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RULES AND REGULATIoNS Arncnded
OF
MAULANA AZAD EDUCATION FOUNDATION
The name of the Societyshall be "MAULANA AZAD EDUCATION FOUNDATION'.
DEFINITION
In these presents unless there be some thing in the subiect or context inconsistent
therewith:
"Foundation" meansthe Maulana Azad EducationFoundation.
" Act" meansthe SocietiesRegistration Act, 1860.
"Office" meansthe registeredoffice for the time being of the Foundation.
"Month" means calendar month.
" Member" means member of the Foundation a

"In writi.g" or "Written" means and incl

representedor reproducedin any mode in a
"Secretary" means the Secretary of the
appointed to perform the duties of Secretary
II.

bearers.

tt
m

atbfr a

(t,
ti

typed, lithographed
udes any Person

MEMBERSHIP

GENERALBODY
The General Body will consist of 15 members
members.

1.

i)
ii)
iii)
i'u)
v)
vi)

Union Minister, Minoriry Affairs,Govt. of India.

Vice-Chancellor,Aligarh Muslim University.
Vice-Chancellor,Jamia Millia Islamia.
Joint Secretary, Minishry of Minority Affairs
Foundarion).
Chairman,Education and Women WelfareCommittee o
Secretary,Central Wakf Council.

ffi
tral Wakf Council.

2.

ADMISSION AND OUALIFICATION OF MEMBERS

The President of the Foundation will nominate 9 members for a period of 3 years from
the educationally backward minorities from different regions, including educationists,
scientists,engineers,administrators,doctors,lawyers, writers, industrialists and social
workers, who can devote time for promoting the cause of education, giving._proper
representationto women. These members will be eligible for re-nomination. Every
personshall, on becominga member of the Foundation,sign the roll of membersof the
Foundationto be kept in bound register.

3.

CESSATIONOF MEMBERSHIP
The President may, at any time in consultation with the Vice-Presidentby notice in
writing, require a member including an office bearer to withdraw from the Foundation
and the person so required to withdraw shall not later than one month from such
notice being given, ceaseto be a member.

]?L

which the Budget of the Foundationshall be approved and election of mernbersof the
Coverning Body including its office bearers,if due, shall also be held.
6.

The President shall preside over the meetings. In his/her absence the Vice President
will preside over the meetings and if he/she too is not available, the General
Body

may electone of its membersas the Chairpersonfor the mee!

7.

OUORUMAND NOTICEOF MEETING

The quorum for holding a meeting of the Founda/S
members.No quorum shall be required in the caseof

rl\$,\or tne total

i{h

illt

VOTING
Unless otherwise provided by the bye-laws,all disputdlQglr$ft'a

lmeeting shall

the casemay be, preseut at the meetingshall have one vote and'the majoriry vote rnuU

prevail.In caseof equaliryof votes,ttreC].1;FT:"

9.

10.

Every memberof the Foundations

during the time that he is a me
paymentof the costs,chargesand e
700/- (Rupeesone hundred).

shallhavea castingvote"
(-

ft Foundationbeingwound up
afterwards,be liable for
'*rp
1fl,uu.:
the

same, not exceedingRs.

If uPon the winding up or dissoluhrffi!![try#undation,

there remai.s, after
satisfactionof all its debti and liabilities,
*hu.roever,
the sameshall not
W;efi;1t
be paid to or distributedamong the membiFt f-inu ioundation but shall be given or

transferred to some other in'stitutioru having obfects similar to the objecti

of the
Foundation. No member of the Foundatiot ihull have any personal cliim
on any
movable or immovable properties of the Foundation nor shall make any profits
by
virtue of his membership.
III.

AMENDMENT OF THE MEMORANDUM AND nUtnS eNo nECUIaUONS.

Aty ameudment in the Memorandum of Association
n"t"r C f<.g"lations will be
""a
carried out in accordancewith procedurelaid down under
section1i and 12A of the
SocietiesRegistrationAct, 1860.

IV.

APPLICATIONOF ACT
All provisions of the SocietiesRegistrationAct. 1850as applicableto N.C.T.
of Delhi
shall apply to the Foundation.
GOVERNING BODY

V.

t.

a1
7
1.

Subject to such policy directions as the CrcneralBody may like to give from time to
time, the management of the Foundation shall be vested in and rest with the
GoverningBody.
'.tlor hr
2.
coMPosITIoN
The Governing Body shall coruist of the fol
i)
President.Maulana Azad Education Found
ir)
Vice President,Maulana Azad Education F
iii)
Treasurer,Maulana Azad Education Foundation
iv),v)&vi) Three members (to be elected ftorn amongst the members of the Foundation).
3.

