INSTRUCTIONS ON PHILHEALTH DISKETTE

REMITTANCE REPORTING USING MICROSOFT

EXCEL

In your PhilHealth Excel format, click the DATA worksheet.

Fill in all the information needed, Use the Caps Lock key.

Do not leave any blank information especially the PINs (should be 12

digits)
and/or SSS numbers (should be 10 digits)
* Employees using SSS # in the report must attached the
previously received ER2 (photocopy) or newly accomplished
ER2 & PMRF forms (in duplicate copy). *
NOTE: Do not put special characters in the Last name, Suffix,
First name, PINs and/or SSS numbers

Choose the year and month you want to report. This will automatically
change the months where you will declare your members monthly
salary.

Manually enter the members monthly salary in their corresponding

months.

NOTE: If a member has no income for a specific month, please set a

REMARK if the member is:
SP = Separated
NE = No Earnings
NH = Newly Hired
* include the date of effectivity *

Clear the names that are no longer connected to your company (if
he/she has been tagged SP from your previous report) by pressing the
Delete key.

NOTE: You can alphabetically sort the names of your employees. Also
do this to remove the blank row caused by the deleted employee/s.

The total amount of all employees premium contribution is shown

under the TOTAL RF-1 column.

After payment, declare the PAR /or O.R. NUMBER, AMOUNT PAID
and DATE OF PAYMENT.

NOTE: Discrepancy between payments and the report are shown under
the OVER/UNDER column.

SAVING IN EXCEL (as back up)

Use the Save As function and rename your file depending on what month
and year you have prepared.
i.e. COMPANY NAME_JULY2010.xls

SAVING THE DATA WORKSHEET

1.

Go to DATA worksheet.

2.

Click File menu and select the Save As function.

3.

Select the location or drive (USB) to save the report.

4.

Set a filename for your report and always include the word DATA.
Also, please indicate the month and year of your report.
COMPANY NAME_MONTHYEAR_DATA
i.e. ABC CORP_JULY2010_DATA

5.

In the Save As Type option, choose the Formatted Text (Space

Delimited) format.

6.

Click SAVE.

NOTE:

1st command appear (The selected file type does not support

workbooks that contain multiple sheets.) Click OK

2nd command appear (contain features that are not compatible with
Formatted Text (Space Delimited). Do you want to keep the workbook in
this format?). Click YES

SAVING THE TXT WORKSHEET

1. Go to TXT worksheet.
2. Repeat steps 2 and 3 (in saving the DATA).

3. Set a filename for your report and always include the word TXT. Also,
please indicate the month and year of your report.
COMPANY NAME_MONTHYEAR_TXT
i.e. ABC CORP_JULY2010_TXT
In the Save As Type option, choose the Formatted Text (Space

7.

Delimited) format.
Click SAVE.

8.

NOTE: 1st command appeared (The selected file type does not support
workbooks that contain multiple sheets.) Click OK
2nd command appeared (contain features that are not compatible with
Formatted Text (Space Delimited). Do you want to keep the workbook in
this format?). Click YES

CLOSING YOUR REPORT

Command appear (Do you want to save the changes you made) Click
NO

PRINTING OF RF1 - HARDCOPY (as your receiving copy)

1.

Go to RF-1 worksheet.

2.

Click PRINT.

IMPORTANT REMINDERS:
1.

Declare the receipt numbers, amount paid and date paid

before saving in your USB.

2.

Settle any underpayment before submitting your report.

3.

Bring all receipts (original and duplicate) together with the

softcopy report (USB) and RF1 print-out (as receiving copy).

4.

Both DATA and TXT worksheets should be properly saved

in USB as

Formatted

(converted as NOTEPAD).

Text

Space

delimited

format

5.

PINs and/or SSS numbers should be in numeric characters

only.

*** PhilHealth staffs are not responsible to edit or alter your

report.

Corrections should be done in your Excel File before

submission. ***
For any questions, please contact us at 523-0354 or E-mail us at
contri.promla@philhealth.gov.ph.