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JIG 4 Issue 2

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INSPECTION OF SMALLER AIRPORTS (JIG 4)


DEPOT AND INTO-PLANE (HYDRANT) FACILITIES
Location
Facility (Airport Depot, Hydrant and/or Intoplane)
Managing/Operating Company
Name of inspector and company
Date of visit
Recommendations reviewed with
Date of issue of this report
Overall Assessment (see page 2 for definitions)
Note if the assessment is less than satisfactory,
the report shall be issued within 3 weeks of the
inspection.
Last aviation inspection/visit
(name of company and date visited)
Has a Tier 3 non-disclosure agreement been
signed by all inspecting parties (for Joint
Venture operations)
Have any items of a serious nature been
communicated to all participants and the local
manager without delay?

Date of last revision to local/site operating


procedures.
This document is intended for the guidance of Members of the Joint Inspection Group
(JIG) and companies affiliated with Members of the JIG. The contents contained within
the completed document are confidential to Members of the JIG and Joint Venture
participants and in the case of Throughput Locations confidential to through-putting
companies and shall not be copied, re-distributed or passed to unauthorised parties.
Neither the JIG, its Members, nor the companies affiliated with its Members accept
responsibility for the adoption of this document or for compliance with this document.
Any party using this document in any way shall do so at its own risk.
This document, when used for smaller JIG Joint Ventures (as defined by the JIG 4 Standard), or
stand-alone airport operations shall be deemed a sampling review to determine the overall rating
of the operation and identify areas for improvement. It is not a compliance audit.

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JIG 4 Issue 2

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Notes for Inspectors


Questions and Abbreviations
Each question in this report is identified by a reference number. These reference numbers should
be inserted next to any Recommendations made.
Inspectors should use the following
abbreviations:
C
Comment
Y
Yes
N
No
NA
Not Applicable
R
Recommendation. The question ref number and the recommendation should be
shown on the page A-3.
RO
Recommendation Overdue
NW
Not Witnessed
Close-out Meeting
The inspector shall discuss the inspection findings and agree close-out dates for all
Recommendations at the conclusion of the inspection visit.
High Priority Recommendations
These are Recommendations concerning fundamental QC, operational or safety issues which need
to be addressed at the earliest possible opportunity.
Recommendations Open/Overdue
These are Recommendations shown in the previous JIG International Inspection Report which
remain open and have not been closed out by the agreed date or, in the opinion of the Inspector,
have not been satisfactorily addressed. They should be identified on page A-2 with a comment on
the status of implementation.
The Summary Page
Page A-1 should be used to give an overall assessment of the facility. Inspectors should:
-

highlight any significant areas of concern


state how many Overdue Recommendations there are
identify any Overdue High Priority Recommendations
assess the overall operation as being good, satisfactory, or less than satisfactory in
accordance with the following descriptions:

Good:

Used when the location is above average. There are no recommendations overdue from the previous
international inspection report that are within the control of the facility management, no new High Priority
Recommendations and less than 10 new recommendations within the control of the facility management,
mostly of a minor nature, in the current report.

Satisfactory:

The previous international inspection report recommendations have been implemented and there are no High
Priority Recommendations overdue that are within the control of the facility management. There are no
systematic QC or safety issues.

Less than Satisfactory:

This description is used when the operation is showing signs of systematic failure to meet QC or safety
requirements. Equipment may be serviceable, but the majority of the previous international inspection report
recommendations have not been satisfactorily addressed and staff attitudes suggest that the operation is
more likely to deteriorate than to improve.

Excellence Certificates

Where an inspector judges a location ranked as Good to have exceptional performance as detailed below, it is
possible to nominate an award of excellence. This applies only to locations with a very high standard of
operation. There are no recommendations overdue from the previous international inspection report that are
within the control of the facility management and there are only a few new recommendations of a minor
nature in the current report. Staff are well trained and motivated, records are complete and up to date and
equipment is maintained in as new condition.
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JIG 4 Issue 2

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A1: SUMMARY
OVERALL ASSESSMENT:
(see page 2 for description definitions)

A2: RECOMMENDATIONS OPEN/OVERDUE FROM PREVIOUS INSPECTION


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Re

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Recommendations Overdue

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Status

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A3: RECOMMENDATIONS - CURRENT INSPECTION


Ref

Recommendations

Status

Target
Date

Status

Target
Date

(1) High Priority Recommendations:


(Recommendations on fundamental QC, operational or safety issues which need
to be addressed at the earliest possible opportunity.) Inspector should agree
implementation target date with facility Manager.

Ref

Recommendations
(2) Recommendations:
Inspector should agree implementation target date with facility Manager

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A4: COMMENTS
Ref

Comments

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A5 GENERAL INFORMATION -OWNERSHIP AND USAGE


Facility Owner / Operator
Other Participants/Users

ORGANISATION AND PERSONNEL


Facility Contact:

Title / Position

Aviation Grades handled at Facility


Jet A

Jet A-1

Avgas

Other
E.g. JP-8

(Tick as appropriate)

A5.1: QC, OPERATING MANUALS, INSPECTION REPORTS AND NEW FACILIITES


Inspector shall check that Standards and Procedures are available and up to date
A1-1

QC and Operating Procedures


Is a current copy of the JIG 4 Standards available for the
organization/aviation fuel supplying company responsible for the
quality control and operating manual in use?

