IJSART - volume

1 Issue 3 MARCH 2015 ISSN [ONLINE]: 2395-1052

SMART ATTENDANCE MANAGEMENT SYSTEM

Ms. Shweta A. Shaha1, Ms. Madhuri V. Gorade2, Ms. Nutan T. Shitole3, Ms. Swati B. Gawade4,

Prof. Chandrashekhar Adki5

1, 2,3,4,5

Shree Ramchandra college of Engineering Pune, India

Abstract- In this project I would like to demonstrate major

problems which are available in our existing system. The
attendance software consist of many features like taking
attendance of student, inserting their marks, adding new
student, adding their information, teacher can edit
attendance, view students bunk, sending and retrieving
important documents, sending an message to parent whether
the ward is present or absent in the college, the blog facility
for student as well as teacher to post any information etc. In
many colleges attendance is taken manually, to overcome
from this problem we can use this android application to
reduce the work of teacher and to add the mobility to our
existing attendance system. This android application will
really helpful for the teacher. After taking the attendance on
android phone the attendance record will automatically
saved in database, so no extra work for storing the record in
database is required. There is different login profile for
student, teacher, and for admin. The parents can also view
the profile of student and can check the performance of their
ward.

Keywords- Android, Mobility, Automation, Bunk, Attendance.

I. INTRODUCTION

The Attendance Management System is developed for daily

student attendance in school, colleges, and in institutes. As we
know today the number of student per class are increasing. So
maintaining the attendance of each student is not easy for the
teacher. Manual attendance will create the problem in taking
attendance as any student can give the proxy attendance. To
avoid this problem we have developed the attendance
management system. This application can work in college

higher priority will go to admin. The admin only can register

teacher, student and information about subject. The admin
only can add new student, so no access permission for any
student to change any data but if required then the access will
provided by admin only. The student only can see his/her
attendance, marks by entering their email id and password.
The password will provided by the admin and later on student
can change that password. staff can upload any information
on the blog about Question Bank, lecture taken , syllabus
covered etc. which is visible to student on their smart phone.

II. LITERATURE REVIEW

In the present system all work is done on paper. The whole

session attendance is stored in register and at the end of the
session the reports are generated. We are not interested in
generating report in the middle of the session or as per the
requirement because it takes more time in calculation. At the
end of session the students who dont have 75% attendance
get a notice.
Wi-Fi network, so when student will enter in the class
automatically the detection of that student will takes place.
The student will login from his\her android device and the
teacher will start to take attendance. This system will help for
evaluating an eligibility criteria of a student.

The purpose of developing Attendance Management System

is to change the way of taking attendance. The paper work
will reduce and the work of storing attendance in computers
and then calculating average this all will reduce due to this
Smart Attendance Management System.

RFID:

The teacher can generate the report of any student at any time
when needed. This will take less time in this system

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Also there are some systems in which attendance make some

sort of easy doing it automated like RFID OR BIOMATRIC
Systems. But those are not suitable for huge crowed also not
giving 100% correctness.

Some Documents Information is useful for developing

desired system are as below:

In recent years, there have been rise in the number of

applications based on Radio Frequency Identification (RFID)
systems and have been successfully applied to different areas
as diverse as transportation, health-care, agriculture, and
hospitality industry to name a few. RFID technology
facilitates automatic wireless identification using electronic
passive and active tags with suitable readers. In this paper, an
attempt is made to solve recurrent lecture attendance
monitoring problem in developing countries using RFID
technology. The application of RFID to student attendance
monitoring as developed and deployed in this study is capable
of eliminating time wasted during manual collection of
attendance and an opportunity for the educational
administrators to capture face-to-face classroom statistics for

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IJSART - volume

1 Issue 3 MARCH 2015 ISSN [ONLINE]: 2395-1052

allocation of appropriate attendance scores and for further

managerial decisions. [1]

Smartphones

Tablets

DESKTOP BASED SYSTEM

E-reader devices

Attendance Management System is software developed for

daily student attendance in schools, colleges and institutes.
If facilitates to access the attendance information of a
particular student in a particular class. The information is
sorted by the operators, which will be provided by the
teacher for a particular class. This system will also help in
evaluating attendance eligibility criteria of a student. The
scope of the project is the system on which the software is
installed, i.e. the project is developed as a desktop
application, and it will work for a particular institute. But
later on the project can be modified to operate it online. [3]

