ENGINEERING PROJECTS (INDIA) LTD

Project Charter Document

Project Name: Extension of Academic Building in IIT Guwahati.
Department: EPIL, NERO, Guwahati.
Focus Area: Academic Building Extension.
Product/Process: Vertical extension of Deptt of Computer Science, Mathematics,
Humanities, Chemical Engineering, Physics and Design Building.

Prepared By
Document Owner(s)

Project/Organization Role

EPIL

Client: IIT, Guwahati

Contractor: Various.

Project Charter Version Control

Version

Date

Author

Change Description

1.0

01.05.2015

EPIL

Document created

Confidential

292505443
Last printed on 3/23/2004 11:48:00 AM

Project Charter

TABLE OF CONTENTS
1

PROJECT CHARTER PURPOSE.......................................................................................... 3

PROJECT EXECUTIVE SUMMARY.......................................................................................3

PROJECT OVERVIEW........................................................................................................... 3

PROJECT SCOPE.................................................................................................................. 3

4.1

Goals and Objectives................................................................................................. 3

4.2

Departmental Statements of Work (SOW)..................................................................3

4.3

Organizational Impacts............................................................................................... 3

4.4

Project Deliverables.................................................................................................... 3

4.5

Deliverables Out of Scope.......................................................................................... 3

4.6

Project Estimated Costs & Duration...........................................................................3

PROJECT CONDITIONS........................................................................................................ 3
5.1

Project Assumptions................................................................................................... 3

5.2

Project Issues............................................................................................................. 3

5.3

Project Risks.............................................................................................................. 3

5.4

Project Constraints..................................................................................................... 3

PROJECT STRUCTURE APPROACH...................................................................................3

PROJECT TEAM ORGANIZATION PLANS...........................................................................3

PROJECT REFERENCES...................................................................................................... 3

APPROVALS.......................................................................................................................... 3

10 APPENDICES......................................................................................................................... 3
10.1

Document Guidelines................................................................................................. 3

10.2

Project Charter Document Sections Omitted..............................................................3

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Project Charter

PROJECT CHARTER PURPOSE

To manage the project within schedule and with client satisfaction.
The project charter defines the scope, objectives, and overall approach for the work to be
completed. It is a critical element for initiating, planning, executing, controlling, and
assessing the project. It should be the single point of reference on the project for project
goals and objectives, scope, organization, estimates, work plan, and budget. In addition, it
serves as a contract between the Project Team and the Project Sponsors, stating what will
be delivered according to the budget, time constraints, risks, resources, and standards
agreed upon for the project.

PROJECT EXECUTIVE SUMMARY

Project goals: To complete extension of academic buildings with high standard.
Objectives: Project completion within time period.
Scope: To deliver high quality project management.
Assumptions: Materials will be procured on time, sufficent man power will be available.
Risks: Construction works shall be done without disturbing the classes going on.
Costs: 69Cr.
Timeline: 2 yrs
Approach:
Organization: EPIL

PROJECT OVERVIEW
Vertical extension of Deptt of Computer Science, Mathematics, Humanities,
Chemical Engineering, Physics and Design Building.

4
4.1

PROJECT SCOPE
Goals and Objectives
Goals
To deliver high quality
construction.

Confidential

Objectives
1. Maintain standards of prestigious projects.
2. Client satisfaction.

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Project Charter

4.2

Departmental Statements of Work (SOW)

Departmental SOW

Owner/Prime

Due Date/Sequence

Material management Dept.

EPIL

01.05.2015 Tender preparation and

invitation
15.05.2015Contractor finalisation

Project Management Dept

4.3

1.

Civil Dept.

EPIL

01.06.2015
Civil construction &
supervision

2.

Electrical

EPIL

01.02.2016
Electrical installation

Organizational Impacts
Impact to and Participation of
Organization

Organization
EPIL

4.4

4.5

Client satifaction will give similar projects in

future.

Project Deliverables
Milestone

Deliverable

1. Completion of civil
structural works

Within 8 months

2. Completion of plumbing
and sanitary

Within 12 months

3. Completion of electrical
works

Within 16 months

4. Completion in all
aspects

Within 20 months

Deliverables Out of Scope

[Replace this text with a description of key logical areas not considered part of the
boundaries of this project. Examples of these Out-of-Scope Deliverables may include data,
processes, applications, or business management.]

4.6

Project Estimated Costs & Duration

Project

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Date

Deliverable(s) Included
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Project Charter

5
5.1

Milestone

Estimate

40Cr.

01.06.2015

Civil structural works

High

45Cr

01.06.2015

Plumbing & Sanitary

High

60Cr.

01.06.2015

Electrical & HVAC works

High

PROJECT CONDITIONS
Project Assumptions
Planning and scheduling done.
Material procurement on time as per requirement.
Sufficient manpower engageent.
Arrangement of labour hutment should be proper so that works get done easily.
Construction water should be available easily.

5.2

Project Issues
Priority Criteria
1 High-priority/critical-path issue; requires immediate follow-up and resolution.
2 Medium-priority issue; requires follow-up before completion of next project milestone.
3 Low-priority issue; to be resolved prior to project completion.
4 Closed issue.

5.3

Date

01.06.2015

01.06.2015

Priority

Owner

Description

Status & Resolution

EPIL

Material storage

Storage yard developed

near construction site.

EPIL

Contractor
identification

Tender invited for

plumbing and electrical
works.

Project Risks
Likelihoo
d

Risk
Owner

Project Impact-Mitigation
Plan

Risk Area

On going
classes

High

Client

Construction works will be carried

out before and after classes.

Rainy
season

Medium

EPIL

Covering arrangement done.

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Project Charter

5.4

Project Constraints
Ongoing classes going on below construction site.
Storage of materials without disturbing road, infrastructure etc.

Project Structure Approach

Project will be divided into four parts. Individual contractors will be engaged to complete
parallaly.
What are the dependencies of the project?
How will you Plan and Manage the project?]

Project Team Organization Plans

Project Team Role

Project Team Member(s)

Responsibilities

[Role Title]

[Name(s)]

[Replace this text with a

description of the Role
Responsibilities.]

PROJECT REFERENCES
Milestone

Deliverable

Contract agreement

APPROVALS

Prepared by

__________________________________
Project Manager

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Project Charter

Approved by

__________________________________
Project Sponsor

__________________________________
Executive Sponsor

__________________________________
Client Sponsor

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Project Charter

10 APPENDICES
10.1 Document Guidelines

10.2 Project Charter Document Sections Omitted

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