Reference
1.1

Name of the quality control and operating manual in use:


A1-2
A1-3
A1-4
A1-5
A1-6
A1-7

A1-8

Latest revision:
Is there a designated person at the airport for the day to day
operation of the fuel facilities?
Does the facility management continuously update and close out
recommendations directly in the JIG Inspection Tracking System if
relevant?
Are inspection report recommendations and their status reviewed by
the organization/fuel supplying company responsible for the
operation?
Where applicable national or regional legislation requires compliance
with a standard that differs from JIG 4 Standards, is this clearly
documented.
Is there a document retention policy consistent with JIG 4
requirements?
New Plant and Equipment
Where there are new installations/alterations to existing facilities
are they:
- Designed to current standards?
- Commissioned according to industry requirements?
Other comments or recommendations (Limit to C, R or NA)

Issue 1.00 July 2013

Joint Inspection Group

1.4
1.4
1.4
1.1
11.3
JIG 4
4.1.1
4.1.1

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JIG 4 Issue 2

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B1 (ROAD RAIL): RECEIPT BY ROAD OR RAIL TANK CAR - FACILITIES AND


PROCEDURES
Inspector shall inspect facilities and witness discharge procedures
Receipt Facilities (Road and Rail)
B1
B2
B3
B4
B5
B6
B7
B8

B9
B10

B11
B12
B13
B14
B15
B16
B17
B18

Are off-loading points grade marked and colour coded to EI 1542 and
marked with flow direction arrows?
Are discharge hoses in good condition, or an approved type for the
grade and fitted with caps to prevent entry of dirt, etc.?
Do discharge connections ensure a satisfactory degree of grade
security?
Is Avgas received via a 5 micron or finer microfilter qualified to EI 1590
or other approved filter? (For gravity receipts is a 100 mesh strainer
used)
Is jet fuel received via a filter water separator qualified to EI 1581 5th
edition or other approved filter? (e.g. EI 1583 filter monitor? )
Are pump start/stop switches safely accessible, near to the receipt
area, fully effective and clearly identified?
Are bonding wires in good condition? Inspector to check electrical
continuity.
(not required for permissive bonding systems which are self-checking)
Are bridger/rail car receipt areas constructed of a low permeability
material and do the areas have a positive slope and
drainage to an oil water separator?
Delivery equipment (Road and Rail)
Are road vehicles/rail tank cars dedicated?
If road vehicles/rail tank cars are not dedicated:
- Does delivery documentation state previous grade carried?
- Does documentation show that satisfactory change of grade
procedures have been observed?
Are loading documents checked, and do they correctly identify the
transportation equipment and grade and quantity loaded?
Discharge Procedures (Road and Rail)
On arrival, are seals on all filling orifices, manlids and outlets
checked?
Is equipment bonded to offloading facility before hoses are connected
and is bonding maintained until hoses are disconnected?
Is sampling conducted to required standards using approved
equipment?
Are drain samples drawn for Control Check and results compared with
the batch density shown on the Release Certificate?
After discharge, is a check made to ensure that all compartments are
empty?
If approved by the participants, are additional procedures in place for
driver controlled deliveries?
Other Comments or Recommendations (Limit to C, R or NA)

Referenc
e
4.3.3
8.6, 8.1
4.3.4
4.4.1
4.4.1
4.1.4
8.2.3
4.1.5

5.3
5.3
9.6 (JIG 3)
5.2
5.3.1
5.3.1
8.2.1
3.1, 3.2,
3.3
5.3.3
5.3.5
5.3.7

Inspector shall check the receipt procedure and storage of aviation fuel in drums (if
relevant)
QC and Storage Procedures
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Reference
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JIG 4 Issue 2

B19
B20
B21

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Are the drums stored correctly?


Where product is transferred from drums is a suitable filter used?
Other comments or recommendations (Limit to C, R or NA)

6.3, A12
6.3
A12

B2: STORAGE FACILITIES AND PROCEDURES


Inspector shall inspect facilities, including a selection of storage tanks, and witness
draining and sampling procedures.
Segregated Facilities
B2-1
B2-2

B2-3

Are facilities fully segregated?


Non-dedicated Supply Systems (see JIG 2 for further information if
relevant)
If product is received via a non-dedicated supply system, are storage
tank inlet lines equipped with positive segregation (double block and
bleed valves, spades, blind flanges etc)?
If positive segregation is achieved by double block and bleed valves,
are routine checks performed to confirm integrity of the block valves?

Referenc
e
4.1.2
3.3.1
(JIG2)
5.1.1 (JIG
2)

6.1.8 (JIG
2)

B2-4
B2-5

B2-6
B2-7
B2-8
B2-9
B210
B211
B212
B213
B2-

Tankage
Is general appearance (paintwork, signs of rust or leakage)
satisfactory?
Do storage tanks meet the minimum design requirements of JIG (e.g.
fully lined, floating suction, etc.) and is the following clearly displayed
on the tank or adjacent sign board?
- EI Grade Marking?
- Dates of internal inspection and cleaning?
Is there a system to indicate Tank Status? (Receiving, Settling,
Delivering, etc)
Are handrails, ladders and steps adequate and in good condition?
Are P/V valves, flame arrestors, vents and wire mesh (~ 5mm) clean
and free of damage?
Are Floating Suctions OK? (Inspector to check buoyancy)
Are valves in good condition and free of leaks?
Are tanks fitted with high level alarm systems as a minimum? Where
required are storage tanks equipped with a separate (high-high) level
shut off system that stops the fuel flow at a predetermined level?
Bunded Area
Is bund capacity sufficient? (at least 110% of the storage capacity of
the largest tank) For catchpot or horizontal double skinned tanks, do
they meet the overfill and containment requirements of 3.1.7?
Are bunds maintained in good condition?

