Topic 35: Absence Quotas (And SAP HR Configuration 6000 Real-time Screen Shots)

Absence Quotas like SICK LEAVE, ANNUAL LEAVE....

Setting Groupings for Time Quotas

In this section, you group your employee subgroup grouping and the personnel subareas together based
on the time quota types permitted.

Time Quota Types

In this section you define the attendance and absence quota types that you wish to use for managing time
accounts. You specify how attendances and absences are to be deducted from the employees' quotas.

Absence Quotas
IMG Path & Table: Define Absence Quota Types

Path: Time Management Time Data Recording and Administration -> Managing Time
Accounts Using Attendance/Absence Quotas Time Quota Types Define Absence
Quota Types
Table: V_T556A

Activities
Decide which types of entitlement to time off your employees have.
Define the absence quota types you want to use based on the groupings. Use the
SAP standard entries as a guide. If necessary, define additional absence quota types.
In the field Unit of Time/Measurement define whether you want the entitlement to time off
to be maintained in hours or in days.
Assign a time unit to the quota type.
If you define an absence quota type with a time unit in hours, you can enter default
values for the start and end times. These are proposed in the Absence Quotas infotype
when you enter absence quotas.
Example: In your enterprise, employees are only allowed to take time off for overtime in the
afternoon. Enter 12:00 (noon) to 24:00 (midnight) as the default values for start and end
times.
For USA, unit in Hours is usually used for Absence Quotas (Vacations, sick, etc). PTO and
Floating Holidays are counted as Days.
Enter the time constraint class for the absence quota type. The step Specify System
Reaction to Overlapping Time Infotypes contains information on the concept of defining time
constraint classes.
In the field Negative deduction to, specify whether and to what extent there can be negative
deduction of entitlement to time off.
In the Rounding field, specify how absences of less than one workday should be deducted
from a quota which is maintained in whole days

Example
You want to define the entitlement to Annual Leaves for your employee subgroup 1 and
personnel subarea 10.

Absence Quota Type

An absence quota type forms the subtype of the Absence Quotas infotype.

Time/Measurement Unit Text

This field specifies the unit of time or measurement which is to be used as a basis for calculations.

Time constraint class

The time constraint class is used to check for collisions between Time Management infotypes (2001 to
2012). It allows you to specify different regulations for checking for collisions between individual subtypes.
The views Time Constraint Reaction to Time Management Infotypes (V_554Y_B) and Global Time
Constraint Reaction (V_T554Y) contain rules for the collision check.

Mainly tells in a same period do u want to take two leaves or not...lile

Time Constraint 01 : MUST CONTAIN A RECORD ALWAYS (Like IT0008)

Time Constraint 02 : CAN HAVE RECORDS WITH ANY TIME CAN HAVE SAME RECORDS AT A
SAME TIME
Time Constraint 03 : CAN HAVE RECORDS WITH ANY TIME CAN NOT HAVE SAME RECORDS
AT A SAME TIME
- Like Leaves can take any time but not two leave at a same time
Negative deduction
Specifies the value in hours or days by which the time quota can be deducted over and above the
entitlement.

Live Employees can take leave even not quota exits

Calculating Absence Entitlements
In this section you make the settings required for the automatic accrual of absence quotas.

Automatic Accrual of Absence Quotas

In this section, you specify how time off entitlements are generated in the Absence Quotas infotype

(2006). You can choose between two procedures:

1. Generating default values
Time off entitlement is generated either for multiple employees using the Generate
Absence Quotas report (RPTQTA00) or online when you create an infotype record.
2. Automatic accrual
Time off entitlement is generated automatically during time evaluation.

In this step, you specify that an absence quota be accrued automatically during time
evaluation.
Entitlements can be accrued in the Absence Quotas Infotype in one of two ways:
1.The system calculates the entitlement anew each time and overwrites the existing value in
the Absence Quotas Infotype (2006). These quota types are referred to as those that are

replaced.
Note: Absence quotas that are replaced should be processed by time evaluation once only,
that is, these should be able to be updated only by function QUOTA, only by a time transfer,
or only by operation UPDTQ. In any other case, the quota number cannot be determined, as
you require.
2.The system calculates the entitlement acquired during the current accrual period and adds
this value to the existing infotype record. These quota types are referred to as those that
are increased.
The quota number determined during time evaluation cannot be changed in the Absence
Quotas infotype (2006). You can use the Quota Corrections infotype (2013) to correct the
quota number of quotas that are increased, but not of quotas that are replaced.
Example
You want your employees leave entitlement to be determined on a pay period basis (pro
rata) during time evaluation. You want the new value to be added to the existing
entitlement in the Absence Quotas infotype (2006). You select the Increase field for the
relevant quota type in the view.
Those quota types set for no generation are based on entitlements that are given upon hire
or an annual basis.
IMG Path & Table: Permit Generation of Quotas in Time Evaluation
Path: Time Management Time Data Recording and Administration Managing Time
Accounts Using Attendance/Absence Quotas Calculating Absence
Entitlements Automatic Accrual of Absence Quotas Permit Generation of Quotas in
Time Evaluation Table: V_556A_B

Rules for Generating Absence Quotas

In this section, you specify the rules governing the generation of time off entitlements.