Qns: What is Flex field? What are different types of Flex field?

Ans: Flex field is used to capture information of your Organisations.

Qns: Difference between KFF and DFF.

KFF

Unique identifier

Stored in segment Column

DFF

Is used to capture additional information

Stored in attribute Column

Qns: How many KFF are in GL. AP , AR.

Ans:

Module KFF

GL Accounting FF

AP No KFF

AR Sales tax Location FF

Territory Flexfield.

Qns: What is symbol of DFF in the Forms?

Ans: Square Bracket [ ].

Qns: What is structure of KFF in the Accounting Flexfields.

Ans: Company

Cost center

Account

Product

Future use.

Qns: How many segments are in AFF.

Ans: max 30 segments and min two.

Qns: What are flexfield Qualifiers.

Ans: Flexfield Qualifiers is used to identify the segments. Various types of flexfield qualifiers are listed
below:

a) Balancing Segment Qualifier.

b) Cost Center segment Qualifier.

c) Natural Account Segment Qualifier.

d) Intercompany Segment Qualifier.

Qns: What is Dynamic Insertions?

Ans: u can create Code Combinations at run time.

Qns: In which table Code Cominations id is stored.

Ans: GL_CODE_COMBINATIONS.

Qns: In which table flex values are stored.

Ans: 1. fnd_ flex_Values

2. fnd_ flex_Values_tl

Qns: What is set of Books and in which table set of book is stored.

Ans : Set of Books is a Financial Reporting entity which Consist of three C.

a) Chart Of Accounts

b) Currency

c) Calendar.

Set of Books is stored in GL_SETS_OF_BOOKS

Qns: In which table Currency and Period Type Name are stored.

Currency FND_CURRENCIES

Period GL_PERIOD_STATUSES

Qns: In which table Segment Values are stored and concatenated values are stored.

Ans: 1. GL_CODE_COMBINATIONS

2. GL_CODE_COMBINATIONS_KFV.

Qns: What are different types of Currency.

Ans: Functional Currency

Foreign currency.

Qns: What are different types of Calendars .

Ans: Different types of Calendars are listed below

a) Fiscal

b) Accounting

Qns: How will you attach set of Books to the Responsibility?

Ans: through Profile. GL SETS OF Books Name.

Qns: What is Profile and what are different types of Profiles.

Ans: Profile: Profile is the changeable option that affects the way your application runs. There are two
types of profile.

1. System defined

2. User defined

Qns: What are different Profiles Level available in oracle apps.

Ans: Below are the Profiles Level available in oracle apps

1. Site(Lowest level)

2. Application

3. Responsibility

4. User.

Qns: Write Name of some Profile options.

Ans:

1. GL Sets of Books Name

2. GL sets of Books id

3. MO:Operating unit (multi org).

4. HR:User type.

Qns: What is cycle of GL.?

Ans: In simple and layman words-

1. Open the period

2. Create Journal Enteries

3. Post the Journals.

Qns: In Which tables Journal entries created.

Ans: Important tables are-

1. Batch: GL_JE_BATCHES

2. Header: GL_JE_HEADERS

3. Lines : GL_JE_LINES

Qns: After Posting data goes in which tables.

Ans: GL_BALANCES.( Column Period_net_cr, period_net_dr).

Qns: What are Important tables in GL.

Ans:

1. GL_JE_BATCHES

2. GL_JE_HEADERS

3. GL_JE_LINES

4. GL_BALANCES

5. GL_SETS_OF_BOOKS

6. GL_CODE_COMBINATIONS

7. GL_PERIOD_STATUES

8. GL_INTERFACE

Qns: In which table Supplier information's is stored.

Ans: Supplier information can be found in following tables

1. PO_VENDORS

2. PO_VENDOR_SITES_ALL

3. PO_VENDOR_CONTACTS

Qns: What is difference org_id and Organization_id.

