Volunteering Queensland Template

SUPERVISING AND SUPPORTING VOLUNTEERS TEMPLATES - 1

Grievance Report Form

Volunteers have the right to express grievances, concerns or dissatisfaction with the
____________________________ Volunteer Program or operations and to have grievances
dealt with in an efficient, equitable and fair manner. Refer to the Grievance Policy for details of
the procedure by which grievances are reported and managed.

Date: ____ / ____ / ____ Person/s making report:___________________________________

Person/s Involved

___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Date of Incident: _________________Time of Incident:_____________________________

Location of Incident: _________________________________________________________

Description of Incident:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________

Please attach extra pages if necessary

____________________

____________________

Name (please print)

____________________

Signature

Date

Volunteer Coordinator Use (Tick , Initial and Date)

Grievance Recorded

Action

_______________

Follow-up
_______________

Notification

______________

______________

______________

______________

Comments

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Volunteering Queensland Template

PERFORMANCE APPRAISAL TEMPLATE - 2

Performance Appraisal
Name: ____________________________ Position: ____________ ___________________
Date: ____ / ____ / ____

Period Covered: ___________ to __________

n/
a

ATTENDANCE
Was punctual to start work
Informed supervisor of absence or lateness
PERSONAL APPEARANCE
Wore appropriate clothes/uniform
Was neat and tidy in appearance
SENSE OF RESPONSIBILITY
Listened carefully to instructions
Followed instructions fully
Willingness to assist with various tasks
Willingness to accept supervision & feedback
INTEREST
Showed interest in the position
Showed interest in training
POLICY
Adhered to policy
Responsible attitude
RELATING TO OTHERS
Polite and courteous to supervisors
Polite and courteous to fellow staff

Polite and courteous to event participants

QUALITY OF WORK
Worked to capacity
Fellow staff satisfied with quality/quantity of work
Supervisor satisfied with quality/quantity of work
MEETING TEAM & INDIVIDUAL GOALS

COMMENTS

1 = Poor; 2 = Adequate; 3 = Good; 4 = Very Good; 5 = Excellent; n/a = Not Applicable

Volunteer Coordinator Signature:

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Volunteering Queensland Template

RISK ANALYSIS TEMPLATE - 3

Risk Analysis Template

POTENTIAL
RISKS

LIKELIHOOD

LOW

MED
IUM

HIGH

MAGNITUDE

LOW

MED
IUM

CONTROL
MEASURES

HIGH

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Volunteering Queensland Template

SERVICE STATEMENT TEMPLATE - 4

Service Statement

Insert Date

To Whom it May Concern:

This is to verify that _________________________ (insert Volunteer name) has been a

Volunteer with ______________________________________________ from
_____________________ (insert staring date) to ____________________________ (insert
current date or date Volunteer left the program).

In their Volunteer role _________________________ (insert Volunteer name) has been

responsible for:

(identify list of key responsibilities undertaken by Volunteer)

Through the ______________________________________________________Volunteer

Program __________________________ (insert Volunteer name) has been involved in:

( identify list of key events / activities volunteer has been involved in)

_______________________ (insert volunteer name) has undertaken training and

development activities while a _______________________ Volunteer. These have
included:

(insert list of training and development undertaken by volunteer while involved with
_________________________________________)

Yours Sincerely

(insert Volunteer Coordinator name and title)

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Volunteering Queensland Template

VOLUNTEER REVIEW TEMPLATE - 5

Volunteer Review
Name: _______________________________Role:_____________________________________

How would you rate the orientation training you were given for your role?

Since joining the organisation what do you feel you have achieved as a volunteer?

If any, what are the elements of the organisation or volunteer program that have been disappointing to
you?

What support or training do you feel you require to fulfil your role and goals as a volunteer?

What would you like to achieve as a volunteer in the next 12 months?

Volunteer:____________________________ Volunteer Coordinator: Date of Review: ___ / ____ / ____

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Volunteering Queensland Template

VOLUNTEER ATTENDANCE SUMMARY - 6

Volunteer Attendance Summary

Name: _____________________________

Year: __________________________

Organisation: _________________________________________________________________

Day

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

Total
Hours
* Enter the total number of hours in the relevant box

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