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hospital Building
Project Plan for Project Management Course-TNE065 (Version 1.0)
Submitted by:
Imran Kaleem Siddiqui-imrsi301
Mohammad Sajid--------muhsa777
Rajesh Kumar------------rajku619
Qian Li----------------------qiali662
Qifeng Geng---------------qifge760
Date: 2009-12-06
Department of Science and Technology
Linkoping University
SE -581 83 Linkoping, Sweden
Contents
Construction of A hospital Building .................................................................................................... 1
1. Executive summary ..........................................................................................................................5
Priority of what is important:............................................................................................................5
2. Background, Objective and Goal: ..................................................................................................5
Background: ......................................................................................................................................5
Objective: ...........................................................................................................................................6
Goal: ...................................................................................................................................................6
Limitations:.........................................................................................................................................6
3. Requirement specifications ............................................................................................................7
Product Requirement: ......................................................................................................................7
Project Requirement: .......................................................................................................................8
Prerequisites: ....................................................................................................................................8
4. Handover and Implementation: ......................................................................................................8
5. Situation analysis and stakeholders ..............................................................................................9
SWOT Analysis: ................................................................................................................................9
Conclusion and Actions: ................................................................................................................10
Stakeholders: ..................................................................................................................................11
6. Milestones, activities and schedule .............................................................................................12
WBS:.................................................................................................................................................12
Activities and Schedule: ................................................................................................................12
7. Organization and staffing ..............................................................................................................13
Organizational Chart ......................................................................................................................13
Roles: ...............................................................................................................................................13
8. Project Budgeting ...........................................................................................................................14
9. Communication plan and quality assurance ..............................................................................16
Communication Plan ......................................................................................................................16
Change management ....................................................................................................................17
10. Risk analysis and response planning: Risk identification, risk evaluation and risk
response planning ..............................................................................................................................18
12. Appendix........................................................................................................................................20
Appendix A ......................................................................................................................................20
Bibliography .....................................................................................................................................21
Index .................................................................................................................................................22
Sponsor:
Government of Pakistan
Client:
Ministry of Health, Pakistan.
Project Manager:
Mr. XYZ
1. Executive summary
A Hospital is required in the TOWN X which has a population of 50,000
people.
We have won the contract for delivering the building to be used as a Hospital.
The Construction of this building will add to our portfolio, of constructing
residential homes.
Due to constraint on time, concurrent engineering has been used on activities
(other than the floors construction) which otherwise would have been planned
in water fall method.
35%
Resources
25%
Quality
40%
Background:
There was a long felt need for a hospital in the Town X, which is home to around
50000 inhabitants. Earlier Patients had to travel to the nearest City which is 100 km.
It usually took 2hrs to for a patient to reach the hospital at the earliest. The town
inhabitants usually resisted going to the hospital in causes of minor diseases owing
to the traveling time. So it was decided to construct a local hospital. The Approval of
this hospital is well received among the residents and doctors as well. This will
improve health of inhabitants, increase life expectancy, reduce traveling time and
cost.
Our Company has won the bid for delivering the Building for this project. The
project is secure enough and there are extremely less chances of any roll back. This
is the first time our company will deliver a building to be used as a Hospital, which
will add to our existing portfolio, which included construction of residential
apartments. Additional challenge in this project will be meeting requirement
specifications different than in earlier projects we have done.
Objective:
The objective of the project is to achieve exposure into a new area of expertise,
profitability, credibility, competitive advantages and publicity.
Goal:
To have the Hospital Building ready by July 2010.
Limitations:
1)
2)
3)
4)
3. Requirement specifications
Product Requirement:
Requirement specifications in the form of Product Breakdown Structure (PBS)
Project Requirement:
Project Initiation no later than January 2010
Project completion by July 2010
Cost must not exceed 35 Million
No Child labor to be used
Prerequisites:
Quality: Quality of building material used should be good quality and branded (top of class)
should be used.
Payment: Be done by the sponsor before the execution starts
Resources: Allocated by the resource manager before execution
S2
Repeated project Experience
S3
Past projects have had a good
reputation
Weakness
W1 Site location in a Town far from
Company office
(Lack of civic amenities and
transportation)
W2 Resources shared with other
projects
S4
Highly skilled Professionals
S5
S6
S7
W4 Outsourcing( Dependency on
contractor, High Dependency on
Component Suppliers)
Opportunities
O1 No other Hospital in this area
Threats
T1
Time shortage
T2
T3
T4
T5
T6
O2 Project/company publicity
O3 Diversify our business interests
O4 Good economic outlook
Actions
Handled In
S2 + O2
Communication plan
O3 + W3
S1 + T1 + O4+ T4 +
S7
S3 + S4+ S5 + T5
Activity list
Communication plan
Risk analysis
Requirement
Specifications
Risk analysis
Communication Plan
Activity list
Communication plan
S4 + S6 + W4+T1
Risk Analysis
S1+O1
Communication plan
W2 + T2
Risk Analysis
T6 + S4
Risk Analysis
Activity list
Risk Analysis
10
Stakeholders:
Core Stakeholders
1. Ministry of Health Government of Pakistan
2. Steering Committee
Subcontractors
Local Mayor
Local Doctors
Town committee.(Union)
Laborer Provider:
It will be responsible for providing the laborers
Interior Decorator:
It will be responsible for installation of sanitary fittings, paint, tiles, and electrical
Appliances
Exterior Decorator:
Responsible for bring out a cultural outlook of the building.
