Aplus User Manual PDF

Aplus Accounting for Windows
APLUS
Retail Portal System
(RPS)
User Manual
TM
CHAPTER 1
Aplus USB Keylock Installation Guide
There are 3 type of Aplus Keylock:
Rockey2
Rockey4 Standalone
Rockey4 Network
Keylock Installation
Rockey2
Rockey4 Standalone
Rockey4 Network
=
=
No driver require. (Plug & Play)
Rockey4 Driver require

=
Rockey4 Driver and Net services required.
Step to Rockey4 Keylock Driver Installation Step

1.
Run Rockey4 keylock driver Setup. Click Next button to continue.
2.
Do Not change the default option during installation, just click next button to continue until
installation complete.
3.
Setup completed, just click OK button to exit setup.

For standalone keylock (Blue colour keyock), please restart computer.
For Network version keylock (Red colour keylock), Do Not restart computer and please
continue to install Net Services program.
4.
Plug-in the Rockey4 keylock into computer USB port and waiting for windows complete the
new hardware detection, then restart computer again. After restart, installation complete.
Step to Install Rockey4 Net Services program

Please make sure the USB Rockey4 keylock is not connected to your computer USB port before
start Net Services installation.
1.
Run Rockey4 Net Services program Setup. Click Next button to continue.
2.
After installation complete, the service program will auto running in system tray.
3.
4.
5.
6.
Restart computer.
Plug-in the Aplus USB Rockey4 keylock to computer USB port.
After the USB Rockey4 keylock is detected and ready to use, restart computer again.
Finish. You may run the Aplus software program at your main computer and client computer
now.
If program still reported for no authorization at client/workstation computer again, please check for
windows Firewall setting, and Clicfg.ini file setting.
Windows XP Firewall Setting.

1.
2.
Go to Control panel on the Main Computer (Computer attached Aplus Rockey4 Keylock)
Double click on Windows Firewall option. (Security Centre)
3.
Skip and exit this step if Windows Firewall is Off.

If Windows Firewall status is ON, then go to the Exceptions page.

4.
Click Add port button to open the TCP and UDP Port 3152 for Aplus Rockey4 keylock.
5.
Finish.
If any third party Antivirus or Firewall program installed, please open the 3152 TCP and
UDP port for Rockey4 Net Services program and set the all permission for the Aplus program.
Clicfg.ini File Setting

Clicfg.ini is a configuration file for the Rockey4 keylock. (Not effect to the rockey2 keylock.)
1.
Enable
This option must set equal to Y.
2.
Time Out
Time duration setting to seek Rockey4 key. For slow computer, recommended set to 5.
3.
SearchFlag
Setting to set searching mode. Default is 0. Set to 1 for custom mode, user must define the IP
address of computer are connected the Rockey4 keylock at the search list.
4.
SearchList
Set the Main computer IP here for custom SearchFlag mode.
1
2
CHAPTER 2
GENERAL LEDGER
In this chapter, you will learn about:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.
xiii.
xiv.
xv.
xvi.
xvii.
xviii.
xix.
Setting your accounting Period

Adding / editing / deleting Chart of Account
Budgeting Entry / Editing Budget
Adding / editing / deleting Account Group
Adding / editing / deleting Cost Centre
Adding / deleting Particulars
Editing Source Code
Defining Batch Title
Changing Account Code
Delete Inactive Account
Servicing Table
Currency Table
Cashier Table
Salesman Table
Area Table
Class Table
Pay mode Table
Tax Table
Term Table
Aplus Accounting for windows uses windows screen and its icon for you to
operate the modules and their options.
Screen
2.1 Accounting Period

Aplus Accounting uses a twelve-month accounting period in a fiscal year. The
system allows you to keep up to eight (8) fiscal years of data. To start off, you
must set your opening date.
How to set Fiscal Period for your account?
Click Setup
System Setup
Setup Fiscal Period
You cannot change the accounting period after you exit this screen and
having entered account transactions.
Screen
Opening Date
Click SAVE icon to

confirm accounting
period
Eight (8) years accounting period
2.2 Chart of Accounts

Aplus General Ledger uses either numeric or alphanumeric account range to
define its chart of accounts. Chart of accounting is for organizing the accounting
entries of a business under the Balance Sheet and Income Statement. You may
use 4 digits or 16 characters length account code to suit your accounting system.
You have to define each of your account according to its type and detail. You can
create your own chart of accounts one by one, if you like. Or, you can use Aplus
standard installation with its sample chart of accounts. Later you may delete the
unwanted accounts or modify its accounts name.
2.2.1
Account Type
a. Balance Sheet
Contain the asset, liability and equity accounts.
b. Expense / Purchase
Cost for purchase of goods or money paid to operate the
business, utilities & rent.
c. Income / Sales / Revenue
The money received for products and services sold.
d. Profit / Loss (Accumulated)
Accumulated earning from a business.
2.2.2
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Account Details
Sales / Income / Revenue
Discount Allow / Sales Return
Opening Stock (P&L)
Purchase / Cost of Goods Sold
Closing Stock (P&L)
Operating Expenses Group 1
Other Incomes
Other Losses
Disposal of fixed asset (Gain/Loss)
Provision For Tax
Propose Dividend
Adjustment After Net Profit
10
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
Cash
Bank
Fixed Assets
Accumulated Depreciation Account
Current Assets
Trade Debtors
Other Debtors
Stock (Balance Sheet)
Current Liabilities
Trade Creditors
Other Creditors
Long-Term Liabilities
Capital / Drawing Account
Accumulated Profit / (Loss)
Long Term Investment / Intangible Asset
Proposed / Provision Dividends
Profit & Loss Adjustment
Prepayment
Accrual
Purchase of Raw Materials
Opening Stock - Raw Materials
Carriage Inwards / Freight
Closing Stock - Raw Materials
Direct Cost / Wages
Direct Expenses
Factory Overhead Expenses
Opening Work in progress
Closing Work in progress
Opening Stock - Packing Raw Materials
Closing Stock - Packing Raw Materials
Purchase of Packing Raw Materials
11
2.2.3
Account Range
Account range is from 1000 to 9999 or 100000 to 999999. You may also set
your own account range. Account code can be defined in numeric or
alphanumeric. But maximum account code length is 16 characters.
1000
1400
1500
1600
1800
1900
2000
3000
3700
3800
3900
4000
4500
5000
6000
6300
6400
6800
6900
7000
1399
1499
1599
1799
1899
1999
2999
3699
3799
3899
3999
4499
4999
5999
6299
6399
6799
6899
6999
9999
CASH / BANK
OTHER ASSET
STOCK
FIXED ASSET
DEPRECIATION
CONTROL ACCOUNT
DEBTOR ACCOUNT
CREDITOR ACCOUNT
LIABILITY
CAPITAL
PROFIT & LOSS
SALES
SALES RETURN / DISCOUNT ALLOWED
REVENUE
PURCHASE
PURCHASE DISCOUNT RECEIPT
COST OF GOODS SOLD
OPENING STOCK
CLOSING STOCK
EXPENSES
To assist you in speeding up your installation, Aplus Accounting provides a

sample chart of account. To suit your needs, you may add any new account, edit
account name or delete account where necessary.
12
2.2.4 Add / Edit / Delete /Print Chart of Account

At windows screen, click Chart of Account to obtain the below screen. This screen
allows you to add a new account into the system, edit the accounts particulars or
delete unwanted account. You may use this screen to print your chart of accounts.
Click PICK icon or press function [F2] to display chart of accounts on the screen.
Screen
13
2.3 Budget Entry

This option allows you to preset your budgeted amount to your selected accounts.
[Module]
[General Ledger]
[Budget Entry]
Screen
14
2.4 Group Account

Aplus General Ledger allows you to enter an unlimited number of account groups
for your accounting system.
[Module]
[General Ledger]
[Group Account]
Screen
Delete group
Add new group
15
2.5 Cost Centre

Aplus General Ledger allows you to enter unlimited cost centre for your
accounting system.
[Module]
[General Ledger]
[Cost Centre]
Screen
Delete cost centre

Add new cost centre
16
2.6 Particulars
Aplus General Ledger allows you to enter unlimited standard particulars into your
accounting system. It is very useful for repeated entries using common terms. . To
add new particular into table, just press [INS] key. Press [ENTER] to edit particular.
The items in the particular table are automatically arranged in alphabetical order.
[Module]
[General Ledger]
[Particulars]
Screen
Delete particular
Add new particular
17
2.7 Source Code

This source code allows you to mark each of the transaction you have keyed in
with a source. The source code can be easily defined as shown below from 0 to 9.
Later, you can print general ledger by source code.
[Module]
[General Ledger]
[Source Code]
Screen
18
2.8 Batch Title

Aplus accounting allows you to organize your accounts by entering transactions
by batches. There are 300 batch titles for you to define.
[Module]
[General Ledger]
[Batch Title]
Screen
19
2.9 Change Account Code

This option allows you to change your general ledger account code. All accounts
in the transactions will be automatically changed to new account code as you
confirmed.
[Module]
[General Ledger]
[Change Account Code]
Screen
Enter account code you
want to change
Enter new account code

Click Save to confirm
20
2.10 Delete Inactive Account

This option allows you to delete an inactive account.
[Module]
[General Ledger]
[Delete Inactive Account]
Screen
2.11 Table Setup

Table setup allows you to define country currency, salesman code, classes of
customers and payment mode for bank and credit charges.
1)
2)
3)
4)
5)
6)
7)
Currency Table
Salesman Table
Area Table
Class Table
Paymode Table
Tax Table
Term Table
21
2.11.1
Currency Table
Currency table allows you to key in or store your foreign exchange rates into Aplus
Accounting System. The exchange rate will be automatically use to calculate the
gain or (loss) of any foreign currency account transaction such as invoices and
payment receipts.
[Module]
[General Ledger]
[Currency Table]
[Table Setup]
Screen
22
2.11.2
Salesman Table
Salesman table allows you to define your salesman code, employee payroll code
and sales distribution account. You can print any financial report by salesman.
[Module]
[General Ledger]
[Salesman Table]
[Table Setup]
Screen
23
2.14.3
Area Table
Area table allows you to define your customers and vendors by sales and
purchase area. It is useful when you want to print your customers account
statement and other financial reports by sales area.
[Module]
[General Ledger]
[Area Table]
[Table Setup]
Screen
24
2.11.4
Class Table
You can classify your customers by their class of transactions or group.

