Documente Academic
Documente Profesional
Documente Cultură
Part 1
Harbourside Business College
Harbourside Business College is a modern Australian college, which specializes in Business,
Hospitality and Information Technology, as well as providing English language. We have a
reputation as a career oriented education provider which focuses on providing our students
with the best exposure to the knowledge required to build a great career. We pride ourselves
on our graduates who are proving themselves around the world.
The Mission of Harbourside Business College is to deliver world class education and training
to individuals in the best environment, using modern educational techniques, provided by
expert teachers and trainers.
You will be provided with enough information about the organisation & proposed project to
enable you to complete the tasks. For this project, you will be given the following relevant
documents (which are also available in the Harbourside Business College Simulation folder);
Project brief Open a branch of Harbourside in Melbourne
Harbourside Business Colleges Strategic Plan
Tactical Plan for 2010
Harbourside Business Colleges Organisational chart
Relevant Legislation ( which may include; anti-discrimination, ethical principles,
codes of practice, privacy laws, environmental issues and OHS)
Economic Resources
Legislation-Acts for NSW (folder)
Templates (folder)
The Project in brief has objectives and planned outcomes. There are six objectives.
1.
2.
3.
4.
5.
Project subject :
By opening a new branch of Harbourside collage in Melbourne, companies can gain a great
benefit and will also provide a quality education for prospective new students at Harbourside
collage
Scope statement
The Project will introduce Open a branch of Harbourside in Melbourne ; including the
following
1. Lease building suitable for 8 classroom school
2. Refurbish building
3. Equip building with office equipment and computers
4. Advertise for Principal and interview (in conjunction with Harbourside).
5. Arrange advertising campaign to promote Harbourside in Melbourne
Budget
Estimated at $1.000.000 -$2.000.000
Assumptions
The following assumptions were made in preparing the Project Plan:
-
Management will ensure that project team members are available as needed to
complete project tasks and objectives.
The Steering Committee will participate in the timely execution of the Project
Plan (i.e., timely approval cycles and meeting when required).
Failure to identify changes to draft deliverables within the time specified in the
project timeline will result in project delays.
Project team members will adhere to the Communications Plan
TECHNICAL REQUIREMENTS
-
1 . All windows and doors must pass NFRC class 40 energy ratings.
2. Exterior wall insulation must meet an A factor of 21.
3. Ceiling insulation must meet an R factor of 38.
4. Floor insulation must meet an R factor of 25..
5. Structure must pass seismic stability codes.
Project Stakeholder
Project Roles and Responsibilities
Role
Project
Sponsor
Responsibilities
Steering
Committee
Project
Manager
Project
Participants
Participant(s)
Jhon rambo
Alex calton
Debbie Whitson
To be identified by Steering
Committee
Role
Responsibilities
Subject
Matter
Experts
Participant(s)
To be identified by Steering
Committee
Risk Details
Risk
Priority
Mitigation Strategy
Low
Medium
Critical
Low
High
Probability
3
2
1
1
Impact
Risk Details
Risk
Priority
Mitigation Strategy
Low
Land owners
unwilling to sell
at the junction
Local
communities
pose objections
Too many
projects in the
region staff
High
Medium
Medium
Issue Management
Project-related issues will be tracked, prioritized, assigned, resolved, and communicated in
accordance with the Prime Contractors Issue Management protocol.
Issues will be reported using an Issue Report Form. Issue descriptions, owners, resolution
and status will be maintained in an Issues Log in a standard format.
Issues will be addressed with the project owner and communicated in the project weekly
status report.
The Project Manager will establish a Change Log to track all changes associated
Communication Management
The following strategies have been established to promote effective communication within
and about this project. Specific communication policies will be documented in the prime
contractors Communication Plan.
-
The Prime Contractors Project Manager will present project status to the buyers on a
biweekly basis.
The buyer will be notified by the prime contractor via e-mail or telephone of all urgent
issues. Issue notification will include time constraints, and impacts, which will identify
Procurement Management
The prime contractor will maintain a Procurement Management Plan in accordance with the
Project Plan. The Procurement Plan will document the following:
-
How much, when and by what means each of the materials and services that this
project requires will be obtained
The types of subcontracts required (if any)
How independent estimates (as evaluation criteria) will be obtained
How procurement will be coordinated with project schedule and budget
What a subcontracted Statement of Work includes
Potential sources of goods and services
Resource Management
The Prime Contractor will produce a Resource Management Plan that will document the
following:
-
All materials and services to be delivered as part of the project along with cost
keeping system. The benefits of maintaining accurate, reliable and useable records can help
to increase the efficiency and effectiveness of the practice business. It will ensure the
practice is able to access information when required and meet all accountability and
compliance business requirements.
Planning: Establish what processes are needed for administrative records to be effectively
maintained and how this will be achieved. Planning an administrative record keeping
process will help you maintain a record keeping system that works for your practice and
provides clear expectations for practice staff.
Consistency: To make it easier for practice staff to do their job, have information collected
and stored in a consistent way within your practice; all staff should follow the same policies
and procedures.
Communication: Have all your staff made aware of, and ensure they understand,
administrative record keeping policies and procedures. By communicating expectations
clearly, you will benefit from consistent administrative record keeping standards within the
practice.
