Section I: General

Constitution of Glacier, HOUSE III Students’ Association,
Hong Kong University of Science and Technology Students’ Union
Section I: General
1.1 Name
The full name of this organization shall be “Glacier, HOUSE III Students' Association,
Hong Kong University of Science and Technology Students’ Union” (or in short “Glacier,
HOUSE III SA, HKUSTSU”) in English and “香港科技大學學生會冰川社三學生會” in
Chinese, hereinafter referred to as “the Association”.
3rd amendment on 3rd December, 2002
1.2 Goals
The goals of the Association shall be:
a. To promote friendship and cooperation among its members.

b. To promote social, cultural and sports interest among its members.
c. To promote the welfare and privileges of its members.
d. To gather the hall and non-hall residents by providing them benefits and
activities, building up HOUSE III spirit and cultivate the sense of belongings within
HOUSE III.
1st amendment on 17th May, 1995
e. To unite the hall residents and promote hall lives.
1.3 Official Language

Chinese and English shall be the official languages of the Association and enjoying equal
status. Either or both may be used in official meetings, documents and functions. In case of
discrepancy, unless otherwise specified, the English version shall be referred to.
1.4 Session
The session of the Association shall commence immediately after the Annual General
Meeting and shall terminate immediately after the next Annual General Meeting.
1.5 Honorary Advisor

The current warden of UG HALL III shall be the Honorary Advisor of the Association.
1st amendment on 14th April, 2004
1.6 Responsibility
The Association is responsible for all matters and policies affecting the interests of
HOUSE III members as a whole.
1st amendment on 1st April, 2001
1.7 Official Logo

The Official logo of the Association shall be:
1st amendment on 19th March, 2003
1.8 Affiliation
Glacier, HOUSE III SA, HKUSTSU is affiliated to Hong Kong University of Science and
Technology Students’ Union and shall not apply for any other affiliation within HKUST.
Section II: Membership

2.1 Full Membership
a. Eligibility
1. All full time students currently registered in the Hong Kong University of Science and
Technology and recognized as HOUSE III students by school-authorized body shall
be eligible to apply for Full Membership of the Association.
2. To be Full Members of the Association, HOUSE III students shall pay membership
fees.
2nd amendment on 26th October, 1999
3. Being the Full Members of the Association, HOUSE III students shall be Full
Members of Hong Kong University of Science and Technology Students’ Union
throughout the whole session.
1st amendment on 20th November, 2001
b. Privileges
1. HOUSE III Full Members shall be entitled to be able to represent HOUSE III to join
any Houses competition or activity.
2nd amendment on 20th November, 1997
2. HOUSE III Full Members shall be entitled to enjoy all the facilities of HOUSE III for
general use, to take part in all Houses activities and functions, to attend the vote at all
elections and meetings conducted by the Association, and to stand for any election or
hold office as an office bearer of the Association.
2nd amendment on 20th November, 1997
c. Obligation
1. To follow the Constitutions of the Association.
2. To follow the resolution(s) of the Referendum and General Meeting.
2.2 Assigned Membership

2nd amendment on 1st April, 2001
a. Eligibility
All full time students currently registered in the Hong Kong University of Science and
Technology and recognized as HOUSE III students by school-authorized body and do not
pay the membership fee shall be the Assigned Members of the Association.
1st amendment on 31st March, 2007
b. Privileges
HOUSE III Assigned Members shall be entitled to be able to represent HOUSE III to join
any Houses competition or activity. But HOUSE III Assigned Members have no right to
vote at all elections and meetings conducted by the Association, or to stand for any election
or hold office as an office bearer of the Association.
2nd amendment on 31st March, 2007
c. Obligation
2nd amendment on 13th March, 2002
Order of b-c 1st amendment on 31st March, 2007
2.3 Associate Membership

