Method Statement

For the Rehabilitation of Access

Roads At Community 25

Sahanun Yakubu
01/2015

Date:

1.0 General Description

The proposed project is Rehabilitation of Access roads at community 25,
Tema. It covers a total length of about 23km and scheduled to complete in
four (4) months. The project has fifty nine (59) access roads with different
maintenance interventions as presented below:
Scarify and Surface (primer seal and seal)
12,092m
Patch Pothole and seal
3,773m
Reseal without patching/pothole patching
1,607m
Scarify, patch potholes and surface
1,682m
Surfacing (primer seal and seal)

115m

The approach of the project will be to organize the works into the above
interventions in order to achieve the stated project duration. For the detail
sequence of the works refer to the works program attached. Nevertheless,
this approach is not fix but can change during construction depending on
ground conditions, gain in knowledge or instructions from the client.

2.0

3.0

Principal Quantities of Works

2.1
2.2
2.3
2.4
2.5

Scarification: Scarify existing bitumen surface is 59,226m2.

Gravel base Course: the base course is 5,776m3 as top up.
Pothole: Pothole patching is 2,703m2
Cold bitumen emulsion: Primer seal and seal is 242,679 litres
Aggregates: 10mm and 14mm diameter pre-coated chippings.

Reference
Contract Documents: Specifications, Drawings and Bill of Quantities.

4.

General Construction Layout

4.1

Temporary facilities

With the approval of the Engineer/Client, the clients resident engineers

office and the contractors office and compound will be located in one of the
open spaces within community 25 where the project is to take place. Also
material stockpiling will be established at four different locations for
convenience and easy access.
4.2

Water for the Works

A temporary water supply will be connected for use with the approval and
upon payment of fees from Ghana Water Company Ltd. Water from other
approved source will also be used for the works.
4.3

Electricity Supply

The electricity line in the community will be connected to the site offices and
compound upon the approval of Electricity Company of Ghana and Volta river
authority.
5.

Construction Method Statement

5.1

Site Clearance

Before the works start, motor grader will be used to clear, remove, and
dispose all vegetation within the roadways as may be directed by the
engineer.
5.2

Pothole Patching

This work will be executed as follows:

A: Preparation
1. Mark out defective areas of surface parallel and perpendicular to the
centre line of the road and break up the surface to form a rectangular
patches,
2. Excavate and remove, cutting back edges to a sound vertical face
3. Cleanse the cavity excavated,
4. Dispose of all excavated material,

5. Cleanse the adjacent area of the pavement.

B: Cavity treatment and gravel base material
Fill the cavity to the level of the top of the existing base (when compacted)
with a suitable base course material and compact.
C: Surface course
Surface of base course should be tacked coated with cold emulsion. Then fill
the cavity above the compacted base course level with wash 10mm
diameter chippings so that, on compaction it will, as nearly as possible, be
level with the surrounding pavement. Compact with powered compaction
plant if possible or hand compactor. Finally, any loose and/or waste materials
should be brushed aside and collected for disposal.
5.3

Scarification

The existing worn road surface will be scarified to a depth of 75mm using
140H Grader with scarifies. Only half the road width will be scarify at one
time. Every effort will be made to avoid disturbing any material below the
minimum depth of 75mm depth. However, for the longer roads (say one
kilometer plus) two (2) number Graders will be used.
5.4

Base Course (top up)

Scarify the remaining 75mm thick base course, blind with suitable base
course material and spread and shape. This layer will be thoroughly
compacted with suitable and adequate compaction equipment as specified in
the contract document or will be directed by the engineer. The base course
layer will be compacted to at least 95% of maximum dry density, as
determined by AASHTO T180.
5.5

Bitumen Works

This work shall consist of resealing, primer seal and seal.

5.5.1 Cold Bitumen Prime Coat
This work consists of the preparation for and application of a bituminous
prime to prepared base course in accordance with the specification.
Cold emulsion bitumen will be used as the prime coat and this will be in
conformity with the specification. Pre-distribution will be done to check the
consistency of the bitumen:
a. The prime coat will be sprayed after preparing the road surface . A slight
application of water will be made if the surface is over dry.