[Module]
[General Ledger]
[Class Table]
[Table Setup]
Screen
25
2.11.5
Pay mode Table
Pay mode table allows you to auto compute your bank and credit card charges.
Use pay mode formula to compute bank or credit card charges amount. To add
new pay mode into table, just move cursor down to empty column. To delete pay
mode from table, press [Ctrl] and [Del] key together.
[Module]
[General Ledger]
[Pay mode Table]
[Table Setup]
Screen
Bank charges 3%
Bank / credit card charges
(Debited account)
Bank account
26
2.11.6
Tax Table
Tax table allows you to define tax formulae for sales tax or GST.
Click [Module]
[Tax Table]
[General Ledger]
[Table Setup]
Screen
Tax I.D.
Tax Account
Tax Particular
27
Tax Formula
2.11.7 Term Table

Term table allows you to define credit terms.
Click [Module]
[Term Table]
[General Ledger]
Screen
28
[Table Setup]
CHAPTER 3
DEBTOR LEDGER
This module allows you to create or enter your debtor information such as
debtor's name, address, telephone number, fax number, contact person and its
credit limit.
Screen
29
3.1 Debtor Enquiry

This screen is for you to do debtor enquiry, add new debtor's record, edit and
delete record, print debtor's accounts statement, print envelope, print standard
letter or quotation, view statement, etc.
[Module]
[Debtor Ledger]
[Debtor Enquiry]
Screen
Account Code
Delivery
address
Company Name
30
Credit Limit
Corresponding
address / Invoicing
3.1.1
Button & Function keys
Button
Description
Display debtor's name by account code.
Function Key
F2 (by Code)
F3 (by Name)
Edit / change debtor's record.
F6
Add new debtor's account.
F7
Delete debtors account.

Save the editing/changing debtors record.
Cancel current action.
View debtor's statement of account on screen.
F4
Print debtor's statement of account.
F8
View debtor's unpaid bill of account on screen.
F 11
Knock Off contra transaction.
F 12
Print debtors address on envelop.

Close Debtor Enquiry Screen.
Enter Payment from debtor.
Enter Invoice to debtor.
Enter Credit Note to debtor.
Enter Debit Note to debtor.
31
ESC
3.2 VIEW REPORT

This option allows you to view Debtor Journals on the screen, just select the
following options.
i.
ii.
iii.
Debtor Balance.
Debtor Ledger.
Unpaid Invoices.
3.2.1 Debtor Balance

This option allows you to view Debtor Balance report.
[Module]
[Debtor Ledger]
[Debtor Balance]
[View Report]
Screen
Brought forward date
Closing date
Account Balance
32
3.3.2
Debtor Ledger
This option allows you to view debtors ledger on the screen. You may select one
or more accounts for viewing. Starting and ending dates enable you to view
transactions by date range.
[Module]
[Debtor Ledger]
[Debtor Ledger]
[View Report]
Screen
Debtors Name
Debtors Account
33
3.2.3
Unpaid Invoice
This option allows you to view debtor's outstanding invoices. Some invoices may
be partially paid but the due amount will be displayed.
[Module]
[Debtor Ledger]
[Unpaid Invoice]
[View Report]
Screen
Invoice Amount
Due Amount
Overdue
by days
Total Due
Amount
Payment Amount
34
3.3 REPORT
This option allows you to print the following debtor reports.
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
[Module]
Debtor List
Unapplied Payment Item
Statement of Account.
Debtor Balance.
Debtor Ledger
Debtor Ageing Summary Report.
Top Sales Volume Report.
Unpaid Invoice Report.
Invoice Report
Payment Report
Error Journal Report.
[Debtor Ledger]
[Report]
Screen
35
3.3.1
Print Debtor List
This option allows you to print debtor list with or without address. You may print
this debtor list by sales area and by salesman.
[Module]
[Debtor Ledger]
[Print Debtor List]
[Print Report]
Screen
36
3.3.2
Print Unapplied Payment Item
This option allows you to print unpaid invoices by account code and period.
[Module]
[Debtor Ledger]
[Print Report]
[Print Unapplied Payment Item]
Screen
37
3.3.3
Print Statement of Accounts
This option allows you to print debtors monthly account statement. You can
either print all or a selected debtor. Brought forward date and closing date can be
defined before printing the statement of account. Post dated cheque payments
will be printed after the last transaction of the statement.
[Module]
[Debtor Ledger]
[Print Report]
[Print Statement of accounts]
Screen
38
3.3.4
Print Debtor Balance
This option allows you to print debtor balance report by sales area and by
salesman.
[Module]
[Debtor Ledger]
[Print Debtor Balance]
[Print Report]
Screen
39
3.3.5
Print Debtor Ledger
This option allows you to print debtor ledger report by sales area and by salesman.
There is an option to print detail of journal with its narrations.
[Module]
[Debtor Ledger]
[Print Debtor Ledger]
[Print Report]
Screen
40
3.3.6
Print Ageing Summary
This option allows you to print debtor ageing summary report. You can select your
report printing either in Account or Customer's name order.
[Module]
[Debtor Ledger]
[Print Ageing Summary]
[Print Report]
Screen
41
3.3.7
Top Volume (Sales)
This option allows you to print top sales volume by period.

[Module]
[Debtor Ledger]
[Top Volume]
[Print Report]
Screen
Number Debtors to
listing of Top Volume
42
3.3.8
Print Unpaid Invoice
This option allows you to print customer's outstanding or unpaid invoices report
by salesman and by sales area.
[Module]
[Debtor Ledger]
[Print Unpaid Invoice]
[Print Report]
Screen
With Foreign Currency
43
3.3.9
Invoice Report
This options allows you to print sales invoice journal by account code, salesman
and by period. Invoice transactions report can be printed either in date or invoice
number order.
[Module]
[Debtor Ledger]
[Invoice Report]
[Print Report]
Screen
By Invoice Date
By Invoice Number
44
3.3.10
Payment Report
This option allows you to print customers payment journal. Payment or receipt
report can be printed either in receipt number or data order.
[Module]
[Debtor Ledger]
[Payment Report]
[Print Report]
Screen
By Voucher Date
By Voucher Number
45
3.3.11
Error Journal Report
This report highlights to you error(s) in your creditor report by listing the debtor
accounts whose balances do not tally with the Unpaid Invoice amount. To
rectify error(s) in this report; go to debtor Enquiry, select function [F11] for
Unpaid Invoice and [F6] to adjust the balance column figure accordingly.
[Module]
[Debtor Ledger]
[Error Journal Report]
[Print Report]
Screen
Starting Account Code
Ending
Account Code
By Sales Area
46
CHAPTER 4
CREDITOR LEDGER
This option allows you to enter or add your creditor's account into the system.
Screen
47
4.1 CREDITOR ENQUIRY

This option allows you to do Creditor enquiry, add new creditor's record, print or
view creditor's account statement, print envelope, print standard letter or
purchase order, etc.
[Module]
[Creditor Ledger]
[Creditor Enquiry]
Screen
Account Code
Company Name
Creditors Address
Memo / other
detail
* Information of buttons & function key please refer to the chapter 3 (Debtor
Enquiry, page 34)
48
4.2 VIEW REPORT

This option allows you to view all creditors account reports on the screen.
i.
ii.
iii.
4.2.1
View Creditor Balance

View Creditor Ledger
View Unpaid Invoice
View Creditor Balance
This option allows you to view creditor balance report on screen.

[Module]
[Creditor Ledger]
[View Creditor Balance]
[View Report]
Screen
Creditors Account Balance
49
4.2.2
View Creditor Ledger
This option allows you to view creditor ledger on screen.

[Module]
[Creditor Ledger]
[View Creditor Ledger]
[View Report]
Screen
Creditor Name
Transaction references
Creditor Account Code
50
4.2.3
View Unpaid Invoice
This option allows you to view all outstanding invoices due to your creditors on
the screen.
[Module]
[Creditor Ledger]
[View Unpaid Invoice]
[View Report]
Screen
Invoice amount
Due amount
Payment amount
Total due amount
Creditor
Account Code
51
4.3 PRINT REPORT

This option allows you to print creditor account reports.
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
[Module]
Creditor List
Statement of Account.
Creditor Balance.
Creditor Ledger
Creditor Ageing Summary Report.
Top Volume Report.
Unpaid Invoice Report.
Invoice Report
Payment Report
Error Journal Report.
[Creditor Ledger]
[Print Report]
Screen
52
4.3.1
Print Creditor List
This option allows you to print Creditor list with or without address.
[Module]
[Creditor Ledger]
[Print Creditor List]
[Print Report]
Screen
53
4.3.2
This option allows you to print unapplied item for payments.

[Module]
[Creditor Ledger]
[Unapplied Payment Item]
[Print Report]
Screen
54
4.3.3
Print Statement of Account
This option allows you to print creditor account statements.

[Module]
[Creditor Ledger]
[Print Statement of Account]
[Print Report]
Screen
55
4.3.4
Print Creditor Balance
This option allows you to print creditor account balance.