a. Eligibility
1. All full time students currently registered in the Hong Kong University of Science and
Technology and recognized as HOUSE III students by school-authorized body shall
be eligible to apply for Associate Membership of the Association.
2. To be the Associate Members of the Association, HOUSE III students shall pay
membership fees.
2nd amendment on 3rd December, 2002
b. Privileges
1. HOUSE III Associate Members shall be entitled to be able to represent HOUSE III to
join any Houses competition or activity.
2. HOUSE III Associate Members shall be entitled to enjoy all facilities of the
Association for general use, and to take part in all Houses activities and functions.
3. HOUSE III Associate Members shall have the rights to attend all General Meetings.
But they shall have no right to vote at all elections and meetings conducted by the
Association, and to stand for any election or hold office as an office bearer of the
Association.
c. Obligation
2nd amendment on 14th March, 2002
2.4 Honorary Membership

a. Eligibility
The current Warden, Hall Manager and all hall tutors of UG HALL III shall be the
Honorary Members of the Association automatically. Any other person recommended by
the Executive Committee shall also be eligible for Honorary Membership.
b. Privilege
HOUSE III Honorary Members shall be entitled to enjoy all the facilities of HOUSE III for
general use and to take part in all Houses activities and functions.
c. Obligation
2.5 Life Membership

a. Eligibility
All past members who have kept not less than one year as members of the Association shall
be eligible to apply for Life Membership.
b. Privilege
HOUSE III Life Members shall be entitled to enjoy all facilities of the Association for
general use.
c. Obligation
2.6 Honorary Life Membership

a. Eligibility
Any person recommended by the Executive Committee shall be eligible for Honorary Life
Membership.
b. Privilege
HOUSE III Honorary Life Members shall be entitled to enjoy all facilities of the
Association for general use.
c. Obligation
Section III: General Meeting

3.1 Authority
a. The resolution(s) of the General Meeting shall possess the highest authority in the
Association. The resolution(s) of the General Meeting can be revoked only by a subsequent
General Meeting or Referendum.
b. The resolution(s) of the General Meeting shall be followed by all members of the
Association.
3.2 General Meeting Regulations

a. Chairperson
1. The Chairperson of the Association shall chair the General Meeting.
2. In the absence of the Chairperson, the Vice-Chairperson (Internal) of the Association
shall preside the General Meeting. If the Vice-Chairperson (Internal) shall be absent,
the Executive Committee members present shall elect one of themselves to preside the
General Meeting.
3. The Chairperson shall have no right to vote or second a motion.
4. The Chairperson shall have the casting vote.
5. The Chairperson shall have the right to permit any person who is not a Full Member
of the Association to speak in the General Meeting.
b. Secretary
The Internal General Secretary of the Association shall be responsible for preparing the
agenda and minutes of the General Meeting.
c. Full Members
Only Full Members shall have speaking right, the right to raise motion, to second and to
vote in the General Meeting.
3.3 Voting
a. Any motion, other than the amendments to the Constitution of the Association and removal
of any popularly elected office bearer of the Association, shall be recognized only if there
is a simple majority (i.e. receiving more than fifty percent of the valid votes - votes
collected minus void votes) voting in favor of it.
b. Any motion on the amendments to the Constitution or removal of any popularly elected
office bearer of the Association shall be recognized only if there is more than two-third
majority voting in favor of it.
3.4 Annual General Meeting

a. Occurrence
An Annual General Meeting chaired by the Chairperson of the current session shall be held
within the first two months in Spring Semester. The Executive Committee Members of the
next session and the Chairperson and the Financial Secretary of the current session shall
attend the Annual General Meeting.
b. Notice
1. The date of an Annual General Meeting shall be decided and announced by the
Executive Committee at least five days beforehand.
2. The agenda of an Annual General Meeting shall be posted at least five days
beforehand.
3. Amendment(s) to the agenda shall be posted at least three days beforehand.
c. Quorum
1. Not less than fifty Full Members of the Association shall form a quorum of an Annual
General Meeting.
2. If a quorum is not reached after half an hour of the time scheduled for the
commencement of the Annual General Meeting, the meeting shall be adjourned to a
day in the following week, and if at that meeting, a quorum is still not reached, all
Full Members present there shall form a quorum.
d. Business
1. To receive and adopt the minutes of the previous Annual General Meeting together
with the minutes of the Extraordinary General Meeting(s), which may have been held
since the previous Annual General Meeting.
2. To receive and adopt the Annual Report of the Executive Committee for the current
session of the Association.
3. To receive and adopt the audited Financial Report of the current session of the
Association.
4. To discuss and vote for any amendment to the Constitution of the Association, if any.
5. To introduce the Executive Committee Members for the coming session.
6. To receive and adopt the Annual Budget and the Year Plan of the Executive
Committee for the coming session.
7. To introduce the Honorary Advisor of the Association for the coming session.
8. To discuss other business not stated on the agenda upon the consent of a simple
majority voting in favor of the motion and an Extraordinary General Meeting or a
Referendum shall be convened.
2nd amendment on 13th April, 2006
3.5 Extraordinary General Meeting