8.1
4.2.2,
4.2.3

8.1
4.2.3(a)
6.1.4
6.1.3
8.1
4.2.3(i)

4.1.6
8.1

Is bottom of bunded area free of vegetation?

8.1

Are bund drain valves closed and secured?

8.1

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14
B215
B216
B217
B218
B219
B220

Fire Extinguishers
Are the servicing dates shown on fire extinguishers?
Draining and Sampling Procedures
Is there an effective water draining / flush system on all storage tanks?
Are quick flush tanks/sample receiving vessels of appropriate design
and fitted with spring-loaded valves?
Is draining and sampling carried out at full flow?
Is sampling conducted to required standards using suitable equipment?
Is Visual / Appearance Check on a running sample carried out correctly?
Are suitable thermometers and density measurement equipment
available?
Is equipment stored correctly?
Where long pipework is present, are suitable low points incorporated to
facilitate water removal?
Other Comments or Recommendations (Limit to C, R or NA)

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Joint Inspection Group

8.8
4.2.3(b)
3.2, 6.1.1
8.7.1
8.7.2
4.3.2

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B3: LOADING FACILITIES & PROCEDURES


Inspector shall inspect facilities and witness a fueller loading operation, if relevant
(including use of high level pre-check, observation of filter dP and draining &
sampling after filling)
Loading Fuellers
B3-1
Is pipework separated between grades?
4.3.1
B3-2
Are loading points grade-marked and colour coded to EI 1542 and
4.3.3
marked with flow direction arrows?
B3-3
Is Avgas loaded via a 5 micron (nominal) or finer microfilter or other
4.4.1
approved filter?
B3-4
Is jet fuel loaded via a filter water separator qualified to EI 1581 5th
4.4.1
edition or other approved filter? (e.g. EI 1583 filter monitor? )
B3-5
Are pump start/stop switches safely accessible, near to the loading
4.1.4
point, fully effective and clearly identified?
B3-6
Is fueller loading area constructed of a low permeability material and
4.1.5
is there a positive slope and drainage to an oil water
separator?
B3-7
Are hoses and nozzles in good condition and are they fitted with caps
8.1, 8.6
to prevent entry of dirt, etc? Do the hoses comply with the required
standards?
B3-8
Is fueller bonded to loading facility before hoses are connected and is
9.1.1
bonding maintained until hoses are disconnected?
8.2.3
Are bonding wires in good condition?
Inspector to check electrical continuity (not required for permissive
bonding systems)
B3-9
Does the operator remain in attendance throughout the loading and is
9.1.1
there direct access to a means of stopping the flow quickly?
A deadman should be used to control the loading operation.
B3Are procedures and equipment available to prevent over-filling/
9.1.1
10
spillage?
B3Is high level pre-check device tested shortly after the commencement
9.1.2
11
of loading?
B3Is loading stopped before the high level device is activated?
9.1.2
12
B2Where fuellers are filled on the ramp from a hydrant system are
9.1.2
13
additional precautions in place?
B3After loading, and following at least 5 minutes settling time, is a sample 9.1.3
14
drawn from the fueller tank sump for Visual Check?
Is Visual check conducted correctly using approved equipment
B3Other Comments or Recommendations (Limit to C, R or NA)
15

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C1: SMALL LOW PRESSURE HYDRANT SYSTEM (see Appendix 7)


Inspector shall inspect facilities including low points (valve chambers) and witness
procedures including flushing low points. (For larger high pressure hydrant systems
see JIG 2)
Hydrant System
C1
C2
C3
C4

C5
C6
C7
C8
C9

C10

C11

C12
C13
C14

Are new hydrant pumps controlled by PLC, fitted with means to


prevent overheating and effectively protected by suitable fire fighting
equipment?
Is jet fuel transferred via FWS qualified to EI 1581 5th edition?
If more than one grade is handled, are pit valves fitted with selective
couplings?
Do hydrant pit valves meet the 3rd Edition of EI 1584?
Do hydrant systems/extensions built since June 2008 have pit valves
equipped with dual air/lanyard pilot valves?
Are hydrant pits and low point drains clearly identified and, where
more than one grade is handled, grade marked and colour coded to EI
Bulletin 1542?
Are pit lids secured/ tethered to pit body?
Is operation of the lanyard and hydrant valve closure checked
correctly?
Is the monthly static test of hydrant valves carried out correctly?
Are Hydrant Emergency Stop Buttons (ESBs):
- Readily visible and accessible from aircraft fuelling bays?
(Within 80m)
- Clearly identified with a suitable high visibility sign?
- Does activation of the ESB shut down the hydrant pumps and
close the inlet control valves automatically?
Inspector should validate the operation by activation of an ESB if
possible.
Is suitable equipment of a satisfactory design available for:
- Flushing low points?
- Flushing unused hydrant pits?
- Cleaning pit box internals and valve chambers?
Is flushing achieved by drawing 50-200 litres of product plus the
capacity of sampling pipework at full flush when the system is under
pressure?
- Is a sample drawn near the end of the flush under full flow
(running sample) for Visual Check?
- After use, is the low point of the flushing equipment checked
for the presence of water and sediment?
- Is product settled and checked prior to return to storage?
Flushing equipment shall not be bonded to Low Point.
Are hydrant valve pit boxes, low point valve chambers and valves
clean and free of accumulated water and fuel?
Are warning notices displayed forbidding unauthorised entry to deep
pits?
Other Comments or Recommendations (Limit to C, R or NA)