[Module]
[Creditor Ledger]
[Print Creditor Balance]
[Print Report]
Screen
56
4.3.5
Print Creditor Ledger
This option allows you to print creditor ledger.

[Module]
[Creditor Ledger]
[Print Creditor Ledger]
[Print Report]
Screen
57
4.3.6 Print Ageing Summary

This option allows you to print creditor account ageing summary report.
[Module]
[Creditor Ledger]
[Print Ageing Summary]
[Print Report]
Screen
58
4.3.7
Top Volume
This option allows you to print top purchase volume.

[Module]
[Creditor Ledger]
[Top Volume]
[Print Report]
Screen
Number Creditors to
listing of Top Volume
59
4.3.8
Print Unpaid Invoice
This option allows you to print all unpaid invoice due to your creditors.
[Module]
[Creditor Ledger]
[Print Unpaid Invoice]
[Print Report]
Screen
Sales Area
With foreign currency
60
4.3.9
Invoice Journal
This option allows you to print invoice journal.

[Module]
[Creditor Ledger]
[Invoice Journal]
[Print Report]
Screen
By Invoice date
By Invoice number
61
4.3.10
Payment Report
This option allows you to print payment report.

[Module]
[Creditor Ledger]
[Payment Report]
[Print Report]
Screen
By Voucher date
By Voucher number
62
4.3.11
Error Journal Report
This report highlights to you error(s) in your creditor report by listing the creditor
accounts whose balances do not tally with the Unpaid Invoice amount. To
rectify error(s) in this report; go to creditor Enquiry, select function [F11] for
Unpaid Invoice and [F6] to adjust the balance column figure accordingly.
[Module]
[Creditor Ledger]
[Error Journal Report]
[Print Report]
Screen
63
CHAPTER 5
ENTRY
Aplus Accounting always makes entry easy for user.
There are four types of entry you can use to enter your account transactions.
1.
2.
3.
4.
5.
6.
7.
8.
Batch Entry
Cash Sales Entry
Cash Purchase Entry
Cash Book Entry
Debtor Entry
Creditor Entry
Payroll Entry
Reprint Voucher
Screen
64
Batch
Batch enables you to enter transactions by batch number. You may define a
batch title for the type of transactions you intended to enter. Organize your batch
number and its title will enable you to trace and edit any transaction easily.
5.1 BATCH ENTRY
There are five options available for batch entry. Any posted batch of transaction
can be edited or deleted by using this option. All batch of transaction must be
posted to update the general ledger.
1.
2.
3.
[Entry]
Opening Balance.
Quick Entry.
Edit/Delete Posted Transactions.
[Batch Entry]
Screen
65
5.1.1
Opening Balance
This option allows you to enter or edit your Opening Balance. Use function key
[F8] to print opening balance report. To clear all opening balance amount, just
click Clean All button.
[Entry]
[Batch Entry]
[Opening Balance]
Screen
Total debited
amount
Account
Code
Print opening
balance report
Clear all
opening amount
Debited amount
Credited amount
Foreign currency amount
66
Total credited
amount
5.1.2
Quick Entry
For any equal debit and credit entry, "Quick Entry" is recommended. Once you
have entered the transaction date, reference, amount and its debit and credit
accounts, the computer will automatically split the debit and credit transactions
into two transactions in a single entry.
Furthermore, a multiple debit or credit entry makes your work more organized
and manageable. You can enter either the debit or credit account first before
working on other figures. For example, you can enter three debit entries such as
electricity, telephone and water charges first before you enter the lump sum of
credit amount to the credited account.
The system of entry will automatically monitor the balance of each batch before
you are allowed to post into the individual account.
Beside that, Aplus provides a useful facility to edit or delete un-posted
transactions as well as posted transactions.
Hence, it makes you work faster, easier and more efficient.
[Entry]
[Batch Entry]
[Quick Entry]
Screen
67
5.1.3
Edit / Delete Posted Transaction
Once you have entered transactions using batch entry, you must post the batch
of transactions to update the general ledger. Any unbalanced batch will not allow
to post.
[Entry]
[Batch Entry]
[Edit/Delete Posted Transaction]
Screen
Total debited amount
Total credited amount
68
5.2 CASH SALES ENTRY

This option allows you to enter cash bill transactions.
[Entry]
[Cash Sales Entry]
Screen
Cash Bill Number
Cash Bill Date
Click here for multi

credited account.
Cash Bill Amount
69
5.3 CASH PURCHASE ENTRY

This option allows you to enter cash purchase transactions.
[Entry]
[Cash Purchase Entry]
Screen
Cash Purchase Receipt Number
Cash Purchase Receipt Date
Click here for multi

debited account.
Cash Purchase Amount
70
5.4 CASH BOOK ENTRY

There are three types of computerized voucher printouts. Each entry has its own
format of entry. You can press <F1> for any assistance on this option.
1.
2.
3.
4.
[Entry]
Payment Voucher.
Receiving Voucher.
Contra / Credit Entry.
Edit / Delete Transactions.
[Cash Book Entry]
Screen
Note:
All cash book entry transactions will be recorded in a daily batch. Daily batch
number will be automatically generated by computer. You must enter the
date of transactions in order to recall them.
71
5.4.1
Payment Voucher
For any payment of your expenses, this option allows you to print out your
payment voucher without having to know any accounting principle. The computer
will first ask which account is to be credited. (Example, by Cash, Bank, Credit
Card, etc. then followed by transaction reference, date and payment details.) You
can enter unlimited numbers of debit side of your transactions. Batch number
can be user defined or computer generated.
[Entry]
[Cash Book Entry]
[Payment Voucher]
Screen
Batch
Number
Accounting
period
Amount to
be credited
Voucher number or computer

generated auto voucher
Date of Transaction
Credited account
72
5.4.2 Receiving Voucher

This option allows you to print Receiving Voucher in the event you receive cash or
funds. Just enter the account to be debited and the particulars of the transaction,
followed by the account to be credited. Daily cash sales transaction can be
entered easily by using this option.
[Entry]
[Cash Book Entry]
[Receiving Voucher]
Screen
Debit Cash Account
Credited Account
Debited Amount
73
5.4.3
Contra Voucher
The contra voucher is useful when you do inter-bank contra or cash transfer to or
from the bank. This option also allows you to print contra voucher for audit
purposes.
[Entry]
[Cash Book Entry]
[Contra Voucher]
Screen
Credit Cash in hand
Debit Bank
Credit amount
74
5.4.4
Edit / Delete Posted Transaction
This option allows you to edit any posted transaction or delete any unwanted
transaction. Select the accounting period and its batch to locate the wanted
transaction.
[Entry]
[Cash Book Entry]
[Edit/Delete Transaction]
Screen
75
5.5
DEBTOR ENTRY
This option allows you to enter all debtors transactions, such as, sales invoice,
receipts, debit or credit entry, contra account and edit or delete posted
transactions.
There are six options in debtor entry:
1.
2.
3.
4.
5.
6.
[Entry]
Receive Payment.
Invoice Entry.
Debit Note.
Credit Note Entry.
Contra Account.
Edit / Delete Transactions.
[Debtor Entry]
Screen
76
5.5.1
Receive Payment
This option allows you to enter all your debtors payments and print its receipt.
Just select the debtor's account followed by its payment details. If there is any
bank charge, it will be automatically debited to its account.
[Entry]
[Debtor Entry]
[Receive Payment]
Screen
Debtor Account
Receive amount
Receipt Voucher Number

Debited
Account
Receipt Date
Cash / Cheque Number
77
5.5.2
Invoice Entry
This option allows you to enter your debtors sales invoices by month. Aplus
Accounting will assign a batch number for invoices by month. Just select your
debtor code and follow logical sequence; your invoice will be updated
automatically. Aplus invoice entry also provides multiple credit entry for account
posting.
[Entry]
[Debtor Entry]
[Invoice Entry]
Screen
Debtor Account Code
Invoice Amount
Invoice date
Credit Account
Invoice Number
Reference
78
5.5.3
Debit Note Entry
This option allows you to enter all your debtors transactions by Debit Notes.
[Entry]
[Debtor Entry]
[Debit Note Entry]
Screen
Debtor Account Code
Debit Note
Amount
Debit Note
Number
Debit Note
Particular
Debit Note Date
Debit Account
79
5.5.4
Credit Note Entry
This option allows you to enter all your debtors transactions by contra accounts.
[Entry]
[Debtor Entry]
[Credit Note Entry]
Screen
Debtor Account Code
Credit Note
Particular
Debit Note
Amount
Credit Note
Number
Credit Note Date
Credit Account
80
5.5.5 Contra Account

This option allows you to enter all your debtors transactions by contra accounts.
[Entry]
[Debtor Entry]
[Contra Account]
Screen
Debtor Account Code
Reference
Contra Account
81
Contra
Amount
Credit Note Date
5.5.6
Edit / Delete Transactions
This option allows you to edit any transaction after being posted. Just select the
month when the transaction was posted and editing can be easily done.
[Entry]
[Debtor Entry]
[Edit / Delete Transactions]
Screen
82
5.6 CREDITOR ENTRY

This option allows you to enter all your creditors transactions such as purchase
invoice, payment, debit or credit note, contra account and edit or delete posted
transactions.
[Entry]
[Creditor Entry]
Screen
83
5.6.1
Payment Entry
This option allows you to enter all payments to your creditors account. Just
select the creditors account follow by its payment details.
[Entry]
[Creditor Entry]
[Payment Entry]
Screen
Creditor Account Code
Payment
Amount
Payment Voucher
Number
Particular
Cash / Bank Account
84
Payment Date
5.6.2
Purchase / Debit Entry
This option allows you to enter all your creditor's Invoice and Debit note by month.
[Entry]
[Creditor Entry]
[Purchase/Debit Entry]
Screen
Creditor
Account Code
Purchase Invoice
Amount
Payment Date
Particular
Purchase / Debited Account
85
Purchase Invoice
Number
5.6.3 Credit Entry