b. The spraying will be done by a bitumen distributor, which is fitted with a

handheld, manually operated bar fed by a flexible line for use on areas too
small to be satisfactory sprayed with the main bar.
c. Before spraying, the calibration of the nozzle bar will be checked in a
series of field tests to maintain appropriate speeds for the proper application
of the bitumen. After spraying, the traffic will be strictly regulated to avoid
person or vehicle passing through.
d. No spraying of bitumen will be carried out on a wet base pavement
5.5.2 Cold Bitumen Seal Coat
This work will be applied over the primer seal. Reference shall be made to
section 5.5.1 above.
5.5.3 Pre-coated Sealing Aggregates
Pre-coated aggregates of 10mm and 14mm diameters respectively
will be used for first and second seals respectively.
Aggregate spreader will be used for the work:
The crushed stone aggregate will be spread before emulsion breaking.
To ensure a good cohesiveness between aggregates and bitumen, the
chippings will be spread once emulsion stops flowing.
The chippings will be spread uniformly and not be overlapped.
Manually remedial work will be done when any local omission occurs.
Where there will be excess aggregate, the unsuitable is removed
immediately to make the surface level uniform.
Pneumatic-tired roller of 10 tons will be used to compact, which will be
executed when the bitumen becomes fully black and emulsion has
been breaking. One to two-time light rolling will be done firstly and rerolling after it is dry.
6.

Quality Assurance and Control of Works

6.1

Quality of Works

The works will be executed in accordance with the conditions of the contract,
the specification, the directions of the Engineer, and various regulations of
quality management established on site to meet the requirements of the
specification.
All labor and staff will be trained on the quality of works to improve their
sense of quality on the basis of expectations and characteristics of works.
The site supervisors will be organized to study the specification extensively

and carefully to make good preparation for technical solutions. A detailed

mobilization plan for material and equipment will be prepared.
All material such as gravel etc delivered to site will have to be approved or
accepted by the engineer before incorporated into the works. Each
procedure will be tested in accordance with the method of construction or
specification of the contract by the material control manager or supervisor
and records will be kept accordingly.
7.

Environmental, Health and Safety

All occupational health and safety measures will comply with Standard Applicable Government
of Ghana regulations and international good practice. Macksams Ltd will ensure as far as
practicable that the health, safety and welfare of employees and all other persons on site are
secured and are protected from hazards created by the Project. Such precautions include those
that, in the opinion of the Engineer, are reasonably to prevent unauthorized entry upon the site
and to protect members of the public from any activities under the control of the contractor.
Macksams will prepare and implement a Health and Safety Plan (HSP), which shall be approved
by the Project manager. The HSP will address, but is not limited to, the following:

7.1 General
Policy

Statement
It is the policy of Macksams Ltd to execute the project with the highest emphasis on Health and
safety and care for everyone involved in the project.
This policy is set by the Management of the Company to support the following:
Health and safety considerations shall be given the highest priority and shall take precedence
over matters of design, method of construction or the choice of plant, tools or any other decision
related to financial consideration or matters of convenience.
The Company will implement and maintain a Health and Safety Management
System in accordance with the conditions of the contract as well as the
BS8800. One of the principle goals of the Health and Safety Management
System shall be to provide a Health and safe working environment and avoid the occurrence of
accidents by actively assessing Health and Safety risks and removing Health and Safety hazards

whenever they occur. The Company is committed to adopt all necessary measures to reduce the
Health and Safety risk to all involved in the project construction.
Macksams Ltd recognizes that safety consciousness starts with an attitude towards safety.
Consequently all staff are required as a condition of employment, to comply with and actively
work in accordance with the contents of the Safety Plan and follow the general policy on safety
and health.
This policy shall also cover the public, pedestrians, ferry passengers or those who use the public
pier located within the site boundary, and/or other who might be affected in one way or another
by the Companys activities.
The Companys Safety Management System has been developed based on the guidelines of BS
8800 Guide to Occupational Health and Safety Management
System as well as the guideline issued by the Ghana Government Environmental Department.

7.1.1 Health and Safety Organization

A Site Health Management System Committee will be established to promote everyones
participation, members of management and work-force alike, to in constantly improving health
and safety in the work place. Their active involvement and full cooperation is regarded as
absolutely essential for the Health and Safety Management System to achieve its goals.
The committee will consist of representatives from the Macksams Ltd site management as well
as members from the site work-force.
The committee will hold regular meetings with the following objective:
To actively promote Health and Safety consciousness
To organize publicity Health and Safety promotion and train those involved on the site
To discuss potential Health and Safety hazards associated with site operations and discuss the
necessary implementation of Health and safety precautions
To review the accident statistic, review Health and safety performance and discuss analyze and

correct unsafe practices and conditions

To provide a forum for management as well as members from the work site to discuss or bring

to attention any relevant construction Health and safety matter

7.1.2 Health and Safety Arrangements

The objective of Macksams Ltd regarding Health and safety in general and especially in
accordance with the Site Management System shall be as follows:
Initiate preventive measures as far as practicable and possible,
Require action to be taken pro-actively to reduce risk and avoid accidents rather than taking
corrective action re-actively as a result of Safety Council:
The Companys project management will set tangible Health and Safety Objectives in the form
of Target Health and Safety Statistics. Health and Safety objectives will be reviewed regularly by
the Health and Safety Management project management and revised as appreciate. However, the
following three targets shall form the core of Macksams Ltds safety objectives and shall remain
implemented for the duration of the contract:
I.

