Checklist For Mechanical Completion

Checklist for Mechanical Completion
Table of Contents
1. General Procedures
2. Specific Procedures
1.1 Vendor and Service Assistance
Ite
m
Description
Contracto
r
a.
If deemed necessary by Contractor, obtain

manufacturer's (vendor) assistance to ensure
satisfactory installation of equipment
b.
Obtain manufacturer's (vendor) assistance at

Owner's expense if required by Owner for run-in
Client
1.2 Inspection
a.
Provide inspection of the plant to check conformity to

flow diagrams, construction drawings, vendor prints and
specifications
b.
Arrange for any special pre-start up inspections such as

required by insurance or governmental agencies
c.
Perform routine shop inspection
d.
Witness shop inspection as desired
e.
Verify completion of work and approve plant. Check any

exceptions and note on a separate work order list
(punch list)
Note: Equipment which has been shop inspected will not be reopened for inspection in
the field except as specifically noted herein.
1.3 Permits
a.
Secure permits and certifications required in name of
Contractor for design work or for erection work

b.
Procure all permits and certifications required to be

secured in the name of Owner for initial operation of the
plant
c.
Secure at Owner's expense all permits to be issued in

name of Owner and required for installation, use,
occupancy and operation of the plant
1.4 Removal of Rust Preventatives

a
.
Remove rust preventatives and oils used to

protect equipment during the construction period
1.5 Maintenance and Spare Parts

a.
Protect equipment from normal weather conditions,

corrosion or damage prior to plant mechanical
completion
b.
Provide company with spare parts lists as

recommended by vendors
c.
Provide spare parts and supplies
d.
Provide maintenance for equipment, including such

items as the cleaning of strainers and the repairing of
steam traps, after mechanical completion
1.6 Housekeeping
a.
Provide construction cleanup, including removal of

excess materials, temporary facilities and scaffolding,
rough sweeping or raking of job sites and trash pickup
b.
Maintain housekeeping after mechanical completion as

required for safe operation
1.7 Instructions
a.
Transmit to Owner any vendors' or manufacturers'

instructions and drawings, as applicable
b.
Provide Owner with any special instructions, such as

requirements for drying liners
c.
Maintain vendor instruction file for ready retrieval
2.1 Electrical Power and Lighting Systems - Account E
a.
Notify Owner of test schedule
b.
Witness tests when notified and record test data if

desired
c.
Make insulation test of all wiring using a megohmmeter
d.
Check lighting circuits and intensities
e.
Make insulation tests of motor windings and of

transformer windings from phase to phase, and phase
to ground using a megohmmeter
f.
Make grounding system tests to determine continuity of

connections and value of resistance to ground
g.
Arrange for breakdown tests by manufacturers on oil

samples from oil-insulated transformers larger than 100
kVA. Check oil level of all transformers
h.
Make trials and adjustments on all motor control and

switchgear equipment
i.
Test and set switchgear and motor control center relays

for proper functioning
j.
Obtain local inspector's/authority approval where

required
k.
Energize all substations after completion of all tests
l.
Check phase sequence and polarity
m.
Run electrical motors uncoupled
n.
Check bearing, winding temperatures and vibration
o.
Check installation of emergency and instrument power

systems
p.
Check installation of electrical tracing system and

energize same
q.
Provide Owner with record of work completed
2.2 Instrument Systems - Account K

a.
Make non-operating checks to ensure instrument

operability, i.e. remove all shipping stops, check
pointer travels and verify instrument capability to
measure, operate and stroke in the direction and
manner required by the process application
b.
Field calibrate instruments with standard test

equipment and make all required adjustments and
control point settings
c.
Fully pressurize and energize the transmitting and

control signal system, open process connections at
primary sensors and final regulators and make control
mode settings for automatic operation of equipment as
the plant is brought on stream
d.
Install and connect all system components and verify

their conformance with specifications and design
criteria for function and range using dummytransmitted signals as needed
e.
Clean all transmission and control tubing by blowing

with cooled and filtered clean air prior to connecting to
instrument components
f.
Clean all air supply headers by blowing with clean air

and check for tightness
g.
Leak-test pneumatic control circuits in
h.
Check process lead piping for tightness
i.
Check all electrical signals and alarm wiring for

continuity, correct sources of power and polarity
j.
Check thermocouples for proper joining of wires,

position of elements in wells, proper polarity and
continuity of receiving instruments
k.
Identify orifice plates by tagging and deliver to Owner
l.
Isolate, or remove, if necessary, inline
m.
Check bores of orifice plates
n.
Install such plates after completion of flushing

operations
o.
Isolate or remove in-line components for flushing

operations and reinstall them on the completion of
such operations
p.
Fill air line lubricators with oil supplied by Owner
q.
Check designation and function of each isolator and

fuse in electric systems
r.
Check operation of automatic transfer
s.
Loop check all instrumentation from field to control

room.
t.
Witness all loop checks
u.
Clean gauge glasses and check illuminators
v.
Stroke all control valves, on/off valves, lubricate as

required
w.
Check all analyzers, clean and flush lines to/from.

Arrange for vendor representation for calibration of
analyzers if required (e.g. chromatographs)
x.
Test and adjust all safety devices and seals where

necessary, use vendor if required
y.
Install all safety devices e.g. pressure relief valves after

testing
z.
Supply and install sealing fluids
X
X
2.3 Piping - Account C

a.
Hydrostatically or pneumatically test all piping as

required by the drawings or specifications
b.
c.
Witness field pressure tests when notified by contractor
d.
Provide at owners expense any special media for test

purposes and facilities for their disposal
e.
Check pipehangers, supports, guides and pipe

specialities for the removal of all shipping and erection
stops, and for the correctness of cold settings for the
design service. In addition, provide Owner with
instructions for hot settings
f.

specialities for hot settings and make minor
adjustments as necessary
g.
Install carseals on valves where necessary
h.
Check and record position of all carsealed valves
i.
Check steam tracing for tightness and continuity (use

steam when available)and check proper tagging of
supply and returns
j.
Install all strainers (temporary and permanent) spades

and spectacle blinds as called for on drawings.
k.
Waterflush and/or air blow small bore piping.

Waterflush all large bore piping
l.
Carry out chemical cleaning as required per job

specification
m.
Operate steam and water systems for flushing,

cleaning and tracing
n.
Blowdown/clean steam lines with steam e.g. turbines

inlets
o.
Witness flushing and cleaning
p.
Clean strainers after flushing and remove if warranted
q.
Maintain records of blinds installed
r.
Obtain Owner's approval and permits and make tie-ins

as required by applicable specification
s.
Isolate all systems to allow tie-ins to be made
t.
Remove blinds and temporary strainers as required

during start up
2.4 Towers - Account A

2.4.1 Shop-Fabricated:
a.
Install all internals not already installed in fabricating

shop, including trays, caps, grids, demisters, internal
piping, packing and linings
b.
Inspect all internals
c.
Make necessary corrections to internals, remove all

debris and heavy dirt
d.
Carry out final inspection
e.
Do chemical cleaning, if required
f.
Do final flushing and make tightness tests
g.
Perform necessary leakage tests on trays
2.4.2 Field-Erected:
a.
Supervise construction, code testing and installation of

internals
b.
c.
Make final mechanical clean-out
d.
e.
f.
g.
Do final flushing and tightness test
X
X
2.5 Vessels - Account MR

a.
Open after erection to place any internals requiring field

installation and inspect at time of installation. Open
internal manways on vessels for inspection by Owner
b.
Clean out debris, etc.
c.
Witness inspections to the extent desired
d.
Open after dry out and chemical cleaning and charge

materials as chemicals, resins, desiccants and catalysts
(procurement by Owner)
Note: When vessels have been subjected to a shop test, they will not be further tested
in the field but may be included as part of a piping system test.
2.6 Tanks - Account M

a.
b.
Carry out chemical cleaning as required by job

specifications
c.
Cure and dry out any special cement or protective

linings in accordance with manufacturers' specifications
and instructions
d.
Test in accordance with applicable specs
e.
Purge systems and charge chemicals as required
f.
Calibration of product tanks
2.7 Shell and Tube Exchangers - Account T

a.
If desired, field inspect exchangers which have been

shop inspected
b.
If desired, field test exchangers which have been

subjected to a shop test
2.8 Air-Cooled Exchangers - Account T

a.
Inspect to ensure that temporary shipping supports and

erection material have been removed. Check for
damage
b.

c.
Couple fan to motor after motor has been run

uncoupled
d.
Test and balance fans as required. Check blade setting
e.
Test louvers and controls of same
f.
Check of vibration
2.9 Fired Heaters - Account H

a.
Pressure tests in accordance with applicable code, as

required
b.
Provide all non-operating prefiring checks in accordance

with specifications and manufacturers' instructions
c.
Blow fuel lines, check for cleanliness, and connect

burner piping
d.
Check proper functioning of registers and dampers, and

verify position of indictors
e.
Dry refractories during initial firing by following

manufacturers temperature cycles
f.
Conduct boil-out and chemical cleaning and flushing

operations as required
g.
Obtain and charge liquid heat transfer media, if

required
h.
Conduct light-off, during and purging operations
2.10 Pumps, Compressors and Turbine - Drivers - Account P-PC
a.
Level baseplates and sole plates and grout all bearing

surfaces, cold align units and furnish record of
alignment
b.
Check for and remove any excess piping stresses which

may be imposed on the equipment
c.
Chemically clean the installation of any seal and lube

oil system, if specified
d.
Provide all lubricants required
e.
Charge the lube and seal oil systems
f.
Circulate for cleaning purposes any seal oil, lube oil and
cooling systems
g.
Make vibration tests when driver is coupled. Check

temperatures
h.
Install mechanical seals, permanent packing and

accessories if required
i.
Hot align pumps, compressors and turbines etc.
j.
Couple units to drivers after motors have been test run
k.
Install temporary strainers in suction piping
l.
Arrange for manufacturers representatives to supervise

erection and perform test on large compressors,
turbines
m.
Loop check auxiliaries on large equipment with vendor

representatives
n.
Witness all tests, checks and test-runs of large

compressors and turbines.
2.11 Special Equipment - Account G

(Agitators, mixers, rotary filters, weigh scales, materials handling equipment, vacuum
equipment)
a.
Fully assemble rotary filters except for final filter media

(cloth or screens)
b.
Install all final filter media (cloth, precoat, etc.)
c.
Level and calibrate weigh scales with assistance of the

manufacturers representative and set tare weights
where possible
d.
Manually check materials handling equipment for

freedom and direction of movement
e.
Make all final adjustments during run in and any

performance tests required
f.
Obtain vendor's service engineer for start up and final

inspection
g.
Test vacuum equipment, check all joints for leaks
2.12 Boilers - Account H

a.
Make hydrostatic pressure test in accordance with

applicable codes, if required by specifications
b.
Inspect installation for completeness and correctness of

installation and make other non-operating prefiring
checks in accordance with specifications and
manufacturer's instructions
c.
Check proper functioning of registers and dampers,

verify position of indicators, check operation of soot
blowers mechanically
d.
Blow fuel lines, check for cleanliness and connect

burner piping
e.

manufacturer's temperature cycles
f.
Purge, flush and drain steam mains as necessary
g.
Obtain and charge treated water (per specifications) for

boil-out and initial operation as required
h.
Commission auxiliaries as detailed elsewhere under the

appropriate equipment type
i.
Conduct boil-out and chemical cleaning and flushing

j.
Conduct initial light-off with associated checks and

adjustments
k.
Conduct all operating tests and obtain required

certification
2.13 Water Treating Plants

a.
Inspect for completeness and correctness of installation

and make any non-operating checks which may be
required
b.
Provide and install initial charge of ion-exchange resins

and inert bed material
c.
Make the necessary operating tests and adjustments to

water treatment systems
d.
Provide all water treatment chemicals
e.
Obtain services of water consultant to advise and

monitor
2.14 Water Systems

(Service Wells, Cooling Towers, Fire Water, Seawater Systems, etc.)
a.
Inspect for completeness and correctness of

installations and make any non-operating checks
required
b.
Initially clean cooling tower basin and install screens in

suction pit prior to water circulation
c.
Test well delivery and lush well piping if wells are

furnished by Contractor
d.
Flush, drain and clean cooling water basins
e.
Clean intake screens
f.
Operate fire pumps to check output of systems
g.
Fill reservoirs, head towers, etc.
h.
Arrange for insurance company inspection of fire

system as required
i.
Obtain and install all fire fighting chemicals as required

and portable equipment such as hoses, fire
extinguishers and related equipment
2.15 Waste Disposal

a.
Inspect facilities for completeness and correctness of

installation and make any non-operating checks to
ensure conformance with specifications
b.
Operate all equipment and supply all chemicals, agents,

etc. related to waste treatment
2.16 Buildings and Accessories

a.
Check installation of any buildings and accessories

including all heating, ventilating and air conditioning
equipment to ensure completeness and conformance
with specifications
b.
Obtain certification that all plumbing, wiring and

elevator installation are in compliance with local
governmental regulation
c.
Test heating, ventilating and air-conditioning units and

make all performance tests, if weather permits,
otherwise by Owner
d.
Obtain certificate for occupancy and use, if required
2.17 Insulation and Painting - Accounts N and R

a.
Inspect and accept all materials and field workmanship
b.
Complete all insulation work as specified
X*
c.
Complete all painting as specified, weather permitting
X*
This work may extend beyond the date of

mechanical completion.
Checklist for the Mechanical Completion, incl. pre-commissioning activities

Table of contents
Contracto
r
a.

b.
Obtain manufacturer's (vendor) assistance at Owner's

expense if required by Owner for run in
Client
1.2 Inspection
a.

specifications
b.
Arrange for any special pre-start up inspections such as

c.
d.
e.

exceptions and note on a separate work order list (punch
list)
1.3 Permits
a.

b.
Assist Owner at his expense in the procurement of all

permits and certifications required to be secured in name
of Owner for initial operation of the plant
c.


a.
Remove rust preventatives and oils used to protect

equipment during the construction period

a.

completion
b.
Provide company with spare parts lists as recommended

by vendors
c.
d.
Provide maintenance for equipment, including such items

as the cleaning of strainers and the repairing of steam
traps, after mechanical completion
1.6 Housekeeping
a.
Provide construction clean up, including removal of

b.

XX
1.7 Instructions
a.

b.

c.
2 Specific Procedures
a.
b.

desired
c.
d.
e.

transformer windings from phase to phase, and phase to
ground using a megohmmeter
f.

g.

samples from oil insulated transformers larger than 100
h.

i.

j.

required
k.
l.
m.
n.
XX
o.

systems
p.
Check installation of electrical tracing system and

energize same
q.

a.

operability, i.e. remove all shipping stops, check pointer
travels and verify instrument capability to measure,
operate and stroke in the direction and manner required
by the process application
XX
b.
Field calibrate instruments with standard test equipment

and make all required adjustments and control point
settings
c.

d.

their conformance with specifications and design criteria
for function and range using dummy transmitted signals
as needed
e.
Clean all transmission and control tubing by blowing with

cooled and filtered clean air prior to connecting to
f.

g.
Leak test pneumatic control circuits in accordance with

ISA Recommended Practice RP 7,1
h.
i.

j.
Check thermocouples for proper joining of wires, position

of elements in wells, proper polarity and continuity of
receiving instruments
k.
l.
Isolate, or remove, if necessary, inline components such

as control valves, positive displacement meters, turbine
meters, etc. for pressure testing and reinstall such items

m.
n.

operations
XX
o.
Isolate or remove in line components for flushing

operations and reinstall them on the completion of such
operations
XX
p.
q.
Check designation and function of each isolator and fuse

in electric systems
r.
Check operation of automatic transfer systems, reset

mechanisms, etc.
XX
s.

room.
t.
u.
v.

required
w.
Check all analyzers, clean and flush lines to/from

arrange for vendor representation for calibration of
x.

necessary use vendor if required
y.

testing
z.
Supply and install sealing liquids

a.
Hydrostatically or pneumatically test ll piping as required

by the drawings or specifications
b.
c.
Witness field pressure tests when notified by Contractor
d.

e.

f.

specialities for hot settings and make minor adjustments
as necessary
g.
h.
i.

steam when available) and check proper tagging of
supply and returns
j.

k.
Waterflush and/or air blow small bore piping. Waterflush

large bore piping
l.

specification
m.
Operate steam and water systems for flushing, cleaning

and tracing
n.
Blowdown/clean steam lines with steam e.g. turbines

inlets
o.
p.
q.
r.
Obtain Owner's approval and permits and make tie ins

s.
Isolate all systems to allow tie ins to be made
t.
Remove blinds and temporary strainers as required

during commissioning
XX
X
X
X
XX

2.4.1 Shop-fabricated:
a.

b.
c.

d.
e.
f.
g.
X
XX
X
X
a.

internals
b.
c.
Make final mechanical clean out
d.
e.
f.
XX
g.

a.

external manways on vessels for inspection by Owner

b.
Clean out debris etc
c.
d.

X
X
XX
Note: When vessels have been subjected to a shop test, they will not be further tested in
the field but may be included as part of a piping system test.
a.
b.

specifications
XX
c.
Cure and dry out any special cement or protective linings

in accordance with manufacturers' specifications and
instructions
d.
e.
XX
f.
Calibration of product tanks

a.
If desired, field inspect exchangers which have been shop

inspected
b.

2.8 Air-cooled Exchangers - Account T

a.

erection material have been removed. Check for damage
b.

c.
Couple fan to motor after motor has been run uncoupled
d.
e.
f.
Check for vibration
2.9 Fired Heaters - Account H

a.
Pressure test in accordance with applicable code, as

required
b.

c.
Blow fuel lines, check for cleanliness, and connect burner

piping
XX
d.

verify position of indicators
e.

f.
Conduct boil out and chemical cleaning and flushing

g.
Obtain and charge liquid heat transfer media, if required
h.
Conduct light off, drying and purging operations
XX
X
2.10 Pumps, Compressors and Turbine Drivers - Account P-PC

a.

surfaces, cold align units and furnish record of alignment
b.

c.
Chemically clean the installation of any seal and lube oil
system, if specified
d.
e.
XX
f.
cooling systems
XX
g.

temperatures
h.

i.
Hot align pumps, compressors, turbines, etc.
j.
k.
l.
Arrange for manufactures representatives to supervise

erection and perform test on large compressors, turbines
m.

representatives
n.
Witness all tests, checks and test runs of large


equipment)
a.

(cloth or screens)
b.
c.

manufacturer's representative and set tare weights
where possible
d.

e.

f.
Obtain vendor's service engineer for start up
g.

a.

b.

installation and make other non-operating pre-firing
c.
Check proper functioning of registers and dampers and

verify position of indicators check operation of soot
blowers mechanically
d.
Blow fuel lines, check for cleanliness and connect burner

piping
e.

f.
g.

boil out and initial operation as required
h.

i.

j.
Conduct initial light off with associated checks and

adjustments
k.

certification
XX
XX
a.

required
b.
Provide and install initial charge of ion exchange resins

and inert bed material
c.

d.
e.

monitor
2.14 Water Systems

(Service wells, cooling towers, fire water, seawater systems, etc.)
a.
Inspect for completeness and correctness of installations

and make any non-operating checks required
b.

c.
Test well delivery and flush well piping if wells are

d.
XX
e.
XX
f.
g.
h.
Arrange for insurance company inspection of fire system

as required
i.

and portable equipment such as hoses, fire extinguishers
and related equipment
2.15 Waste Disposal
a.

b.


a.

with specifications
b.
Obtain certification that all plumbing, wiring and elevator

installation are in compliance with local governmental
regulation
c.

otherwise by Owner
d.

a.
b.
X*
c.
X*
This work may extend beyond the date of

mechanical completion.
Checklist for Preparation for Start-Up

Table of Contents
Contracto
r
a.

b.
Obtain manufacturer's (vendor) assistance at Owner's

expense if required requested by Owner for run in
Client
1.2 Inspection
a.

specifications
b.
Arrange for any special pre-start-up inspections such as

c.
d.
e.

exceptions and note on a separate work order list (punch
list)
1.3 Permits
a.

b.
Assist Owner at his expense in the procurement of all

permits and certifications required to be secured in name
of Owner for initial operation of the plant
c.


a.
Remove rust preventatives and oils used to protect

equipment during the construction period

a.

completion
b.
Provide Company with spare parts lists as recommended

by vendors
c.
d.
Provide maintenance for equipment, including such items

as the cleaning of strainers and the repairing of steam
traps, after plant mechanical completion
1.6 Housekeeping
a.
Provide construction clean up, including removal of

b.

1.7 Instructions
a.

b.

c.
a.
b.

desired
c.
d.
e.

transformer windings from phase to phase, and phase to
ground using a megohmmeter
f.

g.

samples from oil-insulated transformers larger than 100
h.

i.

j.

required
k.
l.
m.
n.
o.
systems
p.
Perform all necessary pre-start up checks on generators

in accordance with vendors instruction
q.
Assume responsibility for maintenance and operation of

energized electrical facilities after acceptance
r.

a.

operability, i.e. remove all shipping stops, check pointer
travels and verify instrument capability to measure,
operate and stroke in the direction and manner required
by the process application
b.
Field calibrate instruments with standard test equipment

and make all required adjustments and control point
settings
c.

d.

their conformance with specifications and design criteria
for function and range using dummy transmitted signals
as needed
e.
Clean all transmission and control tubing by blowing with

cooled and filtered clean air prior to connecting to
f.

g.
Leak test pneumatic control circuits in accordance with

ISA Recommended Practice RP 7,1
h.
i.

j.
Check thermocouples for proper joining of wires, position

of elements in wells, proper polarity and continuity of
receiving instruments
k.
l.
Isolate, or remove, if necessary, inline components such

as control valves, positive displacement meters, turbine
meters, etc. for pressure testing and reinstall such items
m.
n.

operations
o.
Isolate or remove in-line components for flushing

operations and reinstall them on the completion of such
operations
p.
q.
Check designation and function of each isolator and fuse

in electric systems
r.
Check operation of automatic transfer systems, reset

mechanisms, etc.
s.

room.
t.
u.
v.

required
w.
Check all analyzers, clean and flush lines to/from

arrange for vendor representation for calibration of
x.

necessary use vendor if required
y.

testing
z.
Assume responsibility for maintenance and operation of

all instrument facilities after acceptance

a.
Hydrostatically or pneumatically test all piping as

required by the drawings or specifications
b.
c.
Witness field pressure tests when notified by Contractor
d.

e.

f.

specialities for hot settings and make minor adjustments
as necessary
g.
h.
i.

steam when available) and check proper tagging of
supply and returns
j.

k.
Waterflush and/or air-blow small bore piping
l.

specification
m.
Operate steam and water systems for flushing, cleaning

and tracing
n.
Blowdown/clean steam lines with steam e.g. turbine

inlets
o.
p.
q.
r.
Obtain Owner's approval and permits and make tie ins
X
X
X

s.
Isolate all systems to allow tie ins to be made
t.
Remove blinds as required during start up
X
X

2.4.1 Shop-fabricated:
a.

b.
c.

d.
e.
f.
g.
Carry out final inspection and formally accept vessel,

issue permit to close
h.
Final close vessel
a.

internals
b.
c.
Make final mechanical clean out
d.
e.
f.
g.
Carry out final inspection and formal accept vessel, issue

permit to close
h.
Final close vessel

a.

external manways on vessels for inspection by Owner
b.
c.
d.

e.
Hot bolt vessels after heat up
f.
Final inspection, and formally accept vessel, issue permit

to close if applicable
X
X
Note: When vessels have been subjected to a shop test, they will not be further tested
in the field but may be included as part of a piping system test.

a.
b.

specifications
c.
Cure and dry out any special cement or protective linings

in accordance with manufacturers' specifications and
instructions
d.
e.
X
X
f.
Final inspection, and formally accept vessel, issue permit

to close if applicable
g.
Close vessel

a.
If desired, field inspect exchangers which have been shop

inspected
b.

c.
Hot bolt equipment after heat up
2.8 Air-cooled Exchangers - Account T

a.

erection material have been removed. Check for damage
b.

c.
Couple fan to motor after motor has been run uncoupled
d.
e.
f.
Final inspection and formally accept air cooler
2.9 Fired heaters - Account H

a.
Pressure test in accordance with applicable code, as

required
b.

c.
Blow fuel lines, check for cleanliness, and connect burner
piping
d.

e.

f.
Conduct boilout and chemical cleaning and flushing

g.
Obtain and charge liquid heat transfer media, if required
h.
Conduct light off, drying and purging operations
2.10 Pumps, Compressors and Turbine Drivers - Account P-PC

a.

surfaces, cold align units and furnish record of alignment
b.

c.
Chemically clean the installation of any seal and lube oil

system, if specified
d.
e.
f.
cooling systems
g.

temperatures
h.

i.
Hot align pumps, and turbines etc., and dowel if required
j.
k.
l.
Arrange for manufactures representatives to supervise

erection and perform test on large compressors, turbines
m.

representatives
n.
Witness all tests, checks and test-runs of large


equipment)
a.

