Living

at NID
HANDBOOK ON POLICIES, RULES, AND
PROCEDURES FOR BONA FIDE STUDENTS

Dear Student,
Welcome to the National Institute of Design (NID)!
NID prides itself in offering an inclusive, welcoming
campus climate for all students. It gives me great
pleasure to introduce you to Living at NID,
a compendium of matters related to student life.
In addition to the learning experience, it is a fact
that students succeed when they feel secure,
healthy, and supported outside the classroom.
Consequently, this document is critical to promoting a sense of well-being and security by shaping
exemplary relationships between a student and the
broader NID community.
I request you to read this document carefully and to
familiarise yourself with the rules, policies, procedures, and processes concerning your overall living
experience at NID which are intended to complement your learning experience at NID. It is imperative that you understand all aspects outlined in this
document and adhere to them at all times. It is your
responsibility to understand and abide by these
guidelines and expectations. In case of violation
of any of these guidelines, ignorance will not be
considered an acceptable excuse.

0 Introduction
1 Residential Facilities

2 Financial Assistance

3 Code of Conduct

4 Policies

5 NID Hostel Rules & Regulations

6 Disciplinary Process

7 National & International Linkages

8 Intellectual Property Rights

9 Important Numbers

The Government of India, under the Ministry of

Commerce and Industry, set up the National Institute
of Design (NID) in 1961 as an autonomous, national
institution for research, service, and training in
industrial design and visual communication. The aim
was to provide a multidisciplinary approach to design,
to resolve the complex problems of Indias changing
environment.
The National Institute of Design has, over the past
four decades, gained international recognition as one
of the foremost institutions in the field of design, and
as a catalyst for Indian industry and commerce. It has
been the recipient of several national and international awards. NID is also recognised as a scientific and
industrial research organisation by the Department
of Science & Technology, Government of India.
Today, the Institutes graduates are active in all
sectors of the economy, and many have distinguished
themselves in diverse fields such as textiles, product
design, craft design and promotion, advertising, short
films and multimedia, developmental communication,
as well as design education. The Institute believes
that design contributes to economic prosperity and
the quality of life.
Design education is more than an attempt to teach
a set of technical skills. Design communicates concepts to people; it creates markets and establishes
relevance to businesses. It is this diversity of application that makes design a sensitive and a powerful tool
of business and industry today. Design is interrelated
with technology and science on one hand and social
sciences (market, culture, society) on the other.

NID provides students with a multidisciplinary

environment; they get to know about several design
disciplinesand subjects from humanities and social
sciences as well. The students are involved with real
life projects through the Institutes client service wing,
and thereby learn through doing. This ensures that
they leave NID as value added young professionals,
experienced in actual professional situations having
multidisciplinary dimensions.

Education National Institute of Design is a multidisciplinary inat NID stitution and is recognised for its in design education
excellence. NIDs strengths in design education and
research have developed from a value based interdisciplinary approach to problem solving. Today it is
recognised as a premier design institute contributing to the design profession and the national growth
through leadership in education, research, and design
service to the society.
NIDs successful evolution can be attributed to a core
set of institutional capabilities and values that inspire
its vision, and to the dedication and achievements of
its faculty, students, staff, and alumni. Since entering
the 21st century, NID has restated its vision while
retaining its core values and building on its fundamental strengths. NID focuses on the following attributes that have created for it a unique place amongst
the design institutions and universities across the
world:
Hands-on experience
Conceptual quality with originality
Sensitive interdisciplinary approach to design
Strong knowledge and skill base
Value based learning
Culture + scenario + economic value centric process
Scenario oriented product development
A global perspective
Socially responsible design orientation

Post Graduate Diploma Programme in Design

All PGDPD students join particular disciplines and
undertake Core courses for two semesters, after
which they follow courses and design projects
related to their area of specialisation. On completion of the Postgraduate Diploma Programme in
Design (PGDPD), the student is awarded a
Postgraduate Diploma.
PGDPD Programmes are geared to bring a researchbased approach to the learning. The teaching here is
more guide-based and is executed through projects
at various levels.
Ahmedabad Product Design
Campus Furniture & Interior Design
Ceramic & Glass Design
Graphic Design
Film & Video Communication
Animation Film Design
Textile Design
Gandhinagar Toy Design & Development
Campus Apparel Design & Merchandising
Lifestyle Accessory Design
New Media Design
Strategic Design Management
Transportation & Automobile Design
Photography Design
Bengaluru Information & Interface Design
Campus Design for Digital Experience
Design for Retail Experience

0 Introduction

1 Residential
Facilities
2 Financial Assistance

3 Code Of Conduct

4 Policies

5 NID Hostel Rules & Regulations

6 Disciplinary Process

7 National And International Linkages

8 Intellectual Property Rights

9 Important Numbers

Hostel The Institute offers separate hostel facilities for

boys and girls as per availability. This facility is currently available only for undergraduate students at
the Paldi campus and for post graduate students at
the Gandhinagar campuses. The Institutes hostels
in Paldi and Gandhinagar accommodate approximately 450 and 200 students respectively. The
Bengaluru campus is a non-residential campus.
The students may make their own stay arrangements, preferably near the campus. The Institute
will provide necessary guidance to the students in
this regard. Hostel accommodation is allotted every
academic year on a single or shared occupancy.
The allotment is based on the criteria drawn up
by the Academic Office.
If the hostel facility is not convenient for any reason
to a student, he/she may get an accommodation
elsewhere on his/her own. NID is under no obligation to provide hostel facility beyond its capacity.
Priority for hostel facility is given to outstation
students. Students may choose to reside outside
on appropriate PG/hired accommodation singly or
in groups as the case may be. Students residing in
the NID hostel must observe its prevalent rules and
regulations. Each hostel has a warden who looks after its day to day functioning. It is the responsibility
of the individual student to take care of his/her personal belongings including academic related work.
The Institute accepts no responsibility for personal
items that are lost, stolen, or damaged on campus.

11

Dining The Student Mess is run by the Institute on a

contractual basis and a Students Mess Committee
oversees its operation.
Full subscription to the mess facilities is compulsory
for all hostel residents. The entire mess charges for
each semester will be collected by the Institute in
advance along with semester fees in the beginning
of the semester. Timings for the mess are as under:
Working days

Weekend & Holidays

Breakfast

7:30 to 8:45 a.m.

8:00 to 10:00 a.m.

Lunch

12:30 to 1:30 p.m.

12:30 to 2:00 p.m.

Dinner

7:30 to 9:30 p.m.

8:00 to 10:00 p.m.

The mess will serve breakfast, lunch, and dinner for a

monthly charge fixed every year by the Student Mess
Committee after negotiations with the mess contractor.
Monthly mess charges fixed by the Mess Committee will
have to be approved by the Institute every year.
Monthly charges fixed will not be applicable to exchange
students, visiting students etc., for whom different rates
per meal will be applicable. These rates which will be
higher than those of regular subscribers will be fixed by
the Academic Office in the beginning of every academic
year. All bona fide students of NID are entitled to the
mess services on payment basis.
Students going away from the campus for more than
seven days as part of their official curriculum are entitled
to get refund for the number of days they are officially
required to be away from campus andare not able to avail
of mess facility.Such instances are when students are
officially asked to go for their industrial training, diploma
projects, field work, prolonged medical leave (Only when
itis approved i.e. approved by the Discipline Coordinator
and the Chairman, PEP and where the student isadvised
to go home),and international exchange programmes.
However,in order to avail ofthis refund/non-payment of

part mess fee; the concerned student needs to submit a

written request in advance to the Office of Registrar mentioning exact datesof their absence from the mess. These
dates shall match with academic schedules and shall be
certified by the Discipline Coordinator and the Registrar.
It is the students responsibility to get the request approved and to submit the copy of the same to the mess
contractor. Any refund that is liable to be paid back to the
student in such circumstances shall directly be settled by
the mess contractor. In case such outstation visitsbegin
during the vacationwhere student/scome back to the
campus after the date of semester opening, their mess fee
canbe depositedwith proportionate deduction from the
full mess fee on certification by the concerned officials as
above.However, norms in voguefor the late fee deposit
shall apply, if the situation demands.
In case a student falls sickand the mess contractor is unable to provide foodas per the medical advice, a waiverof
the mess fee can be granted up to three weeks duration.
The concerned student needs to present a certificate
from a registered medical practitioner along with his/her
application. The certificate must clearly indicate the type
of diet and schedule to be followed by the student who
is unwell. In case the prescribed diet food is required for
more than three weeks and the mess contractor shows
inability to provide the same, the student should get the
medical certificateapproved from the NID doctor who
is available on campus on all working days.The mess
contractor also needs to give in writing his inability to
provide the food as recommended by the doctor. The
application for mess fee waiver/refund in such cases
should be signed by the Discipline Coordinator and the
Registrar(Academics). Mode of refund, if any,shall remain
the same as in earlier case. The contractor will pay the
refund admissible in a particular month between 5th and
10th of the ensuing month. Waiver/Refund in case of
academic related tours / medical ground as per rules 3.3
and 3.4 above shall be limited to 90%.