Zero fatalities

II.

Zero dangerous occurrences

III.

Accident frequency rate below 1.25 per 100,000 man-hours worked

7.1.3 Health and Safety Personnel

Site

Management
A Health and Safety Management Committee, consisting of the General
Manager, the Health and Safety Manager, Health and Safety Officers and representatives from
the site engineer will be responsible for the effective implementation and operation of the Health
and Safety Management System.
All Staff are to follow the rules set by this committee and heed notifications and/or instructions
on all matters of Health and Safety issued by the Health and Safety Management Committee
with the same respect and importance as if being issued by the Company itself.
Accordingly, representation of the Health and Safety Management Committee shall be
empowered with the following authorities:
- To report directly to the Company Top Management Committee shall be and Safety,

- To issue stop work instructions on the spot to any project staff if so required in the interest of
providing a safe working environment,
Health

and Safety Personnel

Health and Safety Officers and Health and Safety Supervisors will be engaged in the day-to-day
activities regarding Site Health and Safety.
Duties,

Responsibilities, Authority
- General
Health and Safety is everyones concern. It is a matter that the Company doesnt take lightly.
Consequently everyone will be involved in it and held responsible for certain areas of its
implementation.
The following people will play a key role in the implementation and successful execution of the
Project Health and Safety Plan.
- The Project Manager (Macksams Ltd-Contractor)
The Project Manager will be the overall responsible person. He delegates certain authorities and
responsibilities to people below him. He reports on all matters relating to the Health and Safety
Policy and Health and Safety Management System. He is responsible to appoint a Health and
Safety Officer and provide him with sufficient authority and resources to carry out his
responsibility to operate and maintain the Health and Safety Management System.
The Project Manager chairs the Health and Safety Management System Review Meetings.
He is responsible to appoint a Health and Safety Officer and provide him with sufficient
authority and resources to carry out his responsibility to operate and maintain the Health and
Safety Management System.
The Project Manager chairs the Health and Safety Management System
Review Meetings. He appoints members to the Health and Safety Management Committee from
a cross-section of Section Managers and supervisory staff.
- Health and Safety Officer
The Health and Safety Officer shall be registered officers only. They report directly to the Health
and Safety Managers and Supervisory staff. Their duties include the following:

On site implementation of the Project Health and Safety

Management System
Monitoring and reporting to the Project Manager/Site Agent and
Health and Safety Manager on the performance of the Project
Health and Safety Management System
Conducting Internal Health and Safety Audits quarterly
Preparing Health and Safety Reports and maintaining details of Site
Health and Safety Statistics
Participating in the Site Health and Safety Committee Meetings
Conducting site Health and Safety training courses
Preparing a Health and Safety Daily and etc.
- Health and Safety Supervisors
Health and Safety Supervisors will be appointed by the Health and Safety
Manager / Health and Safety Officer and must be 3 years experienced in site construction work
of the relevant nature. They must possess the ability to the Health and Safety Manager/ Health
and Safety Officer on the required Health and Safety Standards for workers as well as the
implementation of these standards on site. Health and Safety Supervisors will carry the
responsibility to actively promote Health and Safety consciousness at the workplace. As a part
their duties, they will be required to issue written reports. Their duties will include aspects of the
following:
Preparing and submitting a weekly report to the Health and Safety
Officer on the Labour Department Statutory
Assisting the Health and Safety Officers in the execution of their duties
Supervising and monitoring site Health and Safety standards and implemented procedures
Promoting through their attitude and work, a safe working attitude in others, and teach them the

practical implementation of such an attitude.

7.1.4 Line of Communication

Formal Health and Safety discussions will take place at Health and Safety Management
Committee and Site Health and Safety Meetings, together with frequent site Health and Safety
awareness talks, which are minute and kept record.
These meetings provide a forum to address and/or resolve particular issues of Health and Safety
in their direct working environment.
Other than in those meeting, any parson working on site can bring a particular to the attention of
a Health and Safety supervisor, who will raise the issue with his Health and Safety Officer. If it
cannot be resolved at this level, the issue has to go the Health and Safety Manager who might
decide to raise it at the next Health and Safety Committee Meeting, thus making Macksams Ltd
aware of it.
As a means of communication from the Health and Safety Committee to the workers, a Site
Notice Board will be erected which carry as a minimum the appropriate Regulations, Health and
Safety Policy, First Aid Information, Health and Safety Management Organization and
Arrangements, Health and Safety Posters, Emergency Contact Numbers, Company Health and
Safety Bulleting and Register of Method Statements.
In addition, all site personnel will be issued a copy of the Site Health and Safety Plan and
Procedure Manual.
The HSP shall address, but shall not be limited to, the following:

7.2 Site Security, including securing of hazardous materials, etc.

The contractors responsibilities will include but not be limited to:

- As far as practicable the hazardous materials will be stockpiled under proper mechanical
loading, unloading and stacking aided by manual labour where necessary.
- Adopt ingenious modifications in the work pattern and basic components to prevent injury and
health hazards caused by the hazardous materials.
- Stock taking of any hazardous materials would be mandatory at all locations together with

safety standard drill exercise give in to the intended work force.

