Question : How does the computerized information system help in managing human

resources effectively ?

Answer : Human resources is a term used to describe the individuals who comprise the
workforce of an organization. Human Resource are the catalyst in process of generation of
information and thus are very vital . In the simplest terms, the objective of an organization's
human resource management strategy is to maximize the return on investment from the
organization's human capital and minimize financial risk. Human Resources seeks to
achieve this by aligning the supply of skilled and qualified individuals, and the
capabilities of the current workforce, with the ongoing and future business plans and
requirements of the organization in order to maximise return on investment and seeks to
secure the future survival and success of the entity. In ensuring such objectives are
achieved, the human resource function purpose in this context is to implement the
organisation's human resource requirements effectively but also pragmatically, taking
account of legal, ethical and as far as is practical in a manner which retains the support
and respect of the workforce.

With the changing world and constant new technology that is available, managers need to
be aware of the technology that will increase effectiveness in their company. In human
resource HRIS, or Human resource information system, is a solution for businesses to help
automate and manage their HR, payroll, management and accounting activities. HRIS generally
should provide the capability to more effectively plan, control and manage HR costs; achieve
improved efficiency and quality in HR decision making; and improve employee and managerial
productivity and effectiveness.

HRIS offers HR, payroll, benefits, training, recruiting and compliance solutions. Most are flexibly
designed with integrated databases, a comprehensive array of features, and powerful reporting
functions and analysis capabilities that you need to manage your workforce. This can give back
hours of the HR administrator’s day previously spent attending to routine employee requests

HRIS can enable the system and OFFER

-ability to collect qualtitative informations

-ability to collect quantitative informations
-ability to handle wide range of functionalities
-ability to store
-ability to track
-ability to monitor
-ability to track variances
-ability to provide trends
etc etc.

Currently Human Resource Management Systems encompass:

1. Payroll
2. Work Time
3. Benefits Administration
 4. HR management Information system
5. Recruiting
6. Training/Learning Management System
7. Performance Record
8. Employee Self-Service

The payroll module automates the pay process by gathering data on employee time and
attendance, calculating various deductions and taxes, and generating periodic pay
cheques and employee tax reports.

The work time gathers standardized time and work related efforts. The most advanced
modules provide broad flexibility in data collection methods, labor distribution
capabilities and data analysis features was outdated. Cost analysis and efficiency metrics
are the primary functions.

The benefits administration module provides a system for organizations to administer

and track employee participation in benefits programs. These typically encompass
insurance, compensation, profit sharing and retirement.

• The HR management module is a component covering many other HR aspects

from application to retirement. The system records basic demographic and
address data, selection, training and development, capabilities and skills
management, compensation planning records and other related activities.. Human
resource management function involves the recruitment, placement, evaluation,
compensation and development of the employees of an organization.

Online recruiting has become one of the primary methods employed by HR departments
to garner potential candidates for available positions within an organization.

The training module provides a system for organizations to administer and track
employee training and development efforts. Courses can then be offered in date specific
sessions, with delegates and training resources being mapped and managed within the
same system.

The Employee Self-Service module allows employees to query HR related data and
perform some HR transactions over the system. Employees may query their attendance
record from the system without asking the information from HR personnel.

HRIS PROVIDES FOR

FOR MANAGEMENT

-strategic HR planning
-delivering increased productivity
-reducing service cycles
-increasing the understanding of ORGANIZATION HR needs
-facilitating business and HR process re-engineering.