ISO14001 Environmental

Management System

What is an Environmental
Management System?
Part of an organizations management
system
used to develop and implement
Its environmental policy
and
manage its environmental aspects

Purpose of an EMS
An EMS brings together the people,
policies, plans, review mechanisms, and
procedures used to manage environmental
issues at a facility or in an organization.

Benefits of an EMS
Helps maintain compliance
Reduce operating costs
Integrate environmental programs
into mission
Increase employee involvement
Reduce environmental impacts
4

EMS Frameworks
The International Standard ISO 14001 is the
most widely used and respected.
Organizations, however, use many EMS
frameworks and models.

A Basic EMS Framework

Plan, Do, Check, Act

PLAN

DO

ACT

CHECK
6

The Continuous Cycle

Plan
Planning, identifying environmental
aspects and establishing goals
Do
Implementing, includes training and
operational controls
Check
Checking, includes monitoring and
corrective action
Act
Reviewing, includes progress reviews
and acting to make needed changes
7

EMS Components
(e.g., ISO 14001)
1. Environmental Policy
2. Planning
3. Implementation and Operation
4. Checking and Corrective Action
5. Management Review

1. Environmental Policy
Overall intentions and direction of an organization
related to its environmental Performance.
Issue a policy statement signed by Top Management.
At a minimum,
Commit to
Continual improvement
Pollution prevention
Environmental compliance
Identifies EMS framework
Publicly available
9

Examples

M&S Plan A
ASDA
Brandix
Toyota

10

2. Planning
Identify aspects and impacts from facility
activities, products, and services
Review legal requirements
Set objectives and targets
Establish formal EMS program

11

Legal & other requirements

Shall identify applicable laws, regulations
and other requirements which are
applicable to environmental aspects of
organizations activities, products and
services
Shall ensure continuous access to these
requirements and they are considered in
developing, implementing and maintaining
the EMS
12

 Legal requirements
National Environmental Act
Factory Ordinance etc.
Other Requirements
Non regulatory guidelines
Agreements with authorities etc.
13

Aspects & Impacts

Environment of an Organization
Surroundings in which an organization
operates, including air, water, land,
natural resources, flora, fauna, humans,
and their interaction, from within an
Organization to the global system
14

Aspects & Impacts

15

Significant environmental aspects

A significant environmental aspect is
an aspect which has or can have a
significant environmental impact

16

Identify Environmental aspects

Of its activities, products and services

Within the defined scope of EMS
That can control or influence
Taking into account planned or new
developments, new or modified activities,
products and services
There should be a procedure for identifying
and signifying environmental aspects
17

 The organization shall Document this

information and keep it up to date
Ensure that the significant environmental
aspects are taken into account for
environmental management programs

18

 Concern of Interested parties

An aspect become significant if
stakeholders have interest or concern
Value judgment must extend beyond
purely scientific analysis and incorporate
views of society
19

 Procedure to determine how these

requirements apply to its organizational
aspects
Ensure that applicable legal & other
requirements are taken into account in
developing EMS
20

 What will lead to significance ?

Is the aspect controlled by legislation ?
Is there a demonstrable environmental
effect ?
Is there concern from interested parties ?

21

Significance is determined by
Scale/magnitude of impact
severity of impact
probability of occurrence
Duration of impact
Level of controls
Level of information
22

Example criteria
A. Magnitude of aspect
B. Severity of impact
C. Probability of occurrence
D Time for detection
E. Level of Control
23

 A. Magnitude of aspect
Scale

Score

Negligible

Low

Moderate

High

Excessively high

24

 Severity of impact
Scale

Score

Slight impact or negligible

visual impact

Causes Discomfort or acid rain 2

or nuisance
Kills marine life, flora, fauna /
Global issues or Resources
Consumption

Human Health

Fatal to Human Life

25

 Probability of occurrence
Scale

Score

Once a month or less

Once a week

Once a day

Several times a day

Continues

26

 Time for detection

Scale

Score

Real time Continuous

Within 1 hr

Within 8 hr

Within 24 hr

More than 24 hr

27

 E. Level of Control
Scale

Score

Available and Effective

Available but not fully

Effective

Not available

28

Score = AxBxCxDxE
The highest scored aspect is considered
as most significant aspect

29

Objectives, Targets and Programmes

Documented environmental objectives &

targets at relevant functions & levels within

the organization
Measurable where practicable
Consistent with environmental policy
Concern with legal & other requirements &
significant environmental aspects
Consider the technological options, financial,
operational & business requirements & views
of interested parties
30

Linking Aspects, Objectives to Target

31

Example of Objectives
Objective 1
Minimize water usage
Objective 2
Minimise fuel consumption
Objective 3
Promote environmental awareness among
employees and the community
32

Targets
"Detailed performance requirement:
quantified where practicable,
applicable to the organization or parts

33

Objectives & targets need to be SMART

Specific
Measurable
Achievable
Realistic
Time bound

34

Example of Targets
Objective 1
Minimize water usage
Target 1
Reduce water consumption at site 3 by by
15% of present levels within 15 months
35

Eg. Environmental management programme

to reduce the electricity consumption
Objective and Target:
to reduce the electricity consumption per
unit of product output by 10% from the
consumption level of December 2011 by
end of December 2012
36

37

The Route to continual improvement

Identify
Aspects

Programme

Set Targets

Allocate
Significance

Set
objectives

38

Implementation and
Operation
Resources Roles, Responsibility and
Authority.
Competence, training and awareness
Documentation
Operation Control
Emergency prepared & response
39