Issue 1.00 July 2013

Joint Inspection Group

Referenc
e
3.6 (JIG 2)
4.4.1
4.3.1
3.5.1 (JIG
2)

3.5.2 (JIG
2)

A7.10
A7.10
A7.6
A7.10
A7.7

A7.5.4

A7.5.1
A7.5.4

A7
2.1

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D1: INTO-PLANE SERVICE - FUELLING EQUIPMENT


Inspector shall examine a selection of fuelling equipment to confirm design,
construction and operation to acceptable safety standards
Fuelling Vehicles, Trailers and Fixed Fuelling cabinets Referenc
Condition
e
D1-1
Is appearance and paintwork of equipment satisfactory?
8.10
D1-2
Are No Smoking signs or symbols clearly displayed on both sides?
7.2.1
D1-3
Is equipment grade dedicated with EI 1542 product identification (both 7.2.2
sides, control panel and fill points)?
7.3
D1-4
Is the condition of tyres, lights and trafficators acceptable?
8.10
D1-5
Is the condition of meters, meter seals and gauges acceptable?
7.1.10
D1-6
Are vehicle tanks fitted with suitably sized manlids and vents to meet
7.2.1
the maximum loading and delivery flow rates?
D1-7
Is the condition of couplers and dust caps acceptable?
8.16
D1-8
Do hoses comply with EI 1529 or EN 1361/ ISO 1825?
7.1.3
Do pressure fuelling nozzles comply with SAE AS 5877?
7.1.5
Are hoses/nozzles in good condition?
D1-9
Are overwing nozzles grade marked and colour coded?
7.1.6
D1-10 Do jet fuel overwing nozzles have oval section spouts with major axis
7.1.6
of min 67mm diameter?
Where required are additional precautions in place to control the use of
smaller non-selective spouts?
D1-11 Have "hold open" ratchets been removed from overwing nozzles?
7.1.6
D1-12 Are externally mounted emergency engine stop controls clearly
7.2.4
identified and easily accessible? Is there an emergency engine stop
7.2.14
control on the elevating platform? Are engine/pump stop controls on
trailers and at fixed fuelling cabinets easily accessible and clearly
identified? Inspector to check function.
D1-13 Are there at least two 9kg fire extinguishers (Powder/ approved foam)
7.1.8
with servicing dates shown?
D1-14 Are bonding wire and reels in good condition?
7.1.9
Inspector to check chassis/clip electrical continuity (25 ohms max).
8.2.3
D1-15 Is elevating platform fitted with at least two correctly located sensors?
7.2.14
Inspector to check function.
D1-16 Does elevating platform have emergency exit or lowering device?
7.2.14
D1-17

D1-19
D1-20
D1-21
D1-22
D1-23
D1-24
D1-25

Interlock System
Are vehicles equipped with brake interlocks on:
- delivery hose coupling stowage?
- hydrant inlet coupling stowage?
- moveable fuelling platform?
- fuelling cabinet cover?
- Fueller tank top handrails?
- Overwing nozzle stowage?
Are interlocks and override functioning OK? Inspector to check.
Are brake interlock override switches sealed?
Is an interlock status warning light system (on/off/overridden) fitted
and working? Inspector to check function.
Deadman & Pressure Control System
Are pressure control systems as specified in JIG Standards?
Is deadman control of Intermittent type?
If fitted, is deadman control override switch:
- Push button type? (preferred)
- Sealed, if not push button type?
Other Comments or Recommendations (Limit to C, R or NA)

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Joint Inspection Group

7.2.3

7.1.6
8.12
7.2.3
7.2.3
8.12
7.1.7
7.2.5 (7.3)
7.2.5

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D2: INTO-PLANE SERVICE - FUELLING EQUIPMENT (Continued)


Inspector shall witness fueller tank sampling, hose-end strainer checks and deadman
performance check.
Are Fuellers equipped with:
Referenc
e
D2-1
Bottom loading self-sealing connections?
7.2.10
D2-2
High level shut-off systems?
7.2.10
D2-3
Selective couplings (where more than one grade is bottom loaded)?
7.2.11
D2-4
Tank low point sumps with drain lines to valves?
7.2.8
D2-5
7.2.6
Fuelling system designed so that all fuel which passes through the
delivery meter and filter is only delivered to aircraft and cannot be
diverted elsewhere?
Are Hydrant Servicers equipped with:
D2-6
Suitable lanyards? (Where lanyards are attached to the vehicle they
A7.4
shall be electrically isolated from the chassis)
D2-7
Hydrant pit identification/protection equipment?
A7.3
D2-8
Hydrant pit couplers meeting EI 1584 3rd edition?
3.1.5 (JIG
2)
Does the hose/pipework system comply with manufacturer
recommendations related to the use of break-away couplers?
Draining and Sampling
7.2.8,
D2-9
Are valves accessible and identified and fitted with dust caps?
7.2.12

D2-10
D2-11
D2-12
D2-13
D2-14
D2-15
D2-16

Are suitable clean field sampling containers available?


