Overview of

Advance Shipment Notification(ASN)

Contents

About Isupplier Portal

About ASN / ASBN

ASN Flow Chart

Benefits of ASN

ASN Process Flow

About Isupplier Portal

Oracle iSupplier Portal is a collaborative application that enables buying

companies and their suppliers to communicate with each other. It enables
suppliers to have real-time access to information (such as purchase orders
and delivery schedules) and respond to the buying company with

order acknowledgments

change requests

shipment notices and planning details.

It also allows buying organizations to search for order, shipment, receipt,

invoice, and payment information across all suppliers and all business units,
as well as respond to supplier change requests.

Advance Shipment Notification

An Advance Shipment Notice (ASN) is transmitted via Electronic Data

Interchange (EDI) from a supplier to let the receiving organization know that
a shipment is coming. The ASN contains details including shipment date,
time, and identification number; packing slip data; freight information; item
detail including cumulative received quantities; purchase order number; and
returnable container information.
Once an ASN is successfully validated, you can use it in the Receipts
window to create receipts, reducing data entry time. (A validated ASN is one
that contains no errors during data validation in the Receiving Open
Interface.)

Advance Shipment Billing

Notification

These contain the same information as ASNs plus invoice and tax
information. Once an ASN with billing information is validated in the receiving
open interface and imported into Purchasing, an invoice for the shipment is
created automatically.

A supplier creates an ASN based on the demand conveyed by the

purchasing organization's Purchase Order, Planning Schedule, or Shipping
Schedule. If Purchasing detects errors or discrepancies in the ASN at any
time, from the time the ASN is sent to the time it is entered as received, an
Application Advice, transmitted via EDI, is sent automatically to the supplier.
The supplier can then send a corrected ASN.

Flow Diagram

Benefits of ASN / ABSN

Reduce cycle time of gate entry process

Reduce user mistake

Maintain good relation b/n Supplier and

receiving organization via Electronic Data
Interchange (EDI)

Manage Shipments

Supplier can view their schedule and Invoices

Supplier can request to have changes in orders

Supplier can cancel the shipment

Step to Create ASN

Supplier Invite

Supplier Register

A shipment authorization is made to the supplier in the form of a Purchase

Order, Planning Schedule, or Shipping Schedule.
The supplier sends the ASN to the receiving organization at the time of
shipment.
Run Receiving Transaction Processor The ASN is verified in the Receiving
Open Interface
Receive the material against ASN no.
Shipment-vs.-receipt quantities are compared during the receipt transaction
process. (As an optional step, CUM quantities can be compared if Oracle
Supplier Scheduling is installed.) If discrepancies are detected in shipmentvs.-receipt or CUM quantity comparisons, an Application Advice is sent to
the supplier.

Q&A