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MANAGEMENT COMMITTEE
Noted: The minutes were approved as an accurate record of the meeting. It was
agreed that all minutes relating to staffing issues, the Enterprise and Innovation
Centre and the Admissions Report are to be treated as ‘reserved’ and should
not be circulated outside the Committee. This policy will be reviewed in two
month’s time.
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(07.759) International Strategy
Verbal: It was agreed that the Director of Information Services would bring a draft
Framework for International Recruitment to the next meeting of the
Management Committee. The Head of the Faculty of Design undertook to
provide him with a list of preferred courses to market. Input on target numbers
for international recruitment will be given by the Director of Finance. It was
agreed that the International Marketing Manager and anyone else travelling
overseas should be given a marketing brief.
Noted: The Committee received a proposal to streamline the business process behind
the appointment of sessional staff by reducing the need for individual contracts.
A list of sessionals will be given to the timetabling facility which will then log the
details and automatically issue corresponding timesheets. It was noted that the
introduction of unit schemes of work is vital to the success of this approach and
will have advantages in the course budgeting process also. More detailed
proposals on timetabling and budget processes will be brought to the
Management Committee in due course. It is anticipated an approach to e-
recruitment will be pursued therefore reducing the need for staff to be engaged
on the telephone. It is anticipated that greater efficiency in time planning of
sessional staff will be achieved. The question of duplication and separation of
duties was raised and it was agreed that the person requesting the staff must
authorise the spending for HR and payroll to action. It is envisaged that greater
use will be made of JIRA and the document management system. It was
agreed that the College needs to be aware of non-teaching activities undertaken
by sessional staff and review the rates of pay for activities such as marking.
In discussion, it was confirmed that Heads of Faculty will agree the amount of
teaching required for a unit scheme of work. A request for additional sessional
hours must be referred to the head of faculty. A question was raised whether
subject leaders will be able to revise down hours. It was agreed that a great
deal of work will be required to align budgets with unit schemes of work, but this
should be put on the schedule of work for the MIS Department.
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Accepted: Sessional Appointment Business Process (MC/08/047)
Noted: Research in this area has indicated that a major component of teaching is
currently not optimised. This is exacerbated by the fragmentation of technical
and e-learning staff across the College. It is proposed that technical teaching is
taken out of the curriculum and offered as a form of PPD or ‘enhancement
training’ to both students who would receive ‘credits’, as well as industry
professionals. This area would be co-ordinated centrally and be strategically
managed by a Technology Training Manager who would line manage all
technical staff. It is proposed that the new department works to a service level
agreement and develops a commercial portfolio of technology training courses.
It is intended that building up in house expertise will reduce the College’s
reliance on sessional staff and therefore prove more cost effective. Possibilities
for managing this function include the LRC, Resources, the EIC and ICT.
Noted: The Head of Marketing and Communications outlined the achievements of the
Marketing Department against the strategic objectives outlined in the
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Communications Strategy of 2007. This includes the production of the Vision
Document, the staff conference, intranet developments, site visits, student
communications and newsletters. In response to a question on the proposed
Bulletin, it was confirmed that following consultation with the Management
Committee key developments will be summarised where appropriate. This will
need high level sign off for reasons of confidentiality. The Committee noted the
plans for the Thomas Tallis School Project and requested that care be taken
with any graphics or text on the hordings. A discussion took place relating to the
Countdown Event. It was suggested that all key academics should be invited.
The Head of Marketing and Communications undertook to email a full guest list
to all members of the Management Committee.
Noted: The Committee noted the statement and it was suggested that it could be more
‘aspirational’ in tone and contextualise the issue against the move to
Greenwich. The Director of Resources undertook to review this further.
The next meeting of the Management Committee will be held on Monday 31st March 2008 at 9.30 am in
the Boardroom.
Diane Evans
Minute Taker
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