Dr Zain Yusufzai What is Project Management Capter # 5 (Page # 77-104)

What Is Project Management

 Project Management is a method and a set of
techniques based on the accepted principles of
management used for planning, estimating, and
controlling work activities to reach a desired end
result on time within budget and according to
specification.
Planning
 The project plan is indispensable
 Understand that a project plan is dynamic
Benefits:
 Planning reduces uncertainty
 Planning increases understanding
 Planning improves efficiency
Executing
 Executing the project plan is equivalent to
authorizing your staff to perform the tasks that
define their respective jobs.
 Identify the specific resource (person power
materials, and money) that will be required to
accomplish the work defined in the plan.
 Assign workers to activities
 Schedule activities with specific start and end
dates. Latest starting & earlier finish time.
 Launch the plan
Controlling
Needs the initial schedule
 What must be accomplished in the project
 When each task must be accomplished
 Who is responsible for completing each task
 What deliverables are expected as result of
completing the project
Closing
 Closing a project is formal means of signaling
the completion of the project work and the
delivery of the results to the customer.
The following questions needs to be addressed:
 Do the project deliverables meet the
expectations of the requestor?
 Do the project deliverables meet the
expectations of the project manger?
 Did the project team complete the project
according to plan?
 What information was collected that will help
with later projects?
Effective Project Management 1
Robert K. Wysocki, Robert Beck Jr, David B. Crane
Dr Zain Yusufzai What is Project Management Capter # 5 (Page # 77-104)

 How well did the project management

methodology work and how well did the project
team follow it?
 What lessons have we learned from this project?
Project Management Life Cycle
According to Project Management body of
Knowledge (PMBOK), project management contains
five phases:

1. Scope the project

 State the problem/opportunity
 Establish the project goal
 Define the project objectives
 Identify the success criteria
 List assumptions, risks, obstacles

2. Develop the project plan

 Identify project activities
 Estimate activity duration
 Determine resource requirements
 Construct/analyze the project network
 Prepare the project proposal

3. Launch the plan

 Recruit and organize the project team
 Establish team operating rules
 Level project resources
 Schedule work packages
 Document work packages

4. Monitor/control project progress

 Establish progress reporting system
 Install change control tools / process
 Define problem escalation process
 Monitor project progress versus plan
 Revise project plans

5. Close out the project

 Obtain client acceptance
 Install project deliverables
 Complete project documentation
 Complete post implementation audit
 Issue final project report

Effective Project Management 2

Robert K. Wysocki, Robert Beck Jr, David B. Crane
Dr Zain Yusufzai What is Project Management Capter # 5 (Page # 77-104)

Quality Management
 In order to meet customer requirements, and do
so on time and within budget, the project
manger must incorporate sound quality
management practices.
 The product/service/process that is the
deliverable form the project
 The project management process itself

Continuous quality management is a procedure that

a company can use to improve its business
processes. It is a way of life in those organizations
that want to attain and sustain a competitive
position is fast paced information age industries.

Risk Management
A risk is some future happening that results in a
change in the environment. The risk analysis and
management process that we briefly describe
answers the following questions:
 What are the risks?
 What is the probability of loss that results form
them?
 How much are the losses likely to cost?
 What might the losses be if the worst happens?
 What are the alternatives?
 How can the losses be reduced or eliminated?
 Will the alternatives produce other risks?

Pain Curve

Pain

Good Planning

Poor planning

Time

Effective Project Management 3

Robert K. Wysocki, Robert Beck Jr, David B. Crane