a. Occurrence
1. The Executive Committee shall have the right to convene an Extraordinary General
Meeting for any purpose whenever necessary.
2. An Extraordinary General Meeting shall also be convened by the Chairperson of the
Association upon a requisition signed by not less than thirty Full Members of the
Association; such a requisition shall also specify the object(s) of the proposed
meeting.
1st amendment on 24th February, 1995
3. An Extraordinary General Meeting shall also be convened by the Chairperson of the
Association upon the consent of a simple majority voting in favor of the motion to
discuss other business not stated on the agenda in the previous General Meeting.
b. Notice
Notice of an Extraordinary General Meeting, together with the agenda of the Meeting, shall
be posted five days beforehand.
c. Quorum
1. Not less than thirty Full Members of the Association shall form a quorum of an
Extraordinary General Meeting.
2. If a quorum is not reached after half an hour of the time scheduled for the
commencement of the Extraordinary General Meeting, the meeting shall be adjourned
to a day in the following week, and if at that meeting, a quorum is still not reached, all
Full Members present there shall form a quorum.
d. Business
To discuss other business not stated on the agenda upon the consent of a simple majority
voting in favor of the motion and an Extraordinary General Meeting or a Referendum shall
be convened.
2nd amendment on 13th April, 2006
Section IV: Referendum

4.1 Authority
a. The resolution(s) of a Referendum shall have the same authority as that of a General
Meeting.
b. The resolution(s) of a Referendum can only be revoked by a subsequent Referendum.
3rd amendment on 31st March, 2007
c. The resolution(s) of a Referendum shall be followed by all members of the Association.
4.2 Occurrence
a. A Referendum shall be held and conducted by the Chairperson of the Association upon the
request of the Executive Committee.
b. The Chairperson of the Association shall also conduct a Referendum if it is requested by
not less than fifty Full Members of the Association.
c. A Referendum shall also be convened by the Chairperson of the Association upon the
consent of a simple majority voting in favor of the motion to discuss other business not
stated on the agenda in the previous General Meeting.
4.3 Notice
Notice of a Referendum and the motion(s) to be voted shall be posted at least five days
beforehand.
4.4 Voting
a. A secret ballot shall be adopted.
b. Only Full Members of the Association shall possess the rights to vote.
c. Voting shall take place at polling station(s) which shall be open for at least twelve hours on
the day of polling.
d. Counting of votes shall be finished within forty-eight hours after the closure of voting and
a provisional result shall be announced within this period. If no complaint is received, the
provisional result shall then be declared to be an official result.
e. Any complaint shall be made in writing within forty-eight hours after the announcement of
the provisional result.
f. The Executive Committee shall call for a meeting within seven days after the
announcement of the provisional result to decide whether the complaint(s) received is/are
to be acceptable.
g. Any decision made shall be announced immediately by the Executive Committee after all
the complaint(s) has/have been settled.
h. Before the complaint(s) is/are settled, the provisional result shall not be regarded as the
official result.
i. The result of a Referendum shall be regarded as valid, provided that the number of votes
cast is not less than 15% of the eligible votes from Full Members of the Association.
j. Any resolution, other than the amendments to the Constitution of the Association and
removal of any popularly elected office bearer of the Association, shall be recognized only
if there is a simple majority (i.e. receiving more than fifty percent of the valid votes – votes
collected minus void votes) voting in favor of it.
k. Any resolution on the amendments to the Constitution or removal of any popularly elected
office bearer of the Association shall be recognized only if there is more than two-third
majority voting in favor of it.
4.5 Returning Officer