Is draining carried out at full flow and is Visual Check OK?
Inspector to check chemical detector is within expiry date
Is product from draining correctly handled, grade segregated (where
required) and returned to service/ downgraded as appropriate?
Hose End Strainers (overwing nozzles)
Is 60 mesh (or finer) strainer fitted?
Is strainer in good condition and free of particulate matter?
Deadman function testing
Is deadman system checked for opening time and closing time
requirements, as per the limits in 7.2.5?
Other Comments or Recommendations (Limit to C, R or NA)

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3.2
9.2.1
9.2.4
7.1.4
8.18
7.2.5, 8.14

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D3: INTO-PLANE SERVICE - AIRCRAFT FUELLING OPERATIONS


Inspector should witness one complete aircraft fuelling operation, during the visit.
Attendance at aircraft fuelling
Referenc
e
Aircraft type
Fuelling equipment used
Number of fuelling personnel
Grade delivered (Jet fuel or Avgas only)
10.1
D3-1
Does fuelling operator observe vehicle speed limit on apron?
10.3.1
10.3.1,10.3.
D3-2
Does fuelling vehicle approach aircraft in a safe manner?
2

D3-3
D3-4
D3-5
D3-6
D3-7

D3-8
D3-9
D3-10
D3-11
D3-12
D3-13
D3-14
D3-15
D3-16
D3-17
D3-18

D3-19
D3-20

D3-21
D3-22

If fueller has to be reversed into position for fuelling, is the manoeuvre


performed with the assistance of a competent guide person?
Is vehicle positioned safely for fuelling and, if parked underwing, is
there sufficient clearance between the vehicle and aircraft?
Fuelling Procedures
Is vehicle positioned safely?
For fuellers a clear exit route from aircraft is required throughout the
fuelling.
Does fuelling stop/not start where aircraft de-icing is in progress or
severe electrical storms are local to the airport
Is bonding cable connected to the aircraft before fuelling commences
and is bonding maintained throughout the fuelling operation?
For overwing fuelling are the additional bonding requirements
followed? (ref 10.4)
Is a single sequence of connection/ disconnection defined and
followed?
Are hoses positioned to avoid being run over by other aircraft servicing
vehicles?
Does fuelling operator check (visually) the condition of the aircraft
adaptor before connecting and after disconnecting the delivery hose?
For overwing fuelling are procedures followed to prevent misfuelling?
Are fire extinguishers readily available?
Is the fuelling equipment free from product leaks?
Is sampling procedure and disposal in accordance with procedures?
Where required, is chemical water detector within date and correctly
used?
Does operator record the differential pressure shortly after start of
fuelling at maximum delivery flow rate?
Where the fuelling operator performs additional services are these in
accordance with the IATA Guidance material?
Does the fuelling operator perform a 360 degree walk around the
vehicle and look up at the fuelling connection at the completion of the
fuelling operation?
Deadman Control
If fitted, (and not push-button type) is override switch sealed?
Interlock System
Is there a warning light system that identifies the status of the
interlock system and is it functioning?
Is emergency override
sealed?
Fuelling from Drums
Correct grade segregation (confirmation) and quality control before
fuelling?
Check fuelling equipment and filtration used for drum fuelling

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Joint Inspection Group

10.3.2
10.3.2
10.3.2
10.3.3
10.5.1(a)
10.4

A7.2
10.5.1(e)
10.5.3
10.5.1(c)
10.5.1(d)
10.5.2(a)
9.2.2,
9.2.4
9.2.1 (b)
10.5.2(a)
10.5.2 (e)
10.5.2(g)

7.2.5
7.2.3

10.5.5
10.5.5
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D3-23
D3-24
D3-25
D3-26
D3-27

Page 17 of 26

operations?
After fuelling, are partly used drums and empty drums marked and
stored correctly?
Hydrant Fuelling identification & protection measures
Is a high visibility marker/flag used to identify the hydrant pit?
Are fuel hydrant ESBs accessible and clearly identified with high
visibility signs?
Is the hydrant pit & inlet hose area satisfactorily illuminated at night?
Other Comments or Recommendations (Limit to C, R or NA)

10.5.5
A7.3
A7.7
A7.3

E1: FILTRATION EQUIPMENT


General/external filter inspection
E1

Do new filter vessels meet the requirements of EI 1596?