(cloth or screens)
b.
c.

manufacturer's representative and set tare weights
where possible
d.

e.

f.
Obtain vendor's service engineer for start up
g.

a.

b.

installation and make other non-operating pre-firing
c.
Check proper functioning of registers and dampers and

d.
Blow fuel lines, check for cleanliness and connect burner

piping
e.

f.
g.

boil out and initial operation as required
h.

i.

j.
Conduct initial light off with associated checks and

adjustments
k.

certification

a.

required
b.
Install initial charge of ion exchange resins and inert bed

material (supply by Owner)
c.

d.
e.

monitor
2.14 Water Systems

(Service wells, cooling towers, fire water, seawater systems, etc.)
a.
Inspect for completeness and correctness of installations

and make any non-operating checks required
b.

c.
Test well delivery and flush well piping if wells are

d.
e.
f.
g.
h.
Arrange for insurance company inspection of fire system

as required
i.

and portable equipment such as hoses, fire extinguishers
and related equipment
j.
Establish water treating program
2.15 Waste Disposal

a.

b.


a.

with specifications
b.
Obtain certification that all plumbing, wiring and elevator

installation are in compliance with local governmental
regulation
c.

otherwise by Owner
d.

a.
b.
X*
c.
X*
This work may extend beyond the date of start up.
Environmental, Health and Safety Policy, Safety Rules and Site Regulations
Table of contents
1.
2.
3.
4.
5.
6.
7.
8.
9.
General
Safety Policy
Responsibility and Authority
Site Rules and Regulations
Reporting
Safe Practice Rules
Fire Prevention
First Aid Arrangements
Security
1. General
This document is to provide information to SUBCONTRACTOR for executing the WORK. It
gives minimum requirements and may be augmented by Company to give additional
requirements that are specific to a certain location or OWNER.
It does not release SUBCONTRACTOR in any way from his obligation to observe the
applicable legal regulations and requirements.
Key words are as defined in the General Conditions of Subcontract. Such words are
shown in capitals.
2. Safety Policy
2.1 Introduction
It is Company's policy to ensure that each person at the SITE works in a safe and
healthful environment. It is Company's objective to have an accident-free SITE.
To accomplish this, Company has their own Safety, Health, Welfare and Environmental
(SHWE) Program. The purpose of Company's Safety Program is primarily preventive.
Company aims to provide a work environment in which accidents cannot happen.
Conditions which may cause accidents must be located and corrected in a timely way in
order to accomplish this aim.
SUBCONTRACTOR shall prepare his own Safety Plan for the WORK which, as a minimum,
shall cover the requirements as specified in this document.
SUBCONTRACTOR's Safety Plan shall also cover any specific safety items which are
related to the type of WORK which SUBCONTRACTOR is executing.
SUBCONTRACTOR shall submit his Safety Plan to Company for approval. When necessary
Company will augment SUBCONTRACTOR's Safety Plan from their own Safety Plan for the
WORK.
Written safety programs do not always cover a specific work operation. It is expected
that SUBCONTRACTOR will consult with Company regarding safety aspects of all
nonstandard operations and shall perform work location and hazard analysis.
In the final analysis, a common sense approach on the part of everyone concerned is the
best asset in achieving an accident-free SITE.
3. Responsibility and Authority

3.1 Safety Management
Company's SITE Safety Management along with the Safety Representative nominated by
SUBCONTRACTOR have responsibility in providing management with the necessary
services and guidance relating to an effective Safety, Health, Welfare and Environmental
Program.
3.2 Line Management
Construction line management at the SITE level is the key to safe working conditions and
must bear the principal responsibility for safety. SUBCONTRACTOR must see that his line
management is properly aware of this responsibility.
3.3 Craft Labor
SUBCONTRACTOR must communicate all SHWE requirements to his personnel.
SUBCONTRACTOR shall ensure that this communication is done in a language which is
understandable for his personnel at SITE.
This must be done through an induction program on arrival at SITE, through regular
toolbox meetings and through daily communication between craft supervision and craft
personnel.
3.4 Authority
3.4.1 Company expects that SUBCONTRACTOR will give his line management full
authority to correct an unsafe condition. SUBCONTRACTOR's safety personnel shall have
authority to stop work and direct remedial action relative to an unsafe condition.
3.4.2 Similarly, Company management and safety personnel have authority to stop
SUBCONTRACTOR's work and direct remedial action.
3.5 Safety Meetings
SUBCONTRACTOR shall be properly represented in all safety meetings. Normally such
representation shall consist of SUBCONTRACTOR's Site Manager and its Safety
Representative, as required.
4. Site Rules and Regulations

4.1 Introduction
The rules and regulations included in this section shall be strictly followed by
SUBCONTRACTOR and all personnel on SITE.
4.2 Personnel Control
4.2.1 Daily Force Reports
A complete list of all SUBCONTRACTOR personnel present on SITE must be in Company's

possession by 09.00 hours each work day.
4.2.2 Head Counts
Company may make head counts of SUBCONTRACTOR's personnel on SITE on a regular
basis and SUBCONTRACTOR's Timekeeping Department shall cooperate with Company in
properly correlating head counts with SUBCONTRACTOR's daily force reports and time
books if necessary.
4.2.3 Discipline
All personnel are expected to behave in an orderly fashion and observe all the rules and
regulations laid down herein or issued otherwise by Company or other recognized
authority. SUBCONTRACTOR is expected to properly discipline those persons who do not
act properly.
4.2.4 Restricted Areas
Various areas of the SITE may be designated from time to time as restricted for some
reason. Notices of these areas will be issued by Company in writing. All personnel are
expected to observe the conditions laid down in these notices.
4.2.5 Traffic
The applicable traffic rules and regulations with respect to driving on the SITE, shall be
strictly adhered to. National or OWNER rules and regulations may be augmented by
Company to suit circumstances at SITE.
4.2.6 Contact Person Outside Normal Working Hours
SUBCONTRACTOR shall submit a list of names and telephone numbers of persons to be
contacted in case of accident or emergency outside normal working hours.
4.3 Control of Construction Equipment
4.3.1 On a weekly basis, SUBCONTRACTOR shall furnish to Company a list showing
number and type of all CONSTRUCTION EQUIPMENT utilized on SITE.
4.3.2 SUBCONTRACTOR shall maintain an inspection schedule for his CONSTRUCTION
EQUIPMENT.
4.3.3 Rules applicable to equipment deployment and traffic control will be issued by
Company to suit conditions of the particular SITE and location.
4.4 Subcontractor Area
4.4.1 SUBCONTRACTOR shall provide a plan to Company for approval showing how the
area allotted to SUBCONTRACTOR for TEMPORARY FACILITIES will be utilized.
4.4.2 SUBCONTRACTOR shall furnish adequate change room facilities for his personnel.
With Company's approval, eating facilities may also be furnished. The TEMPORARY
FACILITIES shall be maintained in accordance with the highest standard of cleanliness

and hygiene. The eating facilities shall be open at times approved by Company.
4.4.3 Lodging facilities are not permitted on SITE.
4.4.4 Parking areas will be designated by Company. Rules applicable to control of
company and personal vehicles will be issued by Company.
4.4.5 Company and OWNER's staff will have free access at any time to any building or
area of the SUBCONTRACTOR at SITE.
4.5 Personal Protective Clothing, Safety Gear and Equipment
Hard hats and safety shoes shall be worn at all times by all personnel on SITE, except in
the office. Other protective gear, such as gloves, safety glasses, goggles, face shields,
ear protection, toe guards and safety belts and respiratory equipment, shall be issued by
SUBCONTRACTOR and shall be used when required. Additional safety devices may be
required for certain activities or areas.
4.6 Emergency Procedures
4.6.1 Company shall issue instructions which are SITE specific, setting up procedures for
warnings of emergency, evacuation arrangements, communication arrangements and
responsibilities for action in an emergency.
4.7 Miscellaneous Regulations and Rules of Conduct
4.7.1 Gambling on SITE is forbidden.
4.7.2 Possession or carrying of weapons or firearms on SITE is prohibited.
4.7.3 Selling, advertisement, promotion and distribution on SITE of newspapers, leaflets
or other material of a political, religious, immoral or subversive nature is forbidden.
4.7.4 Erection of any type of signboard or publicity poster on or adjacent to the SITE is
subject to Company's approval.
4.7.5 Taking photographs or motion pictures on SITE is forbidden. Cameras are to be left
at the gatehouse.
4.7.6 It is forbidden to make or repair items for private purposes on SITE.
4.7.7 Any general assembly on SITE except for properly authorized meetings is
prohibited.
4.7.8 Animals are not allowed on SITE.
4.7.9 Personnel piracy is not allowed. SUBCONTRACTOR shall respect employment
agreements of others.
4.7.10 All personnel on SITE are required to conform to the following minimum rules of
conduct relating to safety while on the SITE and while away from the SITE in performing
work duties.
4.7.11 All personnel on SITE shall wear clothing appropriate to their individual work
assignments in accordance with normal work dress standards. Excessively loose,
severely torn clothing and ties shall not be worn by personnel whose work exposes them
to rotating or reciprocating equipment, such as pipe machines or mechanical hack saws,
band saws, table saws etc. "Tank top" shirts, short sleeve shirts and leisurewear shorts
are prohibited. Nylon/synthetic clothing shall not be worn when working with or exposed
to flammable or volatile substances.
4.7.12 Selling or possessing drugs or intoxicants and alcoholic beverages on the SITE
are prohibited. Any person whose actions and demeanor show symptoms of possible
narcosis or drunkenness shall be removed from the SITE.
4.7.13 Indulgence in practical jokes, horseplay, scuffling, wrestling or fighting on SITE is
forbidden.
4.7.14 Destroying or tampering with safety devices, signs and signals, or the willful and
unnecessary discharging of fire extinguishers is prohibited.
4.7.15 Sleeping on the SITE is prohibited.
4.7.16 Smoking on the SITE within areas posted with "No Smoking" signs is prohibited.
The carrying of strike-anywhere matches and coverless cigarette lighters is forbidden in
areas where such items are prohibited.
4.7.17 Unauthorized operation of powered construction equipment is prohibited. Vehicle
drivers shall have a valid vehicle operator's permit. Equipment operators shall have
successfully demonstrated that they are able to operate the equipment.
4.7.18 Insubordination toward any supervisor or management personnel in respect to
the carrying out of properly issued instructions or orders for safety and health purposes
shall be sufficient cause for initiating disciplinary action.
4.8 Housekeeping Rules
SUBCONTRACTOR shall take all necessary steps to ensure that the SITE and the
TEMPORARY FACILITIES are maintained in a safe, clean, healthy and sanitary condition
and that the environment is preserved. Rules of cleanliness and orderliness shall be
enforced amongst all personnel working at the SITE.
Contaminated soil, waste, refuse and scrap while on SITE shall all be properly stored in
suitable containers and/or at areas designated and must be moved off SITE at regular
intervals so as not to create a danger to personnel and/or the environment.
Government/legal requirements in this respect shall be adhered to. Trucks carrying such
material are subject to the same regulations as other vehicles relative to permits for
removing material from SITE.
In lunch areas, all trash and scrap food shall be discarded in containers placed in the
lunch area for that purpose. Beverages in glass bottles are prohibited. Only thermos,
paper, metal or plastic containers/bottles and cups and the like may be used.
Roads and walkways shall be maintained clean and every effort shall be made to keep
mud, slush and other slippery substances off roads and walkways.
Electrical extension cables and welding cables, water and air hoses shall be placed
where they cannot be damaged, and where they cannot cause damage or injury. If
placed in roadways or pipeways, the cables and hoses shall be placed in a protected
trough or be suspended above the road or pavement surface. In roadways, the height
shall be at least 6 meters; in pipeways, 2 meters. Excess cables, hoses, etc. are to be
removed and cleared away each day.
Spilled oil, grease and other slippery substances shall be cleaned up immediately,
temporarily isolated until cleaned up or sprinkled with enough dirt or sand to absorb the
material and to eliminate slipperiness.
SUBCONTRACTOR shall keep a record of chemicals in use or stored on the SITE and
indicate potential hazards and exposure limits as well as protective clothing/equipment
necessary, fire prevention and first aid requirements. The record shall include chemicals
used for passivation, cleaning, pickling, adhesives, epoxy resins and man-made fibres. All
chemical containers shall be properly labelled and spillage and/or disposal in the
environment must be prevented and, if occurred, reported to Company immediately.
MATERIALS and CONSTRUCTION EQUIPMENT not being used shall be stored safely in
such a way that they will not obstruct other SITE activities.
5. Reporting
5.1 Reporting Injuries and Accidents
Reporting shall be done by SUBCONTRACTOR in line with Company's instructions for
reporting and record keeping of occupational injuries and illnesses.
Each occupational injury and illness shall be reported promptly to SUBCONTRACTOR's
safety representative and to Company in order to ensure that proper and adequate first
aid or medical attention is obtained.
Occupational injuries and illnesses, the first symptoms of which become evident after
completion of the working day, shall be reported to SUBCONTRACTOR's safety
representative and to Company at the start of the next regularly scheduled working day.
All accidents in which SUBCONTRACTOR's employees are involved or which result in
injury or illness to one or more employees of another SUBCONTRACTOR, or other
persons, such as a private vehicle driver, passenger or pedestrian or a SITE visitor, shall
be reported promptly to SUBCONTRACTOR's safety representative and to Company.
All accidents which result in damage to any constructed or partially constructed facility,
or to CONSTRUCTION EQUIPMENT or private property, shall be reported promptly to
SUBCONTRACTOR's safety representative and to Company.
5.2. Reporting Unsafe or Hazardous Conditions
Any unsafe or hazardous condition shall be promptly reported to SUBCONTRACTOR's

safety representative and to Company, so that timely corrective action can be taken to
prevent injuries or damage.
5.3. Reporting "Near Miss" Situations
Any "near miss" situation, which shall be deemed a dangerous occurrence, shall be
promptly reported to SUBCONTRACTOR's safety representative and to Company, so that
action can be taken to avoid such accidents in the future.
A definition of a dangerous occurrence is an unplanned event which has no detrimental
end result but could easily have so resulted.
When a dangerous occurrence is reported an investigation must be undertaken by the
SUBCONTRACTOR who committed the offence and a report submitted to Company.
The investigation must find out why the occurrence happened and what measures will be
undertaken to ensure that it does not happen again with disastrous results. The
Company Safety Engineer will ensure that all dangerous occurrences are discussed at
safety meetings. SUBCONTRACTOR must ensure that such occurrences are discussed
during "toolbox" meetings.
6. Safe Practice Rules

6.1 Machinery and Tool Guards
Machinery and tool guards are provided for protection against revolving or reciprocating
parts. These guards shall be in place before the machine or tool is used and shall not be
removed or made inoperative.
6.2 Scaffolds
6.2.1 Scaffolds shall be made of materials and constructed as approved by Labor
Inspection/applicable authority.
Scaffolds shall be substantially constructed to carry the loads imposed upon them and to
provide safe work platforms. All scaffolds shall have approved guard rails on all exposed
ends and sides. Toe boards and screens shall be provided on all scaffolds. Toe boards
shall have a minimum height of 15 cm. Scaffolds shall be plumb and level at all times.
In erecting scaffolds prescribed (manufacturer or local authority code) base width and
height relation must be taken into account.
Barrels, boxes and other makeshift substitutes for scaffolds shall not be used. Scaffolds
shall not be used as hoisting towers or to support pipe or equipment.
Scaffold planks shall be no less than 5 cm thick x 20 cm wide (nominal scaffold grade).
Platforms shall be no less than 60 cm wide. All platform planks shall be secured to
prevent displacement; if nailed, single headed nails shall be used only. Planking shall not
be painted: this conceals defects.
Sectional mobile scaffolds to be constructed shall conform to manufacturers guidelines.

All mobile scaffolds shall be properly secured when being used and wheel brakes must
be locked.
Scaffolds shall be secured as a minimum every 6 meters vertically and every 10 meters
horizontally. Sufficient sills or underpinning shall be provided for scaffolds erected on
filled or otherwise soft ground.
All scaffolds shall be provided with a handrailing ca. 1 m above the floor and with a rail in
between at ca. 0,50 m above the floor.
Climbing up or down a scaffold on braces or ledgers is forbidden. An easily accessible
scaffold ladder shall always be provided to each level of the scaffold.
Loose tools or materials on scaffold platforms shall be secured by wire or fiber rope or
shall be placed in secured containers. Storage of materials on scaffolding floors shall be
kept to a minimum and scaffolding floors shall be cleaned regularly.
Work from a scaffold by standing on railings or braces is forbidden.
Personnel on suspended scaffolds, performing welding or flame cutting must be careful
not to burn the cables. Personnel working on suspended scaffolds shall wear an approved
safety belt attached by a lifeline to a permanent portion of the structure. They shall tie
off before getting on the suspended scaffolds. Suspended scaffolds shall be carefully
inspected, including the cables by which they are suspended.
Each scaffold shall be inspected before it is released for use. An inspection control tag
shall be attached to the scaffold by the approved responsible subcontractor duly
approved by the Company Safety Engineer. All scaffolds shall be inspected at regular
intervals.
6.3 Ladders
Ladders shall be made of materials and constructed as approved by Labor
Inspection/applicable authority. Use of wooden ladders must be specifically approved by
the SUBCONTRACTOR's Safety Representative. Portable straight or extension ladders
shall be placed at a safe angle and shall be secured to prevent displacement; the top of
each ladder, giving access to a work area or platform, shall extend at least 1 meter
above that level.
Metal ladders shall not be used in proximity to non-insulated electrically energized lines
or equipment.
Personnel shall have both hands free when climbing or descending a ladder. No tools,
material, nor any other objects shall be handcarried by the personnel while on the
ladder.
6.4 Excavations and Trenches
Where personnel is working in a trench 1.5 meters deep or more, there shall be one or
more ladders placed in the trench to provide routine and emergency exit from the
bottom to the top edge of the trench. Ladders shall be placed at every 15 meters.
Excavations and trenches 1.5 meters or more in depth and located in unstable or soft
ground, shall be shored or sloped in an approved manner.
Trenches deeper than 1.2 meters and less than 0.65 meter wide shall be classified as an
enclosed area and require a work permit.
Trenches in hard compact material shall be shored or otherwise protected when 2 meters
or more deep and 3 meters or more long.
Sides of trenches may be sloped in lieu of shoring but the slope may not be steeper than
one meter rise for each one-half meter horizontal.
No material shall be stored closer than 1 meter from the edge of a trench or excavation;
this includes the spoil bank, if any.
Barricades, handrails, signals or other appropriate warning devices to protect personnel
from any hazardous operation or excavation shall be provided. Open trenches,
excavations etc. shall be covered when handrails or barricades do not provide adequate
protection.
All excavations shall be illuminated at night with approved amber lights. These shall be
explosion-proof, transistorized flashing beacons of approved safety type.
Excavations and trenches shall be inspected daily by a competent person. If there is
evidence of slides or cave-ins, all work in the exposed area shall cease until necessary
precautions have been taken for the protection of personnel.
Exploratory holes shall be dug by hand in all areas where known or suspected
underground cables or pipes are located. Machine excavation closer than 1 meter to any
underground cable or pipe is forbidden.
6.5 Floor Openings, Holes and Edges
Floor openings or holes shall be protected by approved guard rails or covers. If covers
are used, they shall be strong enough to support the loads to be imposed upon them and
shall be secured to prevent accidental displacement.
All work areas, walkways, floors, platforms etc. elevated 1 meter or more shall be
guarded by approved guardrails/barricades properly secured to prevent accidental
displacement.
Ladderway floor openings or platforms shall be guarded by standard railings with toe
boards on all exposed sides, except at entrance to opening where a gate should be
provided or so arranged that a person cannot walk directly into the opening.
Hatchways and floor openings shall be guarded by railing and toe boards on exposed
sides when the hole is open and a hinged cover of standard strength used when the hole
is not in use. If the openings are not used, they shall be covered with materials of
adequate strength.
Where doors or gates open directly on a stairway, a platform shall be provided and the
swing of the door shall not reduce the effective width of the platform to less than 0.5
meter.
6.6 Wall Openings
Wall openings, from which there is a drop of more than 1 meter, shall be guarded as
follows:
1. When the height and location of the opening in relation to the working surface is
such that a standard rail and midrail will effectively reduce the danger of falling,
both shall be provided.
2. The bottom of the wall opening shall be protected by a standard toe board or an
enclosing screen.
An extension platform outside a wall opening, onto which materials can be hoisted for
further handling, shall have side rails or equivalent guards. One side of the extension
platform may have removable railings in order to facilitate handling materials.
6.7 Stairways
Each flight of stairs having four or more risers shall be equipped with handrails.
Stairways shall have stair railing on each side.
Stairways shall be free of hazardous projections, such as protruding nails. Debris and
other loose material shall not be allowed on or under stairways. Slippery conditions on
stairways shall be eliminated immediately after they occur.
All stairways must be well lit.
Riser height and tread width shall be uniform throughout any flight of stairs, including
any foundation structure used as one or more treads of the stairs.
Spiral stairways shall not be permitted except for special limited usage and secondary
access situations where it is not practical to provide a conventional stairway.
6.8 Hand Tools
Worn or broken hand tools shall be turned in for repair or replacement. A dull or broken
tool is unsafe.
Hand tools shall be used for their intended purpose only. The design capacity of hand
tools shall not be exceeded by unauthorized attachments.
6.9 Power Tools
Electrically powered tools and equipment shall be of double insulated quality and shall
conform to the applicable standards/norms. Air hose connections shall be secured to
prevent whipping in the event of accidental separation. Operating switches or levers
requiring constant pressure for operation, shall not be tampered with to make the tool
operate without constant hand or finger pressure.
The maximum speed at which grinding wheels shall be used shall equal or be less than
the manufacturer's rated maximum speed for the wheel.
Safety glasses shall be worn by the operator and shall be of an approved type.
6.10 Explosive Actuated Tools
Only authorized and properly trained personnel may use explosive actuated tools; all
such tools shall be used in accordance with manufacturer's instructions and applicable
regulations.
6.11 Electrical Extension Cords
Only approved types of electrical extension cords shall be used; they shall be properly
grounded. Damaged or inoperative cords shall be immediately repaired or replaced.
6.12 Work on Electrical Installations
Work on electrical installations shall only be executed by qualified and authorized
personnel. All electrical equipment shall be de-energized before the work may start.
Metal ladders shall not be used in proximity of non-insulated electrically energized lines
or equipment.
All temporary electric power lines shall be handled as if they are energized.
6.13 Welding
6.13.1 Electrical Welding
Welding cable shall be connected in an approved manner. There shall be no exposed
metal parts in any splice. Welding cable shall be inspected regularly. Splices shall be
avoided.
The ground cable shall be attached as close as possible to the work piece by means of a
clamp. The ground cable shall not be attached to an existing installation or apparatus.
Welding of the ground cable is forbidden. No concrete reinforcing shall be used for
grounding purpose.
Welding equipment shall be installed so that it can be seen by the welder during welding
activities. Welding equipment may not be placed in the path of falling sparks.
Cables shall be kept clear from passage ways, ladders and stairs. When subject to
damage, cables shall be protected by suitable covers.
When not in use, diesel welding machines, generators and transformers shall be
switched off. When in use, they shall be protected by suitable covers. Refueling
operations shall be done with the machine turned off.
Hot electrode holders shall not be dipped in water. This may expose the welder to
electrical shock.
Welding equipment shall be inspected regularly.
6.13.2 Gas Welding and Burning