The Executive Committee shall invite a staff member from Student Affairs Office or any
appropriate person who is not a Full Member of the Association to act as the Returning
Officer.
Section V: Executive Committee

5.1 Composition of Executive Committee
a. The Executive Committee shall comprise of the following:
1. Chairperson
2. Vice-Chairperson (Internal)
3. Vice-Chairperson (External)
4. Vice-Chairperson (Hall Affairs)
5. Internal General Secretary
6. External General Secretary
7. Financial Secretary
8. Welfare Secretary
9. Sports Captain
10. Promotion Secretary
11. Publication Secretary
12. Hall Affairs Secretary
13. Marketing Officer
14. Database Management Secretary
15. Public Relations Secretary
16. Internal Relations Secretary
17. Current Affairs Secretary
18. Social Secretary
19. Administration Secretary
20. Recreation Secretary
Order of 1-20 1st amendment on 30th August, 2005
b. The Executive Committee shall compose of at least 11 members which includes:

1. Chairperson
9. Sports Captain
1st amendment on 21st November, 2007
5.2 Authorities and Responsibilities

The Executive Committee shall:
a. Represent the Association in all matters.
b. Have the right to appoint Sub-Committee(s) of the Executive Committee whenever deemed
necessary.
c. Have the right to interpret the Constitution of the Association.
d. Achieve the objectives of the Association.
e. Handle the daily affairs of the Association.
f. Implement the resolution(s) of the Referendum and General Meeting.
5.3 Duties of Individual members of Executive Committee

a. The Chairperson shall be responsible for:
1. Being a chief executive of the Association.
2. Representing the Executive Committee in all affairs.
3. Residing at all meetings of the Association.
b. The Vice-Chairperson (Internal) shall be responsible for:
1. Assisting the Chairperson in all internal affairs of the Association.
2. Acting as ex-office Chairperson in the absence of the Chairperson.
c. The Vice-Chairperson (External) shall be responsible for assisting the Chairperson in all
external affairs of the Association.
d. The Vice-Chairperson (Hall Affairs) shall be responsible for:
1. Promoting the interest of the members who are hall residents of the Association.
2. Assisting the formation, organization and coordination of the UG HALL III floor
committees. He/ She should be a current UG HALL III resident.
3rd amendment on 14th April, 2004
e. The Internal General Secretary shall be responsible for:
1. Keeping all records, except the financial reports, of the Association.
2. Taking minutes of all General Meetings and Executive Committee Meetings of the
Association.
3. Preparing the agenda of all General Meetings and Executive Committee Meetings.
f. The External General Secretary shall be responsible for:
1. Handling external duties including the preparation of the correspondence of the
Association.
2. Assisting the Internal General Secretary and Vice-Chairperson (External).
g. The Financial Secretary shall be responsible for all financial matters of the Association.
h. The Welfare Secretary shall be responsible for promoting the general welfare of the
members of the Association.
i. The Sports Captain shall be responsible for organizing sports activities of the Association.
j. The Promotion Secretary shall be responsible for promoting the activities organized by the
Association.
k. The Publication Secretary shall be responsible for preparing the publication of the
Association.
l. The Hall Affairs Secretary shall be responsible for assisting the Vice-Chairperson
(Hall Affairs) of the Association.
3rd amendment on 22nd August, 2004
m. The Marketing Officer shall be responsible for organizing the marketing activities of the
Association.
n. The Database Management Secretary shall be responsible for:
1. Managing the computerized database of the Association.
2. Providing computing services to assist other Executive Committee Members.
o. The Public Relations Secretary shall be responsible for:
1. Handling complaints and suggestions raised by the member(s) of the Association.
2. Improving the relations with the public.
p. The Internal Relations Secretary shall be responsible for:
1. Promoting the internal cooperation of the Executive Committee.
2. Informing other Executive Committee Members of the important information
concerning the Association.
q. The Current Affairs Secretary shall be responsible for promoting the interests of the
members who are not hall residents of the Association.
r. The Social Secretary shall be responsible for handling social affairs of the Association.
s. The Administration Secretary shall be responsible for executing the administrative work of
the Association.
t. The Recreation Secretary shall be responsible for organizing recreational activities, except
the sports activities, of the Association.
Order of i-t 1st amendment on 30th August, 2005
5.4 Sub-Committee
a. The Executive Committee shall have the authority to appoint or approve members of any
Sub-Committee.
b. The Executive Committee shall have the authority to delegate power to a Sub-Committee
for any purpose.
5.5 Session of Executive Committee