13

Mail All post, couriers, parcels, etc should be properly

addressed as follows:
For the Ahmedabad Campus

Student Name:
Discpline:
Room No., Hostel No.
National Institute of Design
Paldi, Ahmedabad 380 007
For the Gandhinagar Campus

Student Name:
Discpline:
Room No., Hostel No.
PG Campus
National Institute of Design
GH 0 Extension Road,
Nr. Infocity, Gandhinagar 382007
For the Bengaluru Campus

Student Name:
Discpline:
Research & Development Campus
National Institute of Design
#12 HMT Link Road, Off Tumkur Road
Bengaluru 560 022

Guest The Institutes Guest House facilities may be made

House available only for parents of a student. Subject to
availability of accommodation, this facility is on
payment basis. Students can approach the
Corporate & Media Relations Office for booking
of the Guest House routed through the Registrar.

Health A doctor is available at the campus dispensary for

Care consultation and advice at specific timings. There
are no hospitalisation facilities on campus. In an
emergency, the local guardian shall be informed
and arrangements can be made in only government
hospitals when recommended by a doctor.
All payments pertaining to availing such facilities
are required to be borne by the students directly.
Mediclaim is compulsory for all students and a
student will be required to produce a copy of the
original document of Mediclaim at the time of
registration. The student has to submit a copy of
the Mediclaim at the beginning of every academic
year. The Academic Administration/Wardens
should be informed of any health problem and the
action taken in this regard. In case of medical emergency at night the respective Hostel Warden should
be contacted.

Counselling Problems such as anxiety and depression or concerns about relationships, eating disorders, alcohol,
or drugs may affect people at one time or another.
Although these problems may initially seem minor,
they can increase in intensity and interfere with
daily life. The institute consults professional counsellors and facilitates their meetings with students.
The counsellors are available by appointment.

15

Extra The Students Activity Committee (SAC) is a sociocurricular cultural organisation of the Institute that prommote
Activities healthy academic environment and student friendly
services including sports, social and special interest activities along with support and advice on any
issue. Expenses incurred by the Committee are met
by a fund created by student contributions over the
year. The institute also contributes to this fund and
other funds from time to time for any special activities or projects. The SAC is a non-political and nonadministrative body and is guided by the rules and
regulations of NID for all its activities and does not
have any legal or other status for any matter except
as a facilitating body for advising students.
The Student Activity Council functions through
its various committees, dealing with the canteen,
sports, entertainment and through groups which
plan social and cultural events on campus.
The three campuses have facilities for various outdoor and indoor games, besides a gymnasium.
Parental Notification
The Institute generally communicates directly
with students in all matters related to their
presence on campus. The Institute reserves the
right to contact the parents directly in exceptional
circumstances such as health issues (including instances of accidental injury), misconduct/violating
rules, and actions affecting the academic performance adversely.

0 Introduction

1 Residential Facilities

2 Financial
Assistance
3 Code of Conduct

4 Policies

5 NID Hostel Rules & Regulations

6 Disciplinary Process

7 National & International Linkages

8 Intellectual Property Rights

9 Important Numbers

17

Scholarships/ The institute awards Freeship cum scholarship to

Freeships the needy and deserving students with the support
at NID of Ford Foundation and from its own resources.
Eligible students (eligibility will be published in the
Notice) are required to submit the required documents by the dates mentioned in the Notice.
Generally a notice is placed on the Notice Boards
in last week of Jun/ 1st week of Jul every year.
The value of freeship is equivalent to the yearly
tuition fee payable by the student. The freeship/
scholarship committee after going through the
applications and having personal discussion with
the students may award a full freeship, 75% or
50% of freeship amount to the student, on year
to year basis.
The GDPD students are awarded freeships for
7 semesters i.e. for 3 yrs only. The PGDPD
students of 2 yrs duration are awarded freeships
for 4 semesters i.e. for 2 yrs & the students in
2 yrs duration of PGDPD are awarded freeships
for 3 semesters i.e. for 1 yrs.

Scholarships/
Freeships
other than
NID

(a) The Ford Foundation scholarship is awarded in

the form of an additional help to the few deserving
and economically disadvantaged students, among
the recipient of full freeship to subsidies their expenditure on hostel/ mess and purchase of materials from 3rd semester onwards. At present, the
value of Ford Foundation Scholarship is Rs.40,000/(b) Sir Ratan Tata Trust, Mumbai also awards this
scholarship to maximum 5 students studying in
second years of GDPD, based on their merit in the
Foundation Programme and marks obtained in standard XII. The Institute recommends the names of
the student along with the copies of their grades in
Foundation Programme, marks obtained in Standard
XII and fee receipt of October/November semester.

The decision of the Trust is informed to the Institute/

students by March end after sending the pre-receipt
voucher by recipient students, the cheques are
directly forwarded to them. At present, the value of
the Sir Ratan Tata Scholarship is equivalent to one
years tution fee.

Education All nationalised bank and leading private sector banks

Loans provide education loans for studies at NID. NID is
listed in SBIs approved list of Institutes. Interested
parents/guardian can approach the nearest branch
of SBI bank along with NIDs Admission Offer letter.
The loans are sanctioned as per the Banks terms and
conditions. NID does not take any responsibility for
the loan taken by the students.

Fee The amount of fees that a student is required to pay

Deadlines will be displayed on the NID notice board and website. He/she must pay the fees on or before the first
day of the semester. The enrollment to the semester
is subject to full payment of the fees. In case he/
she does not pay the fee before the beginning of the
semester they will not be registered for the semester.
No letter is sent to parents about fees. Information on
semester fee will be put on the website www.nid.edu,
portal and the notice board. It is the responsibility of
the student to seek the necessary information.

19

0 Introduction

1 Residential Facilities

2 Financial Assistance

3 Code of
Conduct
4 Policies

5 NID Hostel Rules & Regulations

6 Disciplinary Process

7 National & International Linkages

8 Intellectual Property Rights

9 Important Numbers

Each student is expected to conduct himself/herself

in a manner befitting his/her association with the
Institutes standing. He/she is expected not to indulge
in any activity which is likely to bring down the prestige of the Institute. He/she should also show due
respect and courtesy to the faculty members, administrators, officers and employees of the Institute, and
cooperate with peers. Due attention and courtesy is
to be paid to visitors to the Institute and residents of
the campus.
Lack of courtesy and decorum, unbecoming conduct
(both within and outside the Institute), willful damage
and/or removal of Institute property or belongings
of fellow students, disturbing other in their studies,
adoption of unfair means, breach of rules and regulation of the Institute, noisy and unseemly behaviour
and similar other activities shall constitute violation of
the Code of Conduct for students and they are liable
to severe disciplinary action if found guilty. Ragging
in any form whatsoever is strictly prohibited and is
considered a serious offence. Substance abuse and
smoking in the campus are strictly prohibited. Use
of mobile phone in classrooms/studios/labs during
working hours is not allowed.
By and large, students are expected to have a tradition of good behaviour and interest in academics and
largely contribute to high academic repute of the
institution and take interest in socio-cultural activities. And kind of activity like spreading, inciting or
spreading misleading information/messages, joining
unauthorized activities such as forming unions are
not permitted. Spreading messages through public
media like e-mail, talking to press, giving out any
information likely to be disruptive/wrong affecting the
prestige of the Institute is not permitted. If anybody
else is indulging in such an activity, the same has to
be brought to the notice of the concerned authorities.

