Documente Academic
Documente Profesional
Documente Cultură
[Company Name]
[Product Name Version number]
[Company /Product logo]
Table of Contents
Summary
Approach to evaluation
Evaluation conclusion
3
3
4
Workflows
Claim authorisation 19
10
21
11
22
12
Tax compliance
13
Integration
25
14
Reporting
28
15
User documentation 32
16
17
Specific modules
15
23
36
Summary
1.1 Introduction
The suitability of good employee expense management software for each particular
user will always be dependent upon that user's individual requirements. These
requirements should therefore always be fully considered before software is acquired.
The quality of the software developers or suppliers should also be considered at the
onset.
1.2 Software under review
Fundamentally, good employee expense management software should:
Permit efficient detailed submission of expense claims and automatically route
them for authorisation and review in accordance with the prescribed company
expenses policy
Provide detailed reports to allow companies to determine spend patterns,
benchmark category spending and permit fast payment to claimants
Provide sufficient information to allow companies to meet their regulatory
reporting obligations in respect of personal income tax and VAT
It is essential, when software is implemented, for appropriate support and training to be
available.
Approach to evaluation
2.1 Objective
To evaluate [X Software version Y] against a set of criteria developed by the
ICAEW to ensure that the software meets the requirements of expense
management software.
2.2
2.3
Software/hardware utilised
Report structure
The report has been broken down into its main constituents in the contents page.
The evaluation questionnaire was provided by the ICAEW and has been used
without alteration or amendment.
and the evaluator, the evaluator's decision was taken as final and the response changed
accordingly.
[X Software version Y], was used throughout the evaluation. The evaluation covered
Expense management software.
When the evaluation had been completed, the responses were completed by the evaluator
and a draft copy sent to the ICAEW for review before completion of the final report.
3
Evaluation conclusion
Disclaimer
Any organisation considering the purchase of [X Software version Y] should consider their
requirements in the light of proposals from [Software house] or its dealers and potential suppliers
of other similarly specified products. Whilst the contents of this document are presented in good
faith, ICAEW cannot accept liability for actions taken as a result of comments made herein.
Yes
No
Supplier Response
Comments
5.1
5.2
5.3
5.4
5.4.1
5.4.2
5.4.3
5.4.4
5.4.5
Supplier Response
Passwords
Is access to the software
controlled by password?
Is each user required to
have a personal password?
Are passwords one-way
encrypted? [I.e. Is it
impossible for anyone,
including the system
administrator to see other
users passwords in the
software?]
Are passwords masked
when entered by any user
logging in?
Please state the level of
password complexity
available at application
level?
Evaluators Comment
Question
5.5
5.6
5.7
5.8
5.9
5.10
5.11
5.12
Supplier Response
Evaluators Comment
Question
Supplier Response
5.15
Back ups
5.15.1 How are back ups
provided:5.15.1.1 Within the
software
application?
5.15.1.2 Within the
operating
software?
5.15.2 Are backup procedures
automatic?
5.16
Recovery
5.16.1 Please state how the
software facilitates
recovery procedures in the
event of software failure?
(E.g. roll back to the last
completed transaction).
5.16.2 Are these automated?
5.17
Evaluators Comment
Question
5.18
5.19
5.20
Supplier Response
Audit trail
5.21 Does the software have a detailed
audit trail?
5.22 Is it impossible to turn off or
delete the audit trail?
5.23 Is all input data included within
the audit trail, including
amendments, deletions etc?
5.24 Does the software allocate a
system generated sequential
unique reference number to each
transaction?
5.25 Does software allocate the user id
against each element of data
input?
5.26 Is the input date and time
stamped?
5.27 Are all master file changes
recorded in the audit trail?
5.28 Are all standing data changes
recorded in the audit trail?
5.29 How are transactions
differentiated within the audit
trail?
Evaluators Comment
Question
6.1
6.2
6.3
6.4
6.5
If Yes:6.5.1
Supplier Response
6.6
6.7
10
Evaluators Comment
Question
6.8
6.9
6.10
6.11
6.12
6.13
Supplier Response
11
Evaluators Comment
Question
Supplier Response
reported on by the
group in another
currency?
6.14
6.15
If Yes:6.16
6.17
Can an expense
claim from one
entity be approved
by an authoriser in
another entity?
6.18
Is an administrator in
one entity able to
manage the expense
process for all
entities?
6.19
Are consolidation
reports available
across all entities, by
entity?
6.20
Is integration with
third party systems
on a single entity
basis or can it be
consolidated on a
12
Evaluators Comment
Question
Supplier Response
group basis?
6.21
What housekeeping
procedures are available
within the system?
6.22
6.23
6.24
6.25
6.26
6.27
6.28
13
Evaluators Comment
Question
Supplier Response
If Yes:6.28.1 Do expense
categories and
currency have to be
specified at the time
of entry or can these
be added at a later
date?
6.29
6.30
14
Evaluators Comment
Workflows
Question
7.1
7.2
7.3
7.4
7.5
7.6
7.7
7.8
Supplier Response
15
Evaluators Comments
7.9
7.10
7.11
7.12
7.13
7.14
7.15
16
Question
8.1
8.2
8.3
If Yes:8.3.1
8.3.2
Supplier Response
8.4
8.5
17
Evaluators Comments
8.6
8.7
8.8
If Yes:8.8.1
8.9
If Yes:8.9.1
18
Claim authorisation
Question
9.1
9.2
9.3
9.4
If Yes:9.4.1
Supplier Response
9.5
9.6
19
Evaluators Comments
9.7
9.8
9.9
20
10
10.1
10.2
10.3
10.4
Supplier Response
21
Evaluators Comments
11
11.1
11.2
11.3
11.4
11.5
11.6
11.7
11.8
Supplier Response
22
Evaluators Comments
12
Tax compliance
Question
12.1
12.2
12.3
12.4
12.5
12.6
12.7
12.8
Supplier Response
23
Evaluators Comments
12.9
24
13
Integration
Question
13.1
13.2
13.3
13.4
Supplier Response
25
Evaluators
Comment
Question
13.5
Supplier Response
13.6
13.7
13.8
26
Evaluators
Comment
Question
Supplier Response
27
Evaluators
Comment
14
Reporting
Question
14.1
14.2
14.3
14.4
14.5
14.6
14.7
14.8
14.9
Supplier Response
28
Evaluators comment
Question
Supplier Response
29
Evaluators comment
Question
Supplier Response
30
Evaluators comment
Question
Supplier Response
31
Evaluators comment
15
User documentation
Question
15.1
15.2
15.3
Is the documentation
comprehensive and accurate?
15.4
15.5
15.6
15.7
15.8
Supplier Response
32
Evaluators Comment
33
16
16.1
16.2
16.3
16.4
16.5
16.6
16.7
16.8
16.9
Supplier Response
34
Evaluators Comment
Question
16.9.2
Supplier Response
House?
Via VAR?
35
Evaluators Comment
Specific modules
17
Question
17.1
Supplier Response
17.3
36
Evaluators Comment
Question
Supplier Response
37
Evaluators Comment
Question
Supplier Response
38
Evaluators Comment