The session of an Executive Committee shall commence at after an Annual General
Meeting and cease after the coming Annual General Meeting.
5.6 Executive Committee Meeting

a. The Executive Committee shall meet at least four times in each semester and at other times
as it seems necessary.
b. The Executive Committee Meeting shall be convened by the Chairperson or in his/her
absence by the Vice-Chairperson (Internal). If the Vice-Chairperson (Internal) shall be
absent, the Executive Committee Members present shall elect one of themselves to preside
as the Chairperson.
c. Each Executive Committee Member except the Chairperson shall be given one vote. If
there is an equal number of a vote, the Chairperson shall have a casting vote.
d. Two-third of the Executive Committee Members shall form the quorum of the meeting.
5.7 Vacation of the Executive Committee Member

a. Any Executive Committee Member who wishes to resign shall inform all other Executive
Committee Members and write a signed letter at least fourteen days before the effective
date of resignation. A notice concerning the resignation shall also be posted.
b. Any Executive Committee Member, having committed any infringement of the
Constitution of the Association, used the name of the Association in illegal or corrupt
acts, or been found negligent for his/her duties, may be requested by the Executive
Committee to resign at an Extraordinary General Meeting.
c. Any Executive Committee Member, being ineligible to apply for Full Membership of the
Association, shall be removed from office.
d. Should the Chairperson resign, an Extraordinary General Meeting shall be convened by the
Vice-Chairperson (Internal) to elect a new Chairperson among the Executive Committee
Members.
e. A vacancy in the Executive Committee, other than that of the Chairperson, can be filled by
any Full Member of the Association appointed by the Executive Committee.
Order of c-e 1st amendment on 30th March, 2009
5.8 Dissolution of Executive Committee

a. The Executive Committee shall have to be dissolved if:
1. The Chairperson and the Vice-Chairperson (Internal) resign from office at the same
time, or
2. More than three Executive Committee Members resign from office at the same time.
b. An Extraordinary General Meeting shall be convened by any remaining Executive
Committee Member of the Association to discuss the follow-up arrangements.
c. Should re-election be held it shall follow the same rules and regulations in Section VII.
5.9 Provisional Executive Committee

a. In the event of any vacancy of the Executive Committee, a maximum of six Full Members
shall be elected by the Executive Committee of the previous session to take up the
administrative work of the Association.
b. The Provisional Executive Committee shall be dissolved:
1. When a nominated cabinet for the Executive Committee is deemed elected during the
session, or
2. At the end of the session.
Section VI: House Representative

6.1 Duties
The House representative, who is Full Member of the Association, shall represent all
Houses students in the HKUST Students’ Union Council.
6.2 Nomination
a. The House representative shall be elected by the Executive Committee within the first
month in Spring Semester.
2nd amendment on 1st April, 2001
b. The result of the election of the House representative shall be announced by the Executive
Committee within 3 days.
c. The position of House Representative should be eligible by one of the Executive
Committee Members of the next session.
d. If the Executive Committee of the next session fails to nominate the House representative
before the date of Annual General Meeting, the matter shall be resolved in the Annual
General Meeting.
6.3 Position shift

The House Representative shall be kept vacant if that of Vertex, House II Students’
Association, Hong Kong University of Science and Technology Students’ Union in the
previous session is vacant.
Section VII: Election

