ITT Program

ITT PROGRAM MS WORD

INDEX
1

Opening shortcut

Pre-Use Checkpoints

Format Painter

Clear Formatting

Text Alignment

Line Spacing

Steps to Create PDF

Encrypting with Password
Keyboard Shortcuts
Page Layout Tab Options
Tables
Charts

ITT PROGRAM MS WORD

Opening Shortcut:
Windows
key

Pre-Use Checkpoints:
1. Page Layout:
a) Margins = Normal
b) Orientation = Portrait
c) Size = A4
2. View:
a) Ruler = ON
b) Zoom = 150%

WINWORD

ITT PROGRAM MS WORD

Format Painter:
Reason = To Easily Copy text Formats to other Texts

Select
the Text,
Text,
Select the
Format
Format of
of which
which
needs
to be
Copied.
needs to
be Copied.

Format
Painter
Format
Painter
(in Clipboard Box)

Home
Home

(in Clipboard Box)

SINGLE CLICK:
CLICK:
SINGLE
Go
the Text
Go to
to the
Text
which
needs to
to be
be in
in
which needs
that
Format and
and
that Format
Click
Click over
over itit

DOUBLE
DOUBLE CLICK:
CLICK:
Go
Go to
to More
More than
than
One
Click
One Text
Text and
and Click
over
over it.
it.

Clear Formatting:
Reason = To Easily Remove the total editings which are done to the Text &
Leaves the Plain Text.

Select the Text, which

needs to be made Plain

Clear Formatting

Home

(in
(in Font
Font Box)
Box)

Text Alignment:
Reason = For Positioning the Text where Required (Left/Centre/Right/Justify).

Select the
Text

Alignment
Bar

Home

(in
(in Paragraph
Paragraph Box)
Box)

Left/Centre/Right/Justify
Left/Centre/Right/Justify

Line Spacing:
Reason = For Better Appearence of Paragraphs.

Home
Home

Line
Spacing Icon
Line Spacing
Icon
(in
Paragraph Box)
(in Paragraph
Box)

Line
Line Spacing
Spacing
Options
Options

Spacing:
Spacing:
Before
Before == 66 ptpt
After
After == 66 ptpt

Line
Line Spacing:
Spacing:
Multiple
Multiple == 1.15
1.15

Turn
Turn OFF
OFF
Don't
Don't add
add spacing
spacing
between
between paragraphs
paragraphs
same style
style
ofof same

Portable Document File:

Reason for Sending PDFs = Opposite person Cannot Edit/Modify our Files
Steps to Create a PDF:

OK
OK

ITT PROGRAM MS WORD

File

Save
As

PDF or
XPS

Publish

Options Review:
Encryption/Password =

File

Prepare

Encrypt
Document

Clear Formatting(Clears all Formatting from selected text & leaves only plain text) = Top Right Icon
in the Font dialog Box in the Options Ribbon
Justify(Alignment to Correct Edges on Both Sides) = 4th icon in bottom row of Paragraph dialog Box

ITT PROGRAM MS WORD

Keyboard Shortcuts:GENERAL
Click
Click ALT
ALT

Letters/Numbers
each
Letters/Numbers Appear
Appear for
for each
Option,
Option, under
under it's
it's Icon.
Icon.

Click
is
Click the
the Number
Number which
which is
represented
Icon.
represented under
under the
the option's
option's Icon.

SPECIFIC - CTRL
SHORT CUT
CTRL+A
CTRL+SHIFT+A
CTRL+B
CTRL+SHIFT+B
CTRL+C
CTRL+SHIFT+C
CTRL+D
CTRL+SHIFT+D
CTRL+E
CTRL+F
CTRL+SHIFT+F
CTRL+G
CTRL+SHIFT+G
CTRL+H
CTRL+I
CTRL+SHIFT+I
CTRL+J
CTRL+K
CTRL+SHIFT+K
CTRL+L
CTRL+SHIFT+L
CTRL+M
CTRL+N
CTRL+SHIFT+N
CTRL+O
CTRL+SHIFT+O
CTRL+P
CTRL+SHIFT+P
CTRL+R
CTRL+S
CTRL+U
CTRL+SHIFT+U
CTRL+V

FUNCTION
Select All
Format All Letters to Capitals
Bold
Bold
Copy
Copy Format / Format Painter
Font Dialogue Box
Double Underline
Align Text Centre
Find
Find
Go To
Word Count
Replace
Italic
Italic
Justify
Hyperlink
Small Caps
Align Text Left
Bullets
Move Ruler Right
New Document
Clear Formatting
Open Document
Research Tab
Print
Font Dialogue Box
Align Text Right
Save
Underline
Underline
Paste

ITT PROGRAM MS WORD

CTRL+SHIFT+V
CTRL+W
CTRL+X
CTRL+Y
CTRL+Z

Open file tab

Save as

13
14

Subscript
Superscript

22
23

Print Preview
ON/OFF Ribbon

28

Increase Font Size

Paste Format / Format Painter

Close Document
Cut
Redo
Undo

ALT+F
F12

CTRL+=
CTRL+SHIFT++

CTRL+F2
CTRL+F1

CTRL+]

ITT PROGRAM MS WORD

29
30
31
32
33

Decrease Font Size

Spell Check
Page Break
Change Case
Show/Hide

35
36

Registered Sign
Trademark Sign

39

Bookmark

41

43

Switch b/w Opened

Windows
Switch b/w Up-Low
Case
Thesaurus

45
46

Go to Next Page
Go to Previous Page

48

Translate to diff.
Language
Document Split

42

49

53

Moves to Next MisSpelling

CTRL+[
F7
CTRL+ENTER
SHIFT+F3
CTRL+SHIFT+*
ALT+CTRL+R
ALT+CTRL+T
CTRL+SHIFT+F5
ALT+TAB
SHIFT+F3
Shift+F7
CTRL+PageDown
CTRL+PageUp
ALT+SHIFT
ALT+CTRL+S

ALT+F7

ITT PROGRAM MS WORD

Page Layout Options:

1.Page Color
Page
Colour

Pagelayout

Select
Colour

2.Page Border
Page
Borders

Pagelayout

Box

OK

3. Watermark
Pagelayout

Custom
Watermark

Watermark

Text
Watermark

Apply

4. Margins
Pagelayout

Page Setup

TOP = 3cm
Bottom = 2.5cm
Left = 3.5cm
Right = 2.5cm

Margins

OK

5. Page Size = A4
Pagelayout

Page Setup

Paper

Paper Size

A4

OK

ITT PROGRAM MS WORD

Tables:

Insert
Insert

Academic year

Tabl
Tablee

Insert
Tablee
Insert Tabl

Course

2010-11 SSC
Intermediat
2011-13
e
2013-16 B.Com
2013
CPT
2014-15 IPCC

No.No. ofof
ColColooumns
umns == xx
No.No. ofof Rows
Rows ==
yy

OKOK

Marks Scored

508

84.66

832

83.20

847
127
208

70.58
63.50
52

ITT PROGRAM MS WORD

Charts:
Select Data in Table

Copy Data

Click Cursor Below

Table

Insert

Chart

OK

Paste Date in A1
Coloumn
Select the Data for which
Chart is to be made
Close the Chart Data
Window

ITT PROGRAM MS WORD

ACADEMIC SCORES
900
800
700
Course
Marks Scored
%

600
500
400
300
200
100
0

ACADEMIC SCORES
Course

Marks Scored

Status Bar Options:

1.

Go to a Page no.:
Status
Bar

2.

Page: xx
of xx

Go to

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