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Group Assignment
OrangeHRM
OrangeHRM configuration and analysis
Submitted to:
Submitted by:
Name ID

Section-08
Submission Date: 17th October

North South University

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LETTER OF TRANSMITTAL
Adeyl Khan (Ayn)
Course Instructor
Computer and Information Systems (MIS-205)
School Of Business
North South University
Subject: Submission of report on OrangeHRM configuration and analysis
Dear Sir,
It is a great pleasure for us to submit this report on OrangeHRM configuration and
analysis.
We are pleased to inform you that we have thoroughly enjoyed working through this
term paper and all of our representatives have contributed efficiently and moreover
effectively to finish this significant report. This has enabled us to gain valuable
knowledge and experience that is essential in our career development.
Therefore, we would like to take this opportunity to convey our deep regard for your
valuable guidance and sincere inspiration. We hope you will enjoy reading this paper.
Yours sincerely,
1. Erfan Ahmed
2. Ambreen Morshed
3.Arifur Rahman
4.Akibul Islam

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Acknowledgment
This project was quite good to learn a lot of technical things like PHP, JavaScript, CSS,
HTML etc., at the same time it gave me the confidence to work in the real life and
professional set up. I feel the experience gained during the project would lead me
towards a good professional life.
I wish to express my profound gratitude to my Guide Mr. Adeyl Khan for giving an
opportunity to do this project in the Institute for North South University.
At the end, I am also thankful to Adeyl Khan Website for giving us valuable suggestions
during the work.

Introduction
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Background

As a fictional illustration of the principles discussed, we occasionally refer to

a medium sized knitting (sweater) company called Bridging the Gap Knitwear
(BTG Knitwear). Let's take a moment to learn about BTG and meet its key
employees.

BTG Knitwear, Ltd., with corporate headquarters in Gulshan, Dhaka, owns

and operates multiple knitting factories committed to providing "warmth and
comfort" for its customers regardless of age or fitness level. Founded in 2000
with just one factory in the Narayanganj area, it now has two other factories
in Gazipur and Chittagong.

From its founding, the company grew first to product over 100,000 sweater
at its Narayanganj factory, and then it expanded to Gazipur and recently at
Chittagong. Current capacity of BGT Knitwear is more than 300,000 sweater.
The company employs 4,000 full- and part-time employees. In 2012, the
company had assets of 400 million taka and generated revenue close to 60
million taka.

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Configure the system

Creating Users
One of the first things youll need to do is create users and user groups.
When creating users or groups, you also assign specific rights and
permissions to each, which limits (grants) access to specific tasks and
information within OrangeHRM.
To create users and user groups:
1. Select Admin > Users.

2. Youll see 3 categories youll need to configure.

HR Admin Usersthese are your HR employees.
ESS Usersthese are your companys employees who can use
OrangeHRM to view their vacation time, benefits, and other data. For
projects in HR, or other purposes.
Admin User Groupsthese are user groups you can configure
3. Here is where you would create users, assign users rights within
OrangeHRM, or create groups that possess specific rights to save, edit,
delete, and so on.
4. Choose each, choose edit or add and enter the relevant information.
5. Click Save.

Creating a Job Category

OrangeHRM allows you to create job categories and classifications.
To create a new job:

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1. Select Admin > Job.

2. You can configure 5 different options for each job.

Job TitlesEnter the job title, for instance, Sales

Job SpecificationsEnter certain types of status, such as
Pay GradesDefine currency and minimum and maximum pay
Employment StatusDefine employment status such as full or
EEO Job CategoriesImport EEO job categories.

3. Select Job > Job Titles.

4. Click Add.
5. For Job Title, enter Sales Representative.
6. For Job Description, enter Research, prospect, and write proposals, present to
prospects and customers, and complete sales process.
7. Click Save.
8. Select Job > Job Specifications.
9. Click Add.
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 Representative.
Exempt or Non-Exempt, Salaried, Commission, Hourly, or other status. Rates.
Part-time, terminated, and so on.
10. Enter a name in the Name field and then click Save. This choice will now appear
in the Job Specification drop-down menu.
Working with Qualifications
Often, training and education are sub-functions of a companys HR department.
OrangeHRM allows you to work with Qualification courses or categories, which are
important when dealing with technical or licensed employees. In many industries,
employees are encouraged to take continuing education, while in others, they are
required to maintain qualifications set by government agencies or professional
organizations.
To create a Qualification:
1. Select Admin > Qualification.
2. Youll see 2 categories youll need to configure.
EducationDefine institutions and courses.
LicensesDefine professional licenses.
3. Select Admin > Qualification > Education.
4. Enter an institution name and a course title.
5. Click Save.
6. Select Admin > Qualification > Licenses.
7. Enter the name of the license you want to define. OrangeHRM automatically
assigns a unique identification number.
8. Click Save.
Editing Employee Information
While youll only add an employees information once, youll likely need to edit the
data more often. Use the PIM module also to edit employee information. Some of
the most frequently changed data includes changing surnames due to marriage,
salary and pay grade due to promotion, or other benefit information due to addition
of a dependent.
To edit employee PIM data:
1. Click PIM. Your companys employee list screen appears.
2. To edit an employees information, click the employees name. Theemployee
information screen appears.
3. Enter new information or edit existing information for the given employee.
4. When finished, click the PIM module tab.
Working with Benefits
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OrangeHRM gives you a Benefits module, in which you can manage your employee
and dependent benefits program. Here you can configure and manage your Health
Savings Plan and your Payroll Schedule.
To manage employee benefits:
1. Click Benefits. You can manage the two following options:
Health Savings Plan
Payroll Schedule
2. Click Health Savings Plan.
3. Define your HSP, and then manage the details as employees register and use the
program.
4. When finished, click Payroll Schedule. On this page, you can:
Add new information or edit existing information.
Define a pay period.
5. When finished, click Home.