- Maintain the Material Safety Data Sheet of all chemicals for reference on safety precautions to
be taken and the use of suitable PPE.

- Ensure that you are wearing the correct personal protective equipment before you handle
chemicals.
- Eye fountain, emergency shower and breathing apparatus would be available in the vicinity of
the workplace.
- Safety instructions for handling emergency situations would be displayed prominently at both
the storage and use locations.

7.4 Excavation and Trenching Safety Measures

Near towns, villages and all frequented places, trenches and foundation pits shall be securely
fenced, provided with proper caution signs and marked with lights at night to avoid accidents.
Contractor shall take adequate protective measures to see that the excavation operations do not
affect or damage adjoining structures.

7.5 Emergency Response plans

i) Emergency Preparation
- Establish an Emergency preparation unit and make sure number of personnel involved.
- Train the personnel to deal with emergency regularly and make sure the emergency reaction
program carried is out smoothly.
- The equipment for emergency shall be available at site; checked and tested regularly.
- Train the workers to prevent and protect themselves in case of emergency.
ii) Reaction of Emergency
- In case of emergency, the witness shall report to the key person at the safety protection unit
immediately, and take the necessary steps to prevent the accident from becoming even worse
or/and call police for help, if necessary.
- In case of accident, the emergency unit shall make every effort to rescue the person out of risk,
and assist in investigating the cause of the accident.
- In case of leakage valves shall be closed or the leakage areas repaired immediately, or take
other useful precautions if necessary.

- In case of emergency, human beings safety shall be considered first.

The emergency unit shall help or rescue the entire people out of accident site immediately and
then take proper steps to prevent even more damage from the accident.
- Prepare a complete record of the accident or emergency and investigate to take
corrective/preventive action.
Macksams Ltd will not work in times of emergency. Emergency scenarios at the worksites are
mainly accidents, injuries to staff or public, property damage, community unrest, public
disturbances, explosive valve/pipe leakage, fuel leakage and other disasters.
In the case of no warning emergencies, We propose to implement the following reactive
emergency action plans to avoid fatalities, injuries and property damage;
- Communications:
i) All Emergency situations shall be immediately reported to the Project Manager of Macksams

Ltd by phone. The 24/7 telephone no. will be displayed on notice board at all site offices.
ii) The Project Manager (Contractor) shall be responsible for the information linkages to the
Project Manager and the Employer. Emergency situations and the reactive measures instituted by
the Company shall be recorded and reported immediately (within 24 hours of occurrence) to the
Employer under the Incident Notification procedures.
- Medical services and First Aid:i) The Contractor shall maintain at all active sites completely equipped and clean first aid kits
accessible to all works at all times and to the Project Manager and all staff.
ii) The content of first aid kits shall be well labelled in language readable and comprehensible to
the users.
iii) The Company officer in charge of Environmental issues in particular, and the staff on site
general, shall be instructed on the proper usage of the first aid kits, emergency telephone
numbers and emergency procedures.
iv) Minor injuries shall be treated with the first aid kits and major injuries to the Government
hospital.
v) Ambulances, medical doctors or rescue squads shall be summoned from outside to be
contacted by the Company are as follows;
- Evacuation plans:-

The victims of emergency situations shall be handled in the following manner;

i) The means of evacuation shall be by road transport, and by the companys ambulance/pick-up
trucks available at each site.
ii) The evacuation trucks shall be equipped with first aid kits, air-conditioning and radio
communication/cell phone.
iii) The victims shall be carried in turns if required and orderly, to safe location or medical centre
or police station as the situation may demand.
iv) We will develop volunteer response capability among the worker population to assist in
overwhelming emergency situations.
7.6 Fire Prevention, Fighting and Equipment

i) Before fire breaks out

- Store flammable material in proper areas having adequate fire protection systems.
- Display sufficient warning signs.
- Train selected personal to use these fire extinguishers
- Inspect fire extinguishers regularly and replace as necessary
- Fire escape route should be kept clear at all times and clearly indicated
- Know the escape route and assembly point.
- Display escape route maps prominently on each side.
- Carryout fire drill regularly. Designate fire officers
- Install fire alarm wherever required and test regularly.
ii) When fire breaks out
- Alert all persons
- Put off the fire with appropriate fire extinguishers only when you are sure that you are safe to
do so.
- Escape if you are in danger through the fire escape route to assembly point
- Fire officers to carryout head count at the assembly point

