ASSIGNMENT BBA105- COMPUTER FUNDAMENTALS

1 a. Determine the decimal equivalent of the given number (67.33)8

b. determine the decimal equivalent of the given number (115)16
Octal fraction to Decimal conversion
In order to obtain decimal equivalent of the given octal number, you should multiply each
digit of the octal number by its weighted position and each weighted values is added together
to get the decimal number. The exponential expressions of each fractional placeholder are 8-1,
8-2 and this way the exponent notation proceeds.
Convert (67. 33)8= ( ? )10
= 67. 33

MSB

LSB

= 6x 81 + 7 x 80. 3 x 8-1 + 3x 8-2

= 6 x 8 + 7 x 1 . 3 x ( 1 / 8 ) + 3 x ( 1 / 64 )
= 48 + 1 . (0. 375 ) + ( 0 . 0 46875 )
= 49 + 0. 421875
= 49.421875
Hexadecimal to Decimal conversion
In order to obtain decimal equivalent of the given hexadecimal number, you should multiply
each digit of the hexadecimal number by its weighted position, and each weighted value is
added together to get the decimal number.
Convert (115)16= ( ? )10
= 1x 162 + 1x 161 + 5 x 160
= 1 x 256 + 1 x 16 + 5 x 1
= 256 + 16 + 5
= 277

2 Invite a set of friends for your wedding through email because you do not have enough
of time to go and personally invite. How do you invite them with one personal mail?
Mail Merge is a simple tool that lets you automates the task of sending personalized emails or
creating personalized letters. With Mail Merge, you can send individual emails to a large
number of people in no time. It basically allows you to use a template message with some
personalized fields like recipients name, address etc.
Suppose we write the invitation as follows:Dear friends,
You all are invited in my marriage at 12 January, 2013 at Kamala palace, New Delhi. Kindly
ensure your presence to bless and enlighten us.
With regards,
Ankish Agarwal
We can send this invitation to many of our friends simultaneously simply following
these six easy steps:
Six Steps to Completing a Mail-Merge
Mail merging means to plug data from an address table into form letters, e-mail messages,
envelopes, address labels, or a directory (a list or catalogue, for example).
To start a mail merge, choose Tools | Letters and Mailings | Mail Merge Wizard to open the
Mail Merge task pane.
Step 1: Select a Document Type
The first step is to select what Word calls a document type in the Mail Merge task pane,
what kind of mail-merge you want to undertake: form letters, e-mail messages, envelopes for
mass-mailings, labels for mass-mailings, or a directory (a list or catalogue). Choose an option
button and click Next at the bottom of the task pane to go to step 2.
Step 2: Select a Starting Document
What Word calls the starting document is the document in which the merging takes place.
In other words, the address or other data you retrieve will land in the document you choose or
create now.
You can create a new start document or use an existing one. In the case of labels and
envelopes, you tell Word what size labels or envelopes you intend to print on. In the case of
form letters, e-mail messages, and directories, you supply the text either by making use of a
document youve written already or writing a new document.
Step 3: Select Recipients
In step 3, you tell Word where to get the data that you will merge into the starting document
you created or supplied in step 2. You can retrieve the data from a table in a Word document,
an Access database table or query, or the address book or contact list where you store your

addresses. You can also create a new list for the data if you havent entered the data in a file
yet.
Step 4: Write/Arrange Your Document
In step 4, you insert the merge fields, the parts of the starting document that differ from
recipient to recipient. By inserting merge fields, you tell Word where to plug information
from the data source into the starting document. You also tell Word which data to take from
the data source. Word offers special tools for entering an address blockthe recipients
address, including his or her name, company, title, street address, city, and zip code.
Step 5: Preview Your Document
In step 5, you get a chance to see what your form letters, e-mail messages, envelopes, labels,
or directory will look like after they are printed or sent. In this step, you find out what the
document will look like when real data is plugged into it. If something is amiss in the
document, you can click the Previous link to return to step 4, the Write/Arrange your
document task pane, and make changes there.
Step 6: Complete the Merge
Step 6 is where you complete the merger by either printing a new document or saving the
new file and printing it later. By saving the merged data in a new file, you can edit the file
before printing it. In the case of e-mail messages, you click the Electronic Mail link to tell
Word to send the e-mail messages.
3 a. What is a Macro?
b. How do you create Macro for a sub routine?
a)If you perform a task repeatedly in Microsoft Word, you can automate the task by using a
macro. A macro is a series of Word and Excel commands and instructions that you group
together as a single command to accomplish a task automatically.
For example: Let's say you have many steps that you use to create a report each month for
your boss. Each month you may have the same spreadsheet, but with the current month
figures. Each month you setup the same Sums, Formulas, Text Formatting, Pivot Table, and
maybe more.
This could be very time consuming if you completed these steps individually each month.
However, with a Macro, you can record the steps you complete each month. Once recorded,
you setup a Shortcut Key to repeat these steps whenever you wish. This, simply put, is a
Macro.
Recording a Macro involves following these steps:
1) Plan the keystrokes needed to complete the tasks (in our example above, it is the monthly
formulas, text formatting, etc needed to create our report)
2) Click Tools | Macros | Record New Macro
3) Assign a Name for the Macro

4) Assign a Shortcut Key for the Macro

5) Click OK
6) Perform the steps needed to create your report (the steps you complete each month, which
includes formulas, text formatting, etc)
7) Click on the Stop button on the Macro Toolbar to stop recording and Save the Macro
Now that the Macro has been created, you may want to test the Macro to confirm it completes
all of the necessary steps that you wanted recorded.
Once you have tested, you are now ready to use the Macro each month when you are ready to
create your report. Macros can help you accomplish tasks quickly and efficiently through this
automated recording process.
To run the Macro, open the Excel spreadsheet you wish, and simply type the Shortcut Key
you setup when you created the Macro. Depending on the number of steps in the Macro, you
may see Excel performing these steps, but quicker than you would have been able to on your
own. Once the Macro has run, you will see the completed steps that were performed.