This option allows you to enter all your creditor's Credit Notes.
[Entry]
[Creditor Entry]
[Credit Entry]
Screen
Creditor
Account Code
Credit Amount
Transaction Date
Particular
Debit Note Number
from Creditor
Debited Account
86
5.6.4
Contra Account
This option allows you to enter your creditor's transaction by contra accounts.
[Entry]
[Creditor Entry]
[Contra Account]
Screen
Creditor
Account Code
Contra Amount
Transaction Date
Particular
Reference
Credited Account
87
5.6.5 Edit / Delete Transactions

This option allows you to edit any transaction after being posted. Just select the
month when the transaction was posted then editing can be easily done.
[Entry]
[Creditor Entry]
[Edit/Delete Transactions]
Screen
88
5.7 Payroll Entry

This option allows you to do payroll entry.
[Entry]
[Payroll Entry]
Screen
Reference
Accounting Date
Account Code
Debited Amount
Credited Amount
89
5.8 Reprint Voucher

This option allows you to reprint Payment Voucher & receipt.
[Entry]
[Reprint Voucher]
Screen
90
CHAPTER 6
VIEW
This option allows you to view account balance and general ledger on the screen.
Screen
91
6.1 ACCOUNT REPORT

This option allows you to view all accounts or journals on screen. The five reports
are as follow:i.
ii.
6.1.1
By Account
By Group
Account Report by Account
This report gives you a seventy-two month analysis of the selected account.
[View]
[Account Report]
[By Account]
Screen
92
6.1.2
Account Report by Group
This report gives you a seventy-two month analysis of the selected account.
[View]
[View Account]
[Account Report]
Screen
Starting date
Account details
Account type
93
6.2 Account Balance

This report displays the account balance of each account you have in the system.
[View]
[Account Balance]
Screen
Account code
Account balance
Month of period
Account
description
Credit
amount
Debit amount
Brought forward amount
94
6.3 General Ledger Account

This report allows you to view transactions of your selected account.. You may
select an accounting period by entering the starting and ending date to specified
range of transactions to view. The transactions can be displayed with or without a
brought forward balance.
[View]
[General Ledger Account]
Screen
Transaction date
Balance
Account code
Transaction particular
Reference
95
6.4 View Batch of Transaction

This option allows you to view all transactions by batch number. It enables you to
check on previously posted batch of transactions.
[View]
[View Batch of Transaction]
Screen
Account Year
Reference #2
Reference
Transaction Date
96
Batch No.
Particular
Account
6.5 SEARCH / EDIT TRANSACTION

This is a powerful and versatile search option. You only have to specify any of the
following field and the system will help you to track down the transaction(s) you
need to edit or delete:
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
[View]
Batch
Date
Account
Reference #1
Reference #2
Particular
Amount
Cost centre
Group
[Search / Edit Transaction]
Screen
Screen
97
Batch
Number
Reference #1
Account
Particular
Reference #2
Amount
Particular
Transaction Date
Transaction Period
98
6.6 DELETE TRANSACTION

This option allows you to delete unwanted transaction.
[View]
[Delete Transaction]
Screen
Tick to select transaction
Click to delete transaction
99
CHAPTER 7
REPORT
Aplus Accounting has a powerful reporting tool. Just click the "Report" option to
extract the required information in the following report. You can print all the
reports either to printer or on screen.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Trial Balance
Balance Sheet
Profit / Loss
Profit / Loss (12 Month)
Manufacturing Account
General Ledger Account
Account Balance
Batch of Transaction
Chart of Transaction
Batch Title Report
Screen
100
7.1 Trial Balance

Trial Balance can be printed either on computer plain paper or on the screen for
preview purposes. You can print trial balance for any month by selecting the
required month.
[Report]
[Trial Balance]
Screen
Account Period
Account Particular
(Select 2 for Name 2)
101
7.2 Balance Sheet

Balance Sheet financial report can be printed on computer form or on screen for
preview purposes. Balance sheet format can be easily defined or modified by the
user using the [Utility] edit Balance Sheet option.
[Report]
[Balance Sheet]
Screen
Balance Sheet Report Format
Tick for departmental

Account Period
102
7.3 Profit & Loss

Profit & Loss financial report can be printed on computer form or on screen for
preview purposes. Profit & Loss can be easily defined or modified by the user
using the [Utility] edit Profit & Loss option.
[Report]
[Profit & Loss]
Screen
Profit & Loss Report Format
Account Period
103
7.4 Manufacturing Account

This option allows you to print manufacturing account.
[Report]
[Manufacturing Account]
Screen
104
7.5 General Ledger Account

General Ledger account can be printed out by account range, date range, by
group or by cost centre.
[Report]
[General Ledger Account]
Screen
105
7.6 Account Balance

This option allows you to print account balance report.
[Report]
[Account Balance]
Screen
106
7.7 Batch of Transaction

This option allows you to print any batch of transaction which you have already
posted.
[Report]
[Batch of Transaction]
Screen
107
7.8 Chart of Account

Chart of Account gives the report of Aplus Account range and user defined
Account.
[Report]
[Chart of Account]
Screen
108
7.9 Batch Title Report

This option allows you to print batch title.
[Report]
[Batch Title Report]
Screen
109
CHAPTER 8
UTILITY
There are nine options as follow:1.
2.
3.
4.
5.
6.
7.
8.
9.
Data Maintenance.
Periodic Process.
Closing Stock Entry.
Lock Accounting Period.
Combine Account.
Consolidate
Report Generator
Backup Data.
Restore Data.
Screen
110
8.1 Data Maintenance

There are four options allow you to maintain or recover your data.
1.
2.
3.
4.
Batch Checking.
Period Checking.
Data Recovery.
Unpaid invoices.
Screen
111
8.1.1 Batch Checking

This option helps you to trace any un-balanced batch in your transactions. The
respective un-balanced batch number will be displayed on the screen for your
reference.
[Utility]
[Data Maintenance]
[Batch Checking]
Screen
Accounting Fiscal Period
Batch Balance
Batch title
Batch number
112
Number transaction
in batch
8.1.2
Period Checking
This option enables you to check periodic transactions balance.

[Utility]
[Data Maintenance]
[Period Checking]
Screen
Total Debit Amount
of period
Total Credit Amount

of period
Deference Amount between Total Debit
& Total Credit of period.
113
8.1.3
Data Recovery
This option enables you to recover or recalculate journal balance with its ledger.
[Utility]
[Data Maintenance]
[Data Recovery]
Screen
Tick for clear

deleted transaction
114
8.1.4
Unpaid Invoice
This option allows you to recover all unpaid invoice. System will auto apply all
unapplied payment to unpaid invoice.
[Utility]
[Data Maintenance]
[Unpaid Invoice]
Screen
115
8.2 Periodic Process

This option allows you to close the account at the end of accounting period. The
closing balance will automatically be posted to the new fiscal period and its
difference will be posted to the Profit or Loss Account.
8.2.1 Roll Up Accounting Year
This option allows you to roll up your accounting period by fiscal period.
[Utility]
[Periodic Process]
[Roll Up Accounting Year]
Screen
116
8.2.2
Closing Account
This option allows you to close your year end account.

[Utility]
[Periodic Process]
[Closing Account]
Screen
117
8.3 Closing Stock Entry

This option allows you to enter your closing stock value into the book
automatically. You may reverse this entry as needed. You must define your
Balance Sheet Stock, Opening Stock and Closing Stock for P & L items
respectively.
[Utility]
[Closing Stock Entry]
Screen
Accounting period
Enter monthly
closing stock
118
8.4 Lock Accounting Period

This option allows you to lock/unlock accounting period.
[Utility]
[Lock Accounting Period]
Screen
Enter Y for Lock,
N for Unlock.
119
8.5 Combine Account

This option allows you to combine the transaction of account to another account.
[Utility]
[Combine Account]
Screen
Source Account
Destination Account
120
8.6 Consolidate
This option allows you to consolidate the accounting transaction from other
branch/directory. There are 3 options to consolidate data.
1.
2.
3.
8.6.1
Export Via Diskette

Import Via Diskette
Direct Consolidate
Export Via Diskette
This option allows you to export data to diskette.

[Utility]
[Consolidate]
[Export Via Diskette]
Screen
121
8.6.2
Import Via Diskette
This option allows you to import data from diskette.

