Republic of the Philippines

Department of Education
Region 4-A CALABARZON
Division of Antipolo
District 1-B
San Isidro Elementary School
EXCERPT FROM THE MINUTES OF THE JOINT MEETING OF GPTA AND HRPTA OFFICERS OF SAN
ISIDRO ELEMENTARY SCHOOL HELD AT THE SCHOOL LIBRARY ON JUNE 22,2015.

RESOLUTION NO.: GPTA-001

SCHOOL YEAR 2015-2016
A RESOLUTION OF SAN ISIDRO ELEMENTARY SCHOOL GPTA OFFICERS AND BOARD MEMBERS
PROMULGATING THE CONSTITUTION AND BY-LAWS OF THE GENERAL PARENTS TEACHERS
ASSOCIATION(GPTA) OF SAN ISIDRO ELEMENTARY SCHOOL
CONSTITUTION AND BY-LAWS
OF THE GENERAL PARENTS TEACHERS ASSOCIATION (GPTA)
SAN ISIDRO ELEMENTARY SCHOOL, ANTIPOLO CITY
ARTICLE I
NAME OF THE ASSOCIATION AND LOCATION
Section 1

The Association shall be known as SAN ISISDRO ELEMENTARY SCHOOL GENERAL

PARENTS TEACHERS ASSOCIATION or SIESGPTA;

Section 2

The SIESGPTA is located at San Isidro Elementary School, Antipolo City and the office of the
Officers/Board Members shall be at the SIESGPTA office inside the School;
ARTICLE II
OBJECTIVES OF THE ASSOCIATION

Section 1 The SIESGPTA sets the following objectives:

1. To promote the interest and welfare of the school children in particular, and the association in
general;
2. To protect and support the schoolchildren in the pursuit of better education, help in the
development of their character, behavior, and values;
3. To coordinate with all the Homeroom Parents Teachers and Community Association (HRPTA) and
other civic organization with similar objectives;
4. To boast the morale of each member and encourage them to freely exercise their rights and
privilege as parents, members or teachers participate in all GPTA undertakings and accept
responsibilities as members of officers of the association;
5. To undertake projects which will improve the school, its pupils and members;
6. To initiate/conduct activities which will generate funds for the use not only in the
projects/programs to be undertaken by the association but also for the sustenance of its operations.

RESOLUTION NO.: GPTA-001

1 of 7

Republic of the Philippines

Department of Education
Region 4-A CALABARZON
Division of Antipolo
District 1-B
San Isidro Elementary School
ARTICLE III
MEMBERSHIP
Section 1

Any parent and/or guardian of pupils currently enrolled in SAN ISISDRO ELEMENTARY
SCHOOL (SIES) and duly listed in the BPS Form No. 1 (School Register) shall automatically
become a member of the association;

Section 2

Any teacher presently teaching in SIES shall also automatically become a member of the
association;
ARTICLE IV
RIGHTS, DUTIES & RESPONSIBILITIES OF A MEMBER

Section 1 Every member of the SIESGPTA is entitled to all rights and privileges such as:

The right to vote during election on their respective HRPTA officers;

The right to have access and examine all financial records of the association;
The right to be informed on all matters concerning the association;
To avail of the right to the facilities and services of the association;

Section 2 Duties and responsibilities. A member shall have the following duties and responsibilities:

To obey and comply with the by-laws, rules and regulations that may be promulgated by the
association from time to time;
To attend all meetings called by the association;
To voluntarily pay PTA Fee as per DepEd Order No. 41 series of 2011;
ARTICLE V
GENERAL PTA BOARD

Section 1 Composition Parent-members shall comprise two-thirds (2/3) and teacher-members onethird (1/3) of the Board; A teacher-member cannot hold any position in the GPTA except as a
member of the Board Members or as Secretary;
Section 2 Powers and Duties - formulation of policy guidelines rules and regulations consistent with the
provisions of this By-Laws shall be vested upon the powers of the Board. However, the
implementation, execution, and enforcement of the above shall be delegated and/or exercised
by the officers lead by the general PTA President. Among others, the board:

Has the power to suspend and expel any member or officers after due process.
Shall identify and approve programs/projects that will be funded from the general PTA fund
either partial or in full.