Welding or cutting torches and hoses shall not be connected to cylinders when stored.
Cylinders shall not be placed in containers or buildings. When work is stopped and
equipment is unattended, all valves at the gas and oxygen cylinders shall be closed. The
hoses shall be bled and a check shall be made five minutes later for possible pressure
build-up. Torches shall be removed from the hoses prior to putting them into the tool box.
Smoking will not be permitted during this stopping procedure.
Special care shall be taken during overhead cutting and welding operations to safeguard
and prevent falling sparks from starting a fire. Warning signs shall be posted around and
at each level below the area of each overhead welding or burning operation. Fire
extinguishers shall be available and fire blankets shall be used for protection.
When welding or cutting, adequate ventilation must be furnished.
Hoses shall be kept clear from passage ways, ladders and stairs. When hoses are subject
to damage, they shall be properly protected. Hoses shall be inspected regularly.
The use of full or empty cylinders as supporting elements for welding activities is
forbidden.
6.14 Compressed Gas Cylinders
Compressed gas cylinders shall be upright when in use, secured to prevent falling, and
protected from flame and extreme heat and from being struck by moving equipment and
falling objects. Special wrenches must be in place.
If transported by crane, hoist or derrick, compressed gas cylinders shall be handled in a
suitable cradle, net or skip box, never by wire or fiber rope, web or chain sling, nor by
dragging. Regulators shall be removed and protective valve caps placed.
Oxygen cylinders may never be stored near highly combustible materials, especially oil
and grease, or near compressed fuel gas cylinders. Oxygen and fuel gas cylinders in
storage shall be separated by a distance of 6 meters or by a wall 2 meters high made of
fire-resistant material.
Caps shall be replaced on cylinders that are empty, and such cylinders shall be stored
separately in a section clearly designated for empty cylinders.
Gas and oxygen cylinders shall not be taken into confined spaces.
Gas and oxygen cylinders shall not be placed on scaffolding.
Check valves shall be used immediately behind the reducing vent on acetylene cylinders.
Gas and oxygen cylinders shall only be used when secured on a cylinder carrier. Loose
cylinders shall never be used.
6.15 Explosion and Gas Hazards
No work involving a source of ignition shall be attempted near any pit, manhole, open
sewer, drain vent, pipe trench or any enclosed space where there is reason to believe
that flammable vapors may be present, until tests have been made with an approved
hydrocarbon vapor detector and oxygen detector. When said tests indicate the
atmosphere is safe, work may proceed.
At locations similar to the ones above, where there is reason to believe that toxic gas
may be present, similar tests with an approved toxic gas detector and oxygen detector
shall be made. No work shall be performed in the location until said tests indicate toxic
gas concentrations lower than the maximum permissible.
6.16 Fueling Equipment
No gasoline or diesel engine shall be fueled while it is running.
If fuel cans are used for refueling, they shall be approved metal safety fuel cans with a
flash arresting screen, spring closing lid and spout cover that will safely relieve internal
pressure if the can is exposed to fire.
There shall be no smoking or open flames within 8 meters of fuel storage tanks, fuel
pumps or refueling operations. All fuel storage tanks shall be properly grounded in an
approved manner; such electrical grounds shall not be removed without authorization.
6.17 Vehicle Operation
Each vehicle driver and operator of rubber-tired construction equipment shall comply
with job speed limits and traffic control procedures.
No vehicle with an obstructed view shall be backed up unless it is equipped with an
operating back-up alarm signal that is audible above the surrounding noise or unless an
observer signals that it is safe to do so.
6.18 Crane Operation
All cranes and lifting equipment shall have a valid crane certificate before entering the
work site. The equipment shall be inspected as required by law on a regular basis and a
valid crane certificate shall be in SUBCONTRACTOR's possession at all times the
equipment is on the site. A copy of inspection reports shall be submitted to Company's
Safety Engineer.
Outriggers shall be used at all times, except when the crane is travelling. If the crane is
provided with a load, every reasonable effort shall be made to keep the outriggers
extended as far as is practical.
Hand signals to crane and derrick operators shall be those prescribed by the applicable
standards for the type of crane in use. The use of two way radio is advocated.
Overhead electrical lines within the work area shall be marked with warning signs, 1.5 to
2 meters above the ground.
Rigging and boom changes shall be made by a competent mechanic under the
supervision of a qualified supervisor.
Loose material shall not to be lifted other than in approved skip boxes.
All loads shall be verified as to the weight prior to being lifted. No load shall be lifted
which exceeds the manufacturer's rated capacity of the crane. When one of the following
conditions exists, SUBCONTRACTOR shall submit a safety plan and calculations for the lift
to Company prior to starting the lift.
a. The lift requires stopping operations within an area around the load and crane.
b.Two booms are required to make the lift.
c. Poles or derricks have been erected for the specific lift.
d. Heavy and/or critical lifts at Company's discretion.
When mobile equipment is used near overhead power lines or bus bars, safe working
distances shall be observed.
Electrical shielding of power lines shall be executed when minimum clearance distances
cannot be maintained. The use of "TATTLETALES" is recommended to mark safe
clearances.
The Company Safety Engineer shall be informed before work is started near these lines.
Adequate protection for underground cables and/or pipelines shall be provided. When
crossing underground cables and/or pipelines with heavy equipment and/or loads,
adequate mats or steel plates shall be used to prevent damage. During hoisting
operations, the load shall be controlled from the ground by means of one or more ropes,
"tag lines" to prevent the load from turning or swinging.
The operator shall be able to observe the load continually during lifting. Mirrors shall be
provided whenever necessary to give full observation. Operators of lifting equipment
shall do the following at the end of the workday:
a. Put down the load.
b. Lift the hook (put down dragline bucket).
c. Switch off motors, disconnect tension.
d. Close cabins and make operating equipment inaccessible for unauthorized people.
e. Take all necessary measures to safeguard the engine and boom at the end of the shift.
f. Cranes shall boom down, where possible or secure the load line at the end of the shift.
All slings and lifting cables shall be certified in accordance with legal regulations and
inspected on a scheduled basis with faulty slings and cables being destroyed.
6.19 Man Baskets and Boatswain's Chairs
The use of man baskets and boatswain's chairs shall only be permitted when all other
avenues to safely perform the work (scaffolds, ladders) have been exhausted.
The use of these devices shall be in strict accordance with all legal regulations. Personnel
using these devices shall be protected by a safety belt and a lifeline.
Man baskets and boatswain's chairs shall be visible to crane or rig operators at all times.
6.20 Work with Ionizing Radiation
All work involving ionizing radiation shall be executed in strict accordance with all legal
regulations and ICRP requirements regarding the use, storage and transport of radiation
sources.
Ionizing radiation work may only be executed when a valid work permit is available.
A minimum of 2 qualified persons are required for each activity involving ionizing
radiation.
Adequate warning signs shall be posted on barricades and the work area shall be marked
off at safe distance with plastic tape prior to starting work involving ionizing radiation. No
radio-active material shall be left unattended unless stored in the designated storage
place.
Personnel executing radiation activities shall carry radiation metering devices at all
times. These devices shall be calibrated at regular intervals.
While not in use radiation sources and their container shall be stored in a safe location.
Adequate warning signs shall be placed around the storage area.
For permanent sources to be mounted in erected equipment, storage facilities will have
to be created according to ICRP requirements. A competent person shall be nominated.
6.21 Work with Asbestos Materials
Materials containing asbestos have been condemned worldwide. No materials containing
asbestos fibers must be used. When working in or on existing installations there could
still be some equipment/material in situ which contains asbestos fibers. When working on
such equipment/ material, utmost care must be taken to ensure that dust containing
these fibers is kept localized and to a minimum density. Local health regulations relative
to asbestos must be adhered to.
A guide to protect personnel executing work involving asbestos is stated below:
create changing facilities with showers in between a "clean" area and the work
area. Each person must shower himself prior to entering the "clean" area;
wear a minimum of clothing under disposable overalls;
discard disposable overalls each time one leaves the contaminated area;
wrist and ankle openings must be taped off around rubber boots and gloves;
full face gas mask with appropriate filter must be worn over the overall hood;
when removal of contaminated material is completed, all dust must be sucked up
with an industrial vacuum cleaner with inner bag. Waste material inclusive of
overalls, gloves, boots and filter cartridges must be placed in plastic bags and
clearly marked "asbestos waste";
plastic bags are to be disposed off according to local regulations and
requirements.
6.22 Work in Enclosed Areas

The following general requirements must be adhered to when work has to be executed in
an enclosed area:
a valid work permit is required;
sufficient temporary lighting shall be provided;
all electrical supply shall be low voltage;
safe access into and from the enclosed area shall be provided and shall be free of
obstructions;
an evacuation procedure shall be available;
hoses for welding and burning shall be tested on leakage before entering into an
enclosed area;
a charged firewater hose or fire extinguisher shall be located at every hot work
position within the space and on the outside access platform near the manway;
adequate ventilation has to be provided and oxygen levels have to be checked at
regular intervals;
a person shall be stand-by at the entrance (e.g. manway) during the whole period
that activities in the enclosed area are executed;
the permit conditions shall be strictly adhered to.
6.23 Blast Cleaning
Blast cleaning shall not be performed without the work being covered by a written
procedure and categorized as "hot work".
Blasting material shall not contain sand or any form of silica. Blast cleaning areas shall
be isolated/demarcated in order to prevent dust grit or debris to spread and affect other
areas. The required precautions against electrostatic discharges must be specified and
shall include earthing of the blasting equipment and all other equipment in the area,
including scaffolding.
7. Fire Prevention
7.1 Introduction
This section covers Company's requirements for fire prevention. SUBCONTRACTOR shall
provide fire prevention facilities and shall make fire prevention arrangements on the
basis of these requirements.
7.2 Fire Reporting
a. the person discovering a fire shall alert all personnel in the immediate vicinity and
shall immediately thereafter follow the published instructions relative to reporting fires;
b. the emergency phone number(s) for reporting fires are to be prominently displayed.
7.3 Supervision of Fires
When a fire occurs, the nearest supervisor shall be responsible for all immediate fire
suppression or control WORK until relieved by appointed/authorized personnel.
7.4 Fire Extinguishers
7.4.1 The location of fire extinguishers shall be known to all personnel.
7.4.2 Tags shall be used to indicate condition and date of inspection of fire
extinguishers. Damaged, malfunctioning or empty fire extinguishers shall be repaired or
refilled in a timely manner.
7.4.3 Fire Extinguisher DistributionThe location of permanently mounted fire
extinguishers shall be clearly marked and free access maintained. They shall not be
transferred from established locations. Fire extinguishers, suitable for the various classes
of fire and with a content of at least 9 kg powder, shall be located as follows:
a. Portable or permanently mounted fire extinguishers shall be available throughout the
SITE within 15 meters of any ongoing work involving welding, burning or use of open
flames.
b. At least one permanently mounted fire extinguisher shall be provided in each building,
preferably near a door, and additional fire extinguishers mounted as required to have
one within 30 meters of any point inside the building.
c. Each item of industrial mobile equipment, including all welding machines, having
diesel or gasoline engines, shall have a permanently attached mounted extinguisher.
d. At fuel or combustible material storage areas, extinguishers shall be located within 15
meters of any point on the perimeter of the stored material. In addition, these areas are
to be fenced in, identified with signs restricting and prohibiting vehicle access, fire
ignition sources and smoking. Aisle fire breaks shall be provided whenever combustible
materials are stored.
e. A "BCF" fire extinguisher shall be mounted at each large electrical installation, such as
a substation, transformer, generator or motor control center.
f. Regardless of the minimum number of fire extinguishers determined to be necessary,
additional extinguishers shall be placed adjacent to scattered or widely separated
hazards, welding shops, gasoline dispensing points, store rooms, fuel areas, and
construction areas.
Extinguishers shall be maintained in a fully charged and operable condition, and kept in
their designated places at all times when not in use.
7.5 Housekeeping
The following rules must be followed:
a. the storage of combustible materials under stairways or in attic crawl spaces is

prohibited;
b. all combustible waste material shall be removed from building interiors at the end of
each shift, and placed in waste receptacles located at least 2 meters away from any
structure;
c. the accumulation of waste materials in out-of-the-way places, such as shelves, closets,
bins, cabinets or other spaces, is prohibited;
d. the storage of any materials against the exterior of buildings is prohibited;
e. waste material receptacles shall be placed 3 meters away from any structure;
f. areas around and routes to fire doors, exits, stairways, fire hydrants, monitors or fire
extinguishers shall be kept free and clear of obstruction;
g. clothing or rags soiled with oil or paint, and mops treated with oil, shall be stored in
metal lockers that do not contain other combustible materials;
h. outside storage areas and grounds around structures shall be kept free and clear of
weed and debris accumulations;
i. lint, fluff and dust accumulation in shops and similar locations shall be removed from
all surfaces at least once each week;
j. flammable liquid spills shall be immediately cleaned from floors, ground, equipment
and drip pans.
7.6 Smoking and Open Flames
a. "No Smoking" signs shall be strictly observed;
b. when smoking is not permitted except in specially designated smoking areas,
adequate noncombustible commercial type ashtrays or butt cans shall be provided in
these areas;
c. receptacles for discarded smoking materials shall be provided at the entrances to
areas where smoking is prohibited;
d. ashtrays and other receptacles provided for smoking material shall not be emptied
into containers of combustible materials;
e. fire created for disposal of trash shall not be permitted without the prior approval of
Company;
f. "No Smoking" signs shall be posted and smoking shall not be permitted at the following
locations:
1. locations subject to release of flammable vapors;

2. interior and exterior storage areas for flammable liquid, supply rooms, fuel oil storage
and handling areas;
3. motor vehicle, woodworking, technical maintenance shop, garages and other
locations;
4. battery rooms, valve pits, attics or crawl spaces.
7.7 Flammable Liquid Storage
a. Flammable liquids shall not be stored or dispensed in buildings or places of public
assembly, general warehouses and/or in buildings containing sources of ignition, such as
space heaters, cooking devices, open electric motors, motor vehicles or where welding or
cutting or power generation operations are conducted.
b. Inside storage of flammable liquids shall be confined to isolated fire resistant
buildings, except that small quantities in approved sealed containers may be kept in
medical facilities where they are required. These supplies will be stored in well-ventilated
metal cabinets when not in use.
c. Gasoline, acetone, alcohol, naphtha and benzene shall not be used for kindling fires or
as a solvent for cleaning clothes, tools, equipment or exterior of buildings. Only approved
solvents shall be used for cleaning purposes.
d. Storage of paints or paint materials, other than in paint storage buildings, shall not
exceed 100 liters capacity, and shall be in the original sealed containers and be stored in
ventilated metal cabinets, isolated from other materials.
e. Flammable liquids stored in any building in addition to liquids in tanks or devices used
for such purposes as cleaning parts shall not exceed 100 liters aggregate capacity.
f. In paint shops, flammable paint materials in containers in excess of 4 liters but not
exceeding 100 liters must be stored in ventilated steel cabinets.
g. Fuel cans used for gasoline shall be approved safety cans and shall have the upper
part and top painted red to identify them. These cans shall only be used for gasoline, and
gasoline shall not be placed in unmarked cans.
h. Drums, cans and other flammable liquid containers shall be tightly closed, except
when being filled or emptied.
i. Personnel coming into contact with flammable liquids in the course of their assigned
duties shall be thoroughly trained in the hazard of these products.
j. Rubbish, brush, long grass or other combustible materials shall be removed from the
immediate areas where flammable liquids are stored and handled.
k. "No Smoking" signs shall be placed conspicuously in and around storage locations, and
carrying open lights, matches, lighters and the like shall be prohibited.
7.8 Heaters
a. All temporary gas heaters shall have a minimum clear space of 1 meter from the front
and both sides. The back of the heater, if not provided with a shield, shall be at least 1
meter away from the wall. Gas lines on LPG (propane) gas heaters shall be equipped with
an approved pressure regulator, and all gas lines inside the structure shall be protected
from impact damage. The heater shall be anchored to the floor of the structure or
immobilized in some other manner. All such heaters shall have an approved pilot valve,
which cuts off the gas flow in the event of flame loss.
b. Gravity flow oil heaters shall be equipped with an automatic flow valve or an
equivalent device that will stop the flow of oil in the event of flame loss.
c. Electric heating units in wooden buildings shall be provided with adequate guards and
placed on a plate of fire resistant material.
d. Clothing shall not be hung over heaters, nor shall objects be placed on the heater.
7.9 General fire Prevention Rules
a. The area around welding/cutting or other flame producing operations must be kept
free of flammable materials of all kinds.
b. Welding/cutting or any spark or flame producing operation must be stopped within a
radius of 10 meters during refueling operations. All motors shall be switched off during
refueling.
c. All tarpaulins used shall be fireproof.
8. First Aid Arrangements

8.1 Introduction
This section covers the requirements for first aid arrangements to be provided by
SUBCONTRACTOR.
8.2 First Aid Facilities
SUBCONTRACTOR shall provide first aid facilities for his own personnel for the treatment
of minor injuries such as the removal of splinters, treatment of minor cuts and bruises
and the like. For this purpose a proper first aid kit must be available in the
SUBCONTRACTOR's office and a SUBCONTRACTOR employee qualified to render first aid
must be appointed. Each SUBCONTRACTOR shall keep a record of all first aid treatments,
a copy of which is to be given to the Company Safety Engineer. The Company Safety
Engineer shall make central arrangements for the disposition of injuries that cannot be
treated at SITE.
Arrangements will be made with:
OWNER's medical facilities, if available;

local doctor(s) (who can also be called upon to provide initial emergency
treatment at SITE);
local ambulance service(s);
local hospitals.
Such arrangements will be published throughout the SITE with procedural instructions as
to authority and responsibility for contacting these medical support facilities.
8.3 First Aid Nurse
On specific construction projects Company may employ a qualified first aid nurse with a
fully employed first aid room provided. On such projects first aid and medical attendance
will be provided by this central facility. SUBCONTRACTOR, however, is still required to
have his own first aid kits and attend to the minor injuries as referred to above.
9. Security
9.1 Introduction
The regulations included in this section shall be strictly followed by SUBCONTRACTOR on
SITE.
9.2 Identification
At all times, all personnel on SITE must possess an identification card or badge in a form
approved by Company. Such identification shall also be used to gain access to the SITE.
9.3 Visitors
Visitors are subject to all rules of identification, safety and discipline. Before entering the
SITE, visitors shall receive a pass from the guard listing name, firm, person to be visited,
date and time of entrance and other pertinent information. The person visited shall
record time of departure on the pass and sign it. The visitor shall return the pass to the
guard on departure.
9.4 Guards Services
Security guards will be instructed by Company/OWNER only. All incoming and outgoing
personnel, visitors and traffic will be controlled by the guard. The guard's authority
includes the right to search any person or vehicle before entry or exit and to refuse
entrance to SITE to any person not meeting security requirements.
9.5 Movement of Material
All MATERIALS, CONSTRUCTION EQUIPMENT and TEMPORARY FACILITIES leaving the SITE
shall be accompanied with an Out Shipment Report (Form No. BN-UC-18) signed by
Company.
9.6 Fencing
SITE fencing, or the modification or removal thereof may only be executed with the
written approval from Company.
9.7 Material Storage
SUBCONTRACTOR shall provide adequate security fencing in his storage area to protect
materials which have to be stored outdoors. High risk materials shall be stored in a
locked warehouse only.
9.8 Lost/Found Objects
When objects have been found or lost at SITE this shall be immediately reported to
Company.
Standard (Template) Construction Phase Environment, Health and Safety
Table of Contents
1. Introduction
2. Company Safety, Health, Welfare and Environmental Policy
3. Governing Rules, Organization and Responsibility
4. EH&S Awareness
5. Communications
6. EH&S Inspections and Audits
7. Work Permits
8. Risk Analysis
10. Environmental Issues
11. Temporary Buildings, Offices, Stores, Change Rooms, etc.
12. First Aid
13. Accidents/Injuries/(Near-Miss) Incidents
14. Fire Prevention and Fire Fighting
15. Additional EH&S Requirements and Guidelines
16. References
17. Attachments
1. Introduction
1.1 General
This Environmental, Health and Safety (EH&S) Plan is applicable to the construction
phase of the .....................project. Where practical in this plan the words Environmental,
Health and Safety will be abbreviated to EH&S.
1.2 Project Description
The project comprises of...
The scope of the project includes:.......
For more details see ref. 16.1 and 16.2.
Address any special site conditions such as: H2S, NH4, contaminated soil, etc.
1.3 Purpose and Scope
Purpose
To establish and specify the EH&S policy, procedure, rules and regulations for the
construction phase of this project in order for it to be executed in compliance with
Companys EH&S policy and for it to be exemplary for projects in the industry.
To identify and correct conditions that can be the cause of accidents/environmental
incidents.
To define areas of responsibility, authority and activity related to operational,
administrative and auditing duties. To be cognizant of client (fill in client name) and
authority requirements and to provide this information to all relevant parties.
Scope
All construction activities as per the main contract between Company and (fill
in client name) within the boundaries of Companys site(s).
1.4 Applicable Documents
This plan shall be read in conjunction with the following documents:
EH&S requirements (ref 17.3)
Subcontractors EH&S plans
Other
applicable documents:
Project Procedure and Execution Manual - PPEM (ref. 16.1)
Construction Procedure and Execution Manual - CPEM (ref. 16.2)
Field Construction EH&S Program (ref. 16.3)
2. Company Safety, Health, Welfare and Environmental Policy

Reference is made to the Management Policy Statement included in this plan as
attachment 1.
In summary it is Companys policy to ensure that each person at site works in safe and
healthful conditions and that the environment is protected. It is Companys objective to
have an accident-free site.
To accomplish this, Company has its own EH&S Program upon which this EH&S Plan has
been based. The purpose of Companys EH&S Program is primarily preventive. Company
aims to provide a work environment in which accidents cannot happen.
Full cooperation in implementing the EH&S program by all personnel on the site in the
performance of their activities is expected at all times. Personnel may be subject to
disciplinary action for infractions of the relevant rules and regulations.
In the final analysis, a common sense approach on the part of everyone concerned is the
best asset in achieving an accident-free site.
Environmental, Health and Safety Rules and Site Regulations have been established as
Companys minimum rules applicable to the work. Refer attachment 2. Subcontractors
may have similar and will have additional rules for their specific activities covered in
their safety plan..
3. Governing Rules, Organization and Responsibility

3.1 Governing Rules
The work shall be executed in strict accordance with all relevant laws as well as
regulations and provisions issued by competent authorities, Company and client (fill in
client name ) at any time during construction.
In case of conflict between the various rules and regulations, the more stringent shall
apply unless additional statements are made giving additional information about the
status of specific rules and regulations.
(Check whether this line of authority will be applicable for specific project.
Check what to do with client rules if conflicting).
3.2 Organization
For the Company Construction Management organization chart for this project see ref.
16.2.
The EH&S related responsibilities and authorities of the individual functions are
addressed/ referred in section 3.3.
3.3 Responsibilities
3.3.1 General
Company as well as the individual subcontractor(s) will take responsibility for an
effective implementation of the EH&S Plan. In order to achieve this effective
implementation, delegation of EH&S responsibilities is necessary.
All Company site management personnel have the authority to stop work if an unsafe
condition exists and have to ensure that immediate remedial action is taken.
Subcontractors must ensure that their supervisors have the same authority to stop work
and to initiate remedial action if an unsafe condition exists. Subcontractors' EH&S plans
shall state this authority.
Company
The prime responsibility for safety, health, welfare and environment on site rests with the
Project Construction Manager.
Responsibility for the implementation, acceptance and enforcement of the EH&S plan is
with the construction line supervision. They are the key to the effective prevention of
accidents and the preservation of the environment through effective control of site
operations.
The Company Safety Engineer has responsibility in providing management and line
supervision with the necessary services, guidance and promotion activities relating to an
effective EH&S implementation.
The standard responsibilities and authorities of the individual Company site functions can
be found in ref. 16.3.
Any project specific deviations from the standard shall be addressed here.
Subcontractor
The subcontractors Manager in charge at site is responsible for EH&S for his specific
scope of work and for proper communication with Company and other subcontractors.
He is also responsible for the proper dissemination of applicable rules, regulations and
instructions among his and his subcontractors personnel.
Each subcontractor establishes a safety plan and he shall appoint a site EH&S
representative and must see to it that its line managers on the site are properly aware of
their EH&S responsibility and that all EH&S requirements are communicated to their
personnel. (Check for specific project authority regulations concerning the
minimum number of employees above which a full time qualified EH&S
Representative must be appointed by the subcontractor.)
Education and training of personnel is one of the most important aspects of an effective
EH&S implementation. It is every subcontractors responsibility to ensure that his
employees have had the necessary education and training to execute the work.
Company will require subcontractors to document that these requirements are met.
3.4 All Personnel at Site
Show responsibility for their own safety and that of others.