E2

Do filter water separator vessels meet EI 1581 requirements and are


5th edition elements installed?
Do filter monitors meet the requirements of EI 1583, latest edition?
Do microfilters meet the requirements of EI 1590, latest edition?
Are plates attached to each vessel stating that they meet the above
standards and giving the correct designation, type and number of the
elements installed?
Is the maximum achievable flow rate marked on the body of each
vessel and is it less than the rated flow for the vessel?
Are dates of inspection and element changes displayed on the body of
the vessels?
Are filter elements stored and used in accordance with manufacturers
requirements?
Are pressure differential gauges of direct reading design and in good
condition? Inspector to check for zeroing and free movement.
(Not applicable to low flow single element filter vessels)
Is a working and tested air eliminator and pressure relief valve fitted?
Are any isolation/ maintenance valves sealed in the normal operating
position? (Not applicable to low flow single element filter vessels)
Are drain points readily accessible with sufficient clearance to
accommodate a wide neck glass jar?
Other Comments or Recommendations (R, C or NA)

E3
E4
E5
E6
E7
E8
E9
E10
E11
E12

Issue 1.00 July 2013


26

Joint Inspection Group

Referenc
e
7.1.2
A1.1
7.1.2
7.1.2
7.1.2
A1.1
A1.1
A1.1
A1.1
A1.1
A1.1
A1.1

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JIG 4 Issue 2

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F1: HEALTH, SAFETY, SECURITY & ENVIRONMENT


This inspection is not an HSSE audit. However, the inspector should check that the
HSSE requirements outlined in Chapter 2 (JIG 4) are in place.
Reference
HSSE Management
F1-1
Is there a HSSE policy statement available and displayed?
F1-2
Is a set of drawings of the depot/fuelling facility available on site?
F1-3
Is an operating and HSSE training and induction programme implemented 2.1
for all personnel?
2.2
F1-4
Is there a policy on the use of cell phones (mobile phones)?
2.1
F1-5
Is there an appropriate PPE policy in use?
2.1 (A5)
Risk Assessment
F1-6
Are risk assessments used to control identified hazards associated with
routine and non-routine activities?
Work Control Procedures
F1Is there evidence that a work control system is being used with
2.1
10
appropriate safeguards for confined space entry, hazardous entry
(pressure etc.), hot work, isolation, electrical work and other activities
requiring control?
F1Does the work control system include the assignment of competent
2.1
11
persons to authorise permits?
Security
F1Is the location adequately secured to prevent the access of unauthorised
2.5
12
people?
Inspector to check that there are no obvious security issues during visit
Training, Product handling and PPE
F2-1 Is there a training plan for new and existing personnel?
2.2
F2-2 Do training records include:
2.1
- HSSE awareness and skills training?
2.2
- Regular Operating and QC training?
- Fire fighting training?
- Fire drills and emergency procedure exercises?
- Where additional services are provided, details by aircraft type?
- Follow up on-the-job observation training?
F2-4
Can appropriate medical aid and ambulance service be obtained at short
2.1
notice?
F2-5
Is a stocked first aid kit available and has clear responsibility for
2.1
maintaining it been assigned?
F2-6
Are adequate washing facilities provided?
2.1
Incident reporting and Investigation
F2-8
Is there an accident and incident statistics reporting system available?
2.3
F2-9
Is there a written procedure for incident reporting?
2.3
F2Are reports of accidents and incidents and actions taken shared with
2.3
10
personnel and participant companies (lessons learnt)?
Emergency Response Procedures
F2Are written pre-planned response procedures in place for:
2.4
11
Equipment breakdown affecting ability to operate?
Power failure?
Product spillage?
Serious injury to staff, contractors or third parties?
Terrorist actions, bomb warning, civil disturbance etc.?
Fuel quality problems?
An aircraft accident/incident where fuel could be a contributory factor?
fire?
Evidence that personnel have been made aware of the contents relevant
to them?
F2Are emergency telephone numbers immediately available and up to date? 2.3
12
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Joint Inspection Group

Page 18 of 26

JIG 4 Issue 2
F213
F215

Page 19 of 26

Are emergency (engine) shut-down systems tested monthly?

8.22

Other Comments or Recommendations (Limit to C, R or NA)

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Joint Inspection Group

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JIG 4 Issue 2

Page 20 of 26

G1: AIRPORT DEPOT - QUALITY CONTROL DOCUMENTATION


Inspector shall check documentation for compliance with JIG 4 requirements.
Product Documents from Supplying Locations
G1-1

G1-2

G1-3
G1-4

G1-5
G1-6
G1-7
G1-8

Are Release Certificates confirming compliance with latest issue of


AFQRJOS ("Aviation Fuel Quality Requirements for Jointly Operated
Systems for Jet A-1") available and do they contain the following
information:
- Grade and quantity?
- Date and time of loading or transfer?
- Batch number relating to the origin of product?
- Batch density at 15 degrees C?
- "Water Free" certification?
- Signature of releasing authority?
Are Refinery Certificates of Quality (RCQ), Certificates of Analysis (CoA)
or Recertification and Periodic Test Certificates, if relevant, available,
signed/ dated and do they confirm compliance with the latest issue of
AFQRJOS?
Are release certificates (loading documents) for drums with all the
relevant information from the filling depot available?
Product Receipt Records
Do product receipt records include:
- Date, time of receipt and volume?
- Product receipt Release Certificate details?
- Tank dips and daily volume reconciliation stock control?
Settling, Testing & Release Dedicated and segregated supply
Do records show that product settled for at least the minimum
required time?
Are bottom samples taken for a Control Check and a Visual Check?
Do tank records include:
- Date, time and authority to release product?
Other Comments or Recommendations (Limit to C, R or NA)