[Utility]
[Consolidate]
[Import Via Diskette]
Screen
122
8.6.3
Direct Consolidate
This option allows you to direct consolidate data from other directory.
[Utility]
[Consolidate]
[Direct Consolidate]
Screen
123
8.7 Report Generator

This option allows you to generate your own report format.
[Utility]
[Report Generator]
Screen
124
8.8 Backup Data

This option allows you to backup your data into your hard-disk or any floppy
diskette using drive A or B.
[Utility]
[Backup Data]
Screen
125
8.9 Restore Data

This option allows you to do restoration of data from your hard-disk or backup
diskettes in your drive A or B.
[Utility]
[Restore Data]
Screen
126
CHAPTER 9
SETUP
This option allows you to do system setup & house-keeping for your Aplus
Accounting System.
Screen
127
9.1 Setup Fiscal Period

Before you start using Aplus Accounting, you must enter the opening date for your
accounting period. Once accounting period is confirmed, you cannot change
when there is a transaction. Aplus Accounting keeps eight years account journals
for easy accessing.
[Setup]
[Setup Fiscal Period]
Screen
Second year
accounting period
Accounting month
Fourth year accounting period

Third year accounting period
First year accounting period
128
9.2 Setup Company Information

From the setup menu, select Setup Company Information. Enter your companys
name, address, E.P.F number, SOCSO number and income tax number.
[Setup]
[Setup Company Information]
Screen
Companys Name
Companys other name
Companys Address,
Telephone & Fax Number
Company registration number
129
9.3 Counter / Default Setting

This option allows you to do system setup for your accounting system, its default
value and data backup and restore instructions. There are five pages in this
option.
[Setup]
[Counter / Default Setting]
Screen
130
System Setup Page 2 Screen

Screen

Screen
131

Screen
Contents in Page 4
01. Name 2
02. Credit Limit
03. Debtor Group
04. Currency
05. Debtor/Creditor Class
06. Debtor/Creditor File No
07. Title
08. Group
09. Cost Centre
10. Source Code
11. Auto Accounting Batch
12. Bank Charge
13. Cash Book Voucher Format
14. Receiving Voucher
12. Payment Voucher
13. Auto Computer Singatory
Descriptions
Alternative name.
Bar issuing of Invoice to customer over
credit limit.
Printing statement by Debtor Group.
If trade in foreign currency.
Class of Debtor/Creditor.
Special reference.
Default is File.
Group Account
Cost Centre
Classification of transaction type.
Use system default batch.
Auto calculate bank charge amount.
Default Cash Book Voucher Format.
Default Receiving Voucher Format.
Default Payment Voucher Format
132

Screen
Contents in Page 5
01. Invoice No.
02. D.O. No.
03. Debit Note
04. Credit Note
05. Payroll Voucher
06. Sales Account
07. Sales Discount
08. Tax Account
09. Title
10. Percentage
Descriptions
Sales Invoice number counter.
Sales Delivery Order number counter.
Debit Note number counter.
Credit Note number counter.
Payroll Voucher number counter.
Sales Account. The default account is
4000.
Sales Discount Account. The default
account is 4500.
Sales Tax Account. The default account is
3750.
Title of Tax.
Default rate of Tax.
133

Screen
Contents in Page 6
01. Bank Charge A/C
02. Gain/Loss A/C
03. Cash Control A/C
04. Sales Control A/C
05. Purchase Control A/C
06. Bank Control A/C
07. Currency Symbol
08. Currency Word
09. Debtor/Creditor Aging
Format
10. Debtor/Creditor Aging
Block
11. Cash Purchase A/C
12. Cash Account
13. Cash Sales A/C
14. Cash Account
15. Payroll Folder
16. Branch I.D.
Descriptions
Bank Charges Account Code.
Gain/Loss Account Code for foreign currency
exchange.
Auto posting of Cash Sales Bill after entry.
Sales Account Code. Auto posting of Sales
Invoices after each entry.
Purchase Account Code. Auto posting of
Purchase Invoices transaction under [Creditor
Entry] ~> [Purchase/Debit Entry].
Bank Control Account Code.
Currency Symbol. e.g.: RM for Ringgit.
Currency Word. e.g.: Ringgit, Dollar.
Default Aging Format.
Default Aging Block Day.
Purchase Account for Cash Purchase Entry
Cash account for Cash Purchase Entry.
Sales Account for Cash Sales Entry.
Cash account for Cash Sales Entry.
Aplus Elite Payroll System path.
I.D. of branch, used for consolidate option.
134

Screen
Backup Configuration :
-X
-&F
-&W
-U
-S
Exclude example : -X*.zip X*.bak

Quickly format floppy disk.
Delete all file in floppy disk.
Backup newly file only.
Password example : -saplus
Restore Configuration :
-O
-S
Overwrite
Password example : -saplus
135
9.4 User Setup

This option allows the system administrator to add, edit and delete users access
level. The accessing option shown below is based on the module you purchased.
[Setup]
[System Setup]
[Change Password]
Screen
136
9.5 House Keeping

House-keeping option allows you to maintain your data files.
1. Index Database.
2. Clear Marked Transaction.
3. Clear All Transaction.
(i.e.: keep all account code except its transactions.)
4. Create New Accounting System.
9.5.1
Index Database
This option allows you to do index database.

[Setup]
[House Keeping]
[Index Database]
Screen
137
9.5.2
Clear Marked Transaction
This option allows you to clear all previously deleted transaction.

[Setup]
[House Keeping]
[Clear Marked Transaction]
Screen
138
9.5.3
Clear All Transaction
This option allows you to clear all general ledger transactions except the chart of
account.
[Setup]
[House Keeping]
[Clear All Transaction]
Screen
139
9.5.4
Create New Accounting System
This option allows you to create a new company data.

[Setup]
[House Keeping]
[Create New Accounting System]
Screen
140
Chapter 10
MODULE
Aplus software uses the main screen for you to operate the module and its
options. You can either use mouse or the keyboard arrow key to move its cursor
position to its respective module and option. To exit from an option or module,
just press the <ESC> key several times until you see a message Quit, then
press <Y> to exit.
From the Module, you can manage your Stock items, Customer Account &
Supplier Account.
Screen
141

10.1 Stock Enquiry
This is the main screen where you can find the full detail of each stock. The bottom of the
screen consists of the function keys in which it represent the task you want.
[ Module ]
[ Stock Enquiry ]
Screen
Option
Sample Data / Description
Stock Code
001-002-001-001
~ Stock identity code. (Max character = 20)
Stock Code #2
002-001-001-001
~ Stock Code No.2 usually use as Brand Code.
Stock Code #3
EC0001
~ Stock Code No.3 usually use as Supplier Code.
Barcode
001002001001
~ Stock Barcode. (only accept A~Z & 0~9)
No.
1
~ Stock Number (generate by program).
Sales Account
4000
~ Sales Account in General Ledger.
142

Purchase Account
6000
~ Purchase Account in General Ledger.
GL Group
~ Account Group in General Ledger.
Costing
~ Cost Centre in General Ledger.
Description
LITEON CD-ROM 52X MAX

~ Stocks Name (Max. character = 80).
Short Description
LITEON CD-ROM 52X MAX

~ Stocks Short Name (Max character = 25).
Unit Measurement
UNIT
~ Stocks Unit Measurement.
List Price
68.00
~ Stocks List price
Pickup
Y = Enable or N = Disable.
~ Print Pickup bill for Cash Sales in POS System (PSM).
Department
HARDWARE
~ Stocks department.
Model
52X
~ Stocks model
Category
CD-ROM
~ Stocks category
Family
LITEON
~ Stocks family/Brand.
Group
STORAGE DEVICE
~ Stocks group.
Colour
BLACK
~ Stocks colour.
Size
Large
~ Stocks size.
Min Stock
10
~ Minimum stock on-hand.
Max Stock
50
~ Maximum stock on-hand.
Reordering QTY
20
~ Reordering quantity while on-hand less then.
On-Order
20
~ On ordering quantity.
Slow-Moving
2 (Day)
~ Stocks not active days.
Cost
60.00
~ Stocks purchase price.
143

Selling Price
68.00
~ Selling price A ~ E.
Offer Price
614.88
~ Offer price.
Min Price
613.00
~ Minimum selling price.
Cost Code
FJJJ
~ Secret code for cost price (set in system setup).
Selling Price A~E
68.00
~ Selling price A, B, C, D & E.
Term / Class
Cash, 7 Days, 14 Days

~ Period of payment.
Discount
5%, 10%, 15%

~ Discount allow from the term / class.
Last Sales Date
20/12/2003
~ DD/MM/YYYY
Last Sales Amount
999,999.99
Last Purchase Date
15/12/2003
~ DD/MM/YYYY
Last Purchase Amount
999,999.99
M-T-D Quantity Sales
Month to date sales quantity
M-T-D Sales Amount
Month to date sales amount
Y-T-D Quantity Sales
Year to date sales quantity
Y-T-D Sales Amount
Year to date sales amount
Stock Details
(ALT + F5)
Stock details or particular
Stock Assembly
(F11)
Bill of material / parts / Sub-components
144

10.2 Customer Enquiry
To add New Debtor record, press function key <F7>, Debtor code can either be numeric
or alpha numeric. Function Key <F6> Edit is for changing or editing existing Debtor code
information like name, address, telephone, etc.
[ Module ]
[ Customer Enquiry ]
Screen
10.3 Supplier Enquiry

To add New Creditor record, press function key <F7>. Creditor code can either be numeric
or alpha numeric. Function key <F6> Edit is for changing or editing existing Creditor code
information like name, address, telephone, etc.
[ Module ]
[ Supplier Enquiry ]
Screen
145

10.4 Manager Desk
Manager Desk allows manager to setup stock offer price, costing, delete inactive stock
code & create new stock code by auto coding.
[ Module ]
[ Manager Desk ]
Screen
10.12.1 Auto Coding

To generate the stock code by using the "Auto Coding" functions. This system has 5 type
of stock coding to cater for different company's need.
Stock Coding Type
Description & Example
1. Add Stock (3)

Category Family Counter
Coding by category & family.

Eg: 001-001-001-001
10. Add Stock (4)

Category Family Group Counter
Coding by category, family & group.

Eg: 001-001-001-001
11. Add Stock (4b)

Family Group Colour Counter
Coding by family, group & colour.

Eg: 001-001-001-001
12. Add Stock (Colour / Size)

Category-Family-Group-Colour-Size
Coding by category, family, colour & size.