Follow the established instructions for the work operations concerned.
Wear the necessary protective clothing and safety gear in the right way. Minimum
requirements are safety shoes, helmet and safety glasses. Short trousers and
short sleeved shirts are not permitted except inside temporary offices. (Check
for special requirements per project.)
Report every dangerous situation to the supervisor.
Report every accident or near-accident to the supervisor.
Visit the tool box meetings.
4. EH&S Awareness
4.1 General
A major factor in the creation of a working environment with awareness of safety, health,
welfare and protection of the environment is the deployment of sufficiently trained,
skilled and motivated personnel.
4.2 Education
All personnel at site must have had the necessary education and training to execute
their own work. Company and subcontractors must be able to prove that these
requirements are met.
The following qualification records will be required as a minimum for personnel or
activities:
crane operators;
welders;
drivers of equipment/vehicles;
electrical switching
scaffold builders.
Specific requirements in this respect and for this project are:

Complete with project specific requirement e.g.: instructions from client, any
general requirements e.g.: basic training, VVA-1, VVA-2, first aid/EHBO, fire
fighting, etc.
4.3 Initial and Follow-up Induction
An induction program will be given to all personnel upon start of employment at the site
for the purpose of instructing personnel about certain aspects of the project, the site and
the general EH&S requirements.
(check and add/ remove induction subjects for this specific project)
During the induction personnel shall be informed about the general site rules and safety
regulations. They shall receive a copy of the major site rules and safety regulations and
also a plotplan showing escape routes and personnel assembly areas in case of alarm
and site evacuation.
Instructions as to the immediate reporting of accidents/incidents to the responsible staff
as well as the requirement to obtain first aid treatment for all injuries ( no matter how
minor ) shall also be provided.
Additional induction shall be given to all personnel as the job progresses and conditions
change. Typically this should take place upon construction going into mechanical and
piping erction phase, at start of commissioning as well as prior to major shutdown
actvities.
A record shall be kept as to all personnel that attended the induction with signature for
receipt of the site rules and safety regulations.
4.4 Tool Box Meetings
Weekly (check frequency) Tool Box Meetings must be held. During these meetings,
subcontractor(s) shall inform their personnel about specific EH&S subjects. More
information about tool box meetings is given in paragraph 5.3.6. (Check paragraph
number.)
4.5 Special Instructions
TO BE REVIEWED
Certain activities are considered high-risk activities (see paragraph 8.1). (Check
paragraph number.) For these activities Company and/or subcontractor shall provide
special working procedures and instructions in order to minimize the risk and to execute
these activities as safely as possible.
Activities that are likely to require special working procedures and/or instructions are:
CHECK LIST WITH PROJECT SPECIFIC SPECIAL WORKING PROCEDURES
special constructions (tunnels, water (marine), etc.);

tie-in work;
hot tap work;
welding/burning/grinding, etc.;
entry of confined spaces (tanks, vessels, excavations, etc.);
electrical installation work;
lifting operations;
scaffolding;
work with toxic and noxious substances;
high pressure jetting;
opening of equipment/machinery;
non-destructive examination by means of radio-active sources or X-ray
equipment;
line cut;
work under permit conditions.
For work under permit conditions a work permit procedure will be applicable (refer
paragraph 7.1). (Check paragraph number.)
4.6 Emergency and Evacuation Drills
Details about emergency and evacuation drills can be found in attachment 3.
4.7 EH&S Motivation/Information
4.7.1 EH&S Motivation
Personnel motivation is an important part of any EH&S program. Without the proper
EH&S motivation, the employees as well as the supervisors may develop poor work
habits and conditions. Thus, the injury rates may increase and the quality and
productivity may decline. EH&S, as the work progresses, is a step-by-step matter and
must be continually emphasized.
Therefore, an EH&S promotion program will be initiated on this project to enhance
personnel EH&S motivation. Promotion will be obtained through publicity bulletin boards,
signs, posters and the like. Furthermore an EH&S Awareness and Recognition Program
has been developed. (Check what is applicable for specific project.)
Personnel safety slogans and poster contests will be used with appropriate awards to
help reinforce personnel safety consciousness. (Check applicability for this specific
project.)
Company and subcontractors management staff shall support motivation of personnel
EH&S awareness by encouraging a good attitude and by personal contact and
recognition. Personal contact shall include project management attendance at EH&S
meetings and tours of the site and expressed interest and concern for EH&S.
Companys and subcontractors Construction Management staff are the most vital parties
in this system that is designed to stimulate and reward the personnel for exemplary
performance in the execution of their tasks with the proper awareness of EH&S.
Tools to further motivate personnel are:
Bulletin Boards
Bulletin boards are used to advantage in displaying safety posters, safety bulletins and
(for instance) damaged safety protective equipment, such as safety glasses, hard hats
and face shields that have prevented workers from being injured. Bulletin boards are not
to be cluttered and the material they display shall be changed frequently.
Gate Board
Near the entrance of the site or at Companys work area a board displaying safety
statistics must be placed. In this respect due observation has to be made of any client
rules/ instructions.
4.7.2 EH&S Information
In consultation with the Company Safety Engineer, it is the responsibility of

subcontractors to obtain and display EH&S information and promotional material.
The following information and promotional material will be obtained and displayed:
(Check for specific project.)
Governmental Safety Codes

Labor Inspection Pamphlets and Publications
(Local) Safety Institute Publications
Client's Safety Regulations
Recognized traffic signs to control travel of automotive equipment, vehicles and
pedestrians
Special Site Bulletins, newsletters, pamphlets
Plot plans
Miscellaneous Visual Aids as indicated below
Visual aids are an important part of every accident prevention program. The more
carefully they are selected, the better the results. Some of the visual aids that may be
used are:
Posters
Posters are to be displayed widely throughout the site. A bulletin board near the entrance
gate is an effective place to display safety posters. Posters are to be displayed in change
houses, field offices, warehouses and other conspicuous locations. Posters shall be
changed periodically. The local safety authorities should be contacted as to where
posters and publications can be obtained. Also, consult with the Home Office
Construction and Safety Departments.
Instruction Films
Instruction films are an asset in a construction accident prevention program. The Safety
Engineer should make inquiries as to the availability and source of films. Films are shown
preferably as part of a safety induction.
It can be considered to make a project specific instruction film.
Safety Signs
Safety warning signs made of material that will withstand weather conditions are to be
displayed throughout the site wherever physical hazards warrant their use. Special signs
such as "Men Working Overhead" or "Falling Material" are to be removed once the work
has been completed.
4.8 EH&S Recognition
All personnel must be continuously encouraged and motivated to work with proper
awareness of EH&S. For this reason and to create a competitive atmosphere among the
subcontractors and their personnel Company, in cooperation with the client and
subcontractors, has implemented an EH&S Incentive/Award Program.
Check whether this program is applicable for this specific project, if so add
information as appropriate. If not remove this section. Details may be covered
in an attachment (attachment 4). (Check attachment no.)
5. Communications
5.1 Kick-off Meeting
Prior to commencing their work at the job site a kick-off meeting shall be held with the
individual subcontractor(s). During this kick-off meeting the site EH&S Plan requirements
and security for the site shall be discussed with the purpose of providing the
subcontractor with the necessary information and to ensure his understanding and
application thereof.
5.2 Project EH&S Committee/EH&S Meeting
A project EH&S committee shall be established for this project.
The Company Project Construction Manager will serve as chairman of the EH&S
Committee. Minutes of all meetings are to be prepared and distributed to the members
of the committee, to all Company and subcontractors' staff, the Home Office and client.
(Replace with client name.)
Personnel that will serve on the EH&S Committee are:
(Check for this specific project.)
Company Project Construction Manager

Company Construction Superintendent
Company Safety Engineer
Clients (fill in client name) Representative. (Check whether client does
have an EH&S Representative.)
Subcontractors' Site Manager(s) and/or Safety Representative(s)
The project EH&S committee shall meet once a month (check the frequency for this
specific project) and, in addition, as required by the Project Construction Manager, e.g.
in case there has been a major accident or special hazardous situation.
During the regular meetings this EH&S plan, the safety performance and accident
statistics shall be reviewed. As required, improvement or corrective action responsibility
shall be identified and assigned. (Check if applicable for this project.)
5.3 Other EH&S Meetings
Remove meetings that will not be held for this specific project. Add meetings
not mentioned here. Also consider combining relevant meetings. The decision
is with the Project Construction Manager.
5.3.1 EH&S Meeting with Client
Periodical (check frequency) EH&S meetings shall be held between client (client
name) and Company.
5.3.2 Company Staff Meetings

In the weekly/daily Company staff meetings, EH&S shall be the first item on the agenda.
Safety matters in general as well as the status/rectification of any subcontractors nonconformance shall be discussed.
5.3.3 Weekly Progress Meeting (check frequency)
In the weekly progress meetings with individual subcontractors, EH&S shall be the first
item on the agenda. The rectification of any subcontractors EH&S non-conformance shall
be discussed.
The Safety Engineer shall review EH&S matters associated with the work of the
subcontractor(s).
The EH&S matters discussed shall be part of the minutes prepared for the meeting.
5.3.4 Subcontractor EH&S Meetings
Each subcontractor shall hold periodical EH&S meetings with all its employees. Written
minutes shall be prepared.
5.3.5 EH&S Inspection Tour Meeting
Frequently an EH&S Inspection tour shall be held (see paragraph 6.1). (Check
paragraph number.) This EH&S Inspection Tour shall be followed by a meeting if
required. Unsafe conditions or acts that were observed and the corrections made or
recommended shall be reported to all parties concerned. For participants in the EH&S
Inspection Tours refer to paragraph 6.1. (Check paragraph number.)
5.3.6 Weekly Tool Box Meetings
Subcontractors must conduct weekly "tool box meetings with their personnel (check
frequency for specific project) on EH&S topics (see paragraph 4.4). (Check
paragraph no.) The time, place and arrangement for these meetings are at the
discretion of the subcontractor's Site Manager or EH&S Representative. A monthly
(check frequency) list of subjects to be discussed at the meetings must be submitted
to Company prior to commencement. A record must be kept of all "tool box" meetings
stating subject and attendance. (For forms see ref. 16.7. (check ref. no.) and ref. 16.8.)
(check ref. no.).
Every employee shall receive a hand-out relative to the subject discussed. (Check if for
this specific project hand-outs will be given.)
5.3.7 Construction Coordination Meeting
This meeting shall be held once a week. (Check frequency.) The attendance shall as a
minimum be the Company Construction Superintendent, subcontractor Site Managers
and optionally a client representative. The aim is to prevent clashes between the various
construction activities planned for the coming week. The topics may be:
hazardous activities;
road blockage;
transport routing;
heavy lifts;
underground activities;
work in confined spaces;
work overhead;
density of the area;
etc.
6. EH&S Inspections and Audits

6.1 Inspection Tours
EH&S inspections do not in any way:
excuse management and supervisory staff from their duty to personally carry out
inspections of areas and personnel within their responsibility;
excuse the personnel from their duty to ensure that the work area and equipment
are in such condition that work can be executed safely.
In addition to the daily EH&S checks, formal EH&S inspection tours shall be made by a
number of qualified individuals. The client (replace with client name) can participate
on these EH&S inspection tours as required. For an inspection checklist see ref. 16.9.
(Check ref. no.) Check which tours will be applicable for this specific job.
Remove and/or add tours
Jointly Companys Safety Engineer and subcontractors EH&S Representative shall
weekly conduct an EH&S inspection tour. (Check frequency.)
Subcontractor's site manager and subcontractor's EH&S Representative shall
weekly conduct an EH&S inspection tour. (Check frequency.) A report of these
inspections shall be sent to Company's Safety Engineer and any relevant party
involved.
Company's Project Construction Manager and Company's EH&S Engineer shall
weekly conduct an EH&S inspection tour. (Check frequency.)
For participation of Company operations staff (Superintendents and Construction
Specialists) and Subcontractors' Superintendents and Supervisors, see ref 16.3.
For management safety inspections see ref. 16.3.
At work places with activities involving a high safety risk (see paragraph 8.1) (check
paragraph no.) inspection tours shall be held more frequently.
Check for possible reference to specific regulations by authorities etc. and
refer to those regulations
Company's Safety Engineer shall include a summary of the inspections in his weekly
report (check frequency) to the Project Construction Manager as to the main improper
EH&S conditions or acts observed during the preceding week and the corrections made
or recommended. As required the subjects in this weekly report will be discussed in the
Weekly Progress Meetings (see paragraph 5.3.3). (Check paragraph no.)
An EH&S monthly report (check frequency) with EH&S statistics is to be submitted by
the Safety Engineer to the Project Construction Manager immediately following the
established cut-off date and is to be included in the Construction Monthly Progress

Report (see also paragraph 13.3). (Check paragraph no.)
Copies of these monthly EH&S reports are distributed to the Company supervisory
personnel, the subcontractors Site Managers and EH&S Representatives and shall be
discussed in the monthly EH&S meetings.
6.2 Construction EH&S Audits
The Project Construction Manager is responsible for organizing site internal EH&S audits.
Planning, reporting and follow-up shall take place as described in reference 16.10. For
conducting these audits reference 16.11 may be used as a starting point. (Check ref.
nos)
The construction phase of the project will furthermore be subject to one or more audit(s)
including safety aspects by the Company home office. These will also be conducted
based on the references mentioned in the previous paragraph.
In all cases the selected subcontractor(s) is/are required to cooperate with Company
personnel conducting these audits.
The audits include, but will not be limited to:
availability of Company Construction EH&S Plan;

status/availability of subcontractor(s) EH&S Plan(s).
emergency and evacuation procedures;
environmental controls;
temporary facilities;
induction, training and promotion;
reports and records;
EH&S inspections;
findings and corrective actions;
safety instructions.
6.3 Inspection by Authorities

Inspections, in particular of fire fighting equipment, cranes and lifting equipment,
explosive and radioactive storage, canteens and change rooms, etc. may be required
and carried out by relevant authorities.
The Safety Engineer shall comply with all reasonable requests for assistance or for
information made by the representatives of such authorities.
Clients (replace with client name) EH&S representative/Safety Department (check
and correct when necessary) shall be informed by the project Construction Manager
about any inspection by the authorities. A copy of the report from each inspection by the
authorities shall be submitted to clients EH&S representative/Safety Department.
(Check and correct when necessary.)
6.4 Construction Equipment Safety Inspections
Check if items have to be added/removed

Each major item of construction equipment is subject to inspection by Company upon
entering the site. Subject inspection will be a visual one with verification of the required
documentation. The Company inspection in no way relieves the subcontractor from his
responsibilities to only use equipment meeting the minimum criteria for safe application.
For checklists see ref. 16.12 and 16.13. (Check ref. nos.)
The inspection is performed to establish whether the equipment is in safe working
conditions and equipped with the necessary safety accessories and devices. An up-todate test certificate, if applicable, must be available.
Rules applicable to equipment deployment and traffic control will be issued by Company
to suit the conditions of the particular site and location.
Weekly the subcontractors shall present to Company a list showing number and type of
all construction equipment utilized on site. (Check whether this is applicable for
specific project.)
Subcontractor shall maintain an inspection schedule and record for his construction
equipment. Inspection records are also required for all electrical/air driven (hand) tools.
Any further required periodical inspections are the responsibility of the subcontractor.
Company may participate in such inspections or conduct their own.
All equipment or tools not suitable or unsafe for use shall be promptly removed and
replaced.
Upon Companys request equipment operators and drivers are obliged to show their
permits and/or licenses required for operating such equipment. Passenger automotive
vehicles include all automobiles, pickup trucks, vans, buses and the like. The required
safety equipment or functions and the operational standards shall be in accordance with
the legal requirements of the country of operation as well as any client requirements for
operating such vehicles in a running plant.
6.5 EH&S Non-Conformances
In the event that subcontractor has not taken any or all necessary EH&S precautions
and/or does not meet relevant requirements, the work shall be immediately stopped by
the subcontractor EH&S Representative, Company or client staff. Work shall not be
resumed until all requirements and precautions have been met.
If there is repetition of an unsafe condition by subcontractor or if a serious unsafe
situation arises or if subcontractor repeatedly does not take all necessary precautions
with respect to EH&S, the Company Safety Engineer will issue an "EH&S NonConformance" (ref. 16.14) (check ref. no.) on the subcontractor. The Non-Conformance
will state by when and by whom the non-conformance must be rectified. Appropriate
disciplinary action will be taken against the subcontractor and/or subcontractor's
personnel if the non-conformance has not been rectified in the time given.
Repeated violation of the site EH&S requirements by any personnel can lead to
permanent removal of such personnel from the site.
7. Work Permits
7.1 Work Under Permit Conditions
7.1.1 Introduction
Adjust this paragraph in order to implement the correct work permit system
Work permits are used to authorize work in certain dangerous circumstances or locations
e.g. an operating plant, deep excavations, confined spaces, unknown underground
condition of a site, work on facilities that have already been handed over to the client
and any other work at other hazardous locations or in circumstances requiring a permit.
Subcontractor is responsible for taking all precautions and for the safe execution of the
work. The issuing and receipt of work permits or safety permits for work in areas where
such permits are required does not relieve subcontractor from its responsibilities.
It is forbidden to start any work without a work permit if a work permit is required for the
specific activity.
The applicable work permit system is included in attachment 6. (Check attachment
no.)
Subcontractor's supervisors are responsible for ensuring that their personnel, working
under a work permit, follow the relevant regulations and instructions.
Personnel must check the work permits for clarity and all signatures placed before they
start working. If there are any questions about the work permit, they must contact their
supervisor.
Work Outside Normal Working Hours
During the project it may be necessary to work outside normal working hours. If this
situation occurs the work must be executed in accordance with the applicable authority
regulations and with the work permit system. Supervision is a mandatory requirement
under those circumstances
7.1.2 Work Permits
This paragraph is optional for mentioning several work permit systems or
some specific situations like working in special areas (substations, caverns,
etc.). If there is no need for this information the paragraph can be left out.
In this paragraph an overview is given of the work permit system(s) used for the project.
Details can be found in attachment 6. (Check attachment no.)
7.1.3 Instructions/Training Work Permit Requests
Check per specific project what requirements exist before a person is
authorized to fill in a work permit request.
A work permit may only be applied for by qualified personnel.

Training for this qualification will be given by clients Safety Department. (Fill in client
name and specific department and check who gives training for this specific
project.)
Qualified personnel will be registered (in a computerized system). (Check whether this
is applicable for this specific project.)
8. Risk Analysis
8.1 High Risk and Criticality Study on Construction Work
Check whether this is applicable for this specific project (a High Risk And
Criticality Study on Construction work is required in EC Countries).
For certain activities a High Risk and Criticality Study on Construction Work
(attachment 7) (check attachment no.) will be carried out during the design phase in
order to minimize risks and to optimize safety in construction activities. The report shall
list the design actions identified and taken. Remaining identified risks that are to be
addressed during the construction phase , shall be brought to the attention of the
construction team. Normally Project Construction Management will be involved in these
High Risk and Criticality Studies. It is Construction Managements responsibility to
inform subcontractors sufficiently about these High Risk and Criticality Studies.
Subcontractors shall implement these studies in their Job/Safety Analysis and their
planning of activities. The Construction Management Team shall verify the proper
implementation by the subcontractor(s).
8.2 Company Site Risk Assessment
The list of actions to be taken as a result of the High Risk Study shall be updated with
new unforeseen developments during the construction activities.
Managerial Safety Analyses shall be performed in case of an unusual construction
approach or in case of complex multi-discipline activities.
Safety risks for the next three weeks shall be reviewed and the need for the preparation
of (non standard) Job Safety Analyses shall be brought to the attention of the
subcontractor(s) involved.
8.3 Job Risk/Safety Analysis During Construction
Job Risk/Safety Analyses are applied to established the most safe, effective and
systematic way for the execution of work that carries extra risk or danger.
The responsibility for the preparation of the Job Safety Analyses is with the involved
subcontractor. Depending on the complexity and severity of the activity to be addressed
Company will participate. The cooperation in the preparation and review by the parties
involved is highly recommended.
For each such work a job safety analysis must performed. Analyses prepared by
subcontractors must be submitted to Companys Safety Engineer for review and
approval. The job safety analysis shall be executed for, but not be limited to, the
following activities:
Check/add items for this specific project:
work in confined spaces or badly ventilated areas;

work in trenches/excavations;
pressure testing;
lifting/crane operations;
erection, use and dismantling of scaffolding;
work at heights;
work on live electrical systems;
surface treatment (such as metalising);
use of chemicals;
work on safety systems/safety equipment.
Check per project if guidelines like the following are applicable and which
time-frame shall be used.
For work in this category subcontractor is required to submit to Company a plan for their
activities for the following three weeks. This shall be a continuous process. The plan shall
contain information on risk identification and analysis and mitigating actions shall be
stated.
A more detailed description of the Job Risk/Safety Analysis during construction is
provided in ref. 16.3. and 16.4. (Check ref. no.)