7.7 Incident and Accident Investigations

- Carryout the investigations as quickly as possible.
- Conduct interviews with as many witnesses as necessary including the affected persons and
supervising officials.
- Do not rely on any one sole source of evidence
- Check all the log books, stock registers, issue registers, movement registers, on site safety
regulation parameters, traffic signals and signal men activities, signage, as well as other field
positions and keep a record of all investigations through audio visual electronic medium for
presentation an evaluation of the incidents.
- After completion of investigation and enquiry a summary of the facts recorded, sequence of
happening, persons in charge, persons examined, equipments and machineries tested, follow of
action as per legal requirements, copy of station diary entry, hospital entry, safety regulations to
be prepared with a comparative analysis for proper assessment.

7. 8 First Aid Facilities, Equipment and Materials

- Macksams Ltd will provide and maintain suitably equipped and staffed first aid stations
throughout the extent of the works. The Contractor will be responsible for all work and campsite
welfare arrangements and requirements to the satisfaction of the Project Manager
- Injuries might occur during the construction period. It is therefore pertinent to provide first aid
facilities for all the construction workers. At construction camps and at all workplaces, which
may be far away from regular hospitals, an indoor health unit having one bed facility every 250
workers will be provided.
- Adequate ambulance transport facilities for moving the injured persons to the nearest hospital
will also be provided in readiness at strategic locations to move at the call of emergency.
- The first-aid units apart from an adequate supply of sterilized dressing material would contain
other necessary appliances as per the factory rules.
- We will provide Fire Safety Equipments to be installed at places of inflammable materials,
camp sites, explosive magazines and garages and portable units kept handy at work places,

welding shops, repair units to douse any accidental fire that may occur at any time and at any
place.
- The notice boards at camps, site office, depot, work places will have the telephone numbers of
the nearest police station, police out post, head quarters hospitals, fire stations and ambulance
supply units for immediate contact in case of emergency.

7. 9 Personal Protective clothing and safety equipment

For the purposes of implementing the EMP, the following minimum protective clothing shall be
made available to all workers at the projects sites.
Item description Remarks
Hand gloves for safety of workers
Safety boots for safety of workers
Special company uniform for easy identification
Reflective vest for easy sighting
Nose mask for control dust inhalation by workers
i) General
- Consider the provision of personal equipment only after all measures for removing or
controlling safety hazards have been proved reasonably impractical.
- Ensure that sufficient personal protective equipment is provided and that they are readily
available for every person who may need to use them.
- Ensure that all persons make full and proper use of the personal protective equipment provided.
- Provide instruction and training in the proper use and care of any specific protective equipment
where necessary.
- Do not wilfully misuse, interfere with or ill-treat any protective clothing and equipment
provided.
- Ensure that the personal protective equipment is in good condition. Report any unintentional
damage to the management for replacement.
- Always keep the personal protective equipment as clean as possible.
ii) Eye Protection

- Construction work sites and quarries are full of dust particles, sand, splinter, harmful gases,
bright light and welding arc lights which are injurious for the eyes. Therefore work areas are to
be adequately lighted without straining the eyes.
- All workers, supervisors and inspection officers and dignitaries coming over for study of works
should be compelled to wear sun glasses or goggles snugly fitting to the eye sockets to prevent
damage due to dust and other particles.
iii) Head Protection
- Hard hat conditions are compulsory for all workers, supervisors, advisors and seniors while
inspecting any work sites for the safety of all.
- In case of overheated and heavy objects special goods, gloves, air filters, fire extinguishers and
equipments are to be provided to work force.
iv) Hearing Protection
- Provide ear-plugs or ear muffs as required. Use re-usable earplugs when the reduction required
(15-25 dBA) is not excessive. Use earmuffs where a large attenuation of up to 40 dBA is
demanded.
- Do not use dry cotton wool for hearing protection because it cannot provide any.
- Provide re-usable ear plugs for those who need to work continuously for a long period in a high
noise area.
- Use ear muffs with replaceable ear cushions because they deteriorate with age or may be
damaged in use.
- Avoid wearing spectacles with ear muffs.
- Use soap and water or the recommended solvent for cleaning ear muffs.
- Provide ear muffs for those who may need to get in and out of a high noise area frequently.
v) Respiratory (Protective) Equipment
- Wear suitable respirators for protection when there is a potential for small particles entering the
lungs, e.g. emptying of cement bags.
- Ensure that the respirators can provide adequate protection.
- Provide training to all persons using the respirators for their correct fitting, use, limitations and
symptoms of exposure.
- Clean and inspect all respirators before and after use.