Lift installer:
Responsible for installation of lift
11
12
Roles:
Project Owner/ Steering Committee:
Will place demands and keep Check on the on project deliverables and follow-up through
meeting with Project Manager
Project Manager:
The main assignment for the project manager is to deliver a result to the sponsor through
managing the project group.
Resource owners/Line managers
Recourse owners provide the resource to the projects the company wants to run.
Quality assurance manager
An appointee of the sponsor for evaluating the quality throughout the project.
Negotiation Manager:
Responsible for Procurement / Negotiations / Legal advices where ever required.
13
Financial Manager:
Keep record of project expenditures and allocating finances as per plan.
Logistics Manager:
Responsible for providing the Transportation vehicles for project needs.
Construction Manager:
Responsible for all constructions works by managing different teams and a sub-project
manager (assistant manager).
Sub-project Manager:
Responsible for delivering the tasks that have to be completed through sub-contractors.
8. Project Budgeting
The Estimated budget for this project is as follows:
percentage
3%
7%
15%
10%
3%
4%
5%
5%
5%
6%
2%
3%
3%
7%
8%
4%
2%
6%
2%
100%
Cost
600,000 PKR
1,400,000 PKR
3,000,000 PKR
2,000,000 PKR
600,000 PKR
800,000 PKR
1,000,000 PKR
1,000,000 PKR
1,000,000 PKR
1,200,000 PKR
400,000 PKR
600,000 PKR
600,000 PKR
1,400,000 PKR
1,600,000 PKR
800,000 PKR
400,000 PKR
1,200,000 PKR
400,000 PKR
20,000,000 PKR
14
SOFT COSTS(Internal
cost)
All Permits (may differ)
Company's Overhead and
Profit
Site Survey
Off-site Utilities
Clean-up and
Recycle/Refuse
State Sales Tax (may differ)
Insurance
Landscaping
Architect/Designer's Fee
Inspection and testing
14%
1,400,000 PKR
20%
5%
14%
2,000,000 PKR
500,000 PKR
1,400,000 PKR
3%
16%
8%
5%
10%
5%
300,000 PKR
1,600,000 PKR
800,000 PKR
500,000 PKR
1,000,000 PKR
500,000 PKR
10,000,000 PKR
100%
15
Why
What
How
When
Responsible
Members of
Information
Pre-study
Project
Pre-planned
Project
the project
needed to
requirements
Meetings
by project
manager
organization
execute the
initiation
project
Client
Contractor
Project plan
Steering
project has
Committee
accomplished
meetings
Exchange
Budget and
financial
calculations
Reports
When
needed
Sponsor
Continuously
Client
information to
financial
administrator
Steering
Deliver
Resource
Project team
Committee
decision
requirement
members
documentation
plan
Exchange
Status
Quality
lessons
Assurance
learned within
manager
the project or
with
stakeholders
Members of
Project
organization
To Check if
everything is
going as
planned
Follow-ups
Project
meetings
Every Other
week on
Friday
Project
Manager
16
Change management
17
Probability
Impact
Risk
Value
P.I
Risk Response
Time Shortage
20
Achievement of
Product Quality
(Which has high
priority)
15
Shortcoming of
External
resources
(Machinery +
Labor)
Weather
Management
risk of group
Market inflation
Natural Disaster
Do Insurance
Internals
shortcoming of
18
Prioritization of project.
