Documente Academic
Documente Profesional
Documente Cultură
TB-CDOAZZ-PS-PRO-0001
REV. NO
PAGE / OF
1
1/19
CONTRACTORS DOC NO
PROGRAMME
TEKFEN-AZFEN
ALLIANCE
269-PC-00-PR-001
B : Approved as noted
REV.
DESCRIPTION
A.C.C.
I.M.G.
L.K.
08/10/2003
I.O.O
F.B.
T.B.
19/06/2002
PREPD
CHKD
APPR
D
DATE
PROCEDURE
REV. NO
PAGE / OF
1
2/19
CONTRACTORS DOC NO
269-PC-00-PR-001
PAGE REV. & ADDITION
PAGE
REVISION NO
NO.
PROCEDURE
REV. NO
PAGE / OF
1
3/19
CONTRACTORS DOC NO
269-PC-00-PR-001
INDEX
SECTION TITLE
PAGE
1.
PURPOSE
2.
SCOPE
3.
REFERENCES
4.
5.
METHOD
6.
7.
PROGRESS MONITORING
10
8.
REPORTING
12
9.
RESPONSIBILITIES
16
10.
REVIEW
16
11.
APPENDICES
16
PROCEDURE
REV. NO
PAGE / OF
1
4/19
CONTRACTORS DOC NO
269-PC-00-PR-001
1. PURPOSE
The purpose of this procedure is to define and set the methods for project planning,
scheduling, progress monitoring and reporting activities as part of the total project control
system.
2. SCOPE
This procedure covers all planning, scheduling, progress monitoring and reporting
activities for engineering, procurement, construction and commissioning activities within
the scope of work defined by contract/agreement for ACG Full Field Development,
Phase1, Onshore Terminal, Main Construction Works.
3. REFERENCES
Tekfen Planning & Control Procedure P4.09.03
ACG, Full Field Development, Phase 1, ITT No. FFD-14/3
4. DEFINITIONS AND ABBREVIATIONS
CMS
PCS
WBS
CBS
CPM
AFC
5. METHOD
The master plan of the project is developed at the very early stages in order to set how the
project will be executed. The scenario for executing the project starts from mobilization
and covers all activities including procurement, engineering, construction, fabrication,
testing, pre-commissioning and completes with demobilization. This scenario is then
reiterated by the project management to meet the latest revisions. This revised scenario
forms the basis of all project control system activities and the contract master schedule.
Finally, the scenario for execution of work is studied in more detail to develop the detailed
project plan and schedule. Together with an agreed schedule, it constitutes the target plan,
TEKFEN-AZFEN
ALLIANCE
REV. NO
PAGE / OF
1
5/19
CONTRACTORS DOC NO
269-PC-00-PR-001
which is the baseline for the running construction schedule. The schedule is updated
weekly as per realised progress values and planned & current status is compared. This
comparison is the basis of reporting & monitoring activities, which shows the planned,
actual and current forecast values in terms of time, quantities, percent completes, manhours, and productivity.
6. PLANNING & SCHEDULING
Work Breakdown Structure (WBS)
Project scope definition is one of the key elements for project planning and scheduling.
WBS of a project shows the scope definition and divides the work into logically
identifiable work packages with the levels required. The WBS for this project is
determined as shown in the following list.
Level 1,
Subproject
Level 2,
Level 3,
Work Items
Level 4,
Activities
The WBS is also used as the activity breakdown structure for the schedule.
The project is divided into subprojects based on activity scopes and for better monitoring
& follow up. The subprojects for the main construction works are defined as:
PM
Project Milestones
MO
Mobilization
EN
MT
TE
CA
CB
CP
CM
Completion Activities
There are three sets of Level 2 items in the WBS of project, namely (1) work disciplines,
(2) work areas and (3) systems, which allow monitoring of project in different
views(?)layouts.
TEKFEN-AZFEN
ALLIANCE
REV. NO
PAGE / OF
1
6/19
CONTRACTORS DOC NO
269-PC-00-PR-001
02
Steelwork
03
Pipework
04
Equipment
05
Electrical
06
Instrumentation
07
Telecommunication
08
10
Architectural
11
Insulation
12
PFP
13
14
Civil Works
15
Onshore Pipeline
20
Control Room
25
30
31
32
33
55
57
Flare Area
Utilities Area
Process Area
TEKFEN-AZFEN
ALLIANCE
REV. NO
PAGE / OF
1
7/19
CONTRACTORS DOC NO
269-PC-00-PR-001
EOP Area
The systems classification will be done as per the system numbers in drawing BRCDZZZZ-PR-PID-0001.03 (Piping & Instrumentation Diagram Legend Sheet 3
Numbering)
Level 3 work items identify each equipment, building, underground system, etc. in one
area. Level 4 activities are determined in detail such that they can be measured in
quantities.
Activity Codes
To identify and define the activities in accordance with the WBS, the following activity
codes are used.
SUBP
Subproject ID
RESP
Responsibility
DISC
Discipline
AREA
Area
PSYS
Primary System
SYST
System
ITEM
Item Code
LOCN
Location
MATL
Material
SCHD
Schedules
R6
R6 Code
R7
R7 Code
PROCEDURE
REV. NO
PAGE / OF
1
8/19
CONTRACTORS DOC NO
269-PC-00-PR-001
Other codes may be added if additional definitions are required during the execution of
the project.