Ans: Org_id is for operating unit and organization_id is for inventory organization.

11. What is Set of Books? What are the four conditions

when you change your SOBs?SOB is of 2 types Primary and
Reporting.Primary SOB - All transactions are with functional
Currency
12. What is an Invoice?
AR invoice is a document sent to the customer with details like,
Bill-to customer code, product code, qty sent, price, currency,
credit terms, tax details, etc. Based on this invoice, customer will
make payment to the company and the same is applied against
the invoice. AP invoice is the document received from the supplier
and contains information such supplier details, product code, qty,
price and tax details. This invoice is entered in the AP module and
payment is made to the supplier against this invoice.
There are 2 types of invoices1. Periodic 2. Milestone
Also, Invoice is an information sheet which a company sends to the buyer along with
the good. It explains the details of the goods in the shipment and also the prices.
Invoices can contain all sorts of data regarding the shipment and goods depending
on the company and product.
13. Can you disable budgetary control for a set of books?
You can, however existing encumbrances are not cleared from the feeder systems.
Therefore it is not recommended. If you do change the budgetary control options for
an existing set of books, you must do two things for the change to be reflected.
Run the Period Map Maintenance concurrent request, it must complete successfully.
Exit Oracle Applications and restart. You must completely exit the applicationit is
not sufficient to select Sign on again from the Oracle Applications Special menu.
14. Is there a limit to the number of periods in a budget year or how many
years a budget can span?
There is no limit for the budget. One can define budgetary control for n number of
years however, one year can have maximum of 60 fiscal periods.
15. Why dont my Detail budgets roll up to my Master budget?
Detail budgets do not automatically roll up to the master budget. The GL uses
summary accounts to maintain master/detail budget relationships between them.

16. I was able to post a budget journal to a closed period, why?

Yes, a budget journal can be posted to any period that is in an open budget year for
that budget. This is regardless of the status of that period. The budget journal is not
linked with your accounting period. Once you have open the budget period then you
can book budget journal for that whole period.
17. How many Current budgets can you have?
For each set of books, you can have only one current budget at any point in time.
The only distinction between a current and an open budget is that the current
budget defaults into the budget field on several budget-related forms. It can be
replaced however by any open budget in the field.
18. What is a funding budget?
Funding budget is a budget against which accounting transactions are checked for
available funds when budgetary control is enabled for your set of books. Funding
Budgets are approved budgets.Two types of budgets are there in Oracle Apps: 1Fund 2- Plan.
Fund budget create the Budget Journal but plan budget used only for planning. Fund
budget requires journal entries, and is assigned to a summary template or account
range in the budget org, where the funds check level is set at Absolute or Advisory. It
is the assignment that makes it a funding budget; it is not done at the budget
definition level.
19. Why is my budget requiring budget journals?
At the set of books level that option is not enabled? This would happen when the
budget itself is defined to require budget journals. This is done at the budget
definition level.
20. Why cant I inquire on my budget amounts from INQUIRE/BUDGETS
navigation path?
The Budget Inquiry form (GLXIQBUD) is used to perform inquiries about master and
detail budgets. GL compares summary balances between your master and detail
budgets, and checks for budget variances and violations. This form only looks at
summary accounts. To inquire on detail accounts you must use the navigation
INQUIRE/ACCOUNTS, and choose the budget amount type.
21. If I delete my budget org, will the budget amounts be deleted?
No, the amounts will be same. Deleting the budget organization does not remove the
budget amounts from the GL_BALANCES table.
22. Can I update/adjust an existing account range in my budget
organization?
Yes you can update an existing account range in Budget Organization.
23 How many times can a budget be purged?
Budget can be purged only one time.