(Non Counter)
Eg: 001001001001001
13. Add Stock ( C.S.C.B )

Category-Family-Counter-Colour-Size
Coding by category, family, counter, colour

& size.
146

Add Stock (4)
This option enables you to auto generate four-segment stock code for new stock
item. To add new stock code press <F2> or chick on the side button to select
stock table classification list.
[ Module ]
[ Manager Desk ]
[ Add Stock (4) ]
Screen
Category Code
Group Code
Family Code
Counter Number
Barcode
Stock Description
Cost Price
Selling Price
A~Z
Click Save to confirm adding new

stock code.
147
Sale Account & Purchase

Account in General Ledger

10.12.2 Delete Stock
This option allows you to delete inactive stock code.
[ Module ]
[ Manager Desk ]
Screen
148
[ Delete Stock ]
Chapter 11
ENTRY
This option is allow you to entering your stock transaction. From here, you can
edit your updated stock transaction, doing stock adjustment and enter your
physical stock quantity when you checking your stock.
Screen
149

11.1 Stock In
This option allows you to do incoming stock such as purchase stock item, stock taking
and opening stock.
[ Entry ]
[ Stock In ]
Screen
11.2 Stock Out

This option allows you to do outgoing stock such as sales.
[ Entry ]
[ Stock Out ]
Screen
150

11.3 Sales Return
This option allows you to do sales return from your customer.
[ Entry ]
[ Sales Return ]
Screen
11.4 Purchase Return

This option allows you to do purchase return to your supplier.
[ Entry ]
[ Purchase Return ]
Screen
151

11.5 Stock Adjustment
This option allows you to do stock adjustment for its quantity.
[ Entry ]
[ Stock Adjustment ]
Screen
11.7 Physical Quantity Entry

This option allows you to entering your physical quantity (actual on hand quantity) for your
stock item after checking stock.
[ Entry ]
[ Physical Quantity Entry ]
Screen
152
Chapter 12
ISSUE
This option allows you to pick stock and issue bill to your customer or enter
purchase invoices receive from supplier. You may enter the invoice items first
before any posting to stock ledger and account respectively.
1.
Cash Bill
2.
Quotation
3.
Sales Order
4.
Proforma Invoice
5.
Delivery Order
6.
Sales Invoice
7.
Transfer Note
8.
Consignment Note
9.
Credit Note
10. Debit Note
11. Packing List
12. Cash Purchase
13. Purchase Order
14. Purchase D.O.
15. Purchase Invoice
Screen
153
12. 1
Cash Bill
This option allows you to issuing Cash Bill, reprint previous cash bill, update/posting reversed
cash bill, print cash bill report & preset cash bill.
12.1.1
Print Cash Bill
This option allows you to print the Cash Bill. Press function key <F12> to reverse cash bill
for editing.
[ Issue ]
[ Cash Bill ]
[ Print Cash Bill ]
Screen
154

12.1.2 Reprint
This option allows you to re-print the Cash Bill. Press <Delete> key to delete canceled
cash bill (Cash Bill must be reversed before deleted). Press <Space> bar to
select/unselect the cash bill, then press <F10> to re-print selected cash bill.
[ Issue ]
[Cash Bill ]
[ Reprint ]
Screen
155

12.1.3 Update Stock Card
This option allows you to update your stock master record. The physical stock quantity
will automatically adjusted according to the stock card transactions. Press <Space> bar
to select/unselect the cash bill, then press <F10> to process updating.
[ Issue ]
[Cash Bill ]
[ Update Stock Card ]
Screen
156

12.1.5 Report
This option allows you to print cash bill report.
[ Issue ]
[Cash Bill ]
[ Report ]
Screen
157
12.2
Delivery Order
This option allows you to issue Sales Delivery Order to customer.

12.10.1 Print Delivery Order
This option allows you to issue Delivery Order to customer. After finish enter stock item,
press function key <F10> to print and update stock record. For edit updated Delivery
Order, press function key <F12> to reverse.
[ Issue ]
[ Delivery Order ]
[ Print Delivery Order ]
Screen
158

12.10.2 Reprint Delivery Order
To reprint D.O., press <Space> bar to select/unselect then press <F10> to print. Press
<Delete> key to delete canceled D.O. (D.O. must reversed before delete.)
[ Issue ]
[ Delivery Order ]
[ Reprint Delivery Order ]
Screen
159

This option allows you update Sales D.O. to stock record. Press <Space> bar to
select/unselect then press function key <F10> to process updating.
[ Issue ]
[ Delivery Order ]
Screen
12.10.4 Report
This option allows you to print Sales Delivery Order report.
[ Issue ]
[ Delivery Order ]
[ Report ]
Screen
160
12.3
Sales Invoice
This option allows you to issue Sales Invoice to customers.

12.11.1 Print Invoice
This option allows you to issue Sales Invoice to customer. Press function key <F10> to
print and update general ledger account. Press function key <F12> to reverse invoice for
editing.
[ Issue ]
[ Sales Invoice ]
[ Print Invoice ]
Screen
161

12.11.2 Reprint Invoice
To reprint invoice, press <Space> bar to select/unselect then press function key <F10>
to print. Press <Delete> key to delete canceled Invoice. (Invoice must reverse before
delete.)
[ Issue ]
[ Sales Invoice ]
[ Reprint Invoice ]
Screen

This option allows you update Sales D.O. to stock record. Press <Space> bar to
select/unselect then press function key <F10> to process updating.
* This option is same with [ Update Stock Card] in Sales D.O.
[ Issue ]
[ Sales Invoice ]
Screen
162

12.11.5 Report
This option allows you to print Sales Invoice Report.
[ Issue ]
[ Sales Invoice ]
[ Report ]
Screen
163
12.4
Credit Note (Sales Return)
This option allows you to do credit note for your customer in the event of sales return or cancel
invoice.
[ Issue ]
[ Credit Note ]
[ Credit Note (sales Return) ]
Screen
164
12.5 Debit Note

This option allows you to do debit note to your supplier or creditor in the event of any goods
return to them.
[ Issue ]
[ Debit Note ]
[ Debit Note (Purchase Return) ]
Screen
165
Chapter 13
REPORT
This option allows you to print stock report such as transaction report, stock value
report, sales analysis, sales summary report, salesman report & etc.
Screen
166
13.1 Price List

This option allows you to print stock price list.
[ Report ]
[ Price List ]
Screen
13.2
Stock Report
This option allows you to print stock report.

[ Report ]
[ Stock Report ]
Screen
167
13.4 Stock Taking List

This option allows you to print stock taking list.
[ Report ]
[ Stock Taking List ]
Screen
13.5 Stock Value Report

This option allows you to print Stock Value Report.
[ Report ]
[ Stock Value Report ]
Screen
168
13.6 Stock Card

This option allows you to print electronic stock card. This electronic stock card can be printed or
view on the screen.
[ Report ]
[ Stock Transaction ]
[ Stock Card ]
Screen
13.7 Transaction
This option allows you to print stock transaction by date.
[ Report ]
[ Stock Transaction ]
[ Transaction (List By Date) ]
Screen
169
13.8 Over Stock Report

This option allows you to print over stock report.
[ Report ]
[ Stock Analysis ]
[ Over Stock Report ]
Screen
13.9 Reorder Stock Report

This option allows you to print reorder stock report when the physical quantity less then
minimum stock level.
[ Report ]
[ Stock Analysis ]
[ Reorder Stock Report ]
Screen
170
13.10
Sales Analysis Report
This option allows you to print stock sales analysis report.

[ Report ]
[ Sales Report ]
[ Sales Analysis Report ]
Screen
13.11
Sales Summary
This option allows you to print stock sales summary by customer.

[ Report ]
[ Sales Report ]
[ Sales Summary (Customer) ]
Screen
171
13.12 Stock List

This option allows you to print stock item list.
[ Report ]
[ Print Label ]
Screen
172
Chapter 14
UTILITY
This option allows you to maintenance stock database and backup for your
system.
Screen
173
14.1 Data Recovery

This option allows you to data recovery in the event of power failure.
[ Utility ]
[ Data Recovery ]
Screen
14.2 Purge Deleted Transaction

This option allows you to clear the deleted transaction.
[ Utility ]
[ Purge Deleted Transaction ]
Screen
174
14.3 Purge Old Transactions

This option allows you to clear or purge old stock transactions.
[ Utility ]
[ Purge Old Transaction]
Screen
14.4 Change Stocks Code

This option allows you to change stock code.
[ Utility ]
[ Change Stock Code ]
Screen
175
14.5 Print Barcode

This option allows you to print stock bar-code label from a barcode printer.
[ Utility ]
[ Print Barcode ]
Screen
14.6 Import from Other System

This option allows you to import stock data from other system.
* Available import from Aplus ASM/ASK only.
[ Utility ]
[ Import From Other System ]
Screen
176
14.7 Backup Data

This option allows you to do backup the stock control data into hard-disk or floppy
diskettes.
[ Utility ]
[ Backup Data ]
Screen
14.8 Restore Data

This option allows you to do restoring data from your backup file or diskettes.
[ Utility ]
[ Restore Data ]
Screen
177
Chapter 15
SETUP
This option allows you to do setup for your Stock control system.
Screen
178
15. 1
House Keeping
This option allows you to do house keeping for your database. Press <A> for do database
indexing, press <N> for clear all transactions, press <C> to create new data files (Stock
database will be deleted).
* Please always do backup before process option 2 & 11.
[ Setup ]
[ House Keeping ]
Screen
15. 2
System Setup
This option allows you to add and edit Aplus stock system default setting.
15.10.1
System Setup Page 1
System Setup page 1 allows you to setup your company information and system path link
to Aplus General Ledger module (GL), Account Receivable (ARM) & Account Payable (APM).
[ Setup ]
[ System Setup ]
Screen
179

15.10.2
System Setup Page 2
This page allows you to setup Account Code, Invoice online Posting / Update Setting,
Term & Credit Limit, Cash Purchase Setting & Cash Bill Setting.
Screen
Setting Description
Option
Description
Trade Creditor Control Account in General Ledger. Leave

it blank if your Stock Control System is not linked to Aplus
Account Payable
Account Payable System (APM) and General Ledger.
Trade Debtor Control Account in General Ledger. Leave it
Account Receivable
blank if your Stock Control System is not linked to Aplus
Account Receivable System (ARM) and General Ledger.
Purchase Control Account Purchase Account Code in General Ledger.
Sales Control Account
Sales Account Code in General Ledger.
Sales Discount Account
Sales Discount Account Code in General Ledger.
Sales Tax
Sales Tax Account Code in General Ledger.
Percent
Sales Tax rate.
Invoice Online Posting
Automatic update General Ledger Account upon printing
Account
sales invoice.
Invoice Online Stock
Automatic update Stock record upon printing sales
Update
invoice.
Invoice Term & Customer Credit Limit Control. Default
Term & Credit Limit Control setting is "Y" (Enable) to prevent issuing of D.O. & Invoice
to customers exceeding term & credit limit.
Below Cost Control
Warning message for Selling Price below Cost Price.
180

Cash Purchases
Entry Code
Cash Account
Purchase Account
Account Batch
Cash Purchase Entry Code counter.