Planning & Schedule Preparation
The schedule preparation study includes the process of (1) activity definition, (2) activity
sequencing, (3) activity duration estimation and (4) schedule development.
Activity definition involves identifying the specific activities that must be performed in
order to perform the work identified in the WBS. Inputs to the activity definition are
WBS, scope definition, historical information on similar projects, constraints, and
assumptions. Outputs from activity definition are activity list and supporting detail.
Activity sequencing involves identifying the interactivity dependencies between activities.
Activities are sequenced accurately to support the development of a realistic schedule.
Precedence Diagramming Method (PDM) is used as technique for activity sequencing.
Inputs for activity sequencing are; activity list, physical dependencies that come by the
nature of work, flexible dependencies which are preferences for executing the work,
external dependencies, constraints, and assumptions. Output from activity sequencing is
project network diagram, which is a schematic display of the project activities and logical
relations between them.
Activity duration estimation involves assessing the period likely to be needed for the
completion of each activity. Activity durations are estimated based on total man-hours
required for a certain activity and planned workforce. Budgeted quantities are taken off
from the AFC drawings and the required man-hours are calculated from the budgeted
quantities multiplied by the unit man-hours for the activity. Inputs for activity duration
estimating are activity list, constraints, assumptions, resource requirements, resource
capabilities and historical information. Outputs are the schedule with durations and the
updates activity list.
The schedule development involves determination of start and finish dates for project
activities by Critical Path Method (CPM). The inputs for project development are project
network diagram, activity duration estimates, resource requirements, resource pool
description, calendars, constraints, assumptions and lags. Project schedule, which contains
project network diagrams, bar charts, milestone dates, time-scaled network diagrams, etc.
is presented in a graphical form together with supporting detail and resource requirements.
By means of CPM, the early and late start / finish dates are calculated for each activity
based on specified, sequential network logic and single duration estimate. The difference
between late and early dates are calculated as the total float for each activity and the
critical path is identified as the chain of activities in network logic with zero floats. The
critical activities drive the total duration of the project, i.e. theoretically any delay in the
TEKFEN-AZFEN
ALLIANCE
REV. NO
PAGE / OF
1
9/19
CONTRACTORS DOC NO
269-PC-00-PR-001
critical activity is reflected to the total completion time of the project. The activities with
considerably small floats are also considered as potential critical activities.
Duration compression is applied as part of the review cycle in schedule development.
Activities with considerably long durations on the critical path are revised considering the
resource requirements and capabilities to meet the target completion duration for the
project.
The schedule development and review cycle is shown in the below figure.
Activity
Definition
Activity
Sequencing
Activity
Duration
Estimating
Schedule
Development
Precedence
Diagramming
Method (PDM)
Resource
Leveling
PROCEDURE
REV. NO
PAGE / OF
1
10/19
CONTRACTORS DOC NO
269-PC-00-PR-001
Schedule Revising
The planning philosophy shall be to review and revise the plans continuously on regular
basis as per actual performance and progress, the variations in scope of work and other
prevailing conditions to meet the final completion date targeted. A requirement to revise
the schedule will occur when there is such variation in the scope or there is a major
change in the philosophy of execution of the works. Such requirement will be reported to
Company and the schedule will only be revised upon approval of the Company. If
Company sees a requirement he may instruct Contractor to revise the schedule without
waiting Contractors request. When the schedule is revised it is fixed as the new baseline
and the working schedule is compared to it.
7. PROGRESS MONITORING
Project Control is the process to monitor and measure progress, in order to take necessary
corrective actions whenever necessary to ensure that all project objectives are met in a
timely manner. It also includes control of the work in terms of risks, changes and
interfaces.
Progress monitoring
Progress of project shall be determined on the basis of followings.
Amount of work done during the specified period in terms of quantities and/or manhours spent as appropriate
Measurement of the amount of work done shall be calculated on the basis of both (1) daily
/ weekly site reports indicating the quantity of work done, workforce and equipment used
from the site supervisors and supplemented with calculations and drawings in technical
office and (2) verified with physical measurements at site when required.
The daily / weekly site reports from the site supervisors will include level-5 breakdown of
the related departments scope issued by the planning department to each discipline
supervisor. The supervisor will mark up the level-5 progress report based on physical
progress achieved and will return to the planning department no later than Saturday
afternoon. The planning engineer then update the level-5 database with progress which
will be rolled up to level 4, 3, 2, and 1.
TEKFEN-AZFEN
ALLIANCE
REV. NO
PAGE / OF
1
11/19
CONTRACTORS DOC NO
269-PC-00-PR-001
After inputting the progress data into project planning tool, the completion percentages
with respect to baseline shall be reported together with progress S Curves for man-hours
and budget. Comparison of the progress for a specified duration and in overall with
respect to plan is the start of performance assessment and review. The deviations are then
evaluated for the reasons so that the project management may develop solutions for
eliminating reasons of delays and methods to recover these delays.