Training: Know the capabilities of your software and provide appropriate training to staff. Most
software used in practices today has capabilities that will make it easier for you to keep
accurate administrative records. Training your staff in record keeping will benefit your practice
by increasing the reliability and consistency of your practice and patient records. This will also
reduce staff frustration when records cannot be located quickly and easily.
Allocate appropriate resources: Allocate the appropriate resources needed to maintain
your records, for example, staff and physical resources. By doing this, you will be able to
better manage your administrative records effectively, leaving staff feeling supported and
more positive about their position. You may choose to make the Administrative Record
Keeping Guidelines a part of the range of record keeping guidance tools that you have
available for staff in your practice.
Modify: Dont be afraid to modify your record keeping system if you find a more efficient way
to achieve results. Regular reviews of your record keeping systems will keep them up-todate and operating in a way that is beneficial to the practice.
Embrace technology: Regularly investigate if new technology is available that may help
improve the efficiency of your administrative record keeping system. Practice staff will
appreciate any efforts made to improve the task of keeping records, giving them additional
job satisfaction.
Delegation: Nominate your practice championdelegate responsibility for monitoring
administrative record keeping practices to a staff member who will enjoy the challenge,
accept responsibility and remain accountable. Having a nominated champion will enable
staff to remain focused on your record keeping policies and procedures and identify where
improvements could be made.
Responsibility: Know your responsibilitieswhat to record, how to maintain records and
how long they should be kept. You should also consider your obligations if asked to
participate in compliance audit. Having accurate and reliable records during an audit will
allow you to easily confirm that the Medicare payments you received for services were
correct.
Review: Encourage staff to provide feedback on how the record keeping system is working
and how it could be improved. In doing this, you may gain valuable suggestions that will
bring continuous improvement to your administrative records, improving the efficiencies of
the practice.
Establishing and maintaining record-keeping systems
Information that needs to be kept for the duration of the project typically includes:
-
Actions/Approval Required
Low
Medium
High
Extreme
the
School
If an activity involves any of the following hazards, consider listing the activity in the attached
Curriculum Activity Risk Planner, and assess the associated risk.
-
Electricity
Hazardous substances
Dust or fumes (e.g. sawdust, smoke, gases)
Sharp implements or objects
Heat sources (e.g. cooking appliances, fires)
Height/falling objects
Fast moving objects
Environmental conditions (e.g. isolation, rough terrain, Sun exposure, Bad weather)
Restricted spaces
Water (e.g. risk of drowning)
High-risk tools or equipment
Biological material (e.g. food, specimens)
Student considerations (e.g. behaviors, medical conditions, special needs)
Pressurized containers (i.e. gas containers, hydraulics, balloons)
Noise (loud, continuous)
Heavy body contact (e.g. contact sports)
Physical exertion
Vehicles
Staff
82,043
81,106.27
Expenditur Vired In
e
81,106.27
Expenditure Balance
Payable
Payable
0.00
81,106.27
10,003.58
2,238
2,913.45
2,913.45
675.80
2,913.45
943.80
Consumables
3,457
3,717.39
4,148.40
260.71
3,717.39
674.74
Exceptional Items
0.00
0.00
0.00
0.00
0.00
PCTF
0.00
0.00
0.00
0.00
0.00
Equipment
0.00
0.00
0.00
0.00
0.00
Large Capital
Equipment
0.00
0.00
0.00
0.00
0.00
Absence
0.00
0.00
0.00
0.00
0.00
87,737
87,737.11
88,168.12
936.51
87,737.11
11,622.12
37,308.88
37,308.88
0.00
37,308.88
Total
Indirect Costs
4,601.60
Total Payable
16,223.72
Prepared by:
TANACHART BANYAEM
Date:
5 May 2014
Activity:
Report Title:
Copy to:
David Greenburgh
13 May 2014
File Location:
Harbourside in Sydney
Selected
Measures
No.
Interviews
completed
No. subject
areas
Totals
Planned
Actual
In
progress
Not
started
33
19
19
12
21
12
Status or Comments
Considered
complete at 9
instead of 21
Refine
requirements
Source Data
Analysis
Develop Data
Model
Develop Data
Transformations
Data Conversion
Analysis
Legacy system
review
Map legacy to
source
Data conversion
cost-benefit
Technology
Analysis
Technology
Requirements
Prototype
complete
No.
interviews
completed
No.
interviews
No. of
source
systems
No.
interviews
No. JAD
sessions
Final report
No. of work
sessions
No. of
scenarios
26
15
20
10
15
11
Staff Deployment:
Name
Redeployment Location
Administration
Accounting
Statistic
Reception
Business administration
Name
Performance summary
satisfactory
satisfactory
satisfactory
satisfactory
satisfactory
David Greenburgh
Laura Brown
Michal Palmer
Brano Lou
John Brown
Staff Evaluation:
David Greenburgh
Laura Brown
Michal Palmer
Brano Lou
John Brown
Residual Materials/Equipment:
Materials/equipment
Computers previous version
Files
Tables
Chairs
White board
Status
Sold
Disposed
Sold
Sold
Disposed
Legal Issues:
Issue
OHS
Insurances
Rehabilitation
Works compensation claim
Person/organization
Seminar, certificate
Insurance company
Maintenances
Compensation company
Status
Done
Done
Done
Done