21

1 No student will be admitted to NID unless he/she

has signed the declaration in the prescribed form
before joining and depositing the necessary fee.

2 The culture of learning and working methods in

vogue at the National Institute of Design make
it imperative for the students to be at their work
place during all contact hours. For these reasons
they are required to attend also all lectures, studio
work, workshop practice, and related tuitions
regularly and to appear for periodical evaluation
exercises, presentation, display work demonstration
and tests or examinations which may be conducted
by the Institute or its representative, and also
appear for the final assessment(s) as may be
prescribed by the Institute.
Students should not absent themselves from
the Institute without the prior permission of the
appropriate authority.

3 No association, society or union which, in the opinion of the Institute, is detrimental to its functioning
shall be formed in the Institute. In this sense, meetings of students will be held at the Institute only
for transacting business duly entrusted to various
student groups by the Institute or extracurricular
activities.

4 Any outsider required to be invited to

address or attend meetings in the Institute will
require the previous written permission from the
Registrar before such an invitation is extended.

5 Students while on the rolls of the Institute will not

at any time indulge in work for any other person,
institution or company whatsoever, nor in any
occupation for gain/without gain, without prior
permission in writing from the Institute. Working
for specific industry as part of the programme

18

structure will require permission of the course

coordinator. During their period of education and
training at the Institute, students will not secure or
try to secure any post or scholarships without prior
permission in writing from the Institute.

6 While working in the Institute, students will have to

operate machines and tools carefully and observe
all safety regulations of the area in which they work
and see that no damage is caused to the institutes
property or machinery.

7 It will be obligatory for the students to join at their

own cost, the Personal Accident Insurance Scheme
as may be approved from time to time. The minimum premium amount shall be that prescribed by
the Institute. A student however, may increase the
amount of insurance at his/her cost if he/she so desires. At the beginning of each year, the annual
premium for personal accident insurance will have
to be deposited by each student and this amount
will be credited to the Institutes Insurance Company. It should be understood that all claims and
negotiations between the student and the insurance
company will be direct and the Institute will in no
way be responsible for the same. Each student will
indemnify the Institute against all such rights and
claims in the form prescribed.

8 Students are expected to display utmost respect for

property, equipment, buildings and other facilities
at the Institute. In case, it is found that a student
has caused any damage to the property of the Institute he/she will have to reimburse or make good the
damage caused. Decisions regarding the extent of
his/her liability on such account will be at the
discretion of the Institute. The student could at the
discretion of the Institute be asked to withdraw
from its programmes / campus if the damage to
property in the Institutes opinion is irreplaceable.
23

9 All students during their time of studies at the

Institute will hold in fiduciary capacity for the benefit of the Institute and will disclose fully to the Institute immediately upon origination or acquisition of
any and all inventions, discoveries, improvements,
know-how, processes, methods, formulas, products,
compositions, devices, tools, machines, appliances,
designs, or apparatus, whether or not patentable
and whether or not registerable to trade mark,
design or copyright, which are made, discovered or
developed by them solely or jointly with others or
otherwise during the terms of their education and
training at the Institute and for one year thereafter
and which may be directly or indirectly useful in, or
relate to any research or development programme
of the Institute or the composition development,
manufacture, production, sale, distribution,
application or use of any and all manner of articles
or compositions developed, used or sold or suitable
for development, use or sale, by the Institute or any
other articles or compositions of like or similar
nature. At the request of the Institute they will
have to make an application in due form for Indian
patents and foreign patents on the said inventions,
discoveries, improvements, processes and devices
and will assign to the Institute all their rights, titles
and interests in and to the said inventions, discoveries, improvements, processes, know-how, devices,
and patents and applications thereof or patent
thereon, and also will execute any instruments necessary or which the Institute may deem desirable in
connection with any continuations or issues thereof
or in the conduct or any proceeding or litigation in
regard thereto.

10 The Institute will be entitled to discontinue a students stay in the institute if the students progress
is not satisfactory or his/her continuance in the
Institute is deemed undesirable. The decisions of
the Education Panel/Evaluation Jury in the

assessment of the students work and in the matter

of discipline will be final. Any financial assistance
will cease in such a case from the day the student
is asked to withdraw.

11 Students should not, without the prior permission

of the competent authorities of the Institute, at any
time during the education and training programme,
publish any booklet or leaflet or brochure or pamphlet or contribute any article to any review,
periodical, newspaper or any media, etc., whether
for remuneration or otherwise without permission
in writing from the Registrar.

12 Students undertake and agree that all the Institutes

property, including all correspondence addressed
to or by them, by or to the Institute, including press
and other copies of such correspondence including
emails and all vouchers, books, documents, papers,
records (including all notebooks containing notes
or records of business or prices of the products
dealt in) samples or other papers and documents or
effects or articles or property of any nature whatsoever relating to the Institutes business which shall
come into their possession in the course of training
shall be the absolute property of the Institute
and that they will, at any time during their education and training programme or upon the termination thereof from any cause whatsoever, deliver
the same to the Institute on demand and without
claiming any lien whatsoever thereon.

13 Even though the student will be required to work

on professional practice projects and he/she may
from time to time be required to undertake complete responsibility for a project, this does not automatically establish the relationship of an employer
and employee.

25

They should see that they observe and comply with

the rules and regulations of the Institute, which are
in force at any given time during their education and
training programme at NID.

14 In case of any dispute or any matter arising out of

or relating to these terms or otherwise, howsoever,
Ahmedabad will be considered as the place where
the cause of action has arisen and the appropriate
courts of Ahmedabad will alone have jurisdiction.

15 Infringement of the rules enforced from time to

time may render the students liable for disciplinary
action.
The Institute reserves the right to change regulations at any time as per requirement as also revise
the tuition fees, hostel fees and other fees and
charges as deemed fit. Such changes of regulations
would be posted on bulletin boards at the Institute
through email systems or website.

0 Introduction

1 Residential Facilities

2 Financial Assistance

3 Code of Conduct

4 Policies
5 NID Hostel Rules & Regulations

6 Disciplinary Process

7 National & International Linkages

8 Intellectual Property Rights

9 Important Numbers

27

Observance The students are required to observe rules & proceedof Rules ings at NID and not be part of activities which are
banned by law:
Consumption of liquor of any form in campus
Smoking in the premises owned by the Institute
Using mobile phone in the classes/lab studios/ITC/

DVC/KMC etc
Be part of any activity with respect to decorum and

discipline of the Institute

Observing discipline and code of conduct/ethics in all

deals within and outside NID

Not divulging any information through e-mail or other

mode which influences NIDs reputation in any manner,

including sharing of information to media.
Concerned authorities must be informed about unknown

people staying in the hostel

The Institute offers separate hostel facilities for boys

and girls as per availability. This facility is currently
available only at the Paldi and Gandhinagar campuses.
The Institutes hostels in Paldi and Gandhinagar
accommodate approximately 450 and 200 students
respectively. The Bengaluru campus is a non-residential campus. The students may make their own stay
arrangements, preferably near the campus.
The Institute will provide necessary guidance to
the students in this regard. Hostel accommodation
is allotted every academic year on a single or shared
occupancy The allotment is based on the criteria
drawn up by the Academic Office.