- Store respirators properly when not in use.

vi) Safety Footwear
- Wear suitable footwear for work
- Use safety footwear on site or in other dangerous areas
- Wear suitable safety shoes or ankle boots when working anywhere where there is high risk of
foot injuries from slippery or uneven ground, sharp objects, falling objects, etc.
- All safety footwear, including safety shoes, ankle boots and rubber boots, should be fitted with
steel toecaps.
- Avoid wearing flip flops, high heeled shoes, slippers, light sport shoes in situations where there
is a risk of foot injury.
- Keep shoelace knots tight.
vii) Hand Protection
- Wear suitable gloves for selected activities such as welding & cutting and manual handling of
materials & equipment.
- Do not wear gloves where there is a risk of them becoming entangled in moving parts of
machinery.
- Wash hands properly with disinfectant soap and clean water before drinking, eating or smoking.
Wash hands immediately after each operation on site when the situation warrants.

7. 10 Safety Training Program for Macksams Staff

ESO will ensure that adequate environmental awareness training of senior site personnel takes
place and that all construction workers receive an induction presentation on the importance and
implications of the EMP. As a minimum, training will include:
- Explanation of the importance of complying with the EMP.
- Discussion of the potential environmental impacts of construction activities.
- The benefits of improved personal performance.
- Employees roles and responsibilities, including emergency preparedness.
- Explanation of the mitigation measures that must be implemented when carrying out their
activities.

- Explanation of the management structure of individuals responsible for matters pertaining to

the EMP.
Records of all environmental training sessions, including names, dates and the information
presented will be kept by the ESO and made available to the employer and the Project Manager.

7.11 On-Site Safety

I) Publicity
Macksams Ltd shall ensure that safety, rescue and industrial health matters are given a high
degree of publicity to all persons regularly or occasionally on the site. Posters drawing attention
to site safety, rescue and industrial health regulation shall be made or obtained from the
appropriate sources and shall be displayed prominently in areas of the
Site where Contractor and Subcontractor staff and labour, Project
Managers team and Site visitors will take notice.
II) Safety on Duty:
- The Contractor will ensure that every step in the work process is understood by the workers and
will prepare daily records and see to it that construction works are carried out smoothly.
- The person on duty will be responsible for all accidents at his work place. Safety inspection of
all works is required during the duty time and if a high risk or risk factors is found, the worker
shall report to the Project Manager or safety supervisor immediately.
- The work record shall include Works that have been done, work being done and work to be
done. Where there is a possibility of risk, the risk factors shall be recorded otherwise the person
on duty be shall responsible for the accident if any.
- The safety record will cover the whole project. Absence of record will not be allowed. When a
person leaves, vacates or is transferred he shall hand over the record to the next person on duty.

7.12 Safety Inspection of Construction Work

Safety protection unit comprising the Project Engineer (Macksams Ltd), ESO and

Workers shall point out all possible risk areas or important work steps according
to the site condition and work procedure of the project.
Safety inspection will include the following items:
- Workers understanding of the safety work procedures
- The safety work program
- Site equipment and machinery
- Safety work training
- Operation activities (e.g. Welding Safety Program):
o All the welders are required to be trained before taking up the work. Every Welder must wear
the safety protection clothes (including uniform, helmet, and gloves) during the work. The
welding gloves shall be kept dry all the time. The shirt is not allowed to be tucked into Waist of
trousers in order to avoid the welding scrapes flying into the cloth.
o Only qualified electricians will be allowed to connect power to welding machine or other
equipment. The earthling and other protections shall be tested before actual use.
o Protection glasses must be worn during the grinding.
o The hand held electrical tools should be installed with automatic switches that can shut off
automatically in case of any wrong connections.
o In case of light off, the entire switch shall be shut off.
o Clear the welding area about 15m from inflammable or explosive products.
o Make sure the earthling connections are near at welding area and nearest connection shall be
strong enough. The earthling cable shall near where welders is working.
o Do not touch the electric when it is in weld holder unless wearing protection gloves. Do not
round the weld cable on body or any part of body. Do not take the welding holder under the arm.
o The work permit procedure shall be followed.
- Labour Protections - The labour protection provisions shall meet site safety requirements. On
entering the site the workers are required to wear safety boot, helmet and other protections.
Special workers are required to wear safety gear and equipment. For example, where the eyes
may be hurt; safety glasses shall be available. Where work is to be carried out at great height,
safety belt is required.
- Good House Keeping Practices

The method of inspection shall include the following:

- Daily Safety Inspection
The ESO shall be responsible for Daily Safety inspection.
- Regular Inspection
Project safety protection unit shall inspect the site every month or every half-month.
- Professional inspection
The safety department of company shall inspect the equipment machinery and temporary
electricity which may cause risk or accident regularly.
- Seasonal Inspection
The weather condition also can cause some risk to construction work.
The inspection shall be concerned with the characteristic of the weather. (For instance, dry
season may cause fire and rain season may cause flood).

