SSW JSC(09)4th

Draft Minutes 09/46 – 09/58

Stagecoach South Western Trains Limited

DRAFT Minutes of a meeting of Joint Safety Committee
held on Wednesday 16 December 2009 at Friars Bridge Court

present: Andy Pitt Managing Director (chairman)

Jan Chaudhry Operations Director
Ian Johnston Customer Service Director
Andrew Welsby Human Resources Director
Brian Cook Head of Safety and Environment
Keith Usher Acting Head of Operational Standards
Barbara Davenport Head of Employee Wellbeing
Martin Dye Company Council Representative (ASLE&F)
Neil Wood Drivers Health and Safety Representative (ASLE&F)
Alan Martin Health and Safety Representative, Island Line
Peter Gale Regional Organiser (RMT)
Rickey Goodman Company Council Representative (RMT)
Bill Read Drivers Health and Safety Representative (RMT)
Simon Brown Health and Safety Representative (RMT)
Mick Pollek Regional Industrial Organiser, Unite the Union
Iain Anderson Divisional Secretary (TSSA)
John Walsh Health and Safety Representative (TSSA)
Andy Haddon Safety Standards and Emergency Planning Manager
Andrew Edwards Legislation and Standards Manager (secretary)

Apologies for absence were received from:

Christian Roth Engineering Director
Graham Morris District Organiser (ASLE&F)

Item
JSC 09/46 The Chairman welcomed Committee members. The Committee noted the
minutes of the last meeting, held on 24 September 2009 and approved
them with a minor amendment to the actions tracking log.

JSC 09/47 The Committee reviewed the items on the actions tracking log. Any actions
carried forward have been recorded on the log, which is appended to these
minutes.

JSC 09/48 The Head of Safety and Environment gave a presentation to Committee
members on South West Trains’ and Island Line’s safety performance for
Periods 6, 7 and 8 2009/10.

48.01 Performance Indicators

The Head of Safety and Environment reported on the end of year
position against the KPI targets and outlined changes in targets and
areas for focus in 2010.
(continued…)

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JSC 09/48 Safety Performance (continued)

48.02 SPADs
The Committee noted that the good performance in 2009 compared
with previous years.

48.03 Station overruns and TPWS activations approaching red signals

The Committee noted that that the number of these incidents has
increased, compared with last year.

48.04 Drugs and alcohol screening

The Committee noted that there were three positive screenings for
drugs or alcohol in Period 8.

JSC 09/49 The Committee noted that there were no significant issues affecting South West
Trains or Island Line from recent issues of the CIRAS journal. The Company
Council Representative (ASLE&F) repeated previous concerns regarding lack of
availability of CIRAS reports at Waterloo. The Head of Safety and
Environment confirmed that CIRAS have advised that there has been no change
in distribution arrangements or the number of copies distributed to South West
Trains. The Drivers Health and Safety Representative (ASLE&F) advised that the
reports were available at Woking. The Head of Safety and Environment
agreed to raise the issue of local distribution with the Driver Management team
at Waterloo.
ACTION (2009-19): Head of Safety & Environment

JSC 09/50 The Head of Safety and Environment advised Committee members that the
2010 - 2012 Safety and Environment Plan had been issued and was available
on Switch-On. The Head of Safety and Environment agreed to send an
electronic copy of the plan to Committee members when the minutes of the
meeting are distributed.
ACTION (2009-20): Head of Safety & Environment

JSC 09/51 The Head of Safety and Environment briefed the Committee on the proposal to
reposition fire extinguishers on Class 444, 450 and 458 units as
described in Paper A. The Head of Safety and Environment advised that the
next stage in the proposal is for the Head of Operational Standards to set up a
meeting with Company Council Representatives to discuss suitable locations to
which the fire extinguishers should be repositioned.
The Committee noted the proposal and endorsed the approach. The Health
and Safety Representative (TSSA) suggested that we needed to provide some
information to inform our passengers to communicate the change once we
have decided on our approach.