Issue 1.00 July 2013

Joint Inspection Group

Referenc
e
3.4 (e)
5.2

3.4

6.3

5.2
5.2
1.5
5.4.2
5.5
5.5

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JIG 4 Issue 2

Page 21 of 26

G2: AIRPORT DEPOT RECORDS OF ROUTINE CHECKS AND MAINTENANCE


Inspector shall check that records of routine checks are readily available & up to date.
Equipment
Frequency
Referenc
G2-1
G2-2
G2-3
G2-4
G2-5
G2-6
G2-7
G2-8
G2-9
G2-10
G2-11
G2-12
G2-13
G2-14
G2-15

G2-16
G2-17
G2-18
G2-19
G2-20
G2-21

Storage Tanks
Low point draining and Appearance Checks
Low point draining and Visual Checks - jet fuel tanks in
service
Periodic Test Certificates (static stock including
drums)
Floating suctions buoyancy checks
Condition of free vents and coarse mesh screens (or PV
valves and flame arrestors where fitted)
High level alarm systems checks
Internal inspection and cleaning
If chemicals had to be used for the cleaning, records of
additional steps taken to ensure no contamination of
the fuel
Product recovery tank internal inspections
(or microbiological test results)
Draining of piping low points
Bonding (Bridger receipt/Fueller loading)
Visual check of bonding wires and clips
Electrical continuity check
(not required for permissive bonding systems)
Hoses
Dates of manufacture & into-service, and visual
inspection under operating conditions
Pressure test of fueller loading hoses
Meters and Gauges
Meter calibration test results accurate to required
standard
- For meters in service
- For new/repaired meters prior to use
(erratic/unadjustable meters shall be withdrawn from
service)
Critical pressure gauge accuracy check with master
gauge or dead weight tester
Thermometers and Hydrometers
Accuracy check
Fire extinguishers
Visual condition check
Maintenance by manufacturer/ competent employee/
contractor
Electrical Equipment
Earthing straps/rods electrical resistance checks
Other Comments or Recommendations (C, R or
NA)

Issue 1.00 July 2013

Joint Inspection Group

Daily
Daily

6.1.1
6.1.1

6/12 months

6.1.6, 6.3

Monthly
Quarterly/
Yearly
Yearly
3 years
(5 years if
fully lined)

6.1.3
6.1.4

Quarterly

6.2.5

Monthly

8.1

Daily
Weekly

8.2.3
8.2.3

Monthly
6 months

8.6.3
A3.1
A3.2

Yearly

8.3

6 months

8.4.1

6 months

8.7.3

Monthly
Yearly

8.8
8.8

Yearly

8.9

6.1.5
6.2.1
6.2.3
A2
6.2.2

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JIG 4 Issue 2

Page 22 of 26

G2: AIRPORT DEPOT RECORDS OF ROUTINE CHECKS AND MAINTENANCE


(continued)
Inspector shall check that records of routine checks are readily available & up to date.
Small Low Pressure Hydrant System
Frequency
Reference
G2-22 Low point flushing and Visual Check
Weekly
A7.5.1
G2-23 Hydrant pit usage and flushing spur lines with
3 months
A7.5.3
unused pits
G2-24 Pressure test of hoses used for low point & pit flushing 6 months
A7.5.4
G2-25 Additional flushing & QC checks on re-commissioning
A7.5.2
after hydrant maintenance/engineering work
G2-26 Inspection and cleaning of hydrant pits
Weekly
A7.6,
A7.10
G2-27 Pit valve performance checks
A7.10
- Static test (integrity check)
Monthly
- Dynamic test
Yearly
- After repair/overhaul and prior to use
G2-28 Procedure for checking hydrant emergency shut-down Monthly
A7.7
system and test results
G2-29 Cathodic Protection
A7.8
- Checks
3 months
- Maintenance
Yearly
G2-30 Hydrant system integrity
A7.9
- Tightness Control Systems, or
Monthly
- Pressure Testing (if no TCS)
Monthly
G2-31

G2-32

Valve chamber internal inspections


removal)
- Without entry
- Confined space entry

(and

water

Hydrant Pumps and alarms/detection systems


maintenance
Other Comments or Recommendations (C, R or
NA)

Issue 1.00 July 2013

Joint Inspection Group

If relevant:
approved
contractors
maintenance
personnel
only

2.1

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JIG 4 Issue 2

Page 23 of 26

G3: FILTRATION EQUIPMENT RECORDS


Inspector shall check that records of routine checks are readily
Filtration Equipment
G3-1 Draining filter vessel sumps under pressure & Visual
Check
G3-2 Differential pressure monitoring and recording at
maximum achievable flow
G3-3 Graphs of differential pressure (dP) readings at or
corrected to maximum operating flow rate
Record of action taken when unusual dP result is found
G3-4 dP gauge checks for zeroing & free movement
G3-5 QC gauze strainers and draining
G3-6 Microfilter element replacement with cause (eg max dP)
G3-7

G3-8

G3-9

G310
G311
G312
G313

Coalescer element replacement with cause (eg max dP


or time limit)
For fuelling vehicles, 4,500 litre flush of new elements
prior to use
Monitor element replacement with cause (eg max dP or
time limit)
For fuelling vehicles, 4,500 litre flush of new elements
prior to use
Internal inspections of filter vessel:
- cleanliness
- element appearance
- element torque check
- internal lining condition
- cover seal condition
- free draining to sump
Separator elements (Teflon/synthetic) testing

available & up to date.