7.13 Site Safety Control

- All workers shall be trained in safety work skills. The said training shall meet employers
requirements.
- All workers will be required to learn the employers site safety requirements and accept to

undertake the employers safety working / training and inspection.

- For special workers or operators (for instance, welder hoist operator, electrician and so on)
qualified certificate is required.
- The fence, signboard and night warning light shall be applied to the excavation area.
- The equipment must be test run before enter the site. Once faults are found, the equipment is
not allowed to enter the site.
- The work permit procedure shall be carried out during the work
- Unauthorized person is not allowed in the site
- Risk work area (usually is special work area, for instance welding, hoisting area) shall have
signboard or safety checking point if necessary.
- The site electricity supply shall follow the safety requirements.
The cable must qualify and regular checking is required

- The hot work shall comply with the application and request procedure so as to ensure the
safety.
- The work site shall be clean and neat. Machinery and material must be parked at proper
location and place. The height of material as not allow to over two meter.
- Regular inspection for house-keeping shall be made.
- Unauthorized person shall not be allowed in site.

7.14 Safety Training Program

Macksams Ltd shall include in the HSP a safety training program which shall consist of:
- Initial Safety Induction Course. All workmen shall be required to attend a safety induction
course prior to undertaking any work in connection with the Works
- Periodic Safety Training Courses. Periodic safety courses shall be conducted for all
Contractors employees and subcontractors employees including all operatives and staff
involved in supervision and management not less than once every six months. Subcontractor
employees will be required to participate in relevant training courses appropriate to the nature,
scale and duration of the subcontract works.
- Safety Meetings. Regular safety meetings will be conducted on a monthly basis and shall
required attendance by the safety representatives of Subcontractors. The Project Manager shall
be invited to attend at his discretion. The minutes of all safety meetings will be taken and sent to
the Project Manager within seven (7) days of the meeting.
- Safety Inspections. Macksams Ltd shall regularly inspect, test and maintain all safety
equipment, scaffolds, guardrails, working platforms, hoists, ladders and signs shall be kept clear
of obstructions and legible to read. Equipment, which is damaged, dirty, incorrectly positioned or
not in working order, shall be repaired or replaced immediately
o Equipment is fitted with appropriate safety devices including effective safety catches for crane
hoods and other lifting devices, automatic warning devices and, where applicable, an up-to-date
test certificate, for cranes and hoists.

- Requirements for Subcontractors Safety Plans. Subcontractors will be supplied with copies of
the HSP and provisions will be incorporated into all sub-contracts. All subcontractors will be
required to appoint a safety representative who shall be available on the Site throughout the
operational period of the respective sub-contract unless the Engineers approval to the country is
given in writing.

7.15 HIV-Aids Awareness Program

Macksams will:
(a) Appoint under subcontract an Approved Service Provider (the HIV Commission) to provide
an HIV Awareness Program to Macksams Ltds Personnel and the project affected communities
along the road right of way as soon as practicable after Macksams Ltds Personnel arrive at the
Site but in any case within two weeks after Macksams Ltds Personnel arrive at Site and to repeat
such HIV Awareness Programme at intervals not exceeding four months.
(b) Give any representative of the Approved Service Provider, the
Employer and the National HIV/AIDS Authority all reasonable access to the Site in connection
with the HIV Awareness Program;
( c ) If the National Aids Authority has not provided the names of available Approved Service
providers within two weeks after being asked, select its own service provider after consultation
with the appropriate UNAIDS AND/OR National HIV/AIDS Authority office;
(d) Instruct the Contractors Personnel to attend the HIV Awareness
Program in the course of their employment and during their normal working hours or any period
of overtime provided for in the relevant employment contracts and uses all reasonable
endeavours to ensure this is following;
(e) Provide suitable space for delivery of the HIV Awareness Program and do nothing to dissuade
the Contractors personnel from attending the HIV Awareness Program;
(f) As soon as practicable; notify the National AID/AIDS Authority of its subcontract with an
Approved Service Provider to facilitate the
National HIV/AIDS Authoritys audit of approved Service Providers;