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JSC 09/52 The Head of Safety and Environment tabled a letter from British Transport
Police setting out their policy on breath testing drivers involved in
incidents/accidents as set out in Paper B. BTP policy remains that there must
be reasonable cause to suspect alcohol in the body or that a relevant worker
may have caused an accident or dangerous incident by an act or omission for
BTP to carry out a breath test. The Drivers Health and Safety Representative
(ASLE&F) highlighted the concerns of drivers regarding breath testing when
they have been involved in an incident outside their control. The Safety
Standards and Emergency Planning Manager advised that the main issue is
where the Civil Police are the responding organisation and that considerable
work is ongoing to raise awareness of the Civil Police forces that we interface
with about these requirements. The Safety Standards and Emergency Planning
Manager also highlighted the role played by the responding Operations on-
call manager in making sure that the Civil Police are aware of the protocol
adopted by British Transport Police in these circumstances.

JSC 09/53 The Safety Standards and Emergency Planning Manager gave a presentation
to the Committee giving an overview of emergency preparedness
arrangements. The Committee thanked the Safety Standards and Emergency
Planning Manager and then discussed some of the points raised by the
presentation. The Health and Safety Representative, Island Line asked if the
same arrangements applied for Island Line. The Safety Standards and
Emergency Planning Manager advised that the same arrangements did apply
for the Island Line and that consideration is being given to carrying out a
desktop exercise relevant to Island Line trains.

JSC 09/54 The Regional Organiser (RMT) advised the Committee of concerns over
staffing levels related to cleaning staff. The Human Resources Director
advised that he has received a letter from RMT on this matter and has provided
a formal response on behalf of the Company.

JSC 09/55 The Regional Organiser (RMT) raised the issue of the way in which individual
managers are suggesting changes in the frequencies of Joint Health and
Safety Walks. The Head of Safety and Environment advised the Committee
that the existing Safety and Health Manual Procedure dates from 2001.
Supporting guidance was developed in 2006; the Company position has not
changed, but there is some inconsistency in how individual managers are
applying the procedure. The Head of Safety and Environment agreed to set up
a working group involving Trades Union nominees to go through the issues of
contention and to review and update the procedure.
ACTION (2009-21): Head of Safety & Environment
The Health and Safety Representative (TSSA) asked that this review also
consider the question of constituency areas, as there is some confusion over this
at the moment.

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JSC 09/56 The Regional Organiser (RMT) raised the issue of safety of staff car
parking. The Regional Organiser (RMT) advised that staff have raised a
number of safety concerns regarding the proposal to relocate the staff car
parking area at Woking. The Company Council Representative (ASLE&F)
advised the Committee that he believed that there were local minutes where car
parking arrangements at Woking had been changed, and various new
arrangements "agreed." The Human Resources Director agreed to look at this
documentation to check whether this whole issue has followed the correct path
through the machinery.
The Operations Director advised the Committee that car parking for staff was a
privilege, not a contractual right, term or condition, and as such this was a
consultation item, not a negotiation item. The Operations Director advised that
the Company had consulted staff side in a constructive way, with various
concessions and compromises made along the way.
The Company Council Representative (ASLE&F) asked that the proposed
implementation of the changes be postponed until the situation regarding the
local arrangements had been checked. The Human Resources Director advised
that as this is a consultation item, there is no reason to delay implementation.
The Regional Organiser (RMT) asked that the current concession regarding the
14:00 weekday time limit be moved back to 12:00. The Operations Director
advised that he was unable to agree to this request without discussion with
other managers and as such, it is still our intention to implement the revised
arrangements with the 14:00 weekday time limit, as set out in the local level
meeting.
The Chairman advised the Committee that most of the points raised on this
issue were outside the remit of the Joint Safety Committee and that they needed
to be resolved through the appropriate channels.

JSC 09/57 The Regional Organiser (RMT) raised an issue concerning lone working of
revenue protection and gateline staff. The Customer Service Director
advised that he will discuss the matter with the Regional Organiser (RMT).

JSC 09/58 The Legislation and Standards Manager advised Committee members of the
dates of meetings scheduled for 2010. These are as follows:
• Wednesday 10 March (13:00 – Beaulieu Room, FBC)
• Wednesday 9 June (10:00 – Beaulieu Room, FBC)
• Wednesday 22 September (10:00 – Beaulieu Room, FBC)
• Wednesday 15 December (13:00 – Beaulieu Room, FBC).

Please advise the Legislation and Standards Manager of any items for inclusion
on the agenda for the March meeting by 5pm on Friday 26 February 2010,
including any supporting papers.

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