Tour ID:28434

November 19, 2015

Mr. Chris Crews
Trenton High School
2601 Charlton Road
Trenton, MI 48183
Dear Chris,
Thank you for your interest in traveling with Gerber Tours. We're so excited to help you plan your Three Day New York City Tour.
I have enclosed a Proposal for the Tentative Itinerary you requested.
Once you've had a chance to look it over, please call us so we can discuss any changes you may want to make; there are many
ways to plan this trip based on budget, transportation, hotels and attractions and we are happy to make the appropriate
adjustments so that the trip we plan is the best one for your group.
WHEN YOU'RE READY TO BOOK YOUR TOUR
When it comes time to book your trip, we will help you with everything you need to get it organized including:
Q

Promotional posters to generate interest and excitement for your trip.

Customized Trip Brochures for Parents (see enclosed sample) which will help answer their most common questions. The back
page of the brochure is reserved for your personal message to parents.
Registration forms for each participant to make sign-ups easy (see enclosed sample).

PAYMENT SCHEDULE
We will work with you to determine an optimal deposit and payment schedule. Typically, a $75 per person non-refundable
deposit is sent to us 30 days after committing to your tour. The remaining payments will be conveniently scheduled.
I will be following up with you to discuss any details and to answer any questions you may have. In the meantime, if you'd like to
contact me, please feel free to do so. You can reach me at 800-645-9145 x8930 or by email at mwerther@gerbertours.com.
Again, we're looking forward to working with you and your group!

Warm Regards,

Mary Werther
Travel Account Executive

Prepared November 19, 2015

YM752757

Trenton High School

Three Day New York City Tour

TOUR

April 20-24, 2016

PROPOSAL

Tour ID:28434

TOUR PRICING:
Student:
Adult:

QUAD

TRIPLE

DOUBLE

SINGLE

$582
$606

$610
$633

$665
$688

$830
$854

Ask about our

Protects tour payments if anyone has to cancel for
almost any reason before the trip. Low cost! Terms
apply; ask us for details when youre ready to
book!

TOUR FEATURES:
Participants: Tour cost is based on 51 paying participants. A change in this number
will affect the tour cost.
Tour Guide: No Tour Guides selected.
Optional gratuity for Tour Guide(s) not included but may be added. Ask
us for details.
Chaperones: 4 free chaperones roomed as follows:
0 in single, 4 in double, 0 in triple, 0 in quad
Hotel: 2 nights; Hilton Hasbrouck Heights - Hasbrouck Heights, NJ
Transportation: 1 - 55 passenger coach included
Optional gratuity for Bus Driver(s) not included but may be added. Ask
us for details.
Meals: 2 Breakfasts, 0 Lunch, 2 Dinners
Hotel Security: Nighttime security is included.
Admissions: 9/11 Memorial & Museum, Broadway Show, Macy's Guided Tour,
Madison Square Garden Tour, Statue of Liberty, Theatre Workshop Broadway Inbound (General) (2), Top of the Rock Observation Deck
Tour Inclusions: Gerber Tours baggage tags to help keep track of luggage.
24 hr access to Gerber Tours in case you need us.
Name Tags with Emergency Contact info for all participants!
Medical Insurance for all participants! Primary coverage for Accident
($5,000), Illness ($1,000) or Dental Injury ($500) - terms apply.
All restaurant gratuities and hotel taxes are included.
Tour costs and itinerary items are accurate at this time and subject to availability and revision without notice, when owing to
circumstances beyond the control of Gerber Tours, Inc.

Prepared November 19, 2015

Why Gerber Tours?

Trip Planning Tools

Customized materials to promote your trip

to students and parents.

Online features to make managing your

trip as easy as possible.

A knowledgeable team that is dedicated to

making your travel experience the best it
can be!

The Highest Standards

As an accredited and charter member of The
Student and Youth Travel Association and
recognized members of these leading travel
associations, we promise you that we adhere
to a strict set of ethical, financial and
professional standards; a promise that we
keep in everything we do.

Protection for Peace of Mind

We maintain a $5 Million Comprehensive
Tour Operators Professional Liability
Insurance Policy.

Fundraising Ideas
Students who raise funds for their own trip are
rewarded with a sense of pride from earning
their tour themselves! Visit
http://www.gerbertours.com for some of our
favorite ideas.

YM752757

Trenton High School

Three Day New York City Tour

TENTATIVE ITINERARY

April 20-24, 2016

Tour ID:28434

Previous Day
11:00 pm

Wednesday April 20, 2016

Departure from Trenton HS (2601 Charlton Road, Trenton, MI 48183).

First Day

Thursday April 21, 2016

Time for breakfast en route at your expense.

9:00 am

Arrival in New York City.

Spend the morning with Fashion Marketer J. McLaughlin located at 236 Greenpoint Ave
# 6, Brooklyn, NY. As arranged by Trenton High School.
Time for lunch at your expense.

1:00 pm

Backstage tour of Madison Square Garden- a behind-the-scenes adventure through the

world's most famous arena.
GROUP I

4:00 pm

Participate in a hands-on, interactive workshop- choose from one of our exciting

workshops.
GROUP II
Participate in a hands-on, interactive workshop- choose from one of our exciting
workshops.

6:00 pm

Buffet dinner at Sbarro's Restaurant.

7:30 pm

Visit Top of the Rock, an experience in history and scenery that culminates with
unparalleled views of New York City from the newly renovated Observation Deck on the
70th floor.

9:30 pm

Check into your hotel:

Hilton Hasbrouck Heights [650 Terrace Avenue, Hasbrouck Heights, NJ (201) 2886100]
*Security Included - 11:00 PM-05:00 AM*

Second Day
7:00 am
9:00 am

Friday April 22, 2016

Enjoy a hot breakfast at your hotel.
Boat ride to visit the Statue of Liberty & Ellis Island.
Time for lunch at your expense.

1:00 pm

Visit the 9/11 Memorial with admission to the Memorial Museum.

3:00 pm

Enjoy a tour of Conde Naste located at One World Trade Center (as arranged by school).
Shopping and browsing through Chinatown and Little Italy.

7:00 pm

Prepared November 19, 2015

Dinner at Dallas Bar-B-Q at 261 8th Avenue.

YM752757

Trenton High School

Three Day New York City Tour

TENTATIVE ITINERARY
Third Day
8:00 am
10:00 am

April 20-24, 2016

Saturday April 23, 2016

Enjoy a hot breakfast at your hotel.
Guided tour of Macy's, the world's largest department store.
Time for lunch at your expense.
Visit the Theatre District including Broadway and Times Square. Time for shopping and
browsing.

2:00 pm

Attend a performance of a Broadway Show (tickets are subject to availability).

5:00 pm

Departure for home.

Time for dinner en route at your expense.

Following Day
2:30 am

Sunday April 24, 2016

Approximate arrival back at school.
This itinerary is designed to remain flexible to compensate for
traffic, crowds and weather conditions.

Prepared November 19, 2015

YM752757