Institute
Hours And
Level Of
Participation

All students must have full attendance except for

unavoidable reasons including medical and other
leave. Attendance is clearly articulated by the
course teacher as per the curriculum and is notified
in advance. The culture of learning and working
methods accepted at the Institute are such that the
student should be at his/her workplace during all
contact hours. The system envisages a learning
process with classmates, continuous feedback, and
guidance from faculty and a continuous sharing of
ideas. All this cannot be substituted by self-study.
A student must attend all lectures, studio work, and
workshop practice sessions.
The attendance sheets are submitted by the teaching
faculty along with a course evaluation report to the
discipline coordinator who after making necessary
observations sends it to the Academic Administration. No irregular shortfalls will be entertained.
Leave of absence would require prior approval.
Medical leave will be granted on submission of
a medical certificate.
Normal academic working hours are 09:00 a.m.
to 05:00 p.m. with a one hour lunch break from
12:30 p.m. to 1:30 p.m. Since most of the assignments
given require extended working hours of several
studios and labs, such work places for the students
are normally kept open till 11:30 p.m. on all the working days and between 09:00 a.m. to 06:00 p.m. on
all the holidays except for National holidays.
The time slot from 05:00 p.m. to 06.00 p.m. is mostly
planned for outside expert lectures and various meetings and other community based activities. All the
students are expected to be available in the academic
campus between 09.00 a.m. and 06.00 p.m. on all
working days unless planned otherwise by the course
teacher and the discipline coordinator.

29

Due to safety reasons, all tools and equipments in

workshops are used with appropriate permission
and guidance from the responsible staff member/
course teacher/ discipline coordinator.

Semester Semester Drops are not permissible due to the

Drops structure of education at NID. A student seeking a
long leave on medical grounds can be granted a full
years leave during one academic year. The request
for such a drop will have to be made to Registrar
(Academics) through Discipline Coordinator and
Head of Department. Full fees will however have to
be paid for the entire period of leave in case leave is
sanctioned.

Alcohol or
such other
Intoxication
Related Policy

NID abides by the rules and laws of Prohibition applicable in the State and is committed to enforcing
policies that prohibit students from possessing or
consuming alcohol. Accordingly, the unauthorized
possession or use of alcoholic beverages on Institute owned or controlled property, including student
residences, is severely forbidden. Students bear
ultimate personal responsibility for knowing and
adhering to State/laws in fora. Students who violate
this policy will be subject to disciplinary action and
appropriate criminal/other legal procedures, as appropriate under law in force.

Drug Policy The use, possession, or sale (or possession with

intent to sell) of illegal or illicit drugs or narcotics
is prohibited by national, state, and local laws and
regulations as well as the Institute policy.
Possession and/or use of illicit drugs by students
are grounds for severe sanctions, including expulsion, and may result in criminal and other legal
procedures by appropriate law enforcing agencies.

Ragging Ragging in any form is neither acceptable nor is it

a part of the Institutes culture. If there is any complaint, the Institute will take stern action against
violators of the rules and it is requested that the
students immediately report the same in confidence
to the Registrar (Academics) or Hostel Warden (s).
The Supreme Court of India, taking cognizance of
the ragging incidence in the educational institutions
and issued guidelines for institutions to ban ragging.
The apex court has defined ragging as any disorderly conduct whether by words spoken or written
or by an act which has the effect of teasing, treating
or handling with rudeness any other student; indulging in rowdy or indisciplined activities which causes
or is likely to cause annoyance, hardship or psychological harm or to raise fear or apprehension thereof
in a fresher or a junior student or asking the student
to do any act or perform something which such
student will not do in the ordinary course and which
has the effect of causing or generating a sense of
shame or embarrassment so as to adversely affect
the physique or psyche of a fresher or junior student or freshers
Ragging is banned in NID and anyone indulging in it
will be punished appropriately.
Expulsion from the Institute/hostel.
Suspension for a limited period.
With-holding scholarships or other benefits.
Any other measure as deemed fit.

31

Sexual Sexual Harassment Unwelcome sexual advances,

Harassment requests for sexual favours, and other verbal or
Policy physical conduct of a sexual nature constitute sexual
harassment when:
Submission to such conduct is made either explicitly or
implicitly a term or condition of an individuals instruction, employment, or participation in any Institute
activity; or
Submission to or rejection of such conduct by an individual is used as the basis for academic or employment
decisions affecting such individual; or
Such conduct has the purpose or effect of unreasonably interfering with an individuals work performance
or creating an intimidating, hostile, or offensive Institute environment.
Sexual harassment is a violation of the law and
a violation of the Institutes policy. This policy on
sexual harassment applies to the entire Institute
and to the conduct of students, faculty, staff and
vendors both on campus and at Institute-sponsored
events and activities. Students who believe they
have been subject sexual harassment at the Institute are instructed to contact the Registrar. The Institute will investigate the matter promptly and take
appropriate steps to equitably resolve the matter.
Sexual harassment is unwelcome behaviour of a
sexual nature that is offensive to students, staff,
or faculty. Sexual harassment includes, but is not
limited to:
Sexual advances, requests for sexual favours, and /
or verbal or physical contact where submission to
the conduct is made a term or condition of instruction, employment, or any Institute activity, or is used
as the basis for academic decisions or employment;
Unwelcome verbal, visual, or physical conduct of a

sexual nature, which unreasonably interferes with a

student, staff, or faculty members work or creates
a hostile or demeaning employment or educational
environment.
Some examples of prohibited harassment include:
Unwelcome sexual advances. This includes patting,
pinching, brushing up against, hugging, cornering,
kissing, or any other physical contact considered
unacceptable by another individual.
Requests or demands for a sexual relationship.
This includes subtle or blatant unwanted flirtations,
advances, propositions, expectations, or requests
for any type of sexual relationship including using
SMS/Mobile and any other electronics devices.
Verbal abuse or teasing that is sexually oriented or
based on gender or sexual preference. This includes
comments about an individuals body or appearance, off- colour jokes or any other offensive comments, innuendoes, or actions with which someone
may be uncomfortable (where such comments go
beyond an isolated innocuous compliment).
Consenting romantic and sexual relationships between faculty/staff and student or between supervisor and employee, while not expressly forbidden,
are generally deemed inappropriate, particularly
relationships between individuals of unequal status.
In the view of the Institute, the relationship between
a student and instructor or staff is that of client and
professional. The respect and trust accorded an
instructor by a student, as well as the power exercised by the instructor in giving praise or criticism,
grades, recommendations for further study, future
employment, etc, greatly diminish the students
actual freedom of choice should sexual favours be
against the possible costs of even an apparently
33

consenting relationship in regard to the academic

efforts of both faculty member and student.
A faculty member or staff member who enters into
a romantic relationship with a student or a supervisor with an employee where a professional power
differential exists, must realise that if a charge of
sexual harassment is subsequently lodged, it will
be exceedingly difficult to establish that there
has been no violation of the policy on grounds of
mutual consent. The Harassment Review Committee investigating a charge of sexual harassment
shall be expected, in general to be unsympathetic
to a defense based upon consent when the facts
establish that a professional faculty/staff-student
or supervisor-employee power differential existed
within the relationship.
All complaints of harassment will be promptly
investigated. The Institute will not tolerate retaliation against any member of the Institute for bringing
a complaint or for cooperating with an investigation. When the investigation finds that harassment
occurred, the Institute will take prompt corrective
and disciplinary action, as it deems necessary and
appropriate. This may include, but is not limited to,
warning, suspension, and immediate discharge or
expulsion from the Institute. Immediate discharge
or expulsion may be resorted to when expedient
and required.

