SAP NOTES

1. Enterprise Structure Creation

/nSPRO
- SAP Reference IMG
Enterprise Structure
Definition
- Financial Accounting
- Define company (usually copy from standard
3000)
- Position and Select 3000, copy as and then
change the name etc
- Edit, Copy, Delete, Check Company Code (usually
copy from standard 3000)
- Edit Company Code Data
- Select 3000, copy as, change name
and details
- Logistics - General
- Define, copy, delete, check plant (Define plant,
new entry)
- Assign Factory Calendar
- Define, copy, delete, check division (Define
division, new entry)
- Sales and Distribution
- Define, copy, delete, check sales organization
(Define SO)
- Pick the country
- Define, copy, delete, check distribution channel
- Define distribution channel
- Materials Management
- Maintain Storage Location
- Enter the Plant
- Click on New Entries and create storage
Location
- Logistic Execution
- Define, copy, delete, check shipping point
- Define Shipping Point
- Maintain loading Point
- Enter the Shipping Point
- Click new entries and create a loading
point
Assignment
- Financial Accounting
- Assign Company Code to Company
- Position, Enter the company code, and
then assign your company

- Logistics General
- Assign Plant to Company Code
- New Entry, Pick company code and plant
- Sales and Distribution
- Assign sales organization to company code
- Assign distribution channel to sales organization
- Assign division to sales organization
- New Entries
- Set up sales area
- New Entries
- Assign Sales Organization, Distribution Channel
and Plant
- New Entries
- Logistic Execution
- Assign Shipping Point to Plant
- Click on Binocular and Search for your
plant.
- Click on the plant and the Click on Assign
on Left hand corner in the upper level menu
These are Extra Assignment. You can defer this till you create your customer and
material. You will need this while creating Sales Order
Logistic Execution
- Shipping
- Basic Shipping Functions
- Shipping Point and Goods Receiving Point Determination
- Assign Shipping Points
- Set up storage- location - dependent shipping point
Determination
- Assign Shipping Points According to Storage
Location
1. Checking if the created Enterprise structure was correct.
Tcode EC02
Click on Structure
Click on Navigation
Read the message and click on green tick mark.
Click on Edit from topmost Menu and select Display all Objects
Click on Company (basically the topmost structure from where you want to see
the Enterprise Structure)
Search for your company (use binocular, the four letter alphanumeric string that
you used to define company, caution this is not the name of your company).
Double Click on the company and you will see the structure. Below is the correct
structure that you should get.

Topmost Hierarchy

Relationship between company code, plant, storage location, shipping point

Relationship between company code, sales org, plant

2. Basic Functions
1) Partner Determination
Step 1: Create Account Group Tcode OBD2
- Enter Alpha Number 4 letter code
- Enter Name
- Under Field Status there is General Data, Company Code Data
and Sales Data. You can click on each one of them and make the
fields as Supress, Display, Optional Entry and Required Entry.
(These fields are used when you create a customer).
Step 2: Create Number range Tcode XDN1. Here you can create the
number range for your account group. This number range will ensure that
every customer that you create under this account group is assigned a
number within the specified range. This is an optional step as you can
select an existing number range for you account group.
Step 3: SPRO
- Sales and Distribution
- Basic Functions
- Partner Determination
- Set Up Partner Determination
Set Up Partner Determination for Customer
Master
a) Partner Determination Procedure
Click on New Entries
Enter value for Part.Det.Proc., Name
Select the newly defined Procedure and Click on Partner
Functions in Procedure.
o Click on New Entries. A screen will come
alongside wit title Partner Functions in Procedure.
The newly created procedure will get populated
automatically.
o Populate the Partner Function with found basic
Partner Function SP (sold to party), SH (ship to
party), BP (Bill to Party), PY (Payer). Make the SP
as non-modifiable and mandatory. Make all other
functions mandatory. This way you ensure that all
the customers created under this account group have
all the 4 basic functions.
o When you click enter the name will get populated
automatically.
b) Partner Determination Procedure Assignment
Click on Position
Enter the name of the account group you created in OBD2
Tcode in Step1.(The record already exists.)
Select the Part. Det. Proc. You created in step a above. And
click save

c) Account Groups Function Assignment

Click on New Entries
Select Partner Function. (Make sure you select at least the
four basic ones SH, BP, PY, SP)
Select the name of the account group you created in
Step1.Hit enter and the record will get saved. Click on Save
and exit
d) Partner Functions
Till now we have been using the partner functions already
defined in SAP. You can make your own Partner Functions
under this tab
You know that your partner determination was done properly when you create a customer
under this Account Group. Under the Sales Area data of the customer there is a tab for
Partner Functions. They should get automatically populated with all the functions you
assigned here. (SP, SH, BP, PY)

2)
3)
4)
5)
6)
7)

Pricing
Free Goods
Account Assignment Costing
Material Determination
Cross Selling
Listing Exclusion

3. Master Data
1) Item Proposal

4.

Sales
1) Item Categories
Item categories are defined to provide control functions for the items
or material in sales order.
It helps to determine how items should behave in sales document.
o Standard item
o Free of charge item
o Text item
o Non Stock item
system uses an item category to process a material differently in each
sales document
Examples:
o AFN (IN)-> AGN (QT)-> TAN(OR) (Standard Item)
o AFNN (IN)-> AGNN (QT)-> TANN (OR) (Free of Charge
Item).
Item category is a combination of
o Sales Document [IN] [QT] [OR]

o Item Category Group defined in material.

View Sales: Sales Org. Data 2
[DIEN] Service w/Delivery
[NORM] Standard Item
o Usage relevant for ABAP Programmers
o High Level Item [TAN]
SAP CONFIGUARTIONS FOR ITEM CATEGORIES