Working with Recruitment

Recruitment is module you will use to manage your companys recruitment needs.
Here you can design, post and manage job vacancies as well as manage your
applicants pools.
To manage recruitment:
1. Click Recruitment. On this page you can manage the following two options:
Job Vacancies
Applicants
2.To post a new job or manage an existing job, click Job Vacancies.

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3. To add a new applicant or manage an existing applicant, click Applicants.

4. When youre finished, select another module (for example, Admin, PIM, Time) or
click Home.

General Information
To see general information

Click admin
Organization
General Information

More
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Role of Information Systems in Organization

IT has played an important role in BTG's success.
During the first few years of operation, the IT staff created an infrastructure
that supported internal billing and scheduling and a website that provided
basic information about the company' product and certification to attract
buyers. The need for more-sophisticated functions quickly became apparent.
Applications were developed or purchased for online collaboration, financial
accounting, human resource management, inventory control, asset
management, staff scheduling, member participation, program registration,
and so on.

The emergence of HR portals and self-service technologies has created a

major new opportunity for the HR function. Paper-based, central-office
record keeping systems are rapidly being replaced by powerful, Webcentered information systems, designed to deliver a wide array of self11 | P a g e

service personal and professional information to individual users and

employees.
OrangeHRM Live, the Software as a service (SaaS) version of the world
famous Open-Source (Free) HR Software, OrangeHRM has simplified many
HR functions with its cost effective pay as you go model.
HR managers of the modern day are assiduous and simply cannot afford to
waste time on simple HR tasks to be performed manually or wait for weeks
for reports to be prepared ,which you cannot be a 100% sure of the
accuracy, to make critical decisions in that affect your organization. This is a
risk that can bring adverse effects to your organization in both short and long
runs.
With the recent economic recession one of the largest hindrances for the
small business owner is the availability of funds for implementing an HRIS for
your organization. OrangeHRM Live was introduced to cater to SMEs with an
effective and efficient HRIS our deployments have effectively removed costs
associated with hardware, software, hosting fees resulting in an economical
and efficient model.
OrangeHRM Live offers powerful tools for providing easy-to-access to
information as well as building more productive workforces, these
technologies are changing the ways that human resources departments
around the world are organized and managed, as well as how they will
address the needs of the workforce of the future.
Some key benefits of SaaS models are;
Low total cost of ownership - We take care of the IT infrastructure, upgrades,
and on-going maintenance allowing you to reduce your upfront investment,
reduce your overall cost of ownership, and shift your focus to developing and
optimizing your talent.
Latest Functionality with Seamless Opt-in Upgrades - System upgrades with
latest features and fixes are done by our support team. You do not have
worry about hiring IT staff for any of these tasks.
Secure - OrangeHRM Live SaaS solutions provide you with top-of-the-line
security measures to protect your system, your data, and your resources.
Our servers are SAS70 certified.
Rapid Implementation - Get up and running quickly for an accelerated return
on investment.
Todays Human Resources function is being transformed by the Web. WebBased Human Resources shows HR professionals how to use on-line
technologies to offer more services to more employees at a lower cost. It
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offers concrete tips on which approaches are most effective in small,

medium, and large organizations; provides a framework for transforming HR
from a support function to one centered on organization-wide productivity
and learning; and explains all the key web technologies and trends that are
changing the HR function.