RESOLUTION NO.: GPTA-001

2 of 7

Republic of the Philippines

Department of Education
Region 4-A CALABARZON
Division of Antipolo
District 1-B
San Isidro Elementary School
ARTICLE VI
OFFICERS
Section 1 The GPTA shall have the following officers to be collected from among the HRPTA President of
each grade and section:
o
o
o
o
o

President
Vice President
Secretary
Treasurer
Auditor

Section 2 Every homeroom teacher shall serve as the adviser/s of the HRPTA. He/she shall preside the
election of incoming HRPTA Officers
Section 3 The School Principal or his or her designated representative/s shall preside during the election
of the general PTA officers;
Section 4 The Principal of the school shall act as the Adviser of the SIESGPTA;
ARTICLE VII
DUTIES OF THE GENERAL PTA OFFICERS
Section 1 President The president shall be the Executive Officer of the association and automatically
becomes the Chairman of the Board. Among others, he shall;
To promote the interest and welfare of the school children in particular, and the association in
general.
Have a full commitment to serve the GPTA (Time and Efforts).
Call and preside at all meetings (board and officers) and perform such functions and duties,
which are inherent to the office and are delegated to him by the members of association and/or
the Board.
Sign and order the release of any amount duly approved by the officers and/or the Board
Members.
Section 2 Vice-President The Vice President shall exercise the duties of the president in case the latter is
incapacitated. It shall also perform other acts as may be delegated by the president and/or
Board.
In the absence of the President, the Vice President shall preside the meeting;
Section 3 Secretary The Secretary shall perform the following:
Keeps the minutes of the meetings of the board and officers in a book provided for purpose;
Delivers all notices of meetings;
Documents donations be it material or financial;

RESOLUTION NO.: GPTA-001

3 of 7

Republic of the Philippines

Department of Education
Region 4-A CALABARZON
Division of Antipolo
District 1-B
San Isidro Elementary School
Keeps all the records of the association and accepts all letters of suggestions duly signed and
submit to the board for deliberation;
In general, perform all duties incident to the office of the Secretary and such other duties as
may form time to time be assigned by the Board.
Section 4 Treasurer The Treasurer shall:
Receive all money collections and issue the corresponding receipts;
Deposit all funds of the association at the bank designated by the Board;
Keep and have charge of the book of accounts of the association which shall be opened to
inspection by any member of general PTA;
Disburse the funds of the association for specific purposes authorized by Resolution of the
Board;
Render a detailed financial report during the regular meeting of the board and/or assembly;
Submit a financial statement duly signed by the Auditor to the School Principal each semester;
Section 5 Auditor The Auditor shall examine and submit the books of records of the Treasurer and
certify as to its correctness. It shall also suspend or withholds payments of accounts in
accordance with the adopted policies of the members of the board.

ARTICLE VIII
MEETINGS
Section 1 The General Assembly shall be convened by the GPTA Board immediately after the PTA has
been organized. The General Assembly shall be convened as may be necessary but in no case
less than twice a year. The Board shall coordinate with the School Head as to time, venue and
other details of the General Assembly.
Section 2 The regular meetings of the GPTA officers/members of the Board held every First and Last
Wednesday of the month. The officer who fails to attend three consecutive regular meetings will
be given sanction or be fined one hundred pesos. Every officer shall give advance notice should
he/she be unable to attend the said meetings and if the reason is valid he/she shall not be
sanctioned or fined.
Section 3 The General PTA President and/or the Principal of the school may call for a special meeting
anytime as the situation warrants or upon receipt of written petition made by any officer or
member of the Board.
Section 4 HRPTA Officers Meeting The President of HRPTA may call a monthly or quarterly meeting,
date and time of which may be agreed upon by the officers themselves and by the teacheradviser. The president and/or the teacher and/or the teacher-adviser may also call a special
meeting may be agreed upon by the officers themselves.
Section 5 Quorum - Fifty percent (50%) plus one (1), constitute a quorum in every Board Meeting, except
on general assembly meetings which requires 5% of the total population.

