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Types of Voucher
Regular Voucher Used to enter PO vouchers and vouchers that require
matching to PO and Receipts
Adjustment Voucher Adjustment vouchers are used to adjust existing
vouchers or to relate two vouchers to each other. Enter adjustment
information manually, or copy the voucher that you want to adjust right into
the Adjustment voucher
Reversal Voucher Creates a new voucher with reversal accounting
entries and back out encumbrances
Journal Voucher Journal vouchers are used to adjust accounting entries
for vouchers that have been posted and paid, and whose payments have
also been posted.
Prepaid Voucher For down payments, progressive payments and
deposits
Template Voucher - To create and enter multiple similar vouchers. A
template voucher is never paid or posted.
Third Party Voucher Enter vouchers for charges and other merchandise
Two-way matching compares vouchers and purchase orders if receivingrequired is not enabled on the purchase order.
Pay Cycle Manager page keeps you informed of the current status of the Pay
Cycle.
Status
Meaning
Approved
Completed
Confirmed
Created
Exceptions
Formatted
New
The first time you create a Pay Cycle its status is New.
No work
Printed
Rejected
Reset
The Pay Cycle has been reset. Payment Selection can be run
again.
Restarted
The Pay Cycle has been restarted and is ready for Payment
Creation.
Running
Selected
Staged
Pay Cycle Manager to create, view, and send payments to a printer or a file,
and create ACH files, drafts, EFT files, wire transfer reports, and positive
payment files.
Pay Cycle Job streamlines the two main Pay Cycle processes, Select and Create
process (AP_APY2015) and Output File process (FIN2025.SQR),
Aged Vendor Liability (AP_APY1408): Lists all vouchers that have not been
paid by the As of Date. You can run the report in either summary or detail format
for specific vendors. The report excludes vouchers that are in the Recycled
status and categorized scheduled payments on hold or on hold for withholding.
(Crystal Report).