Resources Roles, Responsibility and

Authority
Management shall ensure the availability
of resources
Human resources and specialized skills
Organizational infrastructure
financial resources

40

 Roles, Responsibilities and Authorities

shall be defined, documented and
Communicated
Top management shall appoint a specific
management representative EMR
to ensure that the EMS is in accordance
with requirements of standard and
Reporting to top management
41

Competence, training and awareness

Organization shall identify Training needs
associated with its environmental aspects
& its EMS and provide training or take any
other action to meet these needs.
Persons working for or on behalf of the
organization with a potential to cause a
significant impact are competent on the
basis of education, training or experience
42

 Records for the above shall be retained

Employees or members shall be aware of:
importance of conformance with
Environmental policy and procedures &
EMS requirements
Significant environmental impacts of their
work their roles and responsibilities in
achieving conformance with environmental
policy potential consequences of departure
from specific operating procedures
43

 Competence based on education, training

and experience shall be identified.
Identify training needs for all personnel
having impact on Environment from
Competence Matrix.
Provide training
Awareness at each relevant and function on
impacts and benefits
44

 Roles and responsibilities for achieving

conformance to policies and procedures
Negative consequences

45

Communication
The organization shall establish &
maintain procedures for:
Internal communication between
different levels and functions
Receiving, documenting and responding to
relevant communication from external
interested parties
46

Documentation
Information on paper or in electronic
Description of scope of EMS Description of
scope of EMS
Describe core elements of the EMS and
their interaction
Provide direction to related documentation
Required by the standard as well as
determined by the organization as
47
necessary

Structure of the
documented system

48

Control of documents
Procedure shall ensure all documents
required by the standard:
Approve documents for adequacy prior to
issue
Are periodically reviewed, revised &
approved by authorized person
Current versions are in place and available
at point of use
Obsolete docs are removed promptly
49

Control of documents
obsolete docs used for reference are so
marked
Documents remain legible and readily
identifiable
Documents of external origin used
for EMS are identified and their
distribution controlled
50

Operational control
Operations associated with significant
environmental aspects consistent with its
environmental policy, objectives and
targets
Documented procedures to control
situations that could lead to deviate
from environmental policy, objectives and
targets
Stipulate the operating criteria in the
procedures

51

 Organisation shall identify significant

aspects from suppliers & contractors
Are these aspects addressed by
procedures?
Are these procedures communicated with
the suppliers?
Have operational control limits been set?
Does everyone know them?
What happens when outside these limits?
52

Example

53

Emergency prepared and response

Identify potential emergency situations
and potential accidents that can have an
impact on environment
How will organization respond to them?
Organization shall respond to actual
emergency situations and accidents
prevent or mitigate the adverse
environmental impacts
54

 Periodically review and revise emergency

preparedness and response procedures in
particular after an accident or emergency
situation.
Periodically test such procedures

55

Checking and Corrective

Action
Monitoring & Measurement
Evaluation of Compliance
Nonconformity, corrective action and
preventive action
Control of the Records

56

Monitoring ad measurement
Monitor and measure in regular basis, the
key characteristics of its operations that
can have significant environmental impact
Document the information
Calibrated or verified equipment is used
and records retained

57

Evaluation of Compliance
Periodically evaluate the compliance with
legal and other requirements
Keep records of the results of the periodic
evaluations

58

Non conformity, corrective action and

preventive action
Non-conformance
Non-fulfilment of a specified requirement
Non-conformance corrections
Remedial action taken to mitigate the
environmental impact of non-conformance

59

 Corrective action
- Reactive action taken to eliminate or
minimize the recurrence of the problem
Preventive action
- Proactive action taken to minimize
the potential for non-conformances
60

 Identifying and correcting nonconformities

taking actions to mitigate the impacts
Investigating and determining the causes
avoid their reoccurrence
Recording the results of corrective and
preventive actions taken reviewing the
effectiveness of the same actions taken
shall be appropriate
61

Control of records
Records to demonstrate the conformity
to the requirements of its EMS
Procedure for identification, storage,
protection, retrieval, retention and
disposal of records
Records remain legible, identifiable and
traceable
62

Management Review
Top management shall review
At planned intervals
Ensure suitability, adequacy &
effectiveness
Assess opportunities for improvement and
needs for changes including in
environmental policy, objectives and targets
63

Inputs to Management review

Results of internal audits and evaluation
of compliance
Communications from external interested
parties including complaints
Environmental performance
The extent to which objectives & targets
have been met
Status of corrective and preventive
64

 Follow up actions from previous

management reviews
Changing circumstances including in
legal and other requirements
Recommendations for improvement

65

Outputs from management review includes

decisions and actions related to changes in
environmental policy, objectives, targets and
other elements of EMS, consistent with
commitment to Continual improvement

66

The EMS
Plan, Do, Check, Act Cycle
(e.g., ISO 14001)
Management
Review

Checking/
Corrective Actions
Measurement and Monitoring
EMS Nonconformance and
Corrective Actions
Records
EMS Audits

Environmental
Policy

Continuous
Improvement

Implementation

Planning
Environmental Aspects
Compliance
Objectives and Targets
Environmental Mgmt.
Programs

Roles and Responsibilities

Training and Communication
EMS Document Control
Emergency Preparedness
and Response
67