7.1 Purpose
The purpose of the Election is to elect the Executive Committee for the following session.
7.2 Election Board

a. The Executive Committee shall be responsible for the formation of the Election Board.
1. It should be formed at least two months before the beginning of spring semester and it
will be dismissed after the coming Annual General Meeting is completed.
2. It shall consist of the Chairperson, who shall act as the chairperson of the Election
Board, the Financial Secretary and two Executive Committee Members of current
session and two other Full Members of the Association, who shall not be the
Executive Committee Members of the current session.
b. Full Members who are nominated candidates of the Association shall not be the members
of the Election Board.
c. The Executive Committee shall invite a staff member from Student Affairs Office or any
appropriate person who is not a Full Member of the Association to act as the Returning
Officer.
d. Duties of the Election Board
1. To conduct all the activities concerning the Election, which include counting the
ballots, announcing the results of the Election and accepting or rejecting any
complaint.
2. To determine the date and duration of the nomination period which shall commence at
least seven days after the formation of the Election Board.
3. To examine the eligibility of candidates and to approve or disapprove the application
of candidates within three days after receiving their applications.
4. To explain the Election Regulations and Rules in accordance with the Constitution.
5. Election Board shall introduce a maximum amount of expenses allowed for each
cabinet or candidate.
Order of 3-5 1st amendment on 31st March, 2007
7.3 Nomination
a. Nominations shall be in form of cabinets.
b. Each cabinet shall compose of at least eleven candidates. The permission vacancies do not
include the following posts:
1. Chairperson
9. Sports Captain
Order of 8-11 1st amendment on 30th August, 2005
c. Each cabinet shall have a name.
d. No candidate can be nominated for more than one post.
e. The cabinet shall submit their nomination in the prescribed form before the closure of the
nomination period. Each candidate must be seconded by at least one Full Member who
does not belong to the cabinet he/she nominates of the Association. Each form submitted
shall contain the name of the cabinet, the student number of each candidate and his/her
respective seconder and the respective signature of each seconder.
f. Nomination of candidates for the posts open for Election may be made from the day of
announcement of the election date to the day which is seven days before the date of the
Election.
7.4 Voting
a. Only Full Members of the Association shall possess the rights to vote.
b. A secret ballot shall be adopted in the Election.
c. Voting shall take place at polling station(s) which shall be open for at least twelve hours on
the day of polling.
d. Counting of votes shall be finished within forty-eight hours after the closure of voting and a
provisional result shall be announced within this period. If no complaint is received, the
provisional result shall then be declared to be an official result.
e. Any complaint shall be made in writing within forty-eight hours after the announcement of
the provisional result.
f. The Election Board shall call for a meeting within seven days after the announcement of
the provisional result to decide whether the complaint(s) received is/are to be acceptable.
g. Before the complaint(s) is/are settled, the provisional result shall not be regarded as the
official result.
h. The result of an Election shall be regarded as valid, provided that the number of votes cast
is not less than 15% of the eligible votes from Full Members of the Association.
i. In case of two or more cabinets, the cabinet shall be elected into office upon receiving the
highest votes voting in favour of it.
j. In case of one cabinet, the cabinet is successful upon receiving confidence votes more than
non-confidence votes with valid votes (votes collected minus void votes) more than fifty
percent of the eligible votes.
k. An abstained vote is a vote that does not indicate confidence or non-confidence to the
cabinet. An abstained vote will not be counted as "for" or "against" the cabinet.
l. (Deleted)
7.5 Follow-up
a. Conditions under which Follow-up arrangements shall be made:
1. In case of misconduct of any proposed candidate of the cabinet, or
2. In case of one cabinet, the cabinet is unsuccessful upon receiving the confidence votes
not more than the non-confidence votes, or
3. No nomination of the cabinet during the nomination period.
b. An Extraordinary General Meeting shall then be convened by the Chairperson of the
Association to discuss the follow-up arrangement.
c. Should re-election be held, it shall follow the same rules and regulations in this section.
7.6 Re-election
A re-election shall be held in the event of a tie occurring in Election. If the event of tie
occurring again in the re-election, then one cabinet shall be elected by a lot.
Section VIII: Finance