Cash Account Code in General Ledger.
Cash Purchase Account in General Ledger.
Batch Number in General Ledger for Cash Purchase
Transaction. The default value is 2915.
Cash Bill Setup

Cash Bill No.
Sales Account
Account Batch
Price Code
Online Posting
Online Update
Drawer Com Port
Auto Open
Kick Code
Paymode & Account

Account
Cash Bill number counter.

Cash Sales Account Code in General Ledger.
Batch Number in General Ledger for Cash Sales
Transaction. The default value is 298.
Default Selling Price (A~E) for Cash Bill.
Auto posting to Account after printing Cash Bill.
Auto updating of Stock record after printing Cash Bill.
Communication Port for Cash Drawer.
0 = Drawer connect to printer.
1 = Drawer connect to COM1.
Enter "Y" for enable auto open drawer function. "N" to
disable.
Control Code to open Cash Drawer.
1. CHR(20)+CHR(7) {Default}
10. CHR(27)+"p"+CHR(0)
11. CHR(27)+"p"+CHR(0)+CHR(9)
* if drawer still can not open, please contact your
hardware manufacturer.
Mode/Method of payment.
CS=Cash, CQ=Cheque, CC=Credit Card.
General Ledger Account Code.
Example: 1000 for Cash account Code, 1100 for Bank
Account Code.
181

15.10.3
System Setup Page 3
This page allows you to setup counter number for documents, such as Sales Invoice,
Sales Delivery Order, Purchase Order & etc. In addition, you can select your costing
method, setup barcode, Printer, Serial number & etc.
Screen
Setting Description
Option
Description
Invoice No.
D.O. No.
P.O. No.
Transfer No.
Quotation No.
Sales Order No.
Proforma Invoice
Claim Note
Barcode
Sales Invoice counter.

Sales Delivery Order counter.
Purchase Order counter.
Transfer Note counter.
Sales Quotation counter.
Sales Order counter.
Proforma Invoices counter.
Claim Note counter.
Barcode counter.
Automatic generate Barcode function.
0 = Disable
Generate Barcode
1 = User Define
2 = Generate from Stock Code
3 = Generate from Stock No.
Allows to adding new stock item while issuing bill or
Add New Stock Control
transaction entry. The default setting is "N".
182

Generate Stock Code
Barcode Printer Port

Barcode Format File
NOT APPLICABLE (Refer to Auto Coding function.)

Costing Method for stock value.
0 = User Define
1 = FIFO
2 = Average
Press <Enter> to access Printer Port setting screen. The
default value is EPSON > LPT1.
Barcode Printer Port setup (Example : COM2)
Default Barcode Label Format for "Stock In" entry.
Currency Symbol
Currency symbol of respective country.
Costing Method
Default Printer Setup
Currency Word
Multi Currency
Currency word of respective country.

Multi Currency function.
"Y" Enable you to print Transaction Journal Report for Stock In,
Print Entry Journal
Stock Out, Sales Return, Purchase Return & Stock Adjustment.
"Y" meaning Sales Invoice Number is according to the credit
Invoice No By Term
term setup in Term Table.
Invoice Amount Control "Y" Disable printing of Sales Invoice with zero amounts.
Zero Item Amount
"Y" Disable printing of Sales Invoice item has zero amounts.
Control
Zero Quantity control "Y" Disable printing of Sales Invoice zero quantity item.
Offer Price Invoice /
Enable Offer Price in Sales Invoice / D.O.
D.O.
Offer Price Cash Bill
Enable Offer Price in Cash Bill.
Serial No.
Stock Serial Number counter.
Warranty Number
Warranty Label
Message
Maximum Serial No.
While Issue Billing
Auto Insert Serial No.
Warranty Number counter.

Default message print on warranty label.
Maximum number of Serial No to listing in billing.
Automatic insert Serial No. in billing.
183

15.10.4
System Setup Page 4
This page allows you to setting backup & restore configuration.

Screen
184
15. 3 Table Setup

This option allows you to setup following table for the system.
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
Stock Classification
A.
Department Table
B.
Bin Table
C.
Model Table
D.
Category Table
E.
Family Table
F.
Group Table
G.
Colour Table
H.
Size Table
Location
Salesman
Area
Term
GL Type
Project
Currency
Stock Classification
This option allows you to classify your stock item. You can classify your stock item by
Department, Category, Family, Group, Bin, Model, Colour & Size.
[ Setup ]
[ Table Setup ]
[ Stock Classification ]
Screen
185
15. 4 Screen Format Setup

This option allows you to edit screen format of billing such as Cash Bill, Sales Invoice,
Purchase Order & etc.
Cash Bill
This is sample screen for editing cash bill screen format.
[ Setup ]
[ Screen Format Setup ]
Screen
186
[ Cash Bill ]
CHAPTER 16
RPS with Serial Number Quick Guide

Exploring The Menus
When Aplus RPSN is started you will see the Main Menu. Each selection has a pull-down menu
that provides access to a group of related commands.
Menu Options List

5. Serial Number
1. Serial Number Enquiry
2. Stock Balance
3. Print Serial Number List
4. Serial Number Report By Date
5. Serial Number Report By No.
6. Warranty Enquiry
7. Warranty Report
8. Purge Serial Number
{ For other option please refer to Accounting and Stock Control Manual. }
187

Stock Enquiry
To using stock control with serial number control you must enable the function Serial No. and
enter the warranty period.
Tick to enable Serial No. control.
Function Key F12 Serial No. to view Serial Number
Note:
* Maximum Serial Number Length = 20 Character
188

Stock Entry
User must enter serial number while do the stock incoming or outgoing.
No. of serial number

must equal to stock
quantity.
189

Cash Bill/Invoicing
To issue cash bill, delivery order or invoice, you must enter/select the assign the serial no. from the
serial number table to every quantity.
To paste all serial no. selected into bill.
Auto insert serial

no. by range.
Auto insert serial

no. one by one.
190

Auto Pick
Auto insert serial number one by one will display all serial number itself on row by row.
Auto Pick - Range

Auto insert serial number by range will display from the starting serial number and ending serial
number in single row only.
191

Serial Number Enquiry
This option allows you to view all serial numbers for each product. Serial number transaction will
be show on right panel of window.
Stock with serial

number control.
Serial No. column, green colour

represented as on-hand serial number and
white colour is outgoing serial number.
Stock transactions detail and

serial number status.
I = Incoming/On-hand
O = Outgoing/Sales
192

Stock Balance Report (Serial Number)
This option allows you to print serial number balance report.
Serial Number List

This option allows you to print serial number listing.
193

Serial Number Report - By Date
This option allows you to print serial number list by sorting by date.
Serial Number Report - By No.

This option allows you to print serial number list by sorting by serial number.
194

Warranty Enquiry
This option allows you to view/search the outgoing serial number record.
Serial Number Warranty Report

This option allows you to print warranty report by sorting by date, account code or stock code.
195

Purge Serial Number
This option allows you to purge(clear) unwanted or pervious serial number record.
196
CHAPTER 17 SYSTEM SETUP

17.1 System Setup
User able to setting the Cash bill counter number, default price code, printer, hardware
control code, account code, barcode Printer Port, Costing method, Password for open
drawer / modify price and etc.
17.1.1 Billing Setting

User able to setting the Cash bill counter number, default price code, printer, hardware
control code and account code.
197

Option
Cash Bill No.
Cash bill number counter. The default starting number is CS000001.
Salesman Control
Enable record salesman for cash bill.
Edit Price Control
Password control for cashier changing selling price.
Discount Control
Password control for cashier enter discount.
Price Code
Default price for cash bill. The default value is A.
Printer Port
Receipt Printer Port (local printer only). The default value is LPT1
Online Print
Online printing Cash Bill. The default value is empty (Disable).
Format File
Cash Bill format file. The default value is 1.Cashbill
Auto Cut
Enable auto cutting of cash bill after printing of receipt. Applies to printer with auto
cut function.
This is Control Code for Auto Cut function.
1. CHR(27)+"i"+CHR(0)+CHR(9) {Default}
17. CHR(27)+"i"
3. CHR(27)+'d1'
Cut Code
Description
* if Auto Cut still no function, please contact your hardware manufacturer.

Scroll Up
No of rows to scroll up after finish printing. The default value is 8.
Drawer Com Port
Communication Port for drawer.

0 = Drawer connect to printer.
Kick Code
This is Control Code for open drawer.