CASUALVACANCIES
Any vacancy/ vacancies shall be filled in the same manner as the election of the
GoverningBody.

4.

TERM OF THE OFFICE OF MEMBERS OF THE GOVERNING BODY

INCLUDING OFFICE BEARERS.
The members of the Goveming Body shall hold office for 3 years and shall be eligible
for re-election.Even after the expiry of their term, the members-shall continue to hold
office till their duly electedsuccessors
are in position.

5.

ELECTION
dt
Election shall be by secret ballot as per the election
Body.
*

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t#

OUORUM AND NOTICE OF MEETINGS

The Governing Body shall meet at least
meeting shall be 3 members. Ordinarily
meeting. In case of an emergency,the
President,call a meeting of the
quorum is not complete the neeting shall

said meeti.g. No quorum shall be requi

7.

In caseof urgency the Secretarymilr

proposal for decisiorr by circulation w
there is 3/rmaiority in support of the proposal.

\i'..
,the General
\

G
with the approval of the

,!^V:-notice. In casetl.
$^x"d for any day after the
meeting.

President,circulate a
as carried, provided

8.

The Governing Body shall do all such things as thei consider necessaryor expedient
for the purpose of carrying out the obiectsof the Foundation.

9.

Subject to the provisions of the Memorandum of Association and these Rules and
Regulations,the Governing Body shall, in addition to other powers vested in it, have
the following powers:-

To grarrtleaveof absenceother than casualleaveto the staff.

To entertain,adjudicateupon and, if it thinks-fit,redressthe grievancesof the staff.
To frame such Rulesand Bye-lawsas it may from time to time consider to be necessary
for regulat-ingthe managementof any institution under the control of the Foundation.
(cl) . To delegatesuch powers and functions to the President and/or Vice Presidentor
Secretaryas are considerednecessaryfor day to day functioning of the Foundation.
10. SUB.COMMITTEE
(a)
(b)
(c)

E
The Governing Body may appoint such Sub{
effectivefunctioning of the Foundationfrom i
and also co-opt expertsand specialistson suct
11.

All acts done at any meeting of the Governing Body or any of its Committees
shall be
valid notwithstanding that some disqualification or defeci ir, tt appointment
of any
"
memberof the Governing Body comesto light later.

72.

No act or the proceedi.gs of the Governing Body or any of its committees shall
be
invalid merely by reason of the existenceof vacancy/vacancies or any defect in
the cooption, nomination or electionof any of its members.

13.

No member of the Governing Body shall be personally or individually answerable

for
any lossarising in the administrationor applicationof the funds of tt e Foundation
or
any damage to or deterioration not causedby a wilful default or neglect on his part.

14.

The Goveming Body may enter into any agreement with Government regarding
grants in aid for institution belonging to or managed by
tion whether the
grant is a recurring grant or a capital grant.

15.

The Governing Body may accept donatioru and gifts

consideredsuitable.

(rma/ be
Ii'

POWERSAND DUTIES OF OFFICEBEARERS

VI.

G.ti eaf

"4J
'V"'

PRESIDENT
The Union Minister, Minority Affairs will be the ex

t of the
Foundation.He/she shall presideover all the meetingsof nHE1ffi--ef{iuoay and
GoverningBody of the Foundation.In any emergency,which, in the opinion-oftf,.
President,requires that immediate actiory4ffiple

_taken,the president shall take

suchactionsashe/shethirrksnecessaffi.theearliestonn
rrrlrrni
\{r the earliest opportuniry there

VII.

after,reporthis/heractionto Gov
" 4#66uffiiprl

.--

resignationfrom the office of the Vice

GeneralBody.This is in addition to the tdrfr*ffof

7\'

. Lr.\rsr

rt

LL,

tgr

l(lEI

Ll tE

o lrom the membership of the

any membershipunder Sebuon

-ll(3) (i.e. cessationof membership) of Rules

& Regulations of the Maulana Azad
EducatiorrFoundation.

VIII. TREASURER
The Foundationshalt electTreasurerfrom amongstthe membersof the
GeneralBody.
He/She shall hold office for three years. He/bhe shall be eligible for
re-election.
He/She shall be responsiblefor:(a)

The supervisionand control of the accounts.He/She shall operatethe

Bank accounts
of the Foundation iointly with a person or persons as ^iy be appointed
by the
GoverningBody.