The main objective of progress monitoring is to forecast the project completion in terms
of schedule and budget. Since the delays in activities on critical path are directly affecting
project target dates, they should be analysed in detail. Delays in other activities may
become important, if the activity becomes critical as a result of delays.
Progress Measurement Method
Rate of budgeted man-hour to the total budgeted man-hours for the project multiplied by a
coefficient is the weighted percentage for the activity. In other words:
Weighted percentage of an activity is defined as:
Activity (%) K eq
AW B
TW B
Where;
AWB
TWB
Keq
The coefficient is calculated for each discipline considering the following factors:
K eq
K1 K 2 K 3
3
Where;
K1
K2
K3
TEKFEN-AZFEN
ALLIANCE
REV. NO
PAGE / OF
1
12/19
CONTRACTORS DOC NO
269-PC-00-PR-001
The average of three factors is taken as the coefficient and the calculated coefficient is
equalized to give the same total number of man-hours as original.
The calculations for the coefficients for disciplines are given in Appendix 1.
This method is applied for calculation of the percent complete of the project; the budgeted
and clocked man-hours are reported as original.
The percent completes for the activities are calculated as the ratio of actual quantity of
work performed to the budgeted quantity of work for a given activity. The total percent
complete for the project is the percent complete for activity multiplied by the weighted
percent of the activity.
%CompleteforActivity
ACWP
BQWP
Where;
ACWP
BQWP
Where;
n
8. REPORTING
As part of the planning and control activities the following reports will be prepared and
submitted to Company.
Monthly Progress Reports
A comprehensive Monthly Progress Report relating to the work performed during the last
reporting period shall be prepared. The reporting period shall be up to and including
midnight on the last Saturday in each month (the cut-off date) and shall be submitted to
company in an electronic format, by not later than 14.00 hrs on the Friday following the
cut off.
PROCEDURE
REV. NO
PAGE / OF
1
13/19
CONTRACTORS DOC NO
269-PC-00-PR-001
In addition, an extract from the report which will include the executive summary, areas of
concern, progress statistics and the cost report will be submitted to company by e-mail or
facsimile not later than 14.00 hrs on the Wednesday following the cut-off date.
The Monthly Progress Report will typically contain the following:
General Section
areas of concern and details of the actions proposed to be taken to manage and
eliminate the concerns.
Planning Section
Cost Section
cost and manhour performance reports for the month and cumulatively by work
package.
Contract Price summary activities broken down by month with estimated, actual
and forecast costs and cumulative expenditure.
updated expenditure profile indicating the actual estimated value of work executed
each month for the duration of the contract.
updated cash flow profile indicating the estimated invoice amounts to be submitted
on a monthly basis for the duration of the contract.
Variation Order Register indicating the total number and value of variation orders.
Variation Order Request Register indicating the total number and estimated value
of potential variation orders requested.
PROCEDURE
REV. NO
PAGE / OF
1
14/19
CONTRACTORS DOC NO
269-PC-00-PR-001
Other Reports
Registers
correspondence register(s).
Project Status
o progress summary
o progress S-curves (overall and by discipline)
o histograms (overall and by disciplines)
o detailed progress data
PROCEDURE
REV. NO
PAGE / OF
1
15/19
CONTRACTORS DOC NO
269-PC-00-PR-001
Interface queries
Daily Reports
Daily Reports will be prepared and submitted to Company by e-mail or facsimile, not later
than 09.00 hrs the following day. Cut-off will be midnight each day.
The Daily Progress Reports will contain the following:
Weather conditions.
Cumulative manhours.
Site activities.
Progress achieved.
TEKFEN-AZFEN
ALLIANCE
REV. NO
PAGE / OF
1
16/19
CONTRACTORS DOC NO
269-PC-00-PR-001
Subcontractors/vendors on site.
Problem areas.
Notes/general.
9. RESPONSIBILITIES
It is the responsibility of planning engineer to coordinate the project planning activities
under the leadership of technical office manager and in close coordination with
construction and other groups within the organization.
Construction group is responsible doing the take offs from the AFC drawings and
reporting the executed quantities of work done to the technical office.
Engineering group, Procurement group, Construction group and other departments in
project organization are responsible for supporting project planning and control group
both prior to start and during the execution of the works.
10. REVIEW
This procedure is reviewed prior to start of work and every six months, if not required
otherwise.
11. APPENDICES
Appendix 1:
Appendix 2:
Appendix 3:
Typical S curve
PROCEDURE
REV. NO
PAGE / OF
1
17/19
CONTRACTORS DOC NO
269-PC-00-PR-001
APPENDIX 1
DISCIPLINE COEFFICIENTS FOR PROGRESS MEASUREMENT
METHOD
PROCEDURE
REV. NO
PAGE / OF
1
18/19
CONTRACTORS DOC NO
269-PC-00-PR-001
APPENDIX 2
SITE REPORT FORMS
PROCEDURE
REV. NO
PAGE / OF
1
19/19
CONTRACTORS DOC NO
269-PC-00-PR-001
APPENDIX 3
TYPICAL REPORTS FOR WEEKLY PROGRESS REPORT