Semtech Corporation

How to setup I/C Recurring

entries in SAP
Business Process Procedure (BPP)
Muhammad Shokat

15

Table of Contents
1.

How to Create a Recurring Document for Intercompany ..................................................................... 2

2.

Display a Recurring Entry Document ................................................................................................... 6

3.

How to display details about the document .......................................................................................... 7

2.

How to delete a Recurring Entry Document ......................................................................................... 7

3.

(A)

Mark for deletion: ......................................................................................................................... 7

(B)

Delete the document: .................................................................................................................... 9

How to Post a Recurring Entry Document .......................................................................................... 10

(A)

How to create the Session ........................................................................................................... 10

(B)

How to post/process the session/document ................................................................................. 12

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1. How to Create a Recurring Document for Intercompany

1. Go to Tcode FBD1.
Menu Path

Accounting
Financial Accounting Accounts Payable Document
Entry Reference Documents Recurring Document

Transaction Code

FBD1,

Enter company code, First Run and the Last Run you want to see the posting in future, and intervals in
month as 01 (if you want to run it every month), Run date (date on which the posting will be made), Run
Schedule (leave this blank), Document Type (normally AB), and all other details.

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2. Hit enter and the next screen will pop up. Here enter the amount, tax code, cost center (if required),
posting key, G/L account and the new company code for and I/C postings.

3. Hit enter and next screen will come, enter the amount or (*), and hit enter.

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4. Once you hit enter, amount will show up.

5. If you are done with postings, click on Document Display icon

to see what is

going to be posted for this document.

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Once you are ok, hit the save button and the Recurring document will be created.

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2. Display a Recurring Entry Document

1. Go to tcode (FBD3) and click on Document List icon.
Menu Path

Accounting
Financial Accounting Accounts Payable Document Reference Documents Recurring
Document Display

Transaction Code

FBD3

Here enter the specifics of you company and click on Execute icon to see the list of documents.

2. Find your document and double click to see all the details.

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3. How to display details about the document

If you want to see the full details of your documents, this is the place where you can see details such
as First Run, Next Run, Last Run and etc.
Menu Path

Accounting
Financial Accounting Accounts Payable Periodic Processing Recurring
Entries Execute

Transaction Code

F.15

1. Go to tcode F.15 and enter all the relevant details for your company and execute.
You will see the full list of the document with complete details about the run dates, posting dates and etc.

2. How to delete a Recurring Entry Document

This is a two-step process where you first mark a document for deletion and then actually delete it from
the system.

(A)

Mark for deletion:

The first step to delete a recurring entry document is to mark it for deletion. Please follow below
instructions to do that.
Menu Path

Accounting
Financial Accounting Accounts Payable Document Reference Documents Recurring
Document Change

Transaction Code

FBD2

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1. Enter the document which you want to delete from the system.

2. Hit enter and go to GotoRecurring Entry Data on the menu, a new screen will pop up as sown
below. Check the Deletion indicator and save it.

You will see the below message after this change.

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(B)

Delete the document:

Menu Path

Accounting
Financial Accounting Accounts Payable Document Reference Documents Recurring
Document Delete

Transaction Code

F.56

1. You MUST have marked a document for deletion in the previous step before you can do this. Here
enter the same document as in the previous step, and execute and this document will be deleted from
the database.

2. You will see the document ready for deletion.

3. If all good, go back and remove the test run and execute and the document will be deleted from the
database.
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3. How to Post a Recurring Entry Document

Remember that whatever you have done so far has NOT posted any documents in the system yet, nor will
it do automatically. You have two options to do this;
Ask IT to schedule a background job where all the postings on the scheduled day will
happen automatically and you dont have to do anything after setting up previous steps.
If you want to process yourself, then you have to follow the next two steps each month on the
day of your scheduled posting date.

I.
II.

(A)

How to create the Session

Menu Path

Accounting
Financial Accounting Accounts Payable Periodic Processing Recurring
Entries Execute

Transaction Code

F.14

1. Enter all the required details including the required field Settlement Period, this is very
important as the settlement period is used to select the recurring document templates

whose next run date falls in the selected period. Make sure that recurring entries have
been processed up to the period prior to the current period.
Also, enter the batch input session name as shown below.

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2. Now execute the transaction, once done you will receive a message at the end in green that the
session has been scheduled.

3. Now you need to go to next step to post this to accounting.

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(B)

How to post/process the session/document

Menu Path

Choose System
Services Batch Input Sessions

Transaction Code

SM35

1. Here you will see your session under your name.

2. Now select the line, and hit on execute and select;

a. Background
b. Check Extended Log and hit process

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3. Now on the same screen of SM35 go to GotoLog and see the details of your processed log.
Select that line and double click to see details.

4. Here you will notice the posted document, note it and go to tcode FB03 to display this couemnt
for your company code.

5. FB03, note the details like posting date, cross company code doucment and etc, once ok go back
and relax.

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