(g) Give all reasonable cooperation to the National HIV/AIDS Authority if it exercises its right to
audit the provision by the Approved Service Provider of the HIV Awareness Program.
(i) Either place and maintain HIV/AIDS awareness posters of size of not less than A1 in areas
which are highly trafficked by construction workers, or provide construction workers with a
pamphlet, in languages largely understood by construction workers, which reinforce the
outcomes of the HIV Awareness Program stated in (a) above;
(j) Encourage voluntary HIV/STD testing and
(k) Provide information on services concerning support and care of those that are or might be
infected.
The Contractor shall not be required to undertake or pay for treatment or medication for
personnel found to be suffering from HIV/AIDS. Such personnel shall not be discriminated
against however.
The exposure to such HIV Awareness Program shall, as a minimum, result in personnel being
able to:
- communicate the existence of Problems of HIV and be able to outline the consequences of
transmission of HIV to or from the local community;
- Recall and communicate the mode of HIV transmission and preventative measures including
the proper use of the condom.
- Be aware of the advantages of abstinence/avoidance

7.16 Reporting
- Macksams Ltd shall prepare and attach to his claims for payment a brief report which outlines
how the actions taken by Macksams Ltd in the period for which payment is claimed satisfy the
requirements and a schedule which lists the names, identity numbers, trade / occupation and
name of Employer of all construction workers exposed to the program.
- The Project Manager shall certify the report described in (vii)(a) wherever a claim for payment
is issued to the Employer.
- Where a clinic is provided on behalf of Macksams Ltd on site, we will ensure that such clinic
provides to our personnel, on request and without charge:

- Counselling and advice on AIDS in compliance with UNAIDS or National HIV/AIDS

Authority guideline; and
- Condoms that comply with either the current ISO standard or
WHO/UNAIDS Specification and Guidelines for Condoms 1998 or any more recent equivalent
publication by the National HIV/AIDS Authority.
- Macksams will be entitled to be reimbursed by the
Employer for any payments made under a subcontract made on either cost incurred in
accordance with the relevant provisions in the Contract, and in particular, for the amounts
included in the Bill of Quantities;
- Where the Contract does not provide for reimbursement of named costs, the amount paid by the
Contractor to the Approved Service Provider will be added to any lump sum to be paid by the
Employer to the Contractor under the Contract and, before such lump sum paid, Macksams Ltd
will provide to the Employer evidence of:
(a) Payment of the amount claimed to the Approved Service
Provider; and
(b) Provision of the HIV Awareness Program (e.g., a
Compliance certificate issued by the Approved Service
Provider)
Where the Contractor subcontractor subcontracts any of its obligations under the Clause of the
Contract it shall require any sub-contractor to comply with sub-clauses of the Contract as if it is
was the Contractor.

7.17 Contractors Working days and hours.

For the purposes of health, safety, environment and social issues we will confine our self to the
statutory normal working days and hours of the Republic of Ghana, namely;
- Mondays to Saturdays and for the stipulated 8 working hours per day when feasible.

8.0 MONITORING
There shall be monitoring to ensure compliance with all the environmental, health and safety
specifications and requirements and the effectiveness of the mitigation measures. Parameters to
be monitored include tree planting, overall construction and environmental and health mitigation
and management (dust, traffic, water pollution, community impacts etc). Responsibilities for
such monitoring activities are shared among various stakeholders. These include the EPA, Ghana
Police, Department of Parks and Gardens, the district Engineer etc.
The Environmental Engineer/ Officer shall collaborate with such stakeholders to ensure effective
monitoring.

9.0 NON COMPLIANCE

Macksams Ltd will comply with all the environmental specifications and requirements on an
ongoing basis and any failure on his part to do so will entitle the Project Manager to impose a
penalty.
In the event of non-compliance the following recommended process shall be followed:
The Project Manager shall issue a notice of non-compliance to the contractor, stating the
nature and magnitude of the contravention. .
The Contractor shall act to correct the non-conformance within 24 hours of receipt of the
notice, or within a period that may be specified within the notice.
The Contractor shall provide the Project Manager with a written statement describing the
actions to be taken to discontinue the non-conformance, the actions taken to mitigate its effects
and the expected results of the actions.
In the case of the Contractor failing to remedy the situation within the predetermined time
frame, the PIU shall impose a monetary penalty based on the conditions of contract.
In the case of non-compliance giving rise to physical environmental damage or destruction,
the PIU shall be entitled to undertake or to cause to be undertaken such remedial works as may
be required to make good such damage and to recover from the Contractor the full costs incurred
in doing so.

In the event of a dispute, difference of opinion, etc. between any parties in regard to or arising
out of interpretation of the conditions of the EMP and
HSP disagreement regarding the implementation or method of implementation of conditions of
the EMP and HSP, etc. any party shall be entitled to require that the issue be referred to
specialists for determination.
The PIU and / or, the Project Manager shall at all times have the right to stop work and/or
certain activities on site in the case of non-compliance or failure to implement remediation
measures.