1. CHR(27)+"p"+CHR(0) {Default}
17. CHR(20)+CHR(7)
3. CHR(27)+"p"+CHR(0)+CHR(9)
4. CHR(27)+"p"+CHR(0)+CHR(9)+CHR(9)
* if drawer still can not open, please contact your hardware manufacturer.
Post to GL
Online Posting to Account, The default value is unselected (Disable). Applies

to printer with auto cut function.
Sales Account
Sales Account. The default account is 4100(Cash Sales).
Sales Discount
Sales Discount Account. The default account is 4500(Sales Discount).
Petty Cash A/C
Petty Cash Account. The default account is 1000(Cash In Hand).
Sales Tax
Sales Tax / Service Tax Account. you can setting default percentage for auto
calculate from total amount. The default account is 3750(Sales Tax), percentage
0%.
* 0% = Skip this option.

Paymode Type
CS for cash, CQ for cheque & CC for credit card.
Paymode Account
Setting account code for the cash, cheque & credit card account.
Paymode Description
Description for the account code.
198

17.1.2 System Setting
This option enables user to set Barcode Printer Port, Costing method, Password for open
drawer / modify price and etc.
Option
Description
Stock Costing
Stock costing method.
Currency Symbol
Currency symbol of respective country.
Currency Word
Currency word of respective country.
Password
Password for open drawer, enter discount & change selling price.
Barcode Printer Port
Barcode printer port.
Display Stand Com Port
Communication Port Customer Display Stand.
Online Barcode Printing

Online Zero Quantity Control
Zero quantity control for issuing cash bill.
Cost Limit
Barring stock item with selling price below cost.
Code#2 Duplicate Checking
To prevent duplication of stock code 17.
Pos Stock Location
Enter default location for Point of Sales.
Display Message Setting
Message to appear on Customer Display.
Value, Type
Setting the value and the type for RINGGIT MALAYSIA.
199

17.2 Cashier Setup
You must create cashier code to allow cashier access to POS screen. Just click on Setup
then select Cashier Table.
To add the new Cashier just click on Add button, then enter the cashier code follow by
name & password. Click Save to confirm.
200
CHAPTER 18 Pos System

18.1 Cash In & Cash Out
To enter cash put into cash drawer, just enter the cash amount, cashier code then press
OK to confirm.
201
To enter cash taken out of the cash drawer, just enter the cash amount, cashier code then
press OK to confirm.
202

18.2
Open Cash Bill
To open cash bill, just press function key F2 to pick the stock item, then press enter to
add to the list. You can press function key F5 for item discount, F6 to change sales
quantity, F7 to edit selling price, F9 to open drawer and CTRL + Delete to cancel item.
F2 = Pick Stock
F5 = Discount
F6 = Edit Quantity
F7 = Edit Price
F8 = Reprint last bill
F9 = Open Drawer
Ctrl + Delete = Delete Row
Exit = Exit form POS
203

18.2.1
Function Key
F2 = Pick Stock
You can pick stock by Stock code, name, model,
barcode, stock number, category & etc.
F5 = Discount
This function key allow you to enter discount for this
stock. You can enter by percent or discount amount
directly.
F6 = Edit Quantity
You can change the quantity directly for each item.
F7 = Edit Price
F7 is for changing selling price.
F8 = Reprint Cash Bill

This function key allow you to reprint last cash bill.
F9 = Open Drawer
This function key allows you to open the cash drawer.
204

After finish entering all the items, press Enter key for the Total amount, press F6 for
Discount (if any), press Enter again for Sales Tax amount. At Cash column, key in the
amount customer paid.
205
CHAPTER 19 Edit Cash Bill

To edit posted/updated cash bill just go to POS Menu > Utility > Print/Edit/Delete
Cash Bill. The functions available in this option are :1.
2.
3.
4.
View or reprint Cash Bill.

Delete Cash Bill permanently.
Reverse updated & posted Cash Bill.
Edit updated & posted Cash Bill.
206

19.1 View Or Reprint Cash Bill.
To view the cash bill just select the cash bill from the list then click the View button to
view it.
Screen will display the cash bill content, you can just click Print button to reprint this bill.
207

19.2 Delete Cash Bill Permanently
To delete cash bill permanently just select the cash bill you want to delete and click on the
Delete button.
* Program will auto do reverse quantity from stock card & sales amount from general
ledger.
208

19.3
Reverse Updated & Posted Cash Bill
To reverse cash bill just click on the Reverse button then click YES to confirm.
209

19.4 Edit Updated & Posted Cash Bill
To edit Cash Bill, just click the Reverse button. After reversing the bill you can
edit/change the bill content. Next, click the Save button to save and Post button to
update stock & account.
* Before do posting please make sure the total amount on bill content is same
with the payment amount.
210
BANK RECONCILIATION
This option allows you to do bank reconciliation for you bank account.
[Module]
[Bank Reconciliation]
Screen
211
Click here for enter last year transaction

(Single Entry)
Voucher Number
Cheque Number
Cheque amount
Mark/Unmark Cheque
212
APLUS SOFTWARE LICENSING AGREEMENT

1. Aplus software is warranted by APLUS SOFTWARE SDN. BHD. For twelve (12) months from the date
of purchase after returning the software registration Card within 14 days from the date of purchase.
2. The Purchaser may use the Software on a single computer system and make one copy of the software
solely for backup purposes. The License is non-transferable.
3. The Purchaser acknowledges that the software is the sole and exclusive property of APLUS SOFTWARE
SDN. BHD. The purchaser agrees to take all possible steps to protect the software from reproduction or
distribution. The purchaser also agrees not to rent, lease, disassemble, de-compile or do a reverse
engineering of the software.
4. APLUS SOFTWARE SDN. BHD. shall not be liable for any loss or damage whatsoever that may be
caused arising directly or indirectly in connection with this agreement, the software and its use. APLUS
SOFTWARE SDN. BHD. expressly excludes liability for any consequential loss or damage to data and/or
equipment, property, loss of profit, revenue, goodwill or anticipated saving which may arise in respect to
the use of this software.
5. Copyright. The Software is owned by International Computer Centre and is protected by Malaysian
copyright laws and international treaty provisions. Therefore, you may not use, copy, or distribute the
Software without authorization. This License does not constitute a sale of the Software, or any portion
thereof. Without limiting the generality of the foregoing, you do not receive any rights to any patents,
copyrights, trade secrets, trademarks or other intellectual property rights relating to or in the Software,
except in Generated Code as defined below. All rights not expressly granted to you under this License are
reserved by International Computer Centre. You may not print copies of any user documentation provided
in online or electronic form.
6. This agreement is effective from the time you make an access to the software.
7. DISCLAIMER APLUS SOFTWARE is sold on an "as-is" basis without warranty of any kind. It is up to
you to determine whether APLUS SOFTWARE is suitable for your purpose. We have carefully designed
and tested APLUS SOFTWARE and neither we nor our system testers have found any error in the
program. We cannot, however, be sure that there is none, nor can we ensure that the system on which you
install it will be error free. The entire risk of using APLUS Software is yours. You are not licensed to use
APLUS SOFTWARE if you do not fully accept these conditions.
8. This license is automatically terminated without any written notice if the purchaser fails to comply with
any of the terms & conditions as stated above.
Distributed By
APLUS INTERNATIONAL SDN. BHD. (720539-A)

A14-7, Block A, Bukit Pandan 2, No.10, Jalan 1/91B, Off Jalan Perdana 3/1,
55300 Kuala Lumpur, Malaysia.
Tel: 03-92742858
Fax: 03-92743858
E-mail: support@aplus.com.my
http://www.aplus.com.my
Aplus is a trademark of International Computer Centre, Malaysia.

Aplus Software is a copyright 2007 of International Computer Centre, Malaysia.

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Aplus Accounting for Windows

Aplus Accounting for Windows

No driver require. (Plug & Play)

Rockey4 Driver require

Rockey4 Driver and Net services required.

Aplus Accounting for Windows

Step to Rockey4 Keylock Driver Installation Step

Run Rockey4 keylock driver Setup. Click Next button to continue.

Setup completed, just click OK button to exit setup.

Aplus Accounting for Windows

Step to Install Rockey4 Net Services program

Aplus Accounting for Windows

Windows XP Firewall Setting.

Skip and exit this step if Windows Firewall is Off.

Aplus Accounting for Windows

Aplus Accounting for Windows

Clicfg.ini File Setting

Aplus Accounting for Windows

Setting your accounting Period

Aplus Accounting for Windows

2.1 Accounting Period

Setup Fiscal Period

Click SAVE icon to

Aplus Accounting for Windows

2.2 Chart of Accounts

Aplus Accounting for Windows

Aplus Accounting for Windows

To assist you in speeding up your installation, Aplus Accounting provides a

Aplus Accounting for Windows

2.2.4 Add / Edit / Delete /Print Chart of Account

Aplus Accounting for Windows

2.3 Budget Entry

Aplus Accounting for Windows

2.4 Group Account

Aplus Accounting for Windows

2.5 Cost Centre

Delete cost centre

Aplus Accounting for Windows

Aplus Accounting for Windows

2.7 Source Code

Aplus Accounting for Windows

2.8 Batch Title

Aplus Accounting for Windows

2.9 Change Account Code

[Change Account Code]

Enter new account code

Aplus Accounting for Windows

2.10 Delete Inactive Account

[Delete Inactive Account]

2.11 Table Setup

Aplus Accounting for Windows

Aplus Accounting for Windows

Aplus Accounting for Windows

Aplus Accounting for Windows

You can classify your customers by their class of transactions or group.

Aplus Accounting for Windows

Pay mode Table

Aplus Accounting for Windows

Aplus Accounting for Windows

2.11.7 Term Table

Aplus Accounting for Windows

Aplus Accounting for Windows