Harassment NID is committed to providing its staff, faculty, and

Policy students the opportunity to pursue excellence in
their academic and professional endeavors. This can
only exist when each member of our community is
assured an atmosphere of mutual respect, one in
which they are judged solely on criteria related to
academic or job performance.
The Institute is committed to providing such an
environment, free from all forms of harassment and
discrimination. Each member of the community
is responsible for fostering mutual respect, being
familiar with this policy and refraining from conduct
that violates this policy.
NID will not tolerate any type of harassment or
discrimination toward or by any member of the
community. All complaints of such behaviour will
be taken seriously and will be investigated promptly
and thoroughly. The Institute prohibits acts of reprisal against anyone involved in lodging a complaint
of harassment or discrimination.
Conversely, the Institute considers filing intentionally false report of harassment or discrimination a
violation of this policy. It is illegal to harass others
on the basis of their sex, age, race, color, national
origin, religion, marital status, citizenship, disability,
or any other status protected by law. Individuals
found guilty of harassment or discrimination toward
another employee, student, or faculty member will
be subject to disciplinary actions up to, and including, immediate termination or expulsion, when
appropriate.
Harassment or discrimination can take many forms,
including but not limited to slurs, jokes, statements,
gestures, electronic communications (including
e-mail), pictures or cartoons regarding a students,
faculty members, or employees race, colour, reli35

gion, gender, national origin, age, marital status, sexual

orientation, citizenship, disability, or any other status
protected by law.
If a student believes that he / she has been discriminated against in grading, financial aid, counseling, and
/m or support services, and if he / she has exhausted
all administrative avenues, the student should bring
his / her grievance to the Grievances Redressal Committee and appeal to the Director.
NID is committed to its policy of providing equal
opportunities regardless of race, color, creed, national
origin, religion, gender, sexual orientation, marital status, age, disability. This policy applies to all programs,
facilities and activities provided by NID, including but
not limited to admissions, educational programmes,
and employment.
Fundamental to the Institutes mission is the free and
open exchange of ideas. It is not, therefore, the Institutes purpose in promulgating this policy to inhibit
free speech or the free communication of ideas by
member of the academic community.

Acts of NID is a community composed of a wide variety of

Intolerance people with different cultures, racial backgrounds,
sexual orientations and many other differences. NID
values these differences and believes in encouraging
the interaction and respect among people who may
differ from one another creates a positive learning
experience. Intolerant acts that show disrespect for
others harm both the victims and the community at
large.
Any behaviour which victimises an individual on the
basis of the persons race, ethnicity, religion, sex,
sexual orientation, creed, national origin, ancestry,
age, or level of ability or/disability is inappropriate
at best, seriously detrimental to the community,
and will be addressed.
Such behaviour includes, but not limited to, graffiti,
defacing NID or personal property, harassment,
threats, fighting , and disrupting others in the
exercise of their rights.
Students who have witnessed or are victims of such
beavhior should report it to the Academic Office.

Smoking Smoking is strictly prohibited in the academic area/

Regulations studios/labs and public places inside the entire
campus as per the guidelines rules/laws in force.

Weapons The possession, maintenance, or use of firearms,

and weapons, or explosives of any nature or description
Explosives (fireworks, any other device of explosive nature, bows
and arrows, crossbows, sling shots, guns, ammunition
and knives other than those typically used in artwork), or any other weapon, is prohibited on campus.
Violators will be subject to disciplinary action.

37

NID is committed to a safe and secure campus.

Crime prevention, risk identification, and problem
solving are the responsibilities of every member
of our campus community. Members of the community must assume responsibility for their own
personal safety and the security of personal and
Institute property by taking simple, common sense
precautions, removing the potential for crimes
of opportunity.
Perhaps the most important element of a campus
safety programme is the assistance of our students,
faculty, staff, and guests who report suspicious
people or activities to Campus Safety. If you are
a victim of, observe, or have knowledge of a crime
or other emergency and report immediately to
the Security.

KMC Policy The Knowledge Management Centre (KMC) operates under the aegis of the Knowledge Management
and Information Services (KM&IS) at NID, is considered as a backbone of any academic and research
institute, is a new age format of a multifaceted
approach to managing various human, print, digital
and other resources, all in a seamlessly integrated
manner. At the KMC we have all the treasured
wealth of knowledge showcasing the best collection
of books, periodicals and other non book resources
from all corners of the world. Apart from this, the
Centre has a large collection of student diploma
projects, craft documentations, research and other
professional project documents. The KMC has also
attached to it, showcases with design prototypes
and other collections.
The collective strength of all resources at the KMC
is aimed at giving the Centre the power to provide
services under one roof with online facilities to students, faculty and researchers, institutions, corporate bodies and industry.

General Rules

1 Members are advised not to bring any personal

belongings to the KMC. The space near the main
entrance may be used for keeping personal belongings, if brought, at their own risk.

2 Bags, folders, scissors, blades, paper cutters, watercolor, etc. are not allowed into the KMC premises.
Electronic gadgets, such as audio systems, cameras, cell phones and any other item, which may
create noise and disruption to readers and violate
the copyright act, are not allowed within the KMC
premises.

3 Please do not bring any eatables, beverages, and

any other items, which could spoil the premises.

4 Members are expected to remove their footwear

outside the main entrance (in an orderly manner)
before entering the KMC. Footwear caps are available at the entrance for those who have difficulty in
removing their footwear. Kindly deposit these back
while leaving the KMC. (Applicable at the main
campus only).

5 Smoking is strictly prohibited.

6 Please do not bring personal and other library books
into the KMC. Books once issued from the KMC
should not be taken into the stack or reading area.

7 The KMC premises should not be used for personal

work.

8 Tracing out of any material from KMC resources is

strictly prohibited.

39

9 Mutilation of books, periodicals and other objects

from the KMC will be seriously viewed and appropriate punitive action will be taken on those who
indulge in such actions. Even deterrent punishment
will be awarded.

10 The computer terminals are to be used only for preview/reference of KMC resources. Internet browsing, personal e-mail, chat, etc. are strictly prohibited
in the KMC.

11 The stack area should not be used for reading.

Members are requested to carry books to the reading tables.

12 Do not file any books, once pulled from the book

rack. Place them at the end of the rack for re-shelving by the staff.

13 After reference please place books back to the

designated space, near the reading area. Journals
and books on special display should go back to their
respective places.

14 Books marked with REF, RARE, RES are to be referred within the KMC premises only.

15 Student Diploma Projects, Craft Documentation,

and other unpublished materials are accessed only
with special permission.

16 Photocopying from books and other publications is

discouraged. However, for academic and research
purposes, reprography is permitted for using photocopier, manual camera or digicam, with a written
declaration.

Borrowing

17 A faculty/staff member can issue up to 5 books/periodicals at a time on his/her membership card for
a period of 1 month. For faculty members/teaching
staff, additional 10 books per course can be issued
for the duration of a particular course. Faculty/
staff members are expected to return the books
and other materials issued to them on or before the
due date in each case. A late fee of Rs.2/- per day
will be charged for the items returned after the due
date.

18 Visiting faculty will be provided with library reference facilities for requisite duration.

19 Student members can borrow 2 books or periodicals (issuable) at a time for a period of 14 days.
Additional one book/periodical will be issued for
overnight reading in special cases. Students are
expected to return the borrowed materials on
or before the due date. A late fee of Rs.2/- per
book/journal per day will be charged for the materials returned after the due date.

20 KMC offers Institutional Membership to other

institutions (offered at the main campus only).
The membership fee is Rs.10,000/- per annum.
Institutional members are allowed access to the
KMC through the membership card along with their
official photo ID.

21 Membership cards are to be produced at the

circulation counter for issue/return of materials.
Members are requested to retain the membership
card carefully. In case of loss of membership cards
duplicate ones will be issued only on payment of
Rs.150/-.

41

22 In case of loss of books or any other materials,

the member will have to replace the same or pay
twice the original cost at the current rate. In the
case of out of print books/materials, a member will
have to pay a minimum of ten times the original
cost or the value decided by the KMC Panel as the
case may be.

23
In case a member is unable to return the library
material issued to he/her within the due date or
unable to pay the fine amount, such persons can be
debarred in using the KMC facilities and also in such
cases the institute will take appropriate action to
recover the same.

24
Members are expected to return the issued items
within the due date as mentioned in the issue
record. For individual members an overdue charge
of Rs.2/- per day per item will be charged for the
items returned after the due date. Even intervening
holidays, if any, will be counted for fine computation. For institutions, the overdue charge will be Rs.
5/- per day per item.