9.1 Introduction
Check this introduction for the specific project and remove/add items
The rules and regulations included in this section must be strictly followed by
subcontractors and all personnel on site.
All personnel at the site must attend EH&S induction prior to starting work at site. A
record shall be kept of all personnel having received induction (see also paragraph 4.3).
(Check paragraph number.)
In addition all personnel will receive a copy of the site rules and regulations. Induction as
well as the site rules and regulations shall be provided in languages as required by the
nationality of the personnel (see also paragraph 4.3). (Check paragraph no.)
After attending induction, an identification (ID)-card, badge and/or gate pass will be
issued. Personnel shall sign for having understood and received the instructions and the
information given in the induction. (Check if applicable.) In all cases subcontractor is
responsible for returning the ID cards, badges and/or gate passes as soon as his
personnel is no longer employed at the job site.
9.2 Security
This paragraph contains possible items. Check whether items need to be
removed/ added or corrected. Check whether certain items are covered by a
standard document from client and incorporate this document.
Identification
At all times, all personnel on site must possess an identification card, badge and/or gate
pass in a form approved by Company. Such identification shall also be used to gain
access to the site.
Advance Notice About Personnel
Advance Notice of arrival of all personnel shall be given to Company at least seven days
before arrival. Access will be permitted by the Gate Guard only upon receipt of a filled in
and signed personnel form. (Check for this specific project.)
Transport of personnel
It is the subcontractors responsibility to arrange personnel transport to, from and at the
site. The driver shall ensure that only persons with valid access to the site are allowed in
the transport vehicles. The Guard at the Gate has the right to check access/ID cards
upon personnel entering the site.
Vehicle Permits
Transport is to be kept to a minimum. Only vehicles used in the daily work will be allowed
entrance to the site. Entrance permits for subcontractor vehicles will be issued by
Company upon receipt of the following information:
company name, contract name and number;

type of vehicle (truck, pick-up, van etc.);
make of vehicle (Ford, Volvo, Opel, etc.);
license number;
evidence of proper insurance;
permit period requested;
name of regular driver of vehicle.
Personal vehicles will normally not be allowed in the Construction Area unless special
written approval has been obtained from Company.
Traffic Rules
The applicable traffic rules and regulations with respect to driving on site, shall be strictly
adhered to. National or client rules and regulations may be augmented by Company to
suit site circumstances.
All vehicles must be parked within the designated areas. If there is not enough parking
space, additional space may be allocated by Company.
For transportation of equipment and materials to the construction area, designated
routes must be followed.
It is forbidden to block roads with vehicles or equipment or by work activities without
special permission from Company.
Maximum speed on site roads is (fill in speed). Maximum speed for mobile cranes is
(fill in speed). It is not allowed to overtake other vehicles.
Blocking of access to fire hydrants is not permitted.
Powered construction equipment
Unauthorized operation of powered construction equipment is prohibited.
Drivers/operators shall have a valid operator's permit for that type of equipment.
Equipment operators may be required by Company to demonstrated that they are able
to operate the equipment.
Restricted Areas
From time to time various areas of the site may be designated as restricted for some
reason. Notices of these areas will be issued by Company in writing. All personnel are
expected to observe the conditions laid down in these notices.
Such restrictions can be indicated as follows:
"no entry" or "one way traffic" sign;

turnpike with "no entry" sign;
chain barrier (open turnpike permits entry).
If it is necessary for vehicles to enter restricted areas, special approval from Company is
required and the entrance permit procedure is to be followed.
Visitors
Visitors must meet all rules of identification, safety and discipline. Before entering the
site, visitors shall have received a pass from the Gate Guard listing name, firm, person to
be visited, date and time of entrance and other pertinent information.
The person visited shall record time of departure on the pass and sign it. The visitor shall
return the pass to the guard on departure.
Visitors must be met at the gate by the visitor recipient or his delegate and must be seen
to the gate once leaving. Visitor recipient must be authorized. Visitors must be escorted
around by the recipient during their entire visit.
Cars belonging to visitors must be parked outside the gate. Only visitors that have a
direct or indirect connection with the work will be admitted. It is not allowed for any
visitors to perform any work at the site without prior approval from Company.
Delivery/Collecting of Materials/Goods
Deliveries/Collections must be cleared by the Gate Guard and the consignee is
responsible for escorting the vehicle and ensuring it leaves the site after delivery is
completed.
Security/Guards Services
Security/Guard services will be provided by client. (Replace with client name.)
Security guards will be instructed by Company/client. (Replace with client name and
check what is applicable for this specific project.)
All personnel, visitors and traffic entering or leaving the site will be controlled by the
Gate Guard.
The guard's authority includes the right to search any person or vehicle before entry or
exit and to refuse entrance to site to any person not meeting security requirements.
Movement of Material
Check what is applicable for this specific project.
For any outshipment from the site, a Company approved Outshipment Report (ref. 16.15)
(check ref. no.) must be available.
Fencing
Erecting site fencing, or the modification or removal thereof may only be executed with
the written approval from Company.
Materials Storage
For regulations with respect to the storage of materials see also paragraph 10.2. (Check
paragraph no.)
Subcontractor shall provide adequate security fencing in his storage area to protect
materials which have to be stored outdoors. High risk or weather sensitive materials
shall be stored in a suitable warehouse only.
Explosives, inflammable and other hazardous materials shall not be brought onto the site
or stored on the site without prior approval from Company.
Lost/Found Objects
If objects have been found or lost at site this shall be immediately reported to
Company/the Gate Guard. (Fill in what is applicable for this specific project.)
9.3 Personnel Control
Check personnel control system for this specific project
Personnel will check-in before start of work and check-out at the end of the working day.
This will be registered through electronic time control or otherwise. (Check for this
project.) This enables presence control and administration of working hours for
authority purposes.
Subcontractor shall provide all information concerning time administration to Company
upon Companys first request.
The subcontractor manhours expended shall be reported to and in a format as required
by Company to serve as a basis for safety statistics.
Company may make personnel counts during which the subcontractor shall assist as
required by Company.
9.4 Personal Protective Clothing, Safety Gear and Equipment
Check whether items have to be removed/added and what clients local
requirements are.
9.4.1 General
On site the use of the following personal protective gear is mandatory:
safety helmet;
certified eye protection;
safety shoes or boots;
safety gloves depending on the type of work;
clothing completely covering body, arms and legs.
ear protection where required;
fire retardant clothing for personnel carrying out work in life plants or tankfarms.
Exceptions to the above are:
if in closed vehicles and buildings not under construction, where no protective
gear is mandatory.
if on roads open for traffic of automobiles or in a building, if no physical work is
carried out or is being carried out.
Company and subcontractors shall supply personal protective gear in adequate numbers
and in good condition to their respective personnel.
9.4.2 Other Protective Clothing and Equipment
At certain locations or for specific work, special clothing and/or equipment such as
special gloves, face shields, full safety harnesses, special clothing and respiratory
equipment, etc. may be mandatory and must then be used.
All such protective clothing and equipment shall be issued by subcontractor or by
Company/client if so specified in the subcontract.
9.4.3 Other clothing rules
All personal must wear clothing appropriate to their individual work assignments and in
accordance with normal work dress standards.
Excessively loose or severely torn clothing and ties shall not be worn by personnel whose
work exposes them to rotating or reciprocating equipment, such as pipe cutting
machines or mechanical hack saws, band saws, table saws, etc.
"Tank top" shirts, short sleeve shirts and leisure wear shorts are prohibited.
Nylon/synthetic clothing shall not be worn if working with or exposed to flammable or
volatile substances.
9.5 Safe Practice Rules
In order to maintain a safe way of working and handling of equipment, specific
regulations will be given. These regulations are based upon authority regulations and
specific regulations formulated by client and Company.
The Safe Practice Rules are given in attachment 2. (Check attachment no.)
9.6 Emergency Plan
Planning for emergencies is an important part of an EH&S plan. It requires a close
cooperation and communication between people from various groups that would provide
the type of services needed to cope with emergency situations. An overall plan must be
prepared in detail to cover every conceivable emergency. It is extremely important that it
is functional in a clear and practical way.
The site specific Emergency Plan is given in attachment 4. (Check attachment no.)
Emergency telephone numbers can be found in attachment 8 (check attachment no.)
and shall be permanently displayed in offices, change rooms, canteens, etc.
Emergency evacuation exercises will be held on regular basis. See also paragraph 4.6.
(Check paragraph number.)
9.7 Miscellaneous Regulations and Rules of Conduct
All personnel is required to conform to the rules of client (replace with client
name) and Company.
Gambling on site is forbidden.
Possession or carrying of weapons or firearms on site is prohibited.
Selling, advertisement, promotion and distribution on site of newspapers, leaflets
or other material of a political, religious, immoral or subversive nature is
forbidden.
Erection of any type of signboard or publicity poster on or adjacent to the site is
subject to Company's approval.
Taking photographs or motion pictures on site is not permitted without a special
permission from Company. Cameras are to be left at the gate house.
It is forbidden to make or repair items for private purposes on site.
Any general assembly on site except for properly authorized meetings is
prohibited.
Animals are not allowed on site.

Personnel piracy is not allowed. Subcontractors shall respect employment
agreements of others. (Check whether this should be left in for specific
project.)
Selling or possessing drugs or intoxicants and alcoholic beverages on the site are
prohibited. Any person whose actions and demeanor show symptoms of possible
narcosis or drunkenness shall be removed from the site.
Indulgence in practical jokes, horseplay, scuffling, wrestling or fighting and the
like on site is forbidden.
Destroying of or tampering with safety devices, signs and signals, or the willful
and unnecessary discharging of fire extinguishers is prohibited.
Sleeping on the site is prohibited.
Smoking on the site is only allowed within areas posted with "Smoking" signs.
It is prohibited to bring on the site ignition sources such as matches, lighters etc.
without a permit. (Check if applicable.)
Insubordination toward any supervisor or management personnel in respect to
the carrying out of properly issued instructions or orders for safety and health
purposes will be sufficient cause for disciplinary action.
It is prohibited to use mobile telephones or other electronic apparatus at site,
except inside cars and in non restricted areas. In restricted areas use of mobile
telephones or other electronic apparatus is only possible if they meet additional
requirements. More details about these additional requirements will be given by
the Company Safety Engineer.
Radios and tape recorders are not permitted on site.
10. Environmental Issues

Check this chapter and add/remove items depending on the specific project.
10.1 Introduction
Good arrangements for environmental care are a priority in efforts to protect the
environment. It is important to create a good system for both hazardous and ordinary
(waste) streams. This chapter contains rules, regulations and guidelines concerning
environmental issues.
To provide effective arrangements during the project it is important to implement
existing client (replace with client name) rules and regulations. Furthermore authority
regulations, procedures and permit systems have to be taken into account.
Roles and responsibilities concerning the various environmental issues need to be
defined before execution of construction activities.
The contact person concerning environmental issues for the client is (fill in name
contact person or if more than one person are involved fill in more names and
their responsibility).
The contact person concerning environmental issues for Company is the Company Safety
Engineer unless otherwise specified.
10.2 Special Regulations Products/Materials
The following products/materials are not to be used:

Per specific project an inventory must be given of products not to be used.
asbestos
halon
leadchromate
freon
10.3 Demolition/Removal
As part of the project certain (existing) installations/buildings will be (partly) removed.
(Check whether this is the case for this specific project.)
Before removal of (parts of) installations/buildings an inventory has to be made of
possible hazardous materials (asbestos, rest product) that will be part of the removed
installations/buildings and to check whether specific regulations concerning specific
materials by authority and/or client are applicable. The following rules, regulations and
procedures are applicable:
Give overview of rules, regulations and procedures applicable
It is the responsibility of the subcontractor to make a working procedure to enable a
controlled removal of hazardous materials during demolition activities.
Subjects of attention for this procedure are:
safety;
health;
prevention of contamination;
removal/destination of demolition waste;
administration of amount(s) of waste.
10.4 Maintenance/Repairs of Installations/Equipment

Maintenance/repairs must be carried out with proper provisions in order to prevent
contamination. Maintenance of equipment and cleaning of materials must be carried out
in designated areas, on a leakage proof floor with provisions to collect liquid waste/runoff.
Machines used for maintenance/repairs must be cleaned in designated areas to prevent
spreading of waste.
Collected waste water from cleaning of materials and/or machines must be cleaned,
removed, or transported to plant waste facilities in accordance with clients (replace
with client name) rules and regulations.
10.5 Contamination
10.5.1 Prevention
In all circumstances contamination of surfaces, soil, groundwater etc. shall be prevented.

In case contamination does occur measures shall be taken to remove this contamination
as soon as possible.
10.5.2 Remedial Actions
In case of contamination the Company Safety Engineer shall be informed. Actions to be
taken concerning contamination must be carried out in accordance with authority and
Company/client regulations. The following rules, regulations and procedures are
applicable:
In case of contamination of surfaces, soil, groundwater etc. due to unforeseen situations
(spill etc.) it is the responsibility of the subcontractor to take proper actions to remove
this contamination. The subcontractor shall provide a plan to the Company Safety
Engineer for the execution of the remedial actions. Points to be addressed in this plan are
but are not limited to:
Safety measures (hygienic measures, safety control contaminated area and

surrounding areas, etc.).
Excavation of contaminated soil.
Removal of contaminated water.
Removal of other contaminated assets
Prevention of the spreading of contamination to surrounding areas (transport
through soil, air and by road etc.)
(Temporary) storage of contaminated materials (soil, etc.).
Destination/treatment of contaminated materials (soil etc.)/administration of
quantities.
The Company Safety Engineer needs to approve the plan. After remedial activities have
been carried out, the subcontractor shall provide the Company Safety Engineer with an
evaluation report showing how measures have actually been carried out.
10.6 Waste Management
10.6.1 Introduction
During construction work various waste (including rubbish) streams will occur. In order to
handle these waste streams effectively a waste management system is needed.
It is important to check whether client (replace with client name) exercizes a waste
management system and to identify which parts of that waste management system
should be integrated in the waste management system for construction.
It is important to make proper arrangements concerning this matter with client (replace
with client name) before start of construction activities.
Roles and responsibilities are defined in ref. 16.2. (Check ref. no.)
Company and the subcontractors for their work are responsible for an effective execution
of waste management.
The Company Safety Engineer will monitor the performance of waste management.
In this paragraph the main items for waste management are addressed. OPTIONAL A
more detailed Waste Management Procedure is attached as attachment 9. (Check
attachment no.; check whether a written client waste management procedure
does exist or that a suitable waste management procedure by Company will be
used.)
10.6.2 Administration
To execute an effective waste management system it is important to keep proper
administration of the various waste streams.
If available give additional information about the administration system. For
instance use of waste-cards, use of clients system.
The various waste (including rubbish) streams must be identified and for each waste
stream a study should be made as to which provisions are required and which streams
can possibly be integrated with clients waste management system.
The following are examples of waste streams:
(check this list and make corrections per specific project):
demolition waste;
office waste;
canteen waste;
construction waste;
chemical waste;
contaminated soil;
water from wells in excavations below groundwater level;
waste water;
other liquid waste.
The above is an identification of main streams. Main streams can consist of various
substreams like wood, stone, steel, insulation wool, asphalt, cardboard/paper, waste
fluids, household waste, oil, degreasing agents, chemicals, paints, etc. For each
substream a waste handling procedure shall be prepared or be available.
10.6.4 Waste Prevention/Reduction
Handling of waste streams costs money. To reduce costs it is important to prevent
creating waste and to reduce the amount of waste as much as possible.
There are various ways to achieve this. Before a job is executed it must be considered
how materials can be used as effectively as possible. Various materials may be re-used
or recycled.
Carrying out an effective waste prevention/reduction program will also depend upon local
provisions and clients waste prevention/reduction program. It is important to make an
inventory of possible solutions.
To optimize the handling of waste streams it is each subcontractors responsibility to

separate all waste by type of waste. The various waste streams must be defined before
start of construction activities.
10.6.5 Waste Storage and Removal
General
Proper storage of waste is important for Environmental, Health and Safety.
Subcontractors must at all times keep the site clean and free of waste material and
rubbish.
Before execution of construction activities an inventory must be made of specific
authority and/or client regulations, procedures and permit systems in order to implement
these in the waste storage and removal system. The following rules, regulations and
procedures are applicable:
Waste Storage
Proper storage facilities need to be provided before start of construction activities.
Storage facilities can consist of designated areas with sufficient provisions and/or
containers with sufficient provisions.
Subcontractors shall keep a record of chemicals in use or stored (including waste) on the
site and indicate potential hazards and exposure limits as well as protective
clothing/equipment necessary, fire prevention and first aid requirements. The record
shall include chemicals used for cleaning, pickling, adhesives, epoxy resins and manmade fibers. All chemical containers shall be properly labeled and spillage and/or
disposal in the environment must be prevented and, if occurred, reported to Company
immediately.
Additional rules are given in paragraph 14.2 (Fire Prevention). (Check paragraph
number.)
The storage containers for explosives and detonators shall be secured and marked with
No Smoking, Explosion Danger and Explosive Atmosphere signs. (Check whether
this is applicable for this specific project.)
Subcontractors shall provide adequate security fencing in their storage area to protect
materials and products that have to be stored outdoors.
Waste Removal
Collection and removal of waste from site shall be done according to authority and/or
client regulations and procedures.
The procedure must include definition of responsibilities and state who actually owns
the waste during the various stages of disposal.
Procedures shall cover the handling of the waste but also the safety provisions/measures
to be taken as well as regulations for special equipment to be used. Waste streams need
to be checked for these requirements. Waste streams for which no proper procedures
exist will be handled according to procedures that shall be developed before start of
construction activities. It is subcontractors responsibility to develop and present these
procedures to Company for approval.
Waste containers to receive and segregate waste shall be available in the various site
areas and shall be emptied frequently. This will be the responsibility of Company. (Check
for this specific project.) Each waste container must indicate for which category of
waste it shall be used. It is subcontractors responsibility to enforce proper use of these
waste containers.
10.7 Housekeeping Rules
Subcontractors shall take all necessary steps to ensure that the site and the temporary
facilities are maintained in a safe, clean, healthy and sanitary condition and that the
environment is preserved. Rules of cleanliness and orderliness shall be enforced amongst
all personnel working at the site.
Site entrances and (emergency) exits shall be kept free. Safety and fire extinguishing
equipment shall be accessible at all times.
Subcontractors must keep roads and walkways clean and every effort shall be made to
remove mud, loose grid, slush, snow and other slippery substances that may be caused
by subcontractors activities.
In lunch/canteen facilities, all trash and food rests shall be discarded in designated
containers placed in the facilities for that purpose.
Beverages in glass bottles are prohibited. Only thermos, paper, metal or plastic
containers/ bottles and cups and the like may be used. (Check whether this rule is
applicable for this specific project.)
Electrical extension cables and welding cables, water and air hoses shall be placed such
that they cannot be damaged and cannot cause damage or injury. If placed across
roadways or pipeways, the cables and hoses shall be placed in a protected trough or
shall be suspended above the road or pavement surface. Across roadways, the height
shall be at least 6 meters; in pipeways 2 meters. Excess cables, hoses, etc. are to be
removed and cleared away each day.
Spilled oil, grease and other slippery substances shall be removed immediately. Until
such removal, spills shall be temporarily isolated or sprinkled with enough dirt or sand to
absorb the substance to eliminate slipperiness. Dirt and sand used for this purpose shall
be collected and removed according to the regulations for waste disposal. If spillage
leads to contamination, actions must be taken according to paragraph 10.6. (Check
paragraph no.)
Materials and construction equipment not being used must be stored safely in such a
way that they will not obstruct other site activities.
Additional rules are given in paragraph 14.2 (Fire Prevention). (Check paragraph no.)
11. Temporary Buildings, Offices, Stores, Change Rooms, etc.

The location(s) for temporary facilities shall be designated in consultation with the client.
Company shall provide subcontractors with an area for locating their temporary facilities
necessary for the performance of the work.
Parking areas will be designated by Company. Rules applicable to control company and
personal vehicles will be issued by Company. See also paragraph 9.2. (Check
paragraph no.)
Subcontractors shall furnish adequate change room facilities for their personnel. With
Company's approval, canteen facilities may also be furnished. The temporary facilities
shall be maintained in accordance with the highest standard of cleanliness and hygiene.
The eating facilities may only be open during hours approved by Company.
Lodging facilities are not permitted on site.
Subcontractors must provide a plan to Company for approval, showing how the area
assigned to subcontractor for temporary facilities will be utilized.
Companys and clients personnel will have free access at any time to any building or
area of the subcontractor at site.
It is important for safety that the storage of all kinds of materials will be done in a
systematic and tidy manner by appointed responsible personnel. For further information
see paragraph 10.6.4. (Check paragraph no.)
Subcontractors must provide adequate security fencing if necessary and as may be
required by Company.
High risk materials shall be stored in a locked warehouse only.
12. First Aid

12.1 First Aid/Medical Arrangements
Check which points are applicable for the specific project
Central Arrangements
The Company Safety Engineer shall make central arrangements for the treatment of
injuries that cannot be treated at site.
Arrangements shall be made with:
Check if list needs to be corrected
clients (replace with client name) medical facilities;

local doctor(s) (that can also be called upon to provide initial emergency
treatment at site);
local ambulance service(s);
local hospitals.
Such arrangements shall be published throughout the site with procedural instructions as
to authority and responsibility for contacting these medical support facilities.
Company
It is Companys responsibility to arrange, create or ensure adequate availability of first
aid provisions and to inform the subcontractors about these provisions.
The Company provisions for first aid at site strongly depend on the job location/
circumstances. The following options are addressed in the Company procedural system:
First Aid Attendant

First Aid Station
On specific construction projects Company may employ a qualified first aid nurse with a
fully employed first aid room provided. On such projects first aid and medical attendance
will be provided by this central facility. Subcontractor, however, is still required to have
his own first aid kits and attend to the minor injuries as referred to above.
(check the arrangement made and correct text)
Subcontractors
Subcontractors shall supply and maintain adequate first aid provisions for their own and
their subcontractors personnel in accordance with the applicable local or national
regulations and allocate first aid kits at key point(s) near the construction area(s).
The presence of these locations must be sufficiently indicated to subcontractors
personnel.
Subcontractors first aid provisions must cater for the treatment of minor injuries and for
the transport of injured personnel over small distances.
Subcontractors must appoint an employee or employees qualified to render first aid and
give his/their name(s) to Company.
Subcontractors are responsible for maintaining a sufficient amount of first aid supplies.
Each subcontractor shall keep a record of all first aid treatments (see below), a copy of
which is to be given monthly to the Company Safety Engineer.
Maintenance of Medical Records
The person(s) authorized to render first aid treatment shall take care of compilation and
maintenance of medical records in case medical treatment is given. This is to ensure a
comprehensive record of treatment, disposition and subsequent documentation to meet
authority requirements and to serve as a basis for Companys summary statistical

records. For the benefit of personnel, as well as protection of Companys interest, records
must be accurate and timely. An audit of all records may be expected. The Company
Safety Engineer has a responsibility, together with the person(s) authorized to render
first aid treatment, to coordinate activities between Company, authorities and
subcontractors, relative to actions involving occupational injury and illness.
12.2 Clients Medical Service
THIS PARAGRAPH IS OPTIONAL
Check if arrangements will be made and what arrangements are made
If major accidents occur the client (replace with client name) medical service must be
alarmed. Qualified medical personnel and a first aid room are provided. (Check what
will be provided by client for this specific project.)
For alarm/emergency numbers refer to attachment 8. (Check attachment no.)
12.3 Notification
Subcontractors shall submit a list of names and telephone numbers of persons to be
contacted in case of accident or emergency outside normal working hours (for Company:
fill in name and phone no. ).
13. Accidents/Injuries/(Near-Miss) Incidents

13.1 Notification
Subcontractors shall immediately notify the Company Safety Engineer of any incident,
personal injury and/or accident arising from the execution of the work. Subcontractors
shall confirm such notification in writing giving all relevant facts and shall fully cooperate
with Company and/or client in a subsequent investigation. Company and client shall have
access to all subcontractor documentation.
Any unsafe or hazardous condition shall be promptly reported to subcontractor's EH&S
Representative and to the Company Safety Engineer, to enable timely corrective action
to prevent injuries or damage.
13.2 Reports and Statistics
13.2.1 (Investigation) Reports
All injuries shall be reported in writing immediately after the event. Completion must be
initiated by subcontractors first aid representative or the first aid representative of
Company if it concerns a Company employee. This report must be completed within 24
hours after the event. However, every injury must be verbally reported immediately after
the event to the Company Safety Engineer.
Subcontractor may use his company standard form or alternatively use Companys First
Report of Injury or Illness (ref. 16.17). (Check ref. no.)
The distribution of subject report is as follows:
as required by Government Legislation to a national authority;

at site distribution as required by Company/client.
The following EH&S documents shall be produced as applicable:

Upon Occurrence
First Report of Injury or Illness (ref. 16.17). (Check ref. no.)

