Assam PWD Computerisation Project

(APCP)

Need for the project

Assam has the potential to be among the
better states in the country
Rich in natural resources - oil, tea, hydropower, coal, tourism, etc.
Geographical advantage of being the
gateway of NE India plus the potential to be
the business hub of South Asia from China
to Indonesia & Singapore owing to the land
route it offers.
The state however slipped from being among
the richer states in 1950s to be the 4th
poorest in first part of 2000.
The downslide now appears to be arrested
and the state is poised for a good economic
growth, which it needs to accelerate.

But why computerise Assam PWD?

A well-developed road & public buildings infrastructure is prerequisite

for socio-economic development, not only for Assam but anywhere in
the world. Socio-economic development is presently Assams crying
need.

Capacity improvement of the organization for delivering the

infrastructure need is of paramount importance.

Infrastructure development being costly and financial resources being

limited, efficient utilisation of financial resources has to be ensured.

A quantum improvement in the functioning of the PWD is therefore

indispensable. The core operational processes has to be revitalised
using modern day systems for delivering the need timely, efficiently and
transparently.

Also, the PWD also has to stand up to call for RTI, IT policy of the state
and e-governance in Assam.

Guiding principles of APCP

The aim of Assam PWD Computerisation Project (APCP) is to usher in a
quantum improvement in the functioning of the Assam PWD by
computerizing it in a modern way so that the public works can be delivered
timely and cost effectively ensuring optimum utilization of resources for
socio-economic development of the state.
The objective of Assam PWD Computerisation Project (APCP) is to
strengthen PWD by providing an efficient and transparent functioning
system and increase its capacity to construct and maintain a well developed
road, bridge and building infrastructure in Assam.

The mission of Assam PWD Computerisation Project (APCP) is to

provide the department with an IT based system integration and
facilitate online operations of departments processes so that the whole
department can operate on one single standardized platform, leaving
interfaces for future integration of engineering intensive modules
pertaining to road, bridge & building as also other modules to be
developed by Govt. of Assam.

Computerisation leading to
9 Standardized work activities.
9 Efficient work flow processes for approvals, lesser paper works and
clear lines of communication.
9 Database with easy accessibility both by the Directorate and field
offices for all project related information and reporting.
9 Improved project management including planning, scheduling,
contract supervision, execution and resource utilization.
9 Improved Road Maintenance Management.
9 Improved procurement and vendor management.
9 Reduction in geographical movement within the state for frequent
meetings and report submission particularly EEs and SEs.
9 Transparency in the activities of the Department with provision for
enabling public interface.
9 Improved services to the other GOA Departments and
Administration.

Computerisation in a structured way

Conceptualisation of the project

Project implementation study

Undertake pilot implementation

Pilot implementation focusing on developing an integrated
organization wide system software.
The system software is for facilitating on-line operations of the
departments core operational processes in the field of Project
Management and related Project Cost Accounting, Project Resource
Management and Roads Maintenance Management is achieved. The
software includes emailing solutions.
Provide ancillary hardware and networking for online operations
with the new improved system in (12) remote locations.
Develop skill of the staffs for using the new system.
Start live online operations and allow the software to stabilise.

Roll out the pilot phase across the department

Status/achievements of the project

The Assam PWD Computerisation Project (APCP) is physically complete
with ERP having been successfully deployed in Assam PWD at a
competitive cost and the stipulated time. The system is live and
transactions through the system has started. Financial progress: 64%
The key objective of developing the system software in this pilot phase for
facilitating on-line operations of the departments processes in the field of
Project Management and related Project Cost Accounting, Project
Resource Management and Roads Maintenance Management is achieved.
The software includes emailing solutions.
12 office cluster regions having 43 PWD field offices have been connected
and web communication between the offices is in operation.
Installation of the ancillary hardware and networking equipment to pilot the
system software is complete and are in operation.
State-of-the-art Data Centre established and is in operation. It now
facilitates as a communication hub for 12 of departments office campuses
in and around Guwahati including the PWD headquarter housing the office
of the Chief Engineer, PWD (Roads) Assam, the PWD Secretariat and four
office clusters two in Nagaon and two in Nalbari districts.
2000+ mandays of basic computer training and about 600 mandays of
application training have been completed.

What next?

As an immediate priority a minimum threshold connectivity is

required to the PWD offices already connected under the pilot
phase.

Around 221 connectivity points along with the associated

communication equipment, 225 software user licenses and 153 PCs
are required for the minimum threshold connectivity. The estimated
cost is Rs. 2.75 crore.

Facility management services requires outsourcing and at an early

date as the department do not have an IT Cell or any IT staff.

Functionality enhancement like HR, GIS are to be added.

Proposals for connecting all the NEC offices and NH offices have
been readied.

With APCP having completed its pilot phase, it is time to roll it out
across the department in a phased manner.

Thank You