8.1 Financial Year
The financial period shall follow the session of the Association for the year ended 25th
February.
1st amendment on 22nd August, 2004
8.2 Budget
a. At the beginning of each financial period, a financial budget shall be prepared and presented by
the Financial Secretary for the following session in the Annual General Meeting for adoption.
b. The budget proposed shall include the revision of the membership, if any.
8.3 Financial Report

At the end of each financial period, a financial report including an audited balance sheet
and other financial statements shall be prepared and presented by the Financial Secretary in
the following Annual General Meeting for adoption.
8.4 Membership Fee

All membership fee once received shall not be refundable.
8.5 Honorary Auditor

An Honorary Auditor of the Association shall be invited by the Executive Committee. The
Honorary Auditor shall audit the balance sheet and other financial statements of the
Association and will be eligible for re-appointed.
8.6 Auditing
The Financial Secretary of the Association shall submit the Financial Report to the
Honorary Auditor at least seven days before the Annual General Meeting for auditing
purpose.
8.7 Bank Accounts

All bank accounts of the Association shall be operated by the Chairperson and the
Financial Secretary for the current session. In case of the vacancy of the Executive
Committee, all bank accounts of the Association shall be monitored by the current Warden
of UG HALL III.
8.8 Loans
The Association shall not apply or accept any loans outsides Hong Kong University
of Science and Technology Students’ Union.
Section IX: Constitution

9.1 Amendment
a. The Constitution shall not be amended except by a motion carried at a General Meeting or
Referendum. Notice of the proposed amendments shall be posted three days before the
General Meeting or Referendum.
b. Notice of amendments shall be posted according to the resolution(s) of the General Meeting
or Referendum.
Order of a-b 1st amendment on 30th March, 2009
9.2 Interpretation
The interpretation of this Constitution shall rest with the Executive Committee of the
Association unless revoked by a motion carried in a General Meeting or Referendum.
Section X: Dissolution of the Association

10.1 Dissolution
The Association may only be dissolved by a resolution passed by more than seventy-five
percent of the Full Members present at a General Meeting or more than seventy-five
percent of valid votes supporting the dissolution at a Referendum.
Upon dissolution, the Executive Committee is required to announce a full report stating
clearly the current financial position of the Association within thirty days. An
Extraordinary General Meeting shall be convened to discuss the arrangement of the
remaining net assets, if any.
10.2 Notice
Notice of dissolution shall be posted in the Official Notice Area within twenty-four hours
for not less than seven consecutive days.

Section I: General

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Section I: General

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Constitution of Glacier, HOUSE III Students’ Association,

Hong Kong University of Science and Technology Students’ Union

a. To promote friendship and cooperation among its members.

1.3 Official Language

1.5 Honorary Advisor

1.7 Official Logo

1st amendment on 19th March, 2003

Section II: Membership

2.2 Assigned Membership

2.3 Associate Membership

2.4 Honorary Membership

2.5 Life Membership

2.6 Honorary Life Membership

Section III: General Meeting

3.2 General Meeting Regulations

3.4 Annual General Meeting

3.5 Extraordinary General Meeting

Section IV: Referendum

4.5 Returning Officer

Section V: Executive Committee

b. The Executive Committee shall compose of at least 11 members which includes:

5.2 Authorities and Responsibilities

5.3 Duties of Individual members of Executive Committee

5.5 Session of Executive Committee

5.6 Executive Committee Meeting

5.7 Vacation of the Executive Committee Member

5.8 Dissolution of Executive Committee

5.9 Provisional Executive Committee

Section VI: House Representative

6.3 Position shift

Section VII: Election

7.2 Election Board

Section VIII: Finance

8.3 Financial Report

8.4 Membership Fee

8.5 Honorary Auditor

8.7 Bank Accounts

Section IX: Constitution

Section X: Dissolution of the Association

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