Five major functions of the information system

Your people are the most important asset, therefore it only makes sense that
your organization will want to choose the best human resource management
(HRM) system. But with so many choices and options out there, it can be
difficult to pinpoint what features your business needs to succeed. A good
HRM will give the human capital management team information and metrics
needed at a glance in order to make better business decisions.
Selecting an HRM comes down to understanding the key factors and benefits
that will provide the most value to your company HR functions. Here are five
ways to evaluate a new HRM product so that the business gets a solid return
on investment from day one.
1 Simple to Use Dashboard
Any HRM worth the effort will have a central dashboard that features critical
human resource management information immediately upon login. This can
be configured to meet the needs of the administrator who is using the HRM.
Meaningful lists, charts, and links to the areas that deal with employee
records, time and attendance, leave requests, recruitment and training, and
more should be displayed within an intuitive framework.
2 Ease of Reporting
Human resource personnel are often tasked with reporting on important
employment related issues. This means they will have to be able to pull a
variety of reports on everything from recruitment to terminations. An easy
reporting system that allows users to import and export information in
common document formats is a key factor to look for in the best HRM.
3 Ongoing Product Updates
Just as human resources changes continually, so too should an HRM be
maintained with the latest updates to employment related processes. Look
for an HRM software that has frequent updates and improvements. These are
the signs of a software company that listens to what its clients want and
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need on a regular basis, plus has a skilled development team to keep things
running smoothly.
4 Live Knowledgeable Support
If there is ever a product issue, the one factor you will need the most is live
technical support from a knowledgeable team. There is nothing more
frustrating for an HR department than not having access to an HRM that
stores employee data due to a software or web error. Before selecting your
HRM solution, pick up the phone and ask support related questions to
evaluate how responsive a company is.
5 Try Before You Buy
Because of all the features that an HRM has, it can be an expensive purchase
for any company. However, a good HRM provider will offer an Open Source
option that you can try before you buy any customization. While there are
free trials of some products, you can get locked into costly features you do
not want to use in the future.

Three major benefits of the information system

Integrated platform to manage employment benefits. Covers medical and
welfare benefits with possibilities to define new benefits by type provider
and several other areas. Assigning benefits to employees happens in a
variety of ways individually designation-wise or other. Benefits history and
other information can be displayed through rich reporting capabilities.
1) Define new work benefits using specific criteria.
2) Assign benefits to employee based on any required employee
information.
3) View detailed information on employee's benefits history.

Apply Systems Approach to Understand Information

Systems

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You will need to be running an Operating System that supports the Apache
HTTP Server and MySQL database server. In addition to that following prerequisites must be installed.
1. Apache HTTP Server 1.3 or later
2. MySQL 5.0 or later
3. PHP 5.1.0 or later
Instead of installing above mentioned pre-requisites separately, it is possible
to install a stack which has MySQL, Apache and PHP configured to work
together.

Information Systems and Web Technologies

Internet
This is the world-wide network of computers accessible to anyone who knows
their Internet Protocol (IP) address - the IP address is a unique set of numbers
(such as 209.33.27.100) that defines the computer's location.
Intranet
This is a network that is not available to the world outside of the Intranet. If
the Intranet network is connected to the Internet, the Intranet will reside
behind a firewall and, if it allows access from the Internet, will be an
Extranet. The firewall helps to control access between the Intranet and
Internet to permit access to the Intranet only to people who are members of
the same company or organization.

Extranet
An Extranet is actually an Intranet that is partially accessible to authorized
outsiders. The actual server (the computer that serves up the web pages)
will reside behind a firewall. The firewall helps to control access between the
Intranet and Internet permitting access to the Intranet only to people who
are suitably authorized. The level of access can be set to different levels for
individuals or groups of outside users. The access can be based on a
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username and password or an IP address (a unique set of numbers such as

209.33.27.100 that defines the computer that the user is on).
We are using the three systems for the report.OrangeHRM on
demand is hosted on RackSpace servers. Rack Space is one of the
fastest and most reliable hosting service providers.
This systems are the most effective way the get the organizational
goal.

Information Systems Security

Five information systems threats which can negatively impact the systems.
1. The loss potential that exists as the result of threat-vulnerability pairs.
Reducing either the threat or the vulnerability reduces the risk.
2. The uncertainty of loss expressed in terms of probability of such loss.
3. The probability that a hostile entity will successfully exploit a particular
telecommunications or COMSEC system for intelligence purposes; its
factors are threat and vulnerability.
4. A combination of the likelihood that a threat shall occur, the likelihood
that a threat occurrence shall result in an adverse impact, and the
severity of the resulting adverse impact.
5. The probability that a particular threat will exploit a particular
vulnerability of the system.

These two can be most dangerous

1. The uncertainty of loss expressed in terms of probability of such loss.

2. The probability that a particular threat will exploit a particular
vulnerability of the system.

To prevent from these threats, BTG knitwear LTD. have to follow the
United Nation and the Standards organizations and standards.

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Conclusion
This system is quite good. It is professional and reliable workstation. Overall,
OrangeHRM stands out from most of the open source HRM software with a
wide array of user-friendly features. I would like to know if you have
something to suggest about its limitation.
This project was quite helpful for me in learning many new things related to
PHP, HTML, JAVASCRIPT and OrangeHRM. Although the project was a little bit
difficult because I had to change the software OrangeHRM according to
IDRBTs requirements tried my level best to achieve the objective my project.
The project is still requires more time and more functionalities to be added to
fulfill the requirements of IDRBT.

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Appendix

URL: http://btgknitwear.trial412.orangehrmlive.com
Username: Admin
Password: TcIuU7Hw

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