III. ANDROID OPERATING SYSTEM

Android is basically an operating system for smart phones

that is based on a modified version of Linux. It was
originally developed by a start up of the same name,
Android. Now the Android is a market-mover. Now is an
exciting time for mobile developers. Mobile phones have
never been more popular and powerful smart phones. With
stylish and versatile phones packing hardware features like
GPS, accelerometers, and touch screens are an enticing
platform upon which to create innovative mobile
applications. Android hardware will be designed to tempt
consumers, but the real win is for developers. Android
developers are free to write applications that take full
advantage of increasingly powerful mobile hardware. As a
result, developer interest in Android devices has made their
2008 release a hugely anticipated mobile technology event.
Android is important is because of its application model.
For users of smart phones, Android provides easy access to
social networking. Now, everyone having the Android smart
phone, because it is cheapest because nowadays mobile
companies like Carbon, Micromax, Lava, are also develop
the smart phone and provide it in low cost. Android devices
come in all shapes and sizes. As of

late 2014, the Android OS powers the following types of

devices:

Notebook

MP4 players

Internet TVs

Android use, the recommended IDE is Eclipse, amultilanguage software development Environment featuring an
extensible plug-in system. It can be used to develop various

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types of applications, using languages such as Java, C, C++,

COBOL, Python ,are freely available on Internet and the
AndroidSDK contains a debugger, libraries, an emulator,
documentation, sample code, and tutorials are also
downloaded from the net. And when the SDKManager is
started, it first checks for the packages that are available for
installation. The packages contain the documentation and
SDK specific to each version of the Android OS. They also
contain sample code and tools for the various platforms .All
these are freely available on Internet hence we chose to
develop Automated Attendance Monitoring application in
Android. [2]

IV. CHARACTERISTICS OF PROPOSED

Proposed system will contain following module:

1] Admin:

The role of admin module is to register student, teacher,

subject registration, branch registration. To provide
password to student and teacher. To keep security so that no
one can use another user name and password. The admin
can also post the blog.

2] Teacher:

The role of teacher is to take attendance, insert marks, delete

marks, generating sectional report, sending important notice
to student on blog, teacher can download or upload the
document.

3] Student:

The student can view marks, check his/her performance,

status of attendance, student can download and upload the
document. He/she cannot have the permission to change any
data. If required the access will provide by the admin.

V. FLOW DIAGRAM [2]

Fig 1.Flow of The Application

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IJSART - volume

1 Issue 3 MARCH 2015

VI. MATHEMATICAL MODEL

VERTEX

Fig 2.Graph Representation Of The System

MODULES

V1

Admin

V2

New

User(Teacher/Student)
Fig 3.Venn Diagram of The system

Let G be a closed graph that represents our system of mouse

simulation; such that G = {E, V} where E represents the set
of edges; E = {e0, e1, e2, e3 ....., e6} and V is a set of
vertices; V = {v0, v1, v2, v3....,v5}. In the graphical
representation of the system, vertices in the set V represent
the modules which are connected through directed edges in V3
the set E representing the input/output of modules. We define
the vertices as,
Existing

User(Teacher/Student)
EDGE
INPUT/OUTPUT

e1
Registration for New User
V4
e2
Database

Inform system

e3
Store in Database

e4
V5

Security system

Login for Existing User

e5
Perform operation related to

user

e6
Login credentials does not

ISSN [ONLINE]: 2395-1052

matched, User Blocked/not

We define the edges as,

logged in

Let febe a rule of E into V such that for given edge; it returns 1] Calculating the attendance will take less time and will
vertices. fe(E) | V.
reduce the work of staff.

Thus, for our system,

2] The accuracy will increase. 3] The paper work is less.

fe(e1) = {v1}.......v1 is called using e1 for registration of new 4] The attendance is stored in database. [2]
user .

fe(e2) = {v5}.......user data is passed to v5 using e2 to inform

VIII. CONCLUSION
system.

fe(e3) = {v4}......user data is passed to v4 using e3 for storing The automatic attendance system is necessary to reduce the
work of staff. The existing manual attendance system is time
in database.
consuming and requires semi manual work from teacher and
student, using this all work will reduce. The accuracy will be
maintained and the faster result will generate. Using this
fe(e4) = {v1}...... v1 is called using e4 for login for existing parent and student are able to see the performance, attendance
user.
average etc.

fe(e5) = {v5}......perform operation related to v5. fe(e6)

={v3}..v3 is called to block user using e6.

VII. ADVANTAGES

After inserting the application into smart phone:

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REFERENCES

[1] T. S. Lim, S. C. Sim, and M. M. Mansor, RFID based

attendance system, IEEE Symposium on Industrial
Electronics & Applications2009 (ISIEA 2009), vol.2, pp. 778782, 4-6 Oct. 2009, doi: 10.1109/ISIEA.2009.5356360.

IJSART - volume

1 Issue 3 MARCH 2015 ISSN [ONLINE]: 2395-1052

Mr. Mr. Abhilash S. Kotgirwar, Miss. Sneha.

R.Kaware, Automated Attendance Monitoring System, IJIRME(International Journal of Innovative

Research in Modern Era).

Miss. Namrata N. Shahade,Miss. Priya A. Kawad,Mr.

Satish L. Thombar, Student Attendance Tracker

System in Android,InternationalJournalFor Engineering Applications and Technology[119-124]

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