resource due to
concurrent
projects
Labor dispute
19
12. Appendix
Appendix A
Activity List (as taken from MS Project file)
Hospital Building
Site Preparation
Project Initiation
Comprehensive site survery
Soil analysis
Site Survey Complete
Architect design
Call for Architectural design Proposals
Architect selectection
Design the building
Architectural Design complete
Electrical work
Obtain Electrical connection from utility
provider
Wiring (electricity + Networking )
Circuit board and circuit breakers
installation
Electrical Appliances installation
Electrical work completed
Plumbing Work
Obtain water/Gas connection from Utiliy
provider
Piping
Sanitary fitting
Plumbing work Completed
AirConditioning (HVAC)
Obtain quotations/place order for AC
Units
Install Airconditing system
Airconditioning work completed
Lift
Install Lift
Lift Installed
Interior / Exterior Decoration
Wood Works
Glass Work
Paint Work
Exterior Decoration
Decoration Complete
Construction
Digging
107 days
7 days
0 days
2 days
2 days
0 days
7 days
5 days
1 day
1 day
0 days
95 days
11/17/2009 8:00
11/17/2009 8:00
11/17/2009 8:00
11/17/2009 8:00
11/19/2009 8:00
11/26/2009 8:00
11/17/2009 8:00
11/17/2009 8:00
11/24/2009 8:00
11/25/2009 8:00
11/25/2009 17:00
11/17/2009 8:00
4/14/2010 17:00
11/26/2009 8:00
11/17/2009 8:00
11/18/2009 17:00
11/20/2009 17:00
11/26/2009 8:00
11/25/2009 17:00
11/23/2009 17:00
11/24/2009 17:00
11/25/2009 17:00
11/25/2009 17:00
3/29/2010 17:00
3 days
44 days
11/17/2009 8:00
1/18/2010 8:00
1 day
7 days
0 days
99 days
2/15/2010 8:00
3/19/2010 8:00
3/29/2010 17:00
11/17/2009 8:00
1 day
46 days
5 days
0 days
98 days
11/17/2009 8:00
1/22/2010 8:00
3/29/2010 8:00
4/2/2010 17:00
11/26/2009 8:00
11/17/2009 17:00 3
3/26/2010 17:00
4/2/2010 17:00 26
4/2/2010 17:00 22,23,3,27,24,25,26
4/12/2010 17:00
2 days
10 days
0 days
2 days
2 days
0 days
15 days
10 days
10 days
5 days
5 days
0 days
89 days
10 days
11/26/2009 8:00
3/30/2010 8:00
4/12/2010 17:00
3/22/2010 8:00
3/22/2010 8:00
3/23/2010 17:00
3/22/2010 8:00
3/22/2010 8:00
3/22/2010 8:00
4/5/2010 8:00
3/22/2010 8:00
4/9/2010 17:00
11/17/2009 8:00
11/30/2009 8:00
11/27/2009 17:00
4/12/2010 17:00
4/12/2010 17:00
3/23/2010 17:00
3/23/2010 17:00
3/23/2010 17:00
4/9/2010 17:00
4/2/2010 17:00
4/2/2010 17:00
4/9/2010 17:00
3/26/2010 17:00
4/9/2010 17:00
3/19/2010 17:00
12/11/2009 17:00
3
4
4,5
3
8
9
10
11/19/2009 17:00 3
3/18/2010 17:00
2/15/2010 17:00 49
3/29/2010 17:00 17
3/29/2010 17:00 13,14,18,19,17,15,16
4/2/2010 17:00
20
11
20,30
31
52
34
53
53
37,38
53
37,38,39,40
6,10,3,55,56,57
Foundation laying
Foundation laid
Basement construction
Basement Complete
Ground Floor Construction
Ground floor complete
First Floor Construction
First floor completed
Roof Top construction
Roof Top complete
Building Tools / materials
Final Inspection
Building Ready For handover
Project meetings
First Meeting
Subsequent meetings
5 days
0 days
20 days
0 days
20 days
0 days
20 days
0 days
5 days
0 days
9 days
2 days
0 days
97 days
1 day
91 days
12/14/2009 8:00
12/18/2009 17:00
12/21/2009 8:00
1/15/2010 17:00
1/18/2010 8:00
2/12/2010 17:00
2/15/2010 8:00
3/12/2010 17:00
3/15/2010 8:00
3/19/2010 17:00
11/17/2009 8:00
4/13/2010 8:00
4/14/2010 17:00
11/26/2009 8:00
11/26/2009 8:00
12/4/2009 8:00
12/18/2009 17:00
12/18/2009 17:00
1/15/2010 17:00
1/15/2010 17:00
2/12/2010 17:00
2/12/2010 17:00
3/12/2010 17:00
3/12/2010 17:00
3/19/2010 17:00
3/19/2010 17:00
11/27/2009 17:00
4/14/2010 17:00
4/14/2010 17:00
4/9/2010 17:00
11/26/2009 17:00
4/9/2010 17:00
Bibliography
PBS, Page 65, Project Management by Bo Tonnquist
21
43,11
44
45
46
47
48
49
50
51
52
32
58
6
Index
Child Labor, 8
Ministry of health, 8
MS Project, 12
Portfolio, 5
Product Quality, 18
Profitability, 6
Publicity, 6
Risk, 18
Schedule, 12
Time, 5, 18
Transportation, 14
22