Frequency
Reference
Daily
A1.2.1
Daily when
in use
Weekly

A1.2.2

Monthly
Weekly
3
years
(max)
3
years
(max)

A1.2.3
A1.5
A1.3.1

Yearly
(max)

A1.3.4

Yearly

A1.2.4

Yearly

A1.3.3

A1.2.2

A1.3.2
A1.3.5

A1.3.5

Servicing of air eliminators and pressure relief valves

A1.1

EI 1582 Similarity Data Sheets confirming element


configuration and flow rate for FWS vessels qualified to
EI 1581 by similarity (and where vessels have been derated to reduced flow rate)
Other Comments or Recommendations (C, R or NA)

A1
7.1.2

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Page 23 of 26

JIG 4 Issue 2

Page 24 of 26

G4: INTO-PLANE SERVICE - RECORDS OF ROUTINE CHECKS AND MAINTENANCE


Inspector shall check that records of routine checks are readily available & up to date.
Quality Control and Maintenance
Frequenc Reference
y
G4-1 Service manuals for vehicles & aviation equipment and a
8.10
preventative maintenance programme
G4-2 Defect reporting system
8.10
G4-3 Vehicle/fuelling equipment serviceability and maintenance
8.11
checks
G4-4 Re-commissioning procedure if fuelling equipment has been
8.10
out of service for more than 1 month
G4-5 Draining and sampling fuelling vehicles:
9.2.1
- at start of morning shift
- after loading fuellers (fueller tanks only)
- after defuelling
- after heavy rain/snow (fueller tanks only)
after washing or maintenance of tank, filter or
fuelling system
G4-6 Fueller tank inspection & cleaning:
- visual inspection from top hatch
Yearly
8.19 (a)
internal cleaning
5 years
8.19 (b)
G4-7 Product recovery tanks visual inspection
Quarterl
6.2.5
y
G4-8 Fueller tank top drains check for blockage
Monthly
8.19 (a)
G4-9 Fueller overfill protection devices (high/high-high level 6
8.21
cut-off checks)
months
G4Overwing fuelling:
10
- procedures for grade confirmation
10.5.4
use of a Fuel Grade Confirmation Form
A6
G4Functional check of interlock system, including warning Weekly
8.12
11
lights and check of override system
G4Check of seals on interlock override switch and function
Daily
8.12
12
check of a single interlock
G4Function of the platform emergency lowering system and Monthly
8.20
13
wand sensor checks
G4Functional check of emergency engine stops
Monthly
8.22
14
Bonding Cables & Reels
G4Visual check of bonding wires and clips
Daily
8.2
15
G4Electrical continuity check
Weekly
8.2
16
Hoses
G4Dates of manufacture & in-service, and visual inspection
Monthly
8.15
17
(hose fully extended) at working pressure
A3.1
G4Pressure test
8.15
18
- routine
6
A3.2
- after fitting new hose or shortening (after repair)
months
G4New hose commissioning
8.15.3
19
G4Hose end strainers inspection and cleaning.
Monthly/ 8.18
20
(fitted to overwing nozzles-monthly and pressure fuelling-6 6
monthly)
months
Hydrant Pit Couplers
G4Hydrant pit coupler wear checks
Yearly
A7.3
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26

Joint Inspection Group

Page 24 of

JIG 4 Issue 2
21
G422

Page 25 of 26

Any other comment / recommendation (C, R or NA)

G4: INTO-PLANE SERVICE - RECORDS OF ROUTINE CHECKS AND MAINTENANCE


(continued)
Inspector shall check that records of routine checks are readily
Meters and Gauges
G4Meter calibration test results accurate to required
23
standard
- For meters in service
- For new/repaired meters prior to use
(erratic/unadjustable meters shall be withdrawn from
service)
G4Critical pressure gauge accuracy check with master
24
gauge or dead weight tester
Pressure Control Valve Systems
G4Deadman performance check
27
G4Pressure control system check
28
Thermometers and Hydrometers
G4Accuracy check
29
Fire extinguishers
G4Visual condition check
30
G4Maintenance by manufacturer/competent
31
employee/contractor
G4Other Comments or Recommendations (C, R or NA)
32

available & up to date.


Frequency
Reference
yearly
8.3

6 months

8.4

Monthly

8.14, 7.2.5

6 months

8.14

6 months

8.7.3

Monthly

8.8

Yearly

8.8

H1: NON-ROUTINE/INFREQUENT TASKS


Inspector shall review the following activities if they have taken place within the last
inspection period.

H1-1
H1-2
H1-3
H1-4

Tank Sampling for Certification (laboratory tests)


Tank Composite samples available and clearly labelled?
Laboratory test samples taken in accordance with procedures?
Flushing infrequently used hoses
Are infrequently used hoses flushed at required intervals?
Change of Grade Procedures
Adequate change of grade procedures where required?
Fuelling with fuel containing FSII

Issue 1.00 July 2013


26

Joint Inspection Group

Reference
3.3
3.1, 3.2
8.15.3
9.2.5

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JIG 4 Issue 2
H1-5
H1-6

Page 26 of 26

Where FSII is required are satisfactory procedures in place and do they


ensure that fuel shall not pass through EI 1583 filter monitors?
Other Comments or Recommendations (C, R or NA)

Issue 1.00 July 2013


26

Joint Inspection Group

7.1.2

Page 26 of