RESOLUTION NO.: GPTA-001

4 of 7

Republic of the Philippines

Department of Education
Region 4-A CALABARZON
Division of Antipolo
District 1-B
San Isidro Elementary School
ARTICLE IX
ELECTION AND TERM OF OFFICE
Section 1 The election of the Homeroom PTA Officers shall be held fifteen days (15) after the start of the
current school year.
Section 2 All HRPTA Officers shall be elected yearly and shall serve for one (1) year. Unless removed,
disqualified, expelled.
Section 4 All general PTA officers shall be elected by secret ballot at the annual meeting of HRPTA
Presidents. General PTA officers shall hold office for a term of one (1) year and until their
successors are elected and qualified.
Section 5 Any vacancy which will be created due to death, disability, and expulsion shall be filled up by
any HRPTA officers to be appointed by the Board.
ARTICLE X
FUNDS, FUND MANAGEMENT AND DISBURSEMENT
Section 1 A PTA Fee shall be collected from every parent and or guardian. A separate resolution shall be
drafted and approved every school year to stipulate the amount.
Section 2 Donations and gifts from other sources shall likewise be included in the general/trust funds of
the association.
Section 3 All funds of the general PTA shall be deposited in a bank to be designated by the general PTA
Board.
Section 4 The bank account of the general/trust fund shall be separated from the account of the mutual
fund.
Section 5 All funds withdrawal from the bank requires three (3) signatories, namely, the school Principal,
President and Treasurer of the Association.
Section 6 Any officer cannot disburse the general PTA fund without authority from the Board in a form of
a Resolution.
Section 7 All disbursements shall be covered by corresponding Disbursement Vouchers (handwritten or
typewritten), Receipts and subject for audit.
Section 8 All solicitations made under the name of the SIESGPTA shall be decided upon by the board
with corresponding resolution and documentation; No Member of the GPTA is authorized to
solicit any amount or goods without the approved resolution of the Board.
Section 9 No amount from the GPTA fund shall be loaned by or to any member of the GPTA and its
Board.

RESOLUTION NO.: GPTA-001

5 of 7

Republic of the Philippines

Department of Education
Region 4-A CALABARZON
Division of Antipolo
District 1-B
San Isidro Elementary School
ARTICLE XI
REPORTS
Section 1 All elected or appointed general PTA officers are obliged to submit annual written reports and
turn-over all documents under their respective supervision or responsibilities to the incoming
elected officers upon their assumption into office. Report/s and or bank book shall be turned
over to the school Principal before the closing of the school year.
Section 2 Elected or appointed HRPTA officers are obliged to turn over to the Homeroom teachersadvisers all HRPTA related documents, the same period mentioned in Section 1 hereof who in
turn submit the same to the school Principal.
Section 3 All HRPTA Treasurers shall submit their individual audited financial reports including the
remaining fund, if there is any, to their respective teacher-adviser, while the general PTA
Treasurer shall submit his/her audited financial report coupled with the associations pass book
and remaining cash, if there is any, to the school Principal during the same period above-stated.
ARTICLE XII
EFFECTIVITY
This Constitution and By-Laws shall take effect immediately after the adaption and approval to be made
by the present set of Officers and or Board Members who drafted and finalized the said document.
ARTICLE XIII
REMEDIAL CLAUSE
In its desire to have adapted and approved By-Laws as basis of the Associations existence, the present set
of Officers and Board Members of the SIESGPTA will adapt and approve this By-Laws.
ARTICLE XIV
ADAPTION, APPROVAL, RATIFICATION AND AMENDMENTS
Section 1 Adoption and approval of this Constitution and By-Laws shall be made by the present set of
Officers and Board Members or by majority vote during the regular General Assembly.
Section 2 This By-Laws may be ratified through the majority votes of all members present during any
regular general assembly duly called for the purpose. However, if it is impossible to do so,
adoption and approval to be made by the Officers and or Board Members is/are sufficient
enough to make these By-Laws in effect and enforceable.
Section 3 Any revision or amendment of this By-Laws may be proposed by any member and shall be valid
only when approved by the general PTA Officers/and and/or Board Members or by the majority
votes of the members present during the Annual General Assembly.
The foregoing Constitution and By-Laws were adopted and approved by the present set of Officers on
22nd of July 2015, at SAN ISISDRO ELEMENTARY SCHOOL, San Isidro Elementary School;

RESOLUTION NO.: GPTA-001

6 of 7

Republic of the Philippines

Department of Education
Region 4-A CALABARZON
Division of Antipolo
District 1-B
San Isidro Elementary School
In witness whereof, we hereunto set our hands this 22nd of July 2015 at San Isidro Elementary School,
Antipolo City:

MARVIN CORPUZ
PRESIDENT

LANIE MARIANO
SECRETARY

MA. BONNIE C. MANLUNAS

VICE PRESIDENT

FRANK ZAPANTA - absent

TREASURER

MAE BARTOLOME - absent

AUDITOR

BOARD MEMBERS
DANELYN SOMORAY

LINETTE ALEJANDRO

MAY SUMULONG

REYNA SAN MARCOS

ELLA TUSI

JOSEPHINE DINOZO

MARLON VILLAMORA - absent

CYRILE PASCUA

AIDA MANABAT - absent

CRISELY MAGAMONG

NOTED BY
MR. TITO CABACABA
PRINCIPAL III
SIES

RESOLUTION NO.: GPTA-001

7 of 7