(b)

The proper auditing of the accountsperiodicatlyby an Auclitor chosen

by the General
Body from amongstregisteredchartered Accountants.

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Subject to the clirection anc{ control of the Foundation-he/ she shall manage the
property and investmeuts of the Foundation and present the annual accounts and

budget statement.

He/She shall arrange for the proper custody of all movable and immovable property,
moneys,securitiesand investmentof the Foundation.
(e)

IX.
1.
2.

Subject to the direction and control of the Foundation and the Governing Body, the
Treasurershall have the powers to buy and endorse and sell shares,securitiesand
other instruments of a similar character on behaU of the Foundation and realize
interest,dividend, bonus or profit due thereonunder his/her signatureiointly with the
signafureof SecretarY.
SECRETARY
There shall be a paid secretarywho shall be a full time employee.
The Secretarysliall subject to such directions as the Presidentmay like to give in this
regarcl,convenemeetingsof the Foundationand its Governing Body, circulate agenda
and maintail records of tf," proceedingsof these meetings. He/she shall see that
make a
decision of the Founclation and the Governing Body are implemented and shall

reportto this effectat the next meetingof the Foundation/o2fif$gn-

y, as the

casemay be.

3.

The Secretary shall be responsible for the maintena ( 9 l

Foundation.
uJ'

4.

He shall exercise such other Powers and perform su

conferred upon him by the Rules and Regulationsor as the
to time determine by resolutions.

5.

He shall be responsible for coordina

under the control and supervision of

6.

Subjectto the Powers and functions of

himself that all moneys are expended
sanctionedor allottecl.

of the

-d-

rea*lltr

as

may be
om time

n,.

gftned above, he shall satisfy

-Ji

$1

*hich they are granted,

F;r')
STAFF
TAf f
AND
ND S
O
OFFICE
FFICE A
office and shall have its essential staff
independent
own
its
have
shall
The Foundation

to be decided by the Governing Body. The Foundation will move such ProPosalsfor
crearion/ abolition of post (s) for its staff with the recogtmendationsof its Governing
Body to the Governmentfor approval.

XT.

LEGAL PROCEEDINGS
The Foundation may sue or be sued in the name of Secretary ur,a7o, such
person/personsas shall be appointed by the Governing Body for the occasionas Per
provisions laid down under section 6 of the Societies Registration Act, 1860 as
applicableto N.C.T.of Delhi.

XII.

MOVABLE AND IMMOVABLE PROPERTY

All cleeclsof transfer, lease and other documents relating to the movable and
immovable property of the Foundation shall be signed by the Secretaryof the
Foundatiorr.All documentsand recordsof the Foundationshall be maintainedat the

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premises of the Foundation and or at such other ptace for safe custody as the
Foundation may determine by separateresolution.
...- ..
tlE on ...*l).o.t.).,y
.Aocndcd
DP-X I I I . FINANCE AND ACCOUNTSt.
AUDIT oF ACCOUNTS
Bt6l^ar of Sooct2

The Accounts of the Foundation shall be kept in the form and on the lines laid down
by the Goveming Body and shall be audited regularly/ annually by a firm of
CharteredAccountantsappointedby the Foundation.
2

All moneys received from and' on behalf of tllE -Foundation shall be paid in the
appropriate account in the Bank/Banks ap
ade

3.

Except for small bills amounting to less ti

by chequesand proper receipts taken.

4.

trl]..
FINANCIAL YEAR
The firrancialyear of the Foundationshall be 1't April to 3L't MciT.gfr."
't
.

.-.

5.

The annual accounts and balance sheet of the Foundation as prepaied by the Auditors,
alongwith audit report, shall be submitted to the Governing Body"

6.

SOURCEOF FUNDS AND UTILIZATION

The Foundation shall accept grants and dona
Government organization and the public. The fu
employed solely for the purpose and objectsof the

nment

and non
ndation shall be

OPERATIONOF BANK ACCOUNT

Any amount which is to be withdrawn from the Ba

i''by means of a
y/i one of whom

cheque signed by two persons duly nominated by the

shall be the Treasurer of the Foundation.

ESSENTIALCERTIFICATE
We, the undersignedmembersof the GoverningBody herebycertify that this is a true copy of
the RulesarrdRegulationsof the Foundation.
.

Fresident--3

Treasurer

"x--''

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