25
Sub lending of KMC material is strictly prohibited.

26
Audio-visual materials are to be used within the
KMC preview area only. On specific project/classroom/presentation related works, the AV materials
can be issued to the Activity Chairperson/Discipline
Co-ordinator for the use at VTR/Preview Room/
Auditorium.

27

Design Classics Collection (main campus)

The objects from the Design Classics Collection

are to be referred only within the display area. Any
damage while handling the objects would be taken
seriously by the Institute and appropriate action
would be initiated.

IT Policy IT services comprise of NID local area network, internet access, NID email (mail.nid.edu) and intranet
portal (portal.nid.edu) The users of Information
and Technology Centre are required to abide by the
regulations of IT Centre.

1 Internet access (Wired and Wireless) in campus

through UTM (Unified Threat Management), Access to File Server, NID Server and Intranet Portal,
Access to various labs and studios will be available
to bona fide students only.

2 Students will not use/install any pirated software on

any computer systems of NID and are responsible
for any such pirated software installed by them on
the NID computer systems.

3 Students will be held responsible for any activity

done online or on local network using their login.

4 In case of damage of any computer system/ peripheral or any other equipment or IT resources by any
student, the amount for the same will be recovered
from security deposit submitted by the student.

5 In case any student is found using the IT facilities in

an illegitimate manner and abusing the facilities, he/
she will be disconnected from all IT Services.
IT Resources

Apple Macintosh: 25
Operating system: Snow Leopard
Applications: Adobe Creative Suite (Photoshop, illustrator, Indesign, Acrobat, Premiere, After effects,
Flash, Dream weaver, fireworks)
Windows Workstation: 45
Operating system:Windows 7 Professional
Applications:Microsoft Office, Adobe Creative Suite
(Photoshop, illustrator, Indesign, Acrobat, Premiere,
43

After effects, Flash, Dream weaver, fireworks)

CAD Application (AutoCAD, Studio Tools, 3DS Max)
Thin Client: 15
Scanners, Printers and Plotters
A4 flat-bed scanners: 4
A3 flat-bed/slide scanners: 2
A4 black laser printer: 1
A4/A3 black laser printer: 2
A4/A3 color laser printer: 1
42 wide color plotter: 2
File Server

The IT Centre will provide you exclusive server storage space up to 3 GB per student and other facilities
such as common data sharing space unsecure as
name suggests it is not secured data space, which
is open for everyone. To access these data storage
server the user ID will remain same as your Email
ID. Each discipline has separate folder in which each
one of you will have an exclusive folder to store your
data. Kindly follow <Server/Your Discipline/Your
name folder> to access your server space. To access
the space, click on my network/network neighborhood and then click on server named server or click
on start button and go to run and type \\server
(172.16.1.8), it will ask for username and password to
access secure folder. To access unsecure space which
is created for common use to share data in unsecure
environment as name suggests, type \\p-server
(172.16.1.11) in run command and login using the login
details given to each students.
For Mac user
Finder/Go/Connect to server
smb:/172.16.1.8 for server
snb:/172.16.1.11 for p-server
Do not make practice of keeping your important data
on unsecure folder as this is not a secured.

Wi-Fi

The IT Centre provides wireless access (Wi-Fi)

service at many areas of the campus to facilitate
the mobile network connectivity. This service allows
users to access campus-computing facilities from
their laptop and portable computer devices wherever Wi-Fi coverage is available. To access this facility
you are required to use WAP key in your device/
laptop which will be provided by IT Centre.
Laptop Zone (Wi-Fi Zone)

The IT Centre provides separate Laptop Zones. (WiFi Zones) area to access IT Facility. Old Canteen
(Near to Research and Publication) Cyber Centre
(Ground Floor B Hostel).
LAN connects Approximate 1200 numbers
100/1000 mbps computer network spread over the
campus. The IT Centre also provides network connection to each hostel room.
Email

To obtain your own institute e-mail ID, student will

have to sign letter of undertaking available with IT
Centre. NID mail is used for sending, receiving message and files via internet for classroom schedule,
community announcements and other Institutional
notices and circulars.
Intranet Portal

Intranet portal login/password will be created once

student ID is generated by academics. It can be accessed only from NID campuses (Not outside NID
local area network). Please type portal.nid.edu in
the address bar of the Internet browser and sign in
using the login name and password given to you.

45

How to use Printing facility?

The IT Centre is equipped with Color/Black printing

facilities through printing coupon which are required
to be purchased in advance at Rs.6 per coupon.
These coupons can be purchased from IT Maintenance Room near to Information and Technology
Centre during Monday to Friday 09.00-18.00 only.
Users can view detailed printing charges on IT Centres notice board.
Important Telephone numbers:

Helpdesk 2022
Network and Internet, Naveen Parmar 2050.
Hardware and Software, Himanshu Gajjar 2005 and
Chirantan Raval 2006
Printing and printing coupons, Jitubhai 2007

0 Introduction

1 Residential Facilities

2 Financial Assistance

3 Code of Conduct

4 Policies

5 NID Hostel
Rules &
Regulations
6 Disciplinary Process

7 National & International Linkages

8 Intellectual Property Rights

9 Important Numbers

47

The following rules for NIDs hostels are the

outcome of considerable thought and discussion
among residents and administrators. Yet no
collection of rules can adequately express or
contain the self-discipline, and the concern for
ones neighbour and ones environment, that are
the only real basis for the pattern of campus life to
which we aspire at NID - one that respects equally
the individual and the community to which we all
belong. These qualities and aspirations do not lend
themselves to formal regulations stated in cold
print. So perhaps what cannot be said here is as
important, if not more important, than the rules
and regulations that follow. Still these are of great
importance because they provide a framework
of common understanding and mutual concern.
They should be constantly reviewed and improved.
For the rules to succeed in this endeavour, the
concept of collective responsibility becomes important, not as a deterrent or punitive action but as a
self regulatory mechanism to assist every individual
resident in realising the full potential in a healthy
manner. The hostel provides basic facilities and
security. With the cooperation of all who live here
we can further improve upon what we have
attempted to do so far. Every resident is invited
to participate as actively as he or she wishes in
the process of designing and maintaining our living
environments. It is our hope that our campus
residences will not remain design solutions of bricks
mortar, and furniture. They should be a symbol of
our collective aspirations as students, teachers
and staff. A student residence, if it is to so succeed,
must reflect a real concern among those who
use it for the way we live, the way we treat our
fellow human beings and birds and animals, and
the way we maintain and enhance our eco system
and environment.

While we at NID choose to exercise our freedom to

innovate our educational and campus life, we are
aware that we have responsibilities to many outside
our campus - parents, guardians and others who are
closely concerned with the quality of life at NID

1 Hostel accommodation will be provided to only

bona fide undergraduate students at the Paldi
campus and to the Gandhinagar campus students
normally on a year-to-year basis, based on the conduct of the student.

2 Resident students must vacate the rooms at the

end of the academic year.

3 It is compulsory for all resident students to become

members of and fully subscribe to the mess.

4 Resident students must observe complete discipline

inside the Hostel premises and see that no wasteful,
improper and destructive use is made of amenities
such as water, electricity, furniture etc. Resident
students will have to make good any damage
caused to the property of the Hostel.

5 Resident students must not make graffiti and undesirable/ lewd drawings and obscene or unsocial
markings on the walls, doors, fans, etc. Cleanliness
should be maintained.

6 Resident students must switch off lights and fans

every time they go out. Water and energy saving
habits should be consciously developed.

7 The use of electrical appliances other than radios,

table lamps, and tape recorders, is strictly prohibited in the rooms. Cooking is also prohibited in the
rooms.

49

8 Each resident student will see that his/her action

does not lead to a breach of privacy or cause inconvenience to other residents of the Hostel and to
those who live around the campus. Loud radio music,
late night activity, and partying may disturb the residents of and people around the campus.

9 No permission need be taken for general use of

the recreation room. Holding larger gatherings
or celebrations is not allowed.

