Microsoft Project 2013

Lesson 03
Project Tasks

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Objectives
By the end of this lesson, you will be able to:

Add new tasks in Microsoft Project 2013

Create a project outline

Schedule tasks manually

Create task dependencies with links

Create project milestones

Rearrange tasks

Set tasks as active or inactive

Display project summary in Microsoft Project 2013

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Add New Tasks in Microsoft Project 2013

Tasks are added by entering appropriate task names in the Task Sheet available in the Gantt Chart view.

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Add New Tasks in Microsoft Project 2013 (contd.)

Entering a task name in the Task Sheet or the Gantt Chart adds a new task to the project.

Indicators

Indicators column reveals if the task or a resource has notes or hyperlink

to provide additional information.

Task Mode

Task Mode column indicates if a task is manually or automatically

scheduled.

Task Name

Task Name column contains the name of the task or resource.

Duration

Duration column indicates the total working time required for a task.

Start

Start column indicates the task start date.

Finish

Finish column indicates the task finish date.

Predecessors
Resource Names

Predecessors column indicates the task that precedes the given task.
Resource Names column contains details of materials or human resource
needed for the task.

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Manually Scheduled Tasks vs. Auto Scheduled Tasks

A task can be scheduled manually or automatically.

In case of manually scheduled tasks, you need to enter the duration and start date of the task. The finish date is
calculated according to the duration entered.

In case of auto scheduled tasks, you need to enter the duration of the task. The start and finish date is calculated
automatically. The start date of the first task is by default set to the project start date.

Manually Scheduled
Auto Scheduled

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Project Outline
While creating a Task List, the Project Manager can create a project outline by grouping tasks.
Tasks are grouped as summary tasks and subtasks.

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Project Outline (contd.)

Related tasks are grouped under an appropriate title. This tittle is called a summary task.

In Microsoft Project 2013, the summary tasks are easily recognized as they are in bold. The summary task
encapsulates details of all subtasks.

Expand or collapse arrow next to the summary task can be used to collapse and expand the outline.

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Project Outline (contd.)

A summary task consists of several subtasks. In Microsoft Project 2013, the subtasks are indented below the summary
task.

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Create Task Dependencies with Links

Sometimes the tasks in a project are dependent on other tasks. This dependency can be projected in Microsoft Project
2013 by linking these tasks.
P
Finish-to-Start

Start-to-Start

Predecessor task has to finish, for the

successor task to start.

Predecessor task has to start, for the

successor task to start.

P
Finish-to-Finish

Predecessor task has to finish, for the

successor task to finish.

P
Start-to-Finish

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Predecessor task has to start, for the

successor task to finish.

Create Project Milestones

Milestones in a Project are the significant events, either reached within the plan or are dependent on the plan.

Milestones can be created to highlight the critical points of the project.

Milestones can be recognized in Microsoft Project 2013 as tasks that have zero duration.

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10

Rearranging Tasks
Tasks and subtasks can be rearranged in the project plan using the cut and paste commands.

Select row

Cut
1

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Paste
3

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Rearranging Tasks (contd.)

Rearranging auto scheduled tasks and tasks with dependencies:

When the auto scheduled tasks are rearranged, the start and finish dates get
adjusted accordingly.

When tasks with dependencies are rearranged, the links will be lost, unless the
dependent tasks are shifted along with the main tasks.

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Inactive Tasks
All tasks added in Microsoft Project 2013 are entered as Active Tasks. Tasks that are on hold or are not a part of active
tasks can be set as Inactivate Tasks.

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13

Timeline View
Timeline View allows a Project Manager to view all the project related information at a glance.

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14

Project Summary
Project Summary summarizes the timeline of the entire project. Project summary is automatically created by Microsoft
Project 2013, however, it is hidden by default.
1

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15

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16

Knowledge Check 1

What does the indicator column in the task sheet reveal?

Select the answer.

a.
b.
c.
d.

Notes, hyperlink, or other additional information

Task mode used
Milestone task
Summary task and subtask

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17

Knowledge Check 1

What does the indicator column in the task sheet reveal?

Select the answer.

a.
b.
c.
d.

Notes, hyperlink, or other additional information

Task mode used
Milestone task
Summary task and subtask

Answer: a. Notes, hyperlink, or other additional information

Explanation: Indicator column reveals if the task has notes, hyperlink, or other additional information.

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18

Knowledge Check 2

While creating a Task List, how can a Project Manager create a project outline?
Select the answer.

a.
b.
c.
d.

As summary tasks
As active tasks
By grouping tasks
By creating subtasks

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Knowledge Check 2

While creating a Task List, how can a Project Manager create a project outline?
Select the answer.

a.
b.
c.
d.

As summary tasks
As active tasks
By grouping tasks
By creating subtasks

Answer: c. By grouping tasks

Explanation: While creating a Task List, the Project Manager can create a project outline by grouping tasks.

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Knowledge Check 3

Ideally, which of the following is needed while auto scheduling the task?
Select the answer.

a.
b.
c.
d.

Task start date

Task finish date
Task duration
Task resources

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21

Knowledge Check 3

Ideally, which of the following is needed while auto scheduling the task?
Select the answer.

a.
b.
c.
d.

Task start date

Task finish date
Task duration
Task resources

Answer: c. Task duration

Explanation: In case of auto scheduled tasks, you need to enter the duration of the task. The start and finish
date is calculated automatically.

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22

Knowledge Check 4

When tasks are linked in a project, which of the following dependency is created by default?
Select the answer.

a.
b.
c.
d.

Finish-to-Start
Start-to-Start
Finish-to-Finish
Start-to-Finish

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23

Knowledge Check 4

When tasks are linked in a project, which of the following dependency is created by default?
Select the answer.

a.
b.
c.
d.

Finish-to-Start
Start-to-Start
Finish-to-Finish
Start-to-Finish

Answer: a. Finish-to-Start
Explanation: When tasks are linked, finish-to-start dependency is created by default.

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Knowledge Check 5

Which of the following summarizes the timeline of the entire project?

Select the answer.

a.
b.
c.
d.

Project tasks
Project milestone
Project outline
Project summary

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Knowledge Check 5

Which of the following summarizes the timeline of the entire project?

Select the answer.

a.
b.
c.
d.

Project tasks
Project milestone
Project outline
Project summary

Answer: d. Project summary

Explanation: Project Summary summarizes the timeline of the entire project.

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Summary
Here is a quick recap of what was covered in this lesson:

Tasks are added by entering appropriate task name in the task Sheet, available in
the Gantt Chart view.
A project is outlined as summary tasks and subtasks.

Tasks can be scheduled either manually or automatically.

Milestones in a project are used to highlight critical points of the project.
Cut and paste tools are used to rearrange tasks.
The tasks that are on hold or not a part of active tasks can be set as Inactive
Tasks.

Project summary summarizes the timeline of the entire project.

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27

Thank You

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