Accident Investigation Report (ref. 16.18). (Check ref. no.) This report may be
required as per ref. 16.3. (Check ref. no.)
Tripod Incident Analysis (ref. 16.16). (Check ref. no.) This report may be required
as per the criteria set in subject reference.
Periodically (usually monthly)

Summary of Near Misses/Accidents (ref. 16.19). (Check ref. no.) This is a
mandatory report, see also ref. 16.3. (Check ref. no.)
Construction Accident Curve (ref. 16.20). (Check ref. no.) This document may be
prepared to visualize the Summary of Near Misses/Accidents reports produced
during a project. See also ref. 16.3. (Check ref. no.)
14. Fire Prevention and Fire Fighting
14.1 Introduction
Fire prevention measures reduce the risk of fires to occur.
Company shall establish an effective program for fire prevention. However, an effective
fire prevention program requires the active cooperation of all parties involved with the
construction execution of the project
Subcontractors must provide fire prevention facilities and trained personnel and must
make fire prevention arrangements on the basis of the Company requirements.
14.2 Fire Fighting
Check, adjust and optimize this paragraph for additional procedures given by
authorities and/or client and/or others authorized.
Fire Reporting
The person discovering a fire shall alert all personnel in the immediate vicinity
and shall immediately thereafter follow the instructions concerning reporting fires
(attachment 4). (check attachment no.)
If a Fire Alarm System is present this should be activated by the person
discovering the fire.
The fire alarm number (see attachment 8) (check attachment no) has to be
dialed as soon as possible and the fire and fire location reported.
Supervision
If a fire occurs, the nearest supervisor is responsible for all immediate fire suppression or
control work until he is relieved by appointed/authorized personnel.
In case a supervisor is not in the immediate area, personnel present in the area shall
start fire fighting themselves to the extent possible. This means no actions shall be taken
that could endanger the safety of the personnel.
14.3.1 Fire Extinguishers
Basic training in the use of fire extinguishers shall be given to the personnel as required
for their function. (Check whether this is applicable for specific project.)
The location of fire extinguishers shall be shown on a plot plan. Regular checks shall be
made to verify that sufficient fire extinguishers are present. The location of each fire
extinguisher at site shall be clearly marked. They shall not be transferred from
established locations. This enables all personnel to find and use fire extinguishers at the
various site locations. (Check whether this will be done in construction area.)
Fire extinguishers, suitable for the various classes of fire and with a content of at least 9
kg powder, shall be located as follows:
a. Portable or permanently mounted fire extinguishers shall be available throughout the
SITE within 15 meters of any ongoing work involving welding, burning or use of open
flames.
b. At least one permanently mounted fire extinguisher shall be provided in each building,
preferably near a door, and additional fire extinguishers mounted as required to have
one within 30 meters of any point inside the building.
c. Each item of industrial mobile equipment, including all welding machines, having
diesel or gasoline engines, shall have a permanently attached mounted extinguisher.
d. At fuel or combustible material storage areas, extinguishers shall be located within 15
meters of any point on the perimeter of the stored material. In addition, these areas are
to be fenced in, identified with signs restricting and prohibiting vehicle access, fire
ignition sources and smoking. Aisle fire breaks shall be provided whenever combustible
materials are stored.
e. A "BCF" fire extinguisher shall be mounted at each large electrical installation, such as
a substation, transformer, generator or motor control center.
f. Regardless of the minimum number of fire extinguishers determined to be necessary,
additional extinguishers shall be placed adjacent to scattered or widely separated
hazards, welding shops, gasoline dispensing points, store rooms, fuel areas, and
construction areas.
Extinguishers shall be maintained in a fully charged and operable condition, and kept in
their designated places at all times when not in use.
14.4 Fire Prevention
Various aspects have to be taken into account and must be instructed to all personnel in
order to establish effective fire prevention arrangements.
14.4.1 Fire Preventive Rules
the storage of combustible materials under stairways or in attic crawl spaces is
prohibited;
all combustible waste material shall be removed from building interiors at the end
of each shift, and placed in waste receptacles located at least 2 meters away from
any structure;
the accumulation of waste materials in out-of-the-way places, such as shelves,
closets, bins, cabinets or other spaces, is prohibited;
the storage of any materials against the exterior of buildings is prohibited;
waste material receptacles shall be placed 3 meters away from any structure;
areas around and routes to fire doors, exits, stairways, fire hydrants, monitors or
fire extinguishers shall be kept free and clear of obstruction;
clothing or rags soiled with oil or paint, and mops treated with oil, shall be stored
in metal lockers that do not contain other combustible materials;
outside storage areas and grounds around structures shall be kept free and clear
of weed and debris accumulations;
lint, fluff and dust accumulation in shops and similar locations shall be removed
from all surfaces at least once each week;
flammable liquid spills shall be immediately cleaned from floors, ground,
equipment and drip pans.
14.4.2 Smoking and Open Flames
"No Smoking" signs shall be strictly observed;

when smoking is not permitted except in specially designated smoking areas,
adequate noncombustible commercial type ashtrays or butt cans shall be
provided in these areas;
receptacles for discarded smoking materials shall be provided at the entrances to
areas where smoking is prohibited;
ashtrays and other receptacles provided for smoking material shall not be
emptied into containers of combustible materials;
fire created for disposal of trash shall not be permitted without the prior approval
of Company;
"No Smoking" signs shall be posted and smoking shall not be permitted at the
following locations:
1. locations subject to release of flammable vapors;
2. interior and exterior storage areas for flammable liquid, supply rooms, fuel oil storage
and handling areas;
3. motor vehicle, woodworking, technical maintenance shop, garages and other
locations;
4. battery rooms, valve pits, attics or crawl spaces.
14.4.3 Flammable Liquid Storage

Flammable liquids shall not be stored or dispensed in buildings or places of public
assembly, general warehouses and/or in buildings containing sources of ignition,
such as space heaters, cooking devices, open electric motors, motor vehicles or
where welding or cutting or power generation operations are conducted.
Inside storage of flammable liquids shall be confined to isolated fire resistant
buildings, except that small quantities in approved sealed containers may be kept
in medical facilities where they are required. These supplies will be stored in wellventilated metal cabinets when not in use.
Gasoline, acetone, alcohol, naphtha and benzene shall not be used for kindling
fires or as a solvent for cleaning clothes, tools, equipment or exterior of buildings.
Only approved solvents shall be used for cleaning purposes.
Storage of paints or paint materials, other than in paint storage buildings, shall
not exceed 100 liters capacity, and shall be in the original sealed containers and
be stored in ventilated metal cabinets, isolated from other materials.
Flammable liquids stored in any building in addition to liquids in tanks or devices
used for such purposes as cleaning parts shall not exceed 100 liters aggregate
capacity.
In paint shops, flammable paint materials in containers in excess of 4 liters but
not exceeding 100 liters must be stored in ventilated steel cabinets.
Fuel cans used for gasoline shall be approved safety cans and shall have the
upper part and top painted red to identify them. These cans shall only be used for
gasoline, and gasoline shall not be placed in unmarked cans.
Drums, cans and other flammable liquid containers shall be tightly closed, except
when being filled or emptied.
Personnel coming into contact with flammable liquids in the course of their
assigned duties shall be thoroughly trained in the hazard of these products.
Rubbish, brush, long grass or other combustible materials shall be removed from
the immediate areas where flammable liquids are stored and handled.
"No Smoking" signs shall be placed conspicuously in and around storage
locations, and carrying open lights, matches, lighters and the like shall be
prohibited.
14.4.4 Heaters
All temporary gas heaters shall have a minimum clear space of 1 meter from the
front and both sides. The back of the heater, if not provided with a shield, shall be
at least 1 meter away from the wall. Gas lines on LPG (propane) gas heaters shall
be equipped with an approved pressure regulator, and all gas lines inside the
structure shall be protected from impact damage. The heater shall be anchored to
the floor of the structure or immobilized in some other manner. All such heaters
shall have an approved pilot valve, which cuts off the gas flow in the event of
flame loss.
Gravity flow oil heaters shall be equipped with an automatic flow valve or an
equivalent device that will stop the flow of oil in the event of flame loss.
Electric heating units in wooden buildings shall be provided with adequate guards
and placed on a plate of fire resistant material.
Clothing shall not be hung over heaters, nor shall objects be placed on the heater.
14.4.5 General fire Prevention Rules
The area around welding/cutting or other flame producing operations must be

kept free of flammable materials of all kinds.
Welding/cutting or any spark or flame producing operation must be stopped
within a radius of 10 meters during refueling operations. All motors shall be
switched off during refueling.
All tarpaulins used shall be fireproof.
15. Additional EH&S Requirements and Guidelines

Check this chapter per specific project and add/remove project specific items In
case of conflicts concerning safety rules clients safety rules are leading. However legal/
authority regulations must always be adhered to. More information about this subject is
given in paragraph 3.1. (check whether this statement will be used in this
formulation for the specific project.)
16. References
Document
Number
Title
Leve
l
xxxx-PPE001
Project Procedure &

Execution manual
xxxx-PPE002
Construction Procedure &

Execution Manual
BN-G-UC004
Field Construction EH&S

Program
BN-G-UC007
Risk Classification and Job

Safety Analysis
BN-S-UP102
General Conditions for

Construction Work for
Supply and Erect Orders
BN-S-UP103
General Conditions of
Subcontract
REC26001
Toolbox Safety Meeting

Report
5f
REC26002
Toolbox Meeting
Attendance Report
5f
REC26007
Construction Safety
Inspection List
5f
BN-G-UK003
Project Audits All

Disciplines
REC28036
Project Audit
Subcontractors at Site
5f
REC26008
Cranes Inspection
Checklist
5f
REC26009
Equipment Inspection
Report
5f
16.1
16.2
16.3
16.4
16.5
16.6
16.7
16.8
16.9
16.10
16.11
16.12
16.13
REC26014
Safety Non-Conformance
5f
REC26039
Outshipment Report
5f
16.14
16.15
17. Attachments
These and other project applicable EH&S documents may be included as attachments:
1.
2.
3.
4.
5.
6.
7.
8.
9.
General EH&S Program Management Statement

Safe Practice Rules
EH&S Requirements BN-S-UC002
Emergency/Evacuation Procedure Construction Site
EH&S Recognition Program
Work Permit System
High Risk and Criticality Study (check project document. no.)
Alarm/Emergency Telephone Numbers
Waste Management Procedure
General Conditions for Construction Work for Supply and Erect Orders
Table of Contents
1. Introduction
2. Definitions
3. Temporary Facilities
4. Construction Equipment
5. Vendor and his Personnel
6. Materials and Storage
7. Information Supplied by Company
8. Information Supplied by Vendor
9. Work
10. Working Hours, Overtime, Standby Time
11. Milestones, Milestone Dates, Completion Date
12. Inspection and Expediting, Testing
13. Prices and Rates
14. Changes. Pricing of Changes
15. Physical Progress, Invoicing, Payment
16. Claims
17. Use of the Work and Acceptance
18. Release of Liens, Retention and Bank Guarantee
19. Safety, Health, Welfare and Environmental (SHWE)
20. Security
21. Preservation and Maintenance of the Site
22. Direction and Approval
23. Compliance with Law
24. Guarantees
25. Termination for Default and Petition in Bankruptcy
26. Continuity
27. Audit Rights
28. Title
29. Confidentiality
30. Patents
31. Insurance
32. Liability
33. Hazardous Substances Indemnification
34. Suspension
35. Cancellation
36. Termination, Suspension, Cancellation Liabilities
37. USA Export Administration Regulations
38. Assignment and Subcontracting
39. Force Majeure
40. Applicable Law
1. Introduction
1.1 These General Conditions for Construction Work supplement the "Instructions and
Conditions Company which are part of the PURCHASE ORDER for the sale and supply of
certain specified equipment and/or materials. The General Conditions for Construction
Work govern the construction portion of the PURCHASE ORDER only. In case of any
discrepancy in terms of ambiguity or nonapplicability between "Instructions and
Conditions Company" and these General Conditions of Construction Work, these General
Conditions prevail over the Instructions and Conditions. Special conditions may be added
to these general conditions if, in the opinion of Company and/or OWNER, such is
required. In case of any discrepancy between these General Conditions and the agreed
Special Conditions, the Special Conditions will prevail.
1.2 Any change or modification of the General Conditions and/or the Special Conditions
and any exceptions thereto by VENDOR in his proposal or otherwise shall only be valid
and binding when expressly agreed upon by both parties and addressed in full in the
Special Conditions and not by way of reference in the PURCHASE ORDER.
1.3 Headings and subheadings of articles and indices used in these General Conditions
and in the Special Conditions are for convenience and ease of reference only and in no
way define, limit or describe the scope or intent of any provision or of the total
PURCHASE ORDER.
2. Definitions
The following definitions shall apply to the construction part of the PURCHASE ORDER.
Words imparting the singular only also include the plural and vice versa where the
context requires.
2.1 Purchase Order
PURCHASE ORDER shall mean the complete Company PURCHASE ORDER with the
General Conditions and Special Conditions for Construction Work, all documents which
are deemed to be incorporated therein by reference and all agreed PURCHASE ORDER
amendments.
2.2 Work
WORK shall mean all construction work to be performed and services to be rendered by
VENDOR under the General Conditions and Special Conditions of the PURCHASE ORDER
in respect of the construction work.
2.3 Subcontractor
SUBCONTRACTOR shall mean any person or Company having a SUBCONTRACT with
VENDOR for the performance of the WORK or part of it.
2.4 Company
Company shall mean the Company who has awarded the PURCHASE ORDER, their
designated representatives, and their representative or his appointed representative at
the SITE. Such award may be in Company's name or in the name and/or on behalf of the
client with whom Company has a contract.
2.5 Owner
OWNER shall mean the client with whom Company has a contract to perform work.
2.6 Site
SITE shall mean the location of both on-plot and off-plot units and facilities of OWNER's
PLANT.
2.7 Plant
PLANT shall mean the units and facilities to be constructed and of which the WORK is a
part.
2.8 Materials
MATERIALS shall mean any machinery, equipment, materials and other items (including
the initial spare parts specified elsewhere) supplied by VENDOR and intended to be
incorporated permanently in the PLANT or its facilities.
2.9 Surplus Materials
SURPLUS MATERIALS shall mean any MATERIALS found to be surplus upon acceptance of
the WORK or earlier, with the exception of the initial spare parts.
2.10 Construction Equipment
CONSTRUCTION EQUIPMENT shall mean any lifting, transporting, testing, calibrating,
protecting, and other materials and equipment, aircraft, watercraft, scaffolding, tools,
implements and such other items as are required for the execution of the WORK but shall
not include MATERIALS.
2.11 Temporary Facilities
TEMPORARY FACILITIES shall mean any temporary yards for the storage and/or
maintenance of CONSTRUCTION EQUIPMENT and/or MATERIALS, any temporary offices,
WORK shops, change rooms and other buildings, any temporary sanitary facilities and
installations for utilities including the connections to the points of supply, any office
equipment, office supplies, any consumables used in the TEMPORARY FACILITIES and
such other items as are required for the execution of the WORK but shall not include
MATERIALS or CONSTRUCTION EQUIPMENT.
2.12 Variation in Scope
VARIATION IN SCOPE shall mean any increase or decrease in the WORK.
2.13 Vendor
VENDOR means the party performing the WORK under the PURCHASE ORDER.
2.14 Extra Work
EXTRA WORK shall mean any modification or alteration to a part or parts of the WORK in
progress or completed.
2.15 Completion Date(s)
COMPLETION DATE(s) shall mean the date(s) specified in the PURCHASE ORDER for
completion of the WORK.
2.16 Milestone
MILESTONE shall mean an event that forms part of the WORK or a stage that a part of
the WORK has reached, whereas the event or stage has been defined in the PURCHASE
ORDER.
2.17 Milestone Date
MILESTONE DATE shall mean the date on which a MILESTONE must be reached, whereas
the date has been defined in the PURCHASE ORDER.
2.18 Acceptance
ACCEPTANCE shall mean Company's acknowledgement that the WORK or part of the
WORK completed has been reviewed without noting any nonapproved nonconformances
with the PURCHASE ORDER by issuing a Certificate of Acceptance. The guarantee period
shall start on the date of the issuance of the Certificate of Acceptance.
3. Temporary Facilities
3.1 Company shall make available to VENDOR free of charge a sufficient area or
sufficient areas of land for vendor's TEMPORARY FACILITIES.
3.2 VENDOR shall promptly remove any TEMPORARY FACILITIES when instructed by
Company to do so.
3.3 VENDOR shall, at his own expense, supply, install, maintain and remove the
TEMPORARY FACILITIES that VENDOR may require. Prior to the supply VENDOR shall
submit to Company all VENDOR's requirements including detailed drawings whereupon
Company will establish the exact location of the TEMPORARY FACILITIES.
3.4 Company shall, insofar as they deem necessary, provide free of charge a supply of
potable water, nonpotable water and electric power. VENDOR shall, at his own expense,
provide, maintain and remove any temporary piping systems, cables and distribution
boards VENDOR may require, including the connections to the points of supply.
Connections to points of supply shall not be made without prior approval by Company.
3.5 Water and electric power shall be used conservatively. Electric power shall not be
used for heating or for stress-relieving purposes or for testing microprocessors or
computer systems.
3.6 In case a central sanitary sewer system is available VENDOR may, at his own
expense, provide and remove any temporary system VENDOR may require, including the
connection(s) to the existing system. Connections shall not be made without prior
approval by Company.
3.7 VENDOR is responsible for the supply, installation, maintenance and removal of any
telephone and/or telex connections VENDOR may require. All costs, including but not
limited to subscription and usage, are for VENDOR's account. The routing of cables must
be approved by the telephone Company and Company prior to their installation.
3.8 VENDOR shall not remove from the SITE any TEMPORARY FACILITIES without the prior
VENDOR shall promptly remove any TEMPORARY FACILITIES when instructed by Company
to do so
3.9 On acceptance of the WORK, VENDOR shall remove all remaining TEMPORARY
FACILITIES and leave the area(s) in a condition satisfactory to Company.
On acceptance of the WORK, VENDOR shall remove all remaining TEMPORARY FACILITIES
and leave the area(s) in a condition satisfactory to Company.
4. Construction Equipment
4.1 VENDOR shall, at his own expense, supply, maintain and remove the CONSTRUCTION
EQUIPMENT required for the execution of the WORK.
4.2 VENDOR warrants that the CONSTRUCTION EQUIPMENT shall be deployed at the SITE
such that the WORK is executed in an efficient and expeditious manner.
4.3 The CONSTRUCTION EQUIPMENT shall be in first-class operating condition, safe and
suitable for the efficient execution of the WORK and shall be accompanied by all safety,
test and operating certificates and/or records required by manufacturer and authorities.
VENDOR shall conduct regular safety checks especially on cranes, vehicles and
scaffolding to ensure compliance with safety regulations.
CONSTRUCTION EQUIPMENT not conforming with the foregoing shall promptly be