10 On holidays, visiting hours at the hostel are normally

from 9.00 a.m. to 9.00 p.m. On working days, the
visiting hours are from 7.00 a.m. to 9.00 a.m.
Visitors must obtain Gate Passes at the Hostel Gate.
Non-resident NID students will have access to the
Hostel area from 7.00 a.m. to 11.00 p.m. On special
occasions general permission will be granted to
such students. Under no circumstances are students
permitted to allow anyone to stay overnight in their
rooms. Breach of this condition will result in the withdrawal of hostel facilities.

11 Resident students must not leave money and other

valuables in their rooms and for any loss they alone
will be responsible. The Institute does not take any
responsibility whatsoever in this regard. However,
any such loss must be reported immediately to any
of the wardens.

12 Resident students should not keep pets in the

hostels.

13 Resident students are permitted to move in and out

of the gates freely until 11.30 p.m when the Gates are
closed for the night. Thereafter entry /exit will be in
accordance with night out /late night regulations in
force from time to time.

14 Hostel residents may avail of night outs with the

express permission of the warden. Permission for a
night out should be sought in writing, indicating the
address with telephone number at which the student
will be spending the night. Minor students (below 18
years of age) are allowed night outs with the written
consent of their guardians/local guardians.

15 Visits by residents of boys hostel to girls hostel

(rooms and living areas) and vice-versa will not
be permitted.

16 Visitors will not be allowed into the rooms and living

areas in any of the hostels. Visitors should meet the
hostel residents in the visitors room. In case parents
of resident students wish to visit the rooms, they
should obtain special permission from the Hostel
Warden.

17 Resident students must not engage any person for

service of any kind, without prior permission of the
Hostel Warden.

18 Gambling, possession and use of alcoholic drinks

and narcotics anywhere within the Institute premises
are strictly prohibited. This is in accordance with the
legal requirements of the state, and any breach of this
clause under state laws, will be dealt with according to law. It may be noted that Gujarat as a state
observes Prohibition and it is a criminal offence to
consume alcohol in the state let alone hostel rooms.
In addition, hostel facilities will also be withdrawn
forthwith.

51

19 All cases of sickness must be reported immediately to the Warden/ Asst. Warden. This is a joint
responsibility of the sick student and his/her roommate and those in the adjoining rooms. Any case of
emergency or accident should also be immediately
reported to the warden. Any kind of infectious illness will call for quarantining outside the campus to
avoid spread of disease.

20 Resident students must vacate their rooms at the

end of the academic year and hand over the rooms
to the Hostel Warden only.

21 Disciplinary action will be taken against students for

any breach of these rules or defiance of authority,
for causing damage to any person or property and
for anti-social or anti-national activities. Students
must not cause any discomfort or inconvenience to
other fellows or residents on campus.

22 These rules are liable to be changed as per

regulation and not necessarily prior intimation.
Such changes will, however, be brought to the
notice of the students.

23 If any student feels that he is physically or mentally

harassed by any seniors or that he/she is a victim
of ragging at any point of time, the same should be
immediately brought to the notice of the authorities.
An FIR will be lodged by the Institute in case any
student is found indulging in ragging without any
intimation to the parents.

0 Introduction

1 Residential Facilities

2 Financial Assistance

3 Code of Conduct

4 Policies

5 NID Hostel Rules & Regulations

6 Disciplinary
Process
7 National & International Linkages

8 Intellectual Property Rights

9 Important Numbers

53

Students who violate Institute policies, procedures,

and regulations will be subject to disciplinary action.
Such action is not a substitute for civil or criminal
proceedings; all students, whether on or off campus,
also remain subject to local, state and federal laws.
Students who violate those laws may be subject to
Institute disciplinary procedures.
The Academic Office administers cases involving
violations of Institute policies, procedures, and regulations, violations of non-academic regulations when
reported. An enquiry will be initiated to determine
the relevant facts. Depending upon the severity of the
alleged violation and the results of the hearing, the
further course of action will be decided

Misconduct
subject to
disciplinary
action

All forms of dishonesty, whether by act of omission, including but not limited to cheating, plagiarism, knowingly furnishing false information to the
Institute, and forgery, alteration, or use of Institute
activities.
Intentional or wanton disruption or obstruction of
teaching, research, administration, disciplinary proceedings, or other Institute activities including public
service functions, or other auithorised activities on
Institute premises.
Disruptive behaviour, including but not limited to
physical abuse, assault and battery, harassment, or
threats to any person on campus or at Institute-sponsored or supervised functions, or which affect any
member of the community. This includes drug and
alcohol-related behavior, as well as harm to oneself.
Theft or damage, including vandalism, to premises
or property, including Institute or student artwork; or
theft or damage, including vandalising, the property
of a member of the Institute/community or visitors.

 Unauthorized entry within the institute or improper use of Institute facilities.

Failure to comply with directives of Institute officials acting in the performance of their duties.
Violation of rules governing residence in Instituteowned or controlled property.
Violation of Institute, local, state and national
laws related to the use and / or possession of alcohol and other drugs, and violations of other such
laws in a way that affects the Institute communitys
pursuit of its proper educational purposes.
The Registrar will be the competent authority to
take disciplinary action against a student for any
offence resulting from the commission or omission
of any act related to academic or community life on
the campus or outside.Disciplinary proceedings will
be initiated upon receiving a complain/report.
In case of offences which do not warrant any
enquiry to establish the occurrence of the incident and the involvement of the person(s) against
whom the report/complaint is received, (where the
person(s) involved pleads guilty or do not deny his/
her involvement), appropriate summary action will
be taken after giving an opportunity of personal
audience to the offender.
In case of offences which warrant detailed enquiry/investigations to establish the facts relating
to the reported incident and the exact nature of
involvement of the person(s), the following procedure will be followed:

55

 A show-cause notice will be issued to the alleged

offender(s). A copy of the said notice will also besent to parents or guardians of the students.
The competent authority will then order an
enquiry by a committee of one or more members
of the faculty/staff. A nominated student representative may also be included in the committee if
deemed necessary.
On receiving the Enquiry Committees report, the
Education Panel will discuss the Enquiry Committees report and other related matters, before taking
a final decision on the disciplinary action to be
taken.
The decision will then be communicated to the
student, parents/guardians of the student(s) against
whom disciplinary action is contemplated will also
be informed of the proposed action.
Decision of the competent authority will be communicated to all concerned in writing.
An appeal against the decision on disciplinary
matters will be referred to the Director.

Amendment The Institute reserves its rights to add to, delete,

to Rules & alter or amend any of the rules/regulations conRegulations tained in this manual without any notice. Such additions, deletions, alterations and/or amendments
will be notified by the Institute through its Notice
Boards/NID website.
In case of any dispute on any matters arising out
of or relating to the rules and regulations contained
in this document or otherwise, Ahmedabad will be
considered as the place where the cause of action
has arisen and the appropriate Court at Ahmedabad
alone will have jurisdiction over such matters.

0 Introduction

1 Residential Facilities

2 Financial Assistance

3 Code of Conduct

4 Policies

5 NID Hostel Rules & Regulations

6 Disciplinary Process

7 National &
International
Linkages
8 Intellectual Property Rights

9 Important Numbers

57

The Institutes effort to create an effective

constituency for design promotion continues to
draw strength from partnerships with other design
related organisations. NID has links and collaborations with a number of institutions, research and
other organisations all over India, thereby fostering
a culture of scientific inquiry within its own community. NID has, in fact, proposed to create an education destination in Ahmedabad with an international
students corridor. NID also has linkages with various
other design schools both, in India and abroad,
including several Memoranda of Understanding for
student and faculty exchange programmes. Visiting faculty from within India and overseas, particularly Fulbright scholars, regularly associate with
the Institute, and have helped enrich the education
programme.

