
3. The member of the YECS who would like to request the budget should
pass the requisition slip for three working days before the budget is needed.
4. Upon receiving the money, the BUFICOM chairperson and the requester
should sign a MOA. This is for the reason that the requester will follow all the
agreements made.
5.All amount came from the YECS are subjected for liquidation. All expenses
including the fare and snacks should be properly liquidated. The person who
requested the money is held reliable of replacing the amount of the
expenses without receipts or proof of purchase.
6. The person/member who requested any amount from the YECS should
submit the liquidation on or before the deadline. Failure to do so, he/she will
pay a fine of 300 pesos. He/She should pass 2 hard copies and a soft copy of
the liquidation attached with is the receipts.
7. The BUFICOM Chairperson should issue a receipt whenever someone will
pay to him/her.
8. The Campus YECS treasurer can collect any payments of the members of
their school provided that he/she will report the collection to the BUFICOM

chairperson. He/She should submit a soft copy of the list of payees,

corresponding date, amount and O.R #.
9. The Campus YECS treasurer is the sole responsible of handling the
receipts. He/she is responsible of any tampered or lost receipt. During the
collection for the symposium, he/she is responsible to pay 100pesos for
every lost receipt. During the collection for the YES!, he/she is responsible to
pay 400pesos for every lost receipt. (Lost receipt refers to the lost sheet of
the receipt pad)
10. The BUFICOM chairperson has the authority to know all the matters
regarding the collection and expenses of every Campus YECS.
11. Campus YECS Treasurer should submit an annual report of their finances.
The BUFICOM chairperson will collect it every 3rd Saturday of MARCH for
compilation. Failure to beat the deadline, the treasurer should pay the fine of
300 pesos.
12. All money came from the works of the YECS, spend it WISELY.
13. The BUFICOM chairperson has the right to revise, change and/or add any
rules set by him/her.

Prepared by:

KRIZZA MAE T. ESPINEL

Committee Head, BUFICOM

Approved by:

KENJAVE MARK T. PARLERO

President, YECS