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A Dozen Tips for Starting an Import/Export Business

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A Dozen Tips for Starting an Import/Export Business


By: June Campbell
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1. Many countries have set up offices (Consulates or Embassies) in foreign countries


to promote the exporting of their goods. The Consulates will supply you with industry
directories and more. Embassies are located in a nation's capital and Consulates in
different cities. In many cases, the Embassy web site will contain directories and
manufacturer lists, as well as an email link that you can use for sourcing
2. To import goods, communicate with that country's Consulate situated in your own
country. If you are uncertain what products the other country wants, you can obtain
catalogues and lists of manufacturers.
3. Contact your country's taxation department to ask about registration numbers or
other procedures that you must follow. For example, if you are Canadian, you will
require a Registration Number, issued by Canada Customs and Taxation Agency
(CATA). When you inform CCTA of your plans to import or export, they issue an
extension to your business number. This number is used on all related documents.

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4. Find out about licensing requirements, if any. Many countries do not have licensing
requirements for most products. However, if you are importing or exporting high-risk
products (pharmaceuticals, liquor, chemicals, arms, certain food items and certain
articles of apparel), you might need a license. "I strongly recommend that people
start out with low risk items that can be easily traded and have fewer barriers like
giftware and consumer items," said Henzel. "Certain industries, like dairy, are
guarded by lobby groups in some countries. You will be faced with quotas and
restrictions."

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5. Embargoes are trade barriers set up against other countries. Many countries have
embargoes against Cuba, for example. First, contact your own government to
determine whether there are restrictions or embargoes against the country you are
considering. Next, contact that country's Consulate or Embassy to see if there are
restrictions against goods from your country.

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6. Participate in the local Boards of Trades (or Chambers of Commerce if there is no


local Board of Trade). In addition to networking, you have access to research libraries
and other resources that will offer good trade information.

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7. Use customs brokers. "Small businesses attempting their own paperwork can run
into delays at borders. If you make a mistake, you can be fined," said Henzel. "A
custom broker's service is well worth the fee you pay."

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8. When exporting, understand that there is no one solution to shipping and customs
handling that will work in every situation. Every deal is different. Each company and
each set of products will require a different set of services, or a combination of
services. Engaging the services of a freight forwarder is one possibility. Freight
forwarders arrange shipping and customs for goods going to other countries. "You
have to shop for these services and do your research," Henzel explained. "Ask a lot of
questions. It's no different than buying a piece of furniture. You shop around first."
9. Be familiar with Incoterms, as posted to the International Chamber of Commerce
Web Site (http://www.iccwbo.org/index_incoterms.asp). Incoterms are standard
trade definitions that dictate the shipping and payment responsibilities of each party.
The two companies involved negotiate Incoterms for each deal. The best known
Incoterms include EXW (Ex works), FOB (Free on Board), CIF (Cost, Insurance and
Freight), DDU (Delivered Duty Unpaid), and CPT (Carriage Paid To). "You negotiate
according to the Incoterms," Henzel said. "You decide who pays for shipping, who
pays for insurance, etc."
10. Consult your bank for information about Letters of Credit, the most common form
of payment when trading internationally. With a Letter of Credit, you minimize your
risk because the banks assure that the goods are delivered before the money is
exchanged. As an importer, a Letter of Credit reduces the risk of having to pay in
advance for goods, or of paying for goods that are inconsistent with the product
description in the Letter. As an exporter, you have the buyer's bank's assurance that
you will receive payment provided you ship the goods as specified within an
agreed-upon time.

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11. Participate in Trade Missions. Consult your Board of Trade or local Chamber of
Commerce to discover what is available.
12. Finally, look to the Web for information about international trade. Many web sites
offer an array of information that you can access for no charge, including Henzel's
site (www.importexportcoach.com).

12/10/2014 3:17 PM

A Dozen Tips for Starting an Import/Export Business

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