removed by VENDOR and replaced with CONSTRUCTION EQUIPMENT acceptable to
Company and/or OWNER without additional cost to Company and/or OWNER and without
delaying the WORK.
4.4 VENDOR is solely responsible for the supply of his own fuels, lubricants and other
products required for the execution of the WORK. In case OWNER is a manufacturer of
such products, VENDOR undertakes to use only OWNER's products for the
CONSTRUCTION EQUIPMENT at the SITE.
4.5 Oil and/or lubricant changes for CONSTRUCTION EQUIPMENT at the SITE shall only be
carried out at locations approved by Company.
All wastage shall be properly collected, removed from the SITE and safely disposed of by
VENDOR.
In case of spillage all cleanup, including removal and replacement of contaminated soil,
shall be for VENDOR's account.
4.6 VENDOR shall not remove from the SITE any CONSTRUCTION EQUIPMENT without
the prior approval from Company.
VENDOR shall promptly remove any CONSTRUCTION EQUIPMENT when instructed by
Company to do so.
5. Vendor and his Personnel
5.1 VENDOR shall act as an independent contractor with respect to the WORK, and
neither VENDOR nor any of his SUBCONTRACTORS nor the employees, agents,
representatives and servants of either shall be deemed to be the employees, agents,
representatives or servants of Company and/or OWNER.
5.2 VENDOR warrants that the WORK shall be efficiently and expeditiously executed by
an adequate organization and work force, in accordance with first-class skill and
workmanship and to the entire satisfaction of Company.
5.3 VENDOR shall exclusively assign to the SITE personnel that are permanently
employed by VENDOR.
5.4 VENDOR's site management and supervisory personnel shall be thoroughly familiar
with and fully conversant in the English language.
5.5 Prior to commencement of the WORK, VENDOR shall nominate a construction
manager who shall be responsible for the WORK, who shall be authorized to represent
VENDOR and who shall be at the SITE permanently during the execution of the WORK.
5.6 VENDOR shall not replace or remove from the SITE any of his site management or
supervisory personnel who have been assigned to the SITE without the prior approval
from Company.
5.7 VENDOR shall maintain at the SITE an up-to-date list of all his personnel as well as
his SUBCONTRACTORS' personnel working on the SITE. This list shall include the
employee's name, personnel number, country of origin and identity card or passport
number. Company shall have access to this list at all times.
5.8 Upon instruction by Company, VENDOR shall immediately remove from the SITE and
replace, at his own cost, any personnel either employed by VENDOR or his
SUBCONTRACTORS, which Company regards as not suitable for reasons such as
incompetency, language problems, reprehensible conduct, noncompliance with safety or
security regulations
5.9 In the event that VENDOR is not able to immediately replace any personnel when
instructed to do so by Company and in the event that VENDOR fails to have assigned to
the SITE an adequate number of qualified personnel and is unable to improve this
situation to the entire satisfaction of Company within five (5) working days after having
been instructed to do so by Company, Company shall have the right to mobilize and
assign their own and/or third party personnel until such time that VENDOR has fulfilled
his obligations and a smooth execution of the WORK is assured. Any cost arising from
such mobilization, assignment and subsequent demobilization shall be for VENDOR's
account.
6. Materials and Storage
6.1 VENDOR shall deliver all MATERIALS as supplied under the supply part of the
PURCHASE ORDER.
6.2 VENDOR shall unload, store and handle all MATERIALS.
6.3 MATERIALS shall be stored, maintained and erected or installed by VENDOR under
conditions such that they are adequately protected from deterioration caused by ingress
of moisture, dust or extremes of temperature, and that they are protected from
accidental or willful damage.
6.4 MATERIALS supplied by VENDOR shall be new and unused, of first-class design and
workmanship, within the specifications or if no such specifications exist, in all respects fit
for the purpose intended. VENDOR shall obtain optimum guarantees from any third party
suppliers of materials.
6.5 MATERIALS supplied by VENDOR shall be subject to Company's approval in respect of
sources of supply. In case VENDOR fails to comply with this requirement, Company may
instruct vendor to remove the MATERIALS from the SITE, whether or not they have been
installed, and hold VENDOR liable for the costs of replacing such MATERIALS and for
making good all other loss or damage to the WORK, including loss or damage to other
contractors on SITE.
6.6 VENDOR shall have available the required construction lifting and holding equipment
and manpower.
6.7 MATERIALS supplied by VENDOR and found to be surplus upon acceptance of the
WORK or earlier shall be removed from the SITE by VENDOR after consultation with, and
without any cost to Company.
7. Information Supplied by Company
7.1 Company shall keep VENDOR advised, in writing, about Company's representative
and designated representatives.
7.2 Unless otherwise agreed in the PURCHASE ORDER, Company shall supply VENDOR
free of charge with the following information:
a. one reproducible or four copies of all construction drawings required for the execution
of the WORK;
b. two copies of all Company documents, except drawings, necessary for the WORK;
c. if applicable, two copies of relevant OWNER documents such as safety and/or security
rules and regulations.
7.3 In case Company has supplied VENDOR with four copies of all construction drawings,
Company shall supply VENDOR with two more copies, free of charge, of those drawings
that need to be marked up for "as-built" purposes. In case Company has supplied
VENDOR with one reproducible of all construction drawings, VENDOR shall make for his
own account copies required for marking up for "as-built" purposes.
7.4 VENDOR shall not in any way be relieved from any obligations under the PURCHASE
ORDER should any information, whether obtained from Company or otherwise, be
incorrect and/or insufficient. VENDOR shall screen such information received in the light
of his scope of WORK and the requirements thereof.
8. Information Supplied by Vendor
8.1 VENDOR shall prepare as soon as possible his quality plan (inspection and test plan)
for the WORK and submit this to Company for Company's and/or OWNER's approval and
the possible imposition of hold/witness points.
8.2 VENDOR shall prepare his safety plan for the WORK and submit this to Company for
Company's and/or OWNER's approval as soon as possible.
8.3 VENDOR shall be responsible for providing all drawings, calculations and any other
information necessary for and prepared by VENDOR for the proper execution of the
WORK.
8.4 VENDOR shall prepare in accordance with Company's requirements and submit to
Company the following documents:
Labor force report, daily before 09.00 hours. This report shall include the names
of all of VENDOR's personnel and his SUBCONTRACTORS' personnel present at the
SITE.
Safety/security/sanitation report, monthly.
Comparison actual/planned manpower, monthly.
Progress report, including a comparison actual/planned progress, monthly.
Updates of VENDOR's organization charts and detailed construction schedule.
8.5 VENDOR shall inform Company immediately if the information received is not
sufficient to execute the WORK in accordance with the PURCHASE ORDER and with
normal construction practice. VENDOR who has not so informed Company shall be
deemed to have received sufficient information.
8.6 VENDOR shall supply Company with "as-built" information by way of marked up
drawings to enable Company to prepare "as-built" drawings.
8.7 VENDOR shall, within reason, supply Company with feedback information requested
by Company.
9. Work
9.1 VENDOR is deemed to have ascertained, prior to award of PURCHASE ORDER, the
extent and risks of the WORK and to have gathered all information necessary to execute
the WORK including, but not limited to, the location and conditions at the SITE, local
conditions and facilities, conditions of labor, wage standards, safety requirements,
environmental and industrial matters.
9.2 VENDOR shall not in any way be relieved from any obligation under the PURCHASE
ORDER should any information, whether obtained from Company or otherwise, be
incorrect and/or insufficient. VENDOR shall screen such information received in the light
of his scope of WORK and the requirements thereof.
9.3 Should any WORK or MATERIALS be required applying normal engineering practice,
which has obviously been omitted from the PURCHASE ORDER but is necessary for the
proper functioning of the PLANT, VENDOR understands such is implied and shall execute
all such WORK and supply all such MATERIALS as is implied therein.
9.4 VENDOR shall notify Company of any discrepancies found in the PURCHASE ORDER
and obtain from Company interpretation and/or decisions on any questions that may
arise as to the intent of the PURCHASE ORDER.
9.5 VENDOR shall at all times, in accordance with the best practices and at no additional
cost to Company or OWNER, protect from damage or loss due to VENDOR's operations all
materials and work and all other items on the SITE belonging to OWNER, Company or
others.
9.6 If, in the opinion of Company, the organization, composition or strength of VENDOR's
personnel, CONSTRUCTION EQUIPMENT, materials or equipment or other support is
inadequate and would jeopardize any MILESTONE DATE or the COMPLETION DATE,
VENDOR shall take remedial action immediately. In the event that VENDOR fails to take
remedial action within one (1) week after having been instructed to do so by Company,
or in the event that the action taken by VENDOR is unsatisfactory to Company, Company
shall have the right to take any remedial action themselves. Any cost arising from such
remedial action by Company shall be for VENDOR's account.
9.7 VENDOR shall follow the directions by Company and shall cooperate and keep
harmonious relations with other subcontractors at the SITE in order that the WORK and
the work of other subcontractors may be carried out in such a way as will serve the
interest of the contract between Company and OWNER and/or the OWNER direct.
9.8 VENDOR shall not contact governmental and/or municipal authorities in connection
with the WORK without the prior knowledge of Company.
9.9 VENDOR shall not contact OWNER without prior approval from Company. VENDOR
shall refer to Company for a decision on any request OWNER or OWNER's employees
may make to VENDOR which will affect the WORK or the progress or the cost thereof.
Pending Company's decision, VENDOR shall continue with the WORK in accordance with
the PURCHASE ORDER, except that nothing in this provision shall operate so as to
prevent VENDOR from immediately carrying out any emergency measure for the safety
of persons and/or property which a representative of OWNER may request. In the event
of VENDOR's carrying out emergency measures at OWNER's request, VENDOR shall
report the occurrence to Company without delay.
10. Working Hours, Overtime, Standby Time
10.1 VENDOR shall comply with the working hours agreed for the execution of the
WORK. Deviations from these working hours require prior approval from Company.
VENDOR shall be responsible for obtaining permission to work overtime from the
appropriate authority.
10.2 In the event that Company deems it necessary that VENDOR works overtime and/or
works during holidays in order to safeguard a MILESTONE DATE and/or the COMPLETION
DATE, VENDOR shall put this into effect immediately without extra charge to Company.
10.3 In the event that a MILESTONE DATE or the COMPLETION DATE is jeopardized for
reasons contributable to Company and Company deems it necessary that VENDOR works
overtime and/or works during holidays, Company shall pay to VENDOR the net extra cost
of the premium payments of such overtime.
10.4 Standby time resulting from interruptions of the execution of the WORK caused by
occurrences such as fire alarm, gas alarm, interruption in the supply of electric power,
shall be dealt with as follows:
a. costs associated with interruptions lasting one hour or less shall be absorbed by
VENDOR;
b. for interruptions that appear that they will be in excess of one hour's duration,
VENDOR shall redeploy its personnel and CONSTRUCTION EQUIPMENT, after consultation
with Company.
10.5 Standby time caused by force majeure and standby time requested by authorities
shall be for VENDOR's account.
10.6 The net cost of standby time requested and approved by Company shall be for
Company's or OWNER's account.
11. Milestones, Milestone Dates, Completion Date
11.1 VENDOR warrants that any MILESTONE shall be reached at the MILESTONE DATE
and that the WORK shall be ready for acceptance on the COMPLETION DATE.
11.2 Prior to commencing the WORK and within the time limit established by Company,
VENDOR shall submit to Company his detailed schedule for the WORK, based upon the
MILESTONE DATES and the COMPLETION DATE, and in the manner and detail required by
Company.
11.3 VENDOR shall keep his detailed schedule for the work up-to-date, shall immediately
notify Company of any delay to the schedule, either anticipated or actual, and shall state
what action has been or will be taken to minimize such delay.
11.4 A MILESTONE DATE and/or the COMPLETION DATE shall only be changed in the
following circumstances:
a. where the WORK quantity has been substantially increased by written amendment to
the PURCHASE ORDER and the prior consent of Company has been obtained for a change
to such date;
b. where the WORK quantity has been substantially decreased by written amendment to
the PURCHASE ORDER and the prior consent of VENDOR has been obtained for a change
to such date;
c. in the event of delay caused by damage to the WORK through the fault of one or more
of Company's other vendors, provided that VENDOR notifies Company, in writing, within
two (2) working days of the occurrence and Company agrees to a change to such date;
d. in the event of delay caused by force majeure, provided that VENDOR notifies
Company, in writing, within two (2) working days of such event and obtains Company's
written agreement to a change to such date corresponding to the amount of time lost;
e. in the event of delay caused by Company exercising their right to temporarily suspend
the WORK.
12. Inspection and Expediting, Testing
12.1 Company shall have access to and shall have the right to inspect the MATERIALS
and the WORK or any part thereof at any time and place, before, during and after
manufacture or erection.
12.2 VENDOR shall give reasonable notice to Company of his readiness for any required
inspection. Such notice shall be sufficiently in advance of the assembly or closure of any
part of the WORK, which might render it inaccessible for such inspection. In addition,
VENDOR shall provide sufficient, safe and proper facilities for access and inspection by
Company and/or OWNER.
12.3 Company shall be entitled to reject the MATERIALS or the WORK or any part thereof
failing to meet the requirements of the PURCHASE ORDER. All resulting costs for
replacement of MATERIALS or WORK including dismantling, rework, reinstallation and
restoration shall be for VENDOR's account.
12.4 Company shall have the right to order, at any time, a reinspection involving the
dismantling, where necessary, of any part of the WORK. In the event that the parts of the
WORK conform to the PURCHASE ORDER any costs of reinspection and restoration of the
WORK shall be borne by Company. In the event that the parts of the WORK do not
conform to the PURCHASE ORDER, such cost shall be borne by VENDOR, unless VENDOR
can prove that defects are caused by a contractor of Company and/or OWNER.
12.5 Inspection or failure to inspect by Company shall not relieve VENDOR of any of his
obligations, responsibilities and/or liabilities under the PURCHASE ORDER, nor shall it be
interpreted in any way to imply acceptance thereof by Company or the waiving of
Company's or OWNER's guarantee rights.
12.6 VENDOR shall expedite materials and work furnished by his vendors and
subcontractors to the extent necessary to safeguard any MILESTONE DATE and the
COMPLETION DATE.
12.7 Materials and work furnished by VENDOR's vendors and subcontractors shall be
subject to expediting by Company. Expediting or failure to expedite by Company shall
not relieve VENDOR of any of his obligations, responsibilities and/or liabilities under the
PURCHASE ORDER.
12.8 VENDOR shall carry out all tests required, in the presence of Company and at times
to be agreed by Company. Cost for testing shall be for VENDOR's account.
12.9 For testing purposes VENDOR shall, at his own expense, provide, maintain and
remove any temporary installation, any temporary utility system including the
connections to the points of supply, and any test medium required with the exception
that Company shall supply free of charge all water and gases required for testing at the
SITE.
13. Prices and Rates
13.1 All prices, whether lump sum, fixed, target, ceiling or any other prices and rates
shall include, except where expressly stated otherwise in the PURCHASE ORDER, all
VENDOR's costs, expenses, overheads, profits, taxes, fees, escalation and currency
fluctuations to execute the WORK, TEMPORARY FACILITIES, CONSTRUCTION EQUIPMENT
and MATERIALS.
13.2 All prices and rates shall be firm for the duration of the PURCHASE ORDER.
13.3 In case unit rates to be applied are not included in the section unit rates of the
PURCHASE ORDER, VENDOR and Company shall agree upon new rates that shall be
scaled from and be in proper relation with those included in
14. Changes. Pricing of Changes
14.1 VENDOR shall not execute any changes in the WORK without the prior written
14.2 Company shall have the right at any time to order changes in the WORK and/or the
PURCHASE ORDER, and to order alterations to portions of the WORK in progress or
completed.
14.3 Neither a MILESTONE DATE nor the COMPLETION DATE shall be changed as a result
of changes in the WORK ordered by Company unless expressly otherwise agreed in
writing by Company.
14.4 Changes in the WORK ordered by Company shall be dealt with as follows:
a. VARIATIONS IN SCOPE shall be priced using the applicable rates for units of WORK
included in the PURCHASE ORDER or, if such unit rates are not feasible, using a newly
agreed lump sum or the rates for units of operation or time at Company's option;
b. EXTRA WORK shall be recorded on Extra Work Authorizations (EWA's) (Form No. BNUC-4-1/3) and shall be priced using a newly negotiated lump sum or the rates for units of
operation or time at Company's option.
14.5 Changes shall not be invoiced until they have been incorporated into the
PURCHASE ORDER by way of a PURCHASE ORDER amendment.
15. Physical Progress, Invoicing, Payment