Memoranda of NID has Memoranda of Understanding (MoUs) with

Understanding institutes abroad. Currently NID has MoUs with:
Instituto Profesional DuocUC of the Pontificia
Universidad Catolica de Chile, Santiago, Chile
cole nationale suprieure de cration industrielle
(ENSCI), Paris, France
cole nationale suprieure des arts dcoratifs
(ENSAD), Paris, France
Burg Giebchenstein, Halle, Germany
Konstfack University College of Art, Craft & Design,
Stockholm, Sweden
Pforzheim University of Applied Sciences,
Pforzheim, Germany
Shenkar College of Engg. & Design, Ramat Gan, Israel
Birmingham Institute of Art and Design,
(BIAD), Birmingham, UK
Massey University, New Zealand
Cleveland Institute of Art, Cleveland, USA
Royal College of Art & Design, London, UK
The Faculty of Art, Design and Architecture
(FADA), Johannesburg, South Africa

Sheridan College of Applied Arts & Design, Canada

Danmarks Designskole, Copenhagen, Denmark

Monash University, Australia

University of Moratuwa, Moratuwa, Sri Lanka
Politecnico di Milano, Milan, Italy
University La Sapienza, Rome, Italy
Instituto Europeo di Design, S R L, Milan, Italy
University of Bocconi, Milan, Italy
Art Centre College of Design, Pasadena, USA
Design & Arts College, Christchurch, New Zealand
Fachhochschule, Hannover, Germany
Pininfarina, S.p.A, Italy
The Ontario College of Art & Design, Toronto, Canada
Kookmin University, Seoul, Korea
The Universidad Politecnica de Valencia, Valencia, Spain
University College for Creative Arts, Farnham, UK
Rhode Island School of Design, Rhode Island, USA
Zurich University of Arts, Zurich, Switzerland
Domus Academy, Milan, Italy
cole Suprieure dArt et de Design, Reims, France
Delft University of Technology, Delft, Netherlands
Royal Melbourne Institute of Technology (RMIT),
Melbourne, Australia
The Glasgow School of Art, Glasgow, Scotland
I-Style, Italy
Polytechnic University of Marche, Italy
Concordia University, Montreal, Canada
Hochschule fr Technik und Wirtschaft (HTW)
Berlin University of Applied Arts, Berlin, Germany
cole suprieure dart et design, Saint-tienne, France
Coventry University, Coventry, UK
Holon Institute of Technology, Holon, Israel
The University of New South Wales, Sydney, Australia
Kigali Institute of Sciences & Technology (KIST), Rwanda,
Central Africa

Victoria & Albert Museum, UK

Lucerne University of Applied Sciences and Arts, Lucerne
School of Art & Design, Switzerland
Heriot Watt University, UK
POLI. Design, Consorzio del Politecnico di Milano, Italy
59

NID The announcement for selection of the students

Students who will be going on exchange programmes will
Going On be made by the Academic Office as follows:
Exchange
Students will be required to sign a six months
agreement for internship with NID on completion
of their programme in case the Institute pays the
travel cost. The Institute will facilitate the process
of arranging travel and visa of the student. NID
students can also visit institutions where no MoU
is in active operation. They will have to, however,
bear the cost of travel and boarding & lodging
themselves, whenever not provided.
The academic committee will be short-listing
students for exchange programmes based on
the academic performance of the students and
specific programmes they have applied for. The
case will be taken further, based on capability and
suitability of the candidate.
Administrative assistance for travel/visa support
will be provided by the respective departments of
the Institute. Students should however hold valid
passport at the time of applying for exchange. They
should apply well in advance for visa and plan their
trip at least 3 months in advance to the date of
travel. On return from exchange they should submit
a copy of the certificate from the Institute with the
Academic Administration.

48

Component of Expenditure
The total expense consists of the following
Airfare. Normally this is to be borne by the student
himself/herself.
Lodging and Boarding. Normally this is to be borne
by the host institution. In case the same is not
provided by the Institutions, it is to be borne by the
respective students.
Course Fee. Under the MoU it is understood that no
course fees will be charged by the Hhost institutions
for the student going on exchange programme. In an
unlikely event of non-waiver of the course fees, the
same will have to be borne by the students and no
financial assistance will be provided by NID in such
cases.
Visa Fees, Health Insurance etc. This will be borne
by the students

61

0 Introduction

1 Residential Facilities

2 Financial Assistance

3 Code of Conduct

4 Policies

5 NID Hostel Rules & Regulations

6 Disciplinary Process

7 National & International Linkages

8 Intellectual
Property Rights
9 Important Numbers

While at the institute a student will hold his/her

position in a fiduciary capacity for the benefit of
the Institute and will disclose fully to the Institute
immediately upon origination or acquisition of any
and all inventions, improvements, know-how,
processes, methods, formulas, products, compositions, designs, whether or not patentable and
whether or not registerable to trade mark, design
or copyright, which are made, discovered or developed by students solely or jointly with others or
otherwise during the terms of their education and
training at the Institute and which may be directly
or indirectly useful in, or relate to any research or
development programme of the Institute or the
composition development, manufacture, production, sale, distribution, application or use of any
and all manner of articles or compositions developed, used or sold or suitable for development,
use or sale, by the Institute or any other articles
or compositions of like or similar nature.
At the request of the Institute the student will have
to make application in due form for Indian patents
and foreign patents on the said inventions, discoveries, improvements, processes, and devices and
will assign to the Institute all their rights, titles and
interests in and to the said inventions, discoveries, improvements, processes, know-how, devices,
and patents and applications therefore or patent
thereon, and also will execute any instruments
necessary or which the Institute may deem desirable in connection with any continuations or reissues thereof or in the conduct or any proceeding
or litigation in regard thereto.
While as a student, all ideas developed by him/
her will automatically become a property of the
institution. In case he/she is working on an industry
sponsored project he/she to take into consideration
the IPR rules clarification which can be obtained
63

from the coordinator of the IPR cell. Any ownership

or transfer of IPR will only be valid if communicated
in writing to the concerned authority. Any published
material should be routed through NID. A student
should not publish unauthorized material.

Guidelines
for
Sponsored
student
Projects

Sponsored projects for NID students are in the following three major categories:
Classroom Project
Classroom projects seek to expose students to a
wide variety of real life situations and test their
problem solving skills. Learning is the main objective
in classroom projects. Considering this aspect, IPR
issues should not be pressed to the extent that it
makes the main objective of learning secondary, but
at the same time IPR issues cannot be neglected.
So in case of classroom projects IPR issues may be
taken care of in the following manner:

In case of commercialisation, the sponsoring company will share a determined part of income derived
from that IP with the Institute.
The Institute will give a determined share to the
student-creator and the guiding faculty to appreciate their efforts.
Industrial training
Training with industry is for a period of 4 to 8 weeks.
In this students are expected to work on on-going
projects or tasks under the clients supervision.
Since this training presents the students with a good
learning opportunity, any IP generated in this period
may belong to the sponsoring Industry.

52

Diploma project
This is the final and the most important phase of a
students career at NID. In accordance with the IPR
norms of the Institute the following issues should be
addressed during the stages of a Diploma project.
All rights on one of the design concepts selected
will be offered to the sponsor for a stipulated period,
(to be decided on case-to-case basis between NID
and the sponsor. However, this period will not be
more than two years). In case of non-utilisation of
the selected design concept within this stipulated
period, the rights will revert back to the Institute.
The copyrights (sketches, drawings etc) of the outcome of the sponsored Diploma project will remain
with the Institute.
Over and above this, any other IPR issue/s, which
may arise in the context of a given Diploma project,
should be addressed and safeguarded.

Competitions Participation in competitions is not mandatory but

is encouraged through an individual initiative. A student will not be given leave of absence because he/
she is working on an entry for a major competition
as part of the programme. However the institute
will decide from time to time on which competitions
students will officially represent the institute. Information about national/ international competitions
is made available with the Cell in Academic Office.

Professional NID has an Integrated Design Services DepartActivity ment, which comprises the Consultancy, Industry
Programmes and Outreach Programmes, whose
function is to provide opportunities for professional
experience. A student is required to participate in
these activities as and when informed by the discipline coordinator or the concerned authority.

65