15.1 Physical progress shall only recognize the construction activities. Mobilization,
setup and the supply of MATERIALS to the SITE shall not be expressed in physical
progress. For VENDOR's cash flow purposes Company may agree, prior to PURCHASE
ORDER award, to a downpayment or downpayments to cover these items.
15.2 At the end of each month and upon approval of the actual physical progress
achieved, Company shall issue to the VENDOR a Progress Payment Certificate stating the
value of the approved physical progress and of the approved and completed extra work.
This Certificate is signed by Company, countersigned by the VENDOR and states the total
value due to VENDOR to date. This total value minus previous payments, including any
downpayment, represents the amount approved for invoicing.
15.3 VENDOR shall submit to Company on a monthly basis an invoice in accordance with
the requirements of the PURCHASE ORDER. The backup shall include, but not be limited
to, a copy of the Progress Payment Certificate covering the same period.
15.4 In case of a lump sum where VENDOR and Company agree, prior to PURCHASE
ORDER for construction work award, on a payment schedule, such a schedule shall be
linked to any MILESTONE DATE and the COMPLETION DATE. Invoices for progress
payments shall be backed up by a copy of a Progress Payment Certificate stating the
MILESTONE(s) achieved. If no MILESTONE(s) have been achieved during the month, the
Progress Payment Certificate shall show the physical progress value of the previous
month.
15.5 The last Progress Payment Certificate shall only be issued after acceptance of the
WORK.
15.6 Company shall pay 90% of the amount of all approved invoices for progress and/or
downpayments within thirty (30) calendar days after receipt of the correctly prepared
invoice.
15.7 Company shall retain 10% of the amount of all approved invoices for progress
and/or downpayments until the expiry of the guarantee period or until the receipt from
VENDOR of an "on demand" Bank Guarantee in a form acceptable to Company or
OWNER.
15.8 VENDOR shall invoice the retained 10% of the total PURCHASE ORDER value in
respect of the WORK at the expiry of the guarantee period or upon issue of a Bank
Guarantee in a form acceptable to Company or OWNER. Company shall pay the invoiced
amount within thirty (30) calendar days after receipt of the correctly prepared invoice.
15.9 Payment to VENDOR shall not be interpreted as an acceptance of the WORK or any
part thereof and shall not preclude Company's right of disputing any of the items
involved.
16. Claims
16.1 VENDOR shall give Company written notice within ten (10) working days following
the occurrence or discovery of any item or event which VENDOR knows, or reasonably
should know, may result in a request for additional compensation under the PURCHASE
ORDER or a change in a MILESTONE DATE or the COMPLETION DATE. Within twenty (20)
working days following the written notice, VENDOR shall supply Company with a
statement supporting VENDOR's claim, which statement shall identify the particular
contract articles under which VENDOR is claiming, together with the necessary
supporting documents which shall include a detailed estimate of the additional
compensation or time period.
16.3 Company shall not be liable for, and VENDOR hereby waives any claim or potential
claim of VENDOR to Company or OWNER of which VENDOR knew or should have known
and which was not reported by VENDOR in accordance with the provisions of this article.
16.2 Company and VENDOR shall endeavor to satisfactorily settle any claims.
Irrespective of pending negotiations vendor shall continue to execute the WORK
including any disputed parts thereof upon being instructed to do so in writing by
Company.
16.3 In order to avoid disturbing a smooth execution of the WORK and to safeguard the
working relationship between Company and VENDOR at the SITE, claims remaining
unsettled in the opinion of the Company and VENDOR representatives shall be handled
by Company's and VENDOR's respective home offices.
17. Use of the Work and Acceptance
17.1 Company and/or OWNER and/or their respective contractors shall have the right to
use and occupy the WORK or part thereof before its completion. Such usage or
occupation shall not relieve VENDOR from any of his obligations or liabilities under the
PURCHASE ORDER, nor shall it be construed as evidence of Company's acceptance of the
WORK or part thereof, nor shall it be grounds for a change to a MILESTONE DATE or the
COMPLETION DATE.
Damage to any part of the WORK arising from such use and occupancy and caused by
weakness of structural parts or by defective MATERIALS or workmanship shall be for
VENDOR's account.
17.2 When VENDOR considers that the WORK, or a part of the WORK needed for early
operation, is complete, VENDOR shall notify Company thereof. Within fifteen (15) working
days Company shall either issue to VENDOR a Certificate of Acceptance certifying that
the criteria of the PURCHASE ORDER have been satisfied, or shall notify VENDOR of the
deficiencies still to be remedied or activities to be completed before a Certificate of
Acceptance will be issued.
18. Release of Liens, Retention and Bank Guarantee
18.1 Final progress payment shall not become due until VENDOR has delivered to
Company a satisfactory form of affidavit providing a complete release of all rights to liens
or retention arising, or which may arise, out of the PURCHASE ORDER and including a
release and indemnification from all debts, claims, demands, damages, actions and
causes of action, whatsoever, arising under, or in any way pertaining to the PURCHASE
ORDER.
18.2 The Release of Liens shall accompany VENDOR's last invoice for progress payment,
shall make proper reference to said invoice and shall clearly state that said invoice
represents, with the exception of retention monies, the last invoice to be submitted to
Company in connection with the PURCHASE ORDER.
18.3 Retention monies shall be released at the end of the guarantee period for the
WORK provided that Company shall be entitled to retain a sum which, in Company's
opinion, represents the value of the WORK remaining to be done at the end of the
guarantee period.
18.4 After providing a Release of All Liens and upon request of VENDOR, Company shall
release the retention monies in exchange for a Bank Guarantee in a format and issued by
a bank acceptable to Company, remaining in force until the expiry of the guarantee
period and fully covering the retained value.
19. Safety, Health, Welfare and Environmental (SHWE)
19.1 VENDOR shall execute the WORK in strict accordance with all safety laws, rules,
regulations and provisions issued by any competent authority and by Company and/or
OWNER, pertaining to health, safety and welfare of personnel which are applicable to
VENDOR or to the WORK and the environment.
19.2 When moving onto the SITE, VENDOR shall nominate in writing to Company one
employee to be responsible for safety.
19.3 VENDOR shall supply and maintain adequate first-aid facilities for his own and his
SUBCONTRACTORS' personnel in accordance with the applicable local or national
regulations.
19.4 VENDOR shall supply and maintain adequate fire extinguishers for his
CONSTRUCTION EQUIPMENT and TEMPORARY FACILITIES in accordance with the
applicable local or national regulations.
19.5 VENDOR is responsible for taking all SHWE precautions and for the safe execution
of the WORK. The issuing of work permits or safety permits by Company or OWNER for
work in areas where such permits are required does not relieve VENDOR from his
responsibilities.
19.6 In the event that VENDOR has not taken all necessary SHWE precautions and/or
does not meet all safety requirements, the work shall be immediately interrupted and
shall not be restarted until all necessary precautions have been taken and all necessary
requirements have been met. VENDOR is solely responsible for any delay or additional
costs which may arise as a result of such a suspension.
19.7 VENDOR shall immediately notify Company of any incident and/or personal injury
and/or accident arising out of the execution of the WORK.
VENDOR shall confirm such notification in writing, giving all relevant facts and shall fully
cooperate with Company and/or OWNER in a subsequent investigation. Company and
OWNER shall have access to all documentation.
19.8 Explosives, inflammable and other hazardous materials shall not be brought onto
the SITE or stored on the SITE without prior approval by Company.
19.9 VENDOR shall follow the directions of Company and/or the OWNER's representative
responsible for safety.
20. Security
20.1 VENDOR shall execute the WORK in strict accordance with all security laws, rules,
regulations and provisions given by any authority and by Company and/or OWNER.
20.2 VENDOR shall supply and maintain adequate security to protect MATERIALS,
CONSTRUCTION EQUIPMENT and TEMPORARY FACILITIES at all times.
20.3 Whenever it becomes necessary for VENDOR to remove MATERIALS,
CONSTRUCTION EQUIPMENT or TEMPORARY FACILITIES from the SITE, a Release
Statement must be signed by Company before removal.
20.4 VENDOR shall follow the directions of Company and/or the OWNER's representative
responsible for security.
21. Preservation and Maintenance of the Site
21.1 VENDOR shall maintain the SITE in a neat and orderly condition and shall promptly
store or remove any debris and waste. If, upon receipt of written notice by Company,
VENDOR fails to comply with his obligations, Company may remove or cause to be
removed such debris and waste at VENDOR's expense.
21.2 VENDOR shall preserve and protect all existing vegetation such as trees, shrubs
and grass on or adjacent to the SITE which is not to be removed and which does not
unreasonably interfere with the WORK.
21.3 VENDOR shall preserve and protect all fossils, coins, articles of value or antiquity
and structures and other remains or things of geological or archaeological interest
discovered at the SITE. All such finds shall, as between Company and VENDOR, be
deemed to be the absolute property of Company or OWNER as the case may require.
VENDOR shall take reasonable precautions to prevent his personnel or any other persons
from removing or damaging any such article or thing and shall immediately upon
discovery thereof and before removal notify Company of such discovery and carry out at
the expense of Company, Company's instructions as to the disposal of the same.
21.4 On acceptance of the WORK, VENDOR shall leave the SITE in a safe and clean
condition to the entire satisfaction of Company.
22. Direction and Approval
Any direction, notification, approval, review, comment or the like by Company shall not
relieve VENDOR of any of his duties or responsibilities under the PURCHASE ORDER
except when such direction, notification, approval, review, comment or the like is in
writing and specifically mentions such relief.
23. Compliance with Law
VENDOR shall in execution of the WORK comply with all applicable laws, orders, rules
and regulations and bylaws of government or local authorities and shall indemnify and
hold Company and OWNER harmless from and against any and all liabilities, claims,
costs, losses, expenses and judgements arising from or based on any actual or asserted
violation by VENDOR of any applicable laws, orders, rules and regulations and bylaws.
VENDOR shall, at his own expense, procure all necessary Permits, Certificates and
Licenses required in the name of VENDOR pertaining to the execution of the WORK.
24. Guarantees
24.1 Throughout the term and execution of the PURCHASE ORDER, VENDOR guarantees
that the MATERIALS and the WORK are fit for the purpose expressly specified or
manifestly implied in the PURCHASE ORDER and are free of defects in design (to the
extent that such design is not furnished by Company), materials and workmanship until
one (1) year after the date that the PLANT in which they are incorporated is placed in
operation but not later than eighteen (18) months after Company has obtained
mechanical completion from OWNER, irrespective of whether VENDOR's engineering
designs, data or information have been reviewed, commented upon or approved by
Company or have been incorporated in the PURCHASE ORDER; provided, however, that
said MATERIALS or WORK are not subjected to conditions more severe than described or
implied in the PURCHASE ORDER.
24.2 If any item of MATERIALS or WORK not meeting this guarantee is discovered during
said period and VENDOR is notified thereof, VENDOR shall promptly, and at his own
expense, make such alterations, repairs and replacements as may be necessary to meet
this guarantee. Should VENDOR fail to take any action required according to this article,
Company shall be entitled to take such action or to have such action taken and to
recover from VENDOR all costs thereto.
24.3 Where defects or deficiencies cannot be corrected, the faulty MATERIALS shall be
promptly removed at VENDOR's expense and VENDOR shall either:
a. furnish and install proper MATERIALS and perform rework and restoration of the WORK
to the extent necessary to satisfy the requirements of the PURCHASE ORDER; or
b. reimburse all costs incurred by Company for removal and installation of replacement
MATERIALS including transportation and, where involved, those costs for rework and
restoration of the WORK.
24.4 Repairs or replacements shall be subject to the same guarantees as heretofore for
a period of one (1) year from the date that the plant in which they are incorporated is
placed in operation or one (1) year from the date of such repairs or replacements,
whichever is the longer.
24.5 The preceding guarantees shall also extend for the benefit of OWNER.
25. Termination for Default and Petition in Bankruptcy
25.1 In the event VENDOR fails to comply with any requirement of law or the PURCHASE
ORDER such as, but not limited to, failure to comply with specifications, instructions and
conditions of the PURCHASE ORDER, to furnish an adequate and sufficiently skilled labor
force, or to rectify omissions, imperfections or faults in the WORK within a reasonable
time limit as instructed by Company, or in the event of the presentation of a petition in
bankruptcy by VENDOR or any other party or in the case of a voluntary or compulsory
liquidation of VENDOR, Company shall be entitled to immediately terminate the WORK or
any part thereof. Company shall notify VENDOR of such termination in writing.
25.2 In the event of such termination, Company may take possession of the WORK in its
existing state together with all MATERIALS, whether or not already incorporated in the
WORK and CONSTRUCTION EQUIPMENT and may finish the WORK by whatever method it
may deem expedient, including engaging third parties.
25.3 Immediately after notification of termination of the WORK, VENDOR shall deliver to
Company all drawings, specifications and information related to the WORK, irrespective
as to whether such drawings, specifications or information are supplied by Company or
VENDOR.
25.4 Immediately after notification of termination of the WORK and if Company so
instructs, VENDOR shall take all steps necessary to fully vest in Company the rights and
benefits of VENDOR under existing contracts VENDOR has with third parties. In the
absence of such instruction, VENDOR shall terminate the contracts with these third
parties.
25.5 VENDOR shall enable Company, to the extent desired by Company, to take over
any or all MATERIALS, CONSTRUCTION EQUIPMENT and TEMPORARY FACILITIES owned by
VENDOR, for which Company shall compensate VENDOR.
25.6 In the event of termination, Company shall pay VENDOR the value of the WORK
executed. Company has the right to deduct from such value the unpaid value of WORK
executed by subcontractors of VENDOR, retention money and all costs and expenses
incurred or to be incurred by Company because of such termination.
25.7 Company is allowed to retain all payments until the costs and expenses, because of
termination, have been determined. In the event that the total of payments made by
Company to VENDOR up to the time of termination exceeds the total payable by
Company under the foregoing conditions, VENDOR shall immediately refund such excess
failing which Company shall have the right to sell in such a way as Company may deem
proper any or all MATERIALS, CONSTRUCTION EQUIPMENT and TEMPORARY FACILITIES of
VENDOR in order to recover these costs and expenses out of the proceeds of such sales.
25.8 The aforementioned does not prejudice the exercise of any other rights or remedies
which may be available to Company.
25.9 VENDOR shall remain liable under the terms of the guarantees for the portion of
the WORK executed and for the MATERIALS supplied up to the time of termination.
26. Continuity
In order to secure the proper continuation and timely completion of the WORK in the
event of default or a forfeiture by VENDOR, VENDOR shall include in all of its contracts
with third parties, a provision similar to the following:
"Company/OWNER shall have the right to take over this agreement on the same terms
and financial conditions as are applicable to VENDOR, in the event of termination for
reason of default by or forfeiture of VENDOR, provided that Company/OWNER so request
by written notice within ten (10) working days after the date of such termination and
provided further that Company/OWNER undertake to fulfill all payments due as of such
takeover date."
27. Audit Rights
27.1 VENDOR shall keep and cause his subcontractors to keep, in accordance with
generally accepted accounting practices, books, records and accounts pertaining to
performance of the WORK, including VENDOR's and his subcontractors' personnel
records, correspondence, instructions, plans, drawings, receipts, and such other
documentation and related systems and controls necessary for an accurate audit and
verification of reimbursable costs. VENDOR shall preserve, and shall cause his
subcontractors to preserve, said documents during the performance of the WORK and for
a period of three (3) years after ACCEPTANCE.
27.2 VENDOR shall permit and cause his subcontractors to permit, at reasonable times
during the performance of the WORK and for a period of three (3) years after
ACCEPTANCE, representatives of Company and/or OWNER to interview VENDOR's and his
subcontractors' personnel, review VENDOR's and his subcontractors' accounting and cost
control systems and inspect books, records, accounts and other documents set forth in
Article 27.1 and make copies thereof, as necessary to audit and verify the completeness
and accuracy of reimbursable costs contained in invoices submitted by VENDOR, or for
any reasonable purpose.
27.3 If an audit indicates errors in VENDOR's invoices, VENDOR shall make appropriate
invoice adjustments or promptly refund overpayments.
27.4 As applicable, VENDOR shall include the above audit rights in all his contracts with
third parties.
28. Title
28.1 All drawings, specifications and other documents supplied by Company to VENDOR
remain the property of Company.
28.2 Unless otherwise stated in the PURCHASE ORDER, title to all drawings,
specifications and other documents supplied by VENDOR shall vest in Company or
OWNER as required and Company and/or OWNER shall have the right to use these
drawings, specifications and other documents for any purpose whatsoever without any
obligation of any kind to VENDOR.
28.3 Within five (5) working days after ACCEPTANCE of the WORK and at any other time
when instructed by Company, VENDOR shall hand over to Company all drawings,
specifications and other documents whether supplied by Company or VENDOR.
28.4 Title to the WORK, whether completed or in course of execution, shall vest in
Company or OWNER as required. VENDOR agrees that OWNERSHIP of MATERIALS shall
ultimately be vested in Company upon delivery to the SITE of the respective MATERIALS.
The OWNERSHIP of MATERIALS supplied by VENDOR and found to be surplus upon
ACCEPTANCE of the WORK, or earlier, shall pass back to VENDOR.
29. Confidentiality
29.1 VENDOR shall hold in confidence and shall not copy, reproduce, use, divulge or
disclose to others any information made available by Company or OWNER in connection
with the PURCHASE ORDER except to the extent necessary for the sole purpose of
executing the WORK. In the event VENDOR requires to divulge or disclose any
information to others, VENDOR shall obtain prior written approval by Company and shall
ensure that the information is protected by a confidentiality provision.
29.2 VENDOR shall not disclose the existence of the PURCHASE ORDER or the name of
Company or OWNER for reference, publicity, advertising, business development or other
purposes without the prior written approval of Company.
29.3 VENDOR shall not take any photographs or motion pictures at the SITE without prior
approval of Company.
30. Patents
30.1 VENDOR hereby grants to Company and OWNER a nonexclusive, royalty free,
irrevocable license under patents now or hereafter owned by VENDOR which cover any
apparatus, article, process or composition used or produced in the performance of the
WORK.
30.2 VENDOR shall indemnify and hold Company and OWNER harmless from all costs,
expenses and/or damages arising out of any infringements or claims of infringements of
patents in the use or sale of MATERIALS and CONSTRUCTION EQUIPMENT except
MATERIALS and CONSTRUCTION EQUIPMENT furnished pursuant to Company's and/or
OWNER's design.
30.3 VENDOR shall promptly notify Company if VENDOR has or acquires knowledge of
any patent under which a suit for an alleged infringement reasonably could be brought in
connection with MATERIALS and CONSTRUCTION EQUIPMENT to be furnished pursuant to
Company's and/or OWNER's design.
30.4 Patents shall include copyrights and similar rights.
31. Insurance
31.1 Insurance by Company/Owner Without limiting the obligations or liabilities of the
VENDOR and his SUBCONTRACTORS, VENDOR and his subcontractors shall be coinsured
parties on the Construction All-Risk insurance policy to be maintained by Company or
OWNER, or be nominated parties to an indemnification arrangement to be specified, with
regard to physical loss and/or damage to the WORK and/or the PLANT.
VENDOR is deemed to have full knowledge of the terms and conditions of the insurance
or indemnification arrangement in force, a copy or extract of which may be seen at the
office of Company.
31.2 Insurance by Vendor VENDOR shall procure or maintain the following insurances at
his own expense:
a. Personnel
VENDOR shall provide cover for his personnel, whether engaged directly or indirectly in
the WORK, in accordance with the statutory requirements of the government or
governments having jurisdiction over VENDOR's personnel.
b. Liability Insurance
VENDOR shall maintain his existing insurances such as his liability insurance for bodily
injury, death and property damage. Such insurances shall include a waiver of recourse in
favor of OWNER and Company.
c. Automobile and Motorized Equipment
VENDOR shall maintain or arrange for legal liability insurance for all automobile and
motorized CONSTRUCTION EQUIPMENT used or furnished by VENDOR, at least to the
limits required by law for public roads. Such insurance has to remain in force whilst on
the SITE and has to include a waiver of recourse in favor of OWNER and Company.
d. CONSTRUCTION EQUIPMENT and TEMPORARY FACILITIES

VENDOR shall maintain or arrange for all-risk insurance coverage for loss and/or damage
to CONSTRUCTION EQUIPMENT, including automobile and motorized equipment, and
TEMPORARY FACILITIES owned or hired by VENDOR. Such insurance shall include a waiver
of recourse in favor of OWNER and Company.
31.3 VENDOR shall immediately inform Company of any injury, loss or damage arising
out of or in consequence of the PURCHASE ORDER and VENDOR shall adhere to the
damage reporting procedures in force at SITE. VENDOR shall refrain from any act or
commitment, whether direct or implied, which could jeopardize the position of any of the
coinsured parties under the insurance policy or the position of the underwriters.
31.4 Upon request by Company, VENDOR shall furnish copies of his insurance policies.
Should VENDOR at any time refuse to provide the insurance coverage required or should
such insurance be canceled, of which VENDOR shall immediately notify Company,
Company shall have the right to procure the same in VENDOR's name and deduct such
costs from the sums due or to become due to VENDOR.
32. Liability
32.1 VENDOR assumes full responsibility for: a. loss of and/or damage howsoever arising
to any of VENDOR's property or the property of VENDOR's personnel and for all sickness,
injury or death of VENDOR's personnel arising out of or in connection with the PURCHASE
ORDER; b. loss of and/or damage howsoever arising to any CONSTRUCTION EQUIPMENT
and TEMPORARY FACILITIES.
32.2 VENDOR shall take every practicable precaution not to injure any persons or
damage the WORK, MATERIALS, PLANT and any adjoining or other property. In the event
of any injury, death or damage, either directly or indirectly, arising out of or in
connection with the PURCHASE ORDER, VENDOR shall satisfy all claims made arising
therefrom. VENDOR shall indemnify and hold harmless Company and/or OWNER from
and against all action, suit, claim, demand, damage, cost, charge and expense arising in
connection therewith.
Nothing contained in this Article 32.2 shall be deemed to render VENDOR liable for
injury, death or damage to persons or property resulting solely from a negligent act or
omission of Company, their employees or their SUBCONTRACTORS not being engaged by
VENDOR.
32.3 Any losses and/or damages which are not paid by insurance or the indemnification
as referred to in Article 31.1, paragraph 2, and the amounts of deductibles as defined in
the insurance policies or in the specified arrangements of indemnification shall be for
VENDOR's account.
32.4 In case that in connection with VENDOR's WORK any claims are made against
OWNER or Company, or seizures are made in any manner of any of their properties,
Company may retain as may be necessary all amounts due or to become due to
VENDOR, until such claims have been satisfied and such seizures have been taken away.
32.5 VENDOR, his employees or his SUBCONTRACTORS shall not be liable for loss of use,
loss of time, loss of profit or any other indirect or consequential damage incurred by
OWNER or Company except to the extent such loss or damage is recoverable from
insurance.
33. Hazardous Substances Indemnification
The WORK may involve activities falling under the coverage of laws and regulations
relating to the environment and may involve the potential of exposure of individuals to
hazardous, toxic, or contaminated substances or may require the handling of same.
Notwithstanding any other provisions contained elsewhere in this PURCHASE ORDER to
the contrary, VENDOR shall protect, defend, indemnify, and hold harmless OWNER,
Company, its subcontractors, if any, and its and their officers, directors, employees,
agents, and representatives from and against any and all claims, losses, costs, expenses,
judgements, damages (including incidental or special damages), penalties and liabilities
suffered by Company or OWNER as a result of or arising out of or in connection with the
performance of work or services as it relates to the regulation of the environment,
including without limitation, those activities relating to:
1. Handling, storage, or disposal of hazardous, toxic, or contaminated substances,
whether above or below ground;
2. Hazardous waste exposure;
3. Pollution or contamination of air, land, water, property, or person;
4. Leakage or spills of hazardous substances, whether above or below ground; and
5. Removal and/or remediation.
VENDOR shall at all times retain exclusive control over ad final approval of and shall be
solely responsible for evaluation implementation, and all other decisions relating to
environmental laws, rules, and regulations. Further, VENDOR, by its execution thereof,
expressly releases Company from future liabilities which may arise in connection with
such decisions as they relate to environmental regulation. This indemnification shall
apply whether such regulation of the environment and safety is pursuant to Federal,
State, or Local laws, and in any event, including, without limitation, all respective
implementing regulations as may be in effect from time to time.
Further, this indemnification shall apply whether (1) the activities involve workers,
employees, or agents of OWNER, Company, VENDOR, or third parties; (2) the party
seeking indemnification is responsible for the situation giving rise to claim; or (3) the
claim results in a monetary obligation that exceeds VENDOR's contractual commitment
hereunder; provided however that VENDOR shall not be liable for the indemnification
hereunder to the extent that any such claim results for the sole or intentional misconduct
of OWNER or Company. A claim shall include all costs, expenses, penalties, attorneys'
fees, fines, and civil sanctions arising out of or related to such claim, including all those
related to the environmental, safety, and health aspects thereof, as well as any costs
related to investigation, removal, remedial action or other clean-up of hazardous, toxic,
or contaminated material.
34. Suspension
34.1 Company shall at any time, at their sole discretion, have the right to suspend the
WORK or any part thereof. Company shall notify VENDOR of such suspension by giving
five (5) working days' notice except in cases of emergency endangering persons,
operations, equipment or property when notice shall be effective immediately.
34.2 Upon suspension, VENDOR shall continue to execute any unsuspended WORK and
shall take all necessary actions to maintain and safeguard the suspended portion of the
WORK.
34.3 Within five (5) working days of written notice, VENDOR shall resume the suspended
part of the WORK. In the event VENDOR fails to adhere to such notice, termination for
default shall be applicable. Failure by Company to order a resumption within one hundred
and twenty (120) calendar days following suspension shall entitle VENDOR to abandon
the suspended portion thereof.
34.4 Company shall reimburse VENDOR only those costs as a result of suspension that
have been approved by Company.
35. Cancellation
35.1 Company shall at any time, for any reason at their sole discretion, have the right to
cancel the WORK or any part thereof. Company shall notify VENDOR of such cancellation
by giving five (5) working days' notice, except in cases of emergency endangering
persons or property when notice shall be effective immediately.
35.2 Immediately after notification of cancellation of the WORK, VENDOR shall deliver to
Company all drawings, specifications and information related to the WORK, irrespective
as to whether such drawings, specifications or information are supplied by Company or
VENDOR.
35.3 Immediately after notification of cancellation of the WORK and if Company so
instructs, VENDOR shall take all steps necessary to fully vest in Company or OWNER as
required the rights and benefits of VENDOR under existing contracts with third parties. In
the absence of such instruction, VENDOR shall terminate the contracts with these
parties.
35.4 In the event of cancellation, Company shall reimburse VENDOR the cost of
MATERIALS incorporated in the PLANT and the value of the WORK executed up to the
time of cancellation. Other costs shall only be paid when they have been approved by
Company.
35.5 VENDOR shall remain liable under the terms of the Guarantees for the portion of
the WORK executed and for the MATERIALS supplied up to the time of cancellation.
36. Termination, Suspension, Cancellation Liabilities
In the event of termination, suspension or cancellation of the WORK or any part thereof,
neither Company nor OWNER shall be liable to VENDOR for any loss or damage either
direct or consequential, as a result of such termination, suspension or cancellation
except as defined in Articles 25.0, 34.0 and 35.0 respectively.
37. USA Export Administration Regulations
VENDOR shall not disclose or ship, directly or indirectly, any information made available
to VENDOR pursuant to or in connection with the PURCHASE ORDER or the direct product
thereof (equipment, plant, process or service) to any country where such disclosure or
shipment is restricted by the laws and regulations of the United States of America.
38. Assignment and Subcontracting
38.1 VENDOR shall not assign or subcontract the PURCHASE ORDER, nor any part
thereof, nor any interest therein, to a third party, to an associated or subsidiary company
of VENDOR, to a company with whom VENDOR is engaged in a joint venture, nor any
other company or organization without the prior written approval of Company, both in
respect to the portion to be assigned or subcontracted and the party to which VENDOR
proposes to assign or subcontract.
38.2 Such approval by Company shall not relieve VENDOR from any of his
responsibilities, obligations or liabilities under the PURCHASE ORDER and VENDOR shall
bear the entire responsibility for his assignees or SUBCONTRACTORS, as the case may
be, and their respective employees in the same way as for his own employees. VENDOR
shall ensure that his obligations hereunder, insofar as necessary or practicable to secure
proper and timely execution of the WORK, shall be fully reflected as obligations of
assignees or SUBCONTRACTORS respectively in all assignments or subcontracts and that
relevant information and instructions from Company shall be passed on to these
assignees or SUBCONTRACTORS respectively.
38.3 No assignment or subcontract shall bind or purport to bind Company and each
assignment or subcontract shall provide for the possibility of its immediate termination in
the event of termination or cancellation of the PURCHASE ORDER.
38.4 All assignments and subcontracts issued by VENDOR for the supply of MATERIALS
or WORK shall be in writing and shall include that the assignment or subcontract is
subject to expediting and inspection by Company. VENDOR shall furnish Company with
three (3) unpriced copies of each assignment or subcontract immediately following its
issue.
38.5 Company is entitled to assign the PURCHASE ORDER at any time to an affiliated
Company or to OWNER, upon giving VENDOR at least ten (10) calendar days prior written
notice.
39. Force Majeure
39.1 Loss or damage or delay in, or failure of performance of either party hereto, shall
not constitute default hereunder or give rise to any claims for damages if and to the
extent that such loss, damage, delay or failure is caused by force majeure which is, for
this purpose, defined as occurrences beyond the control of the party affected, and which,
by the exercise of reasonable diligence, said party is unable to prevent.
39.2 Upon the occurrence of force majeure, the party so affected shall promptly give
notice to the other party, to be confirmed in writing, and shall use its best efforts to
mitigate the effect upon fulfillment of the WORK and shall resume performance of the
WORK as soon as possible.
40. Applicable Law
The PURCHASE ORDER shall be governed by the law of The Netherlands. All disputes
arising in connection with the PURCHASE ORDER shall be settled

Checklist For Mechanical Completion

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Checklist For Mechanical Completion

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Checklist for Mechanical Completion

If deemed necessary by Contractor, obtain

Obtain manufacturer's (vendor) assistance at

Provide inspection of the plant to check conformity to

Arrange for any special pre-start up inspections such as

Perform routine shop inspection

Witness shop inspection as desired

Verify completion of work and approve plant. Check any

Secure permits and certifications required in name of

Contractor for design work or for erection work

Procure all permits and certifications required to be

Secure at Owner's expense all permits to be issued in

1.4 Removal of Rust Preventatives

Remove rust preventatives and oils used to

1.5 Maintenance and Spare Parts

Protect equipment from normal weather conditions,

Provide company with spare parts lists as

Provide spare parts and supplies

Provide maintenance for equipment, including such

Provide construction cleanup, including removal of

Maintain housekeeping after mechanical completion as

Transmit to Owner any vendors' or manufacturers'

Provide Owner with any special instructions, such as

Maintain vendor instruction file for ready retrieval

Notify Owner of test schedule

Witness tests when notified and record test data if

Make insulation test of all wiring using a megohmmeter

Check lighting circuits and intensities

Make insulation tests of motor windings and of

Make grounding system tests to determine continuity of

Arrange for breakdown tests by manufacturers on oil

Make trials and adjustments on all motor control and

Test and set switchgear and motor control center relays

Obtain local inspector's/authority approval where

Energize all substations after completion of all tests

Check phase sequence and polarity

Run electrical motors uncoupled

Check bearing, winding temperatures and vibration

Check installation of emergency and instrument power

Check installation of electrical tracing system and

Provide Owner with record of work completed

2.2 Instrument Systems - Account K

Make non-operating checks to ensure instrument

Field calibrate instruments with standard test

Fully pressurize and energize the transmitting and

Install and connect all system components and verify

Clean all transmission and control tubing by blowing

Clean all air supply headers by blowing with clean air

Leak-test pneumatic control circuits in

Check process lead piping for tightness

Check all electrical signals and alarm wiring for

Check thermocouples for proper joining of wires,

Identify orifice plates by tagging and deliver to Owner

Isolate, or remove, if necessary, inline

Check bores of orifice plates

Install such plates after completion of flushing

Isolate or remove in-line components for flushing

Fill air line lubricators with oil supplied by Owner

Check designation and function of each isolator and

Check operation of automatic transfer

Loop check all instrumentation from field to control

Witness all loop checks

Clean gauge glasses and check illuminators