24. Why is there no value in the REQUEST_ID column of

GL_BUDGET_INTERFACE for rows with data that failed to be uploaded by the
Budget Spreadsheet Upload program?
You are trying to open the next budget year. After navigating to the form and
querying the budget, you notice the [Open Next Year] button is grayed out. You find
that Account code combinations are not being added to the Budget Organization.
25. Why dont my Detail budgets roll up to my Master budget?
Detail budgets do not automatically roll up to the master budget. The GL uses
summary accounts to maintain master/detail budget relationships between hierarchy
levels. Summary templates are defined so that accounts in your lower level detail
budgets roll up into the same summary accounts as the detail accounts in your
controlling master budget. A common misconception is that the detail budgets
somehow roll up to the master budget by definition, this is not true. You must
actually budget to a detail account in the master budget; this then serves as the
controlling amount for the detail budgets. Master/Detail budgets are used in the
budgeting process to control Authority and identify budgets that exceed control
limits. They are not intended for reporting purposes.
26. I was able to post a budget journal to a closed period, why?
A budget journal can be posted to any period that is in an open budget year for that
budget. This is regardless of the status of that period (closed, opened, or future
enterable).
27. Why dont my budget amounts appear on my FSG?
To include budgets (encumbrances or currencies) in a FSG report, your report
definition must specify a row set of column set that has control values specified in
the Balance Control options. In the report definition itself, you associate budget
names with the control values that are assigned to the row or column set.
Reporting SOB - All transactions are with foreign Currency
You have to assign your SOB to your responsibility. Set of book means linking between the 3cs i.e.
chart of accounts, calendar, currency and maintain 5 mandatory accounts. Set of books are
created keeping in mind the Accounting Structure. This is a combination of 3 Cs Chart of
Accounts, Currency and Calendar. Chart of Accounts is made up of segments- Max of 30
Segments are allowed. Two Segments are mandatory Balancing and Natural segment, Calendar
This can have a max of 365 periods (daily calendar) and a min of 1 period (Yearly calendar).
Periods can be monthly, fortnightly, weekly, daily.
1) Tell about your Oracle experiences?
Stable, back-end frontend, brand reliability, pioneer.

2) Elaborate for me what are the phases of the Implementation project?

Definition, Operation Analysis, Solution Design, Build, Transition, Production

3) For how many implementations were you part of End-To-End Implementation?

1 global implementation + 6 phase roll-outs
4) how would you rate yourself in oracle financial modules on a scale of 5?
4/5
5) Can you walk me through the Procure to Pay accounting entries?
6) At the receive system creates accounting entries. Are those entries created in
Purchasing or Inventory module. What is the program that you run to transfer
accounting entries from purchasing to GL?
7) Have you worked on R12? What are the major changes in R12?
8) How many C's are there while defining COA? What the 4 C's?
9) What are the mandatory segments while defining Chart of Accounts?
10) Explain Secondary Tracking Segments.
11) What is the additional qualifier in R12 while defing COA?
12) What the steps involved in consolidation?
13) What is the difference between Revaluation and Translation?
14) Can you translate the balances of SOB in GBP currencies into multiple
currencies or only in one different currency?
15) I have a requirement where during the consolidation into USD (from GBP
books) I want use two different exchange rates for two consolidations. Child SOB
is same but the Parent SOB's are different. How can this be done?
15a) When we run the translation we can give only one rate type, then how can
we run it for two different exchange rates?
16) What is the difference between realized gain/loss and unrealized gain /loss?
17) I have requirement where the Invoice given by supplier is in USD, but the
payment can be done in GBP. Is it possible in AP?
17a) If there is any work-around, explain me the work around.
18) In IExpenses, there are two kind of approval/types approvals, what are they?
19) There is employee X and employee Y (who is supervisor of X); when Y
submits expenses how will the system ensures that this should not go to X even if
he has the approval authority.
20) Have you used AME for IExpense? What is AME?
21) What is the significance of Iprocurement? Why is it important?
22) Can I Depreciate CIP ? Can I Retire CIP Asset? Can I Revalue CIP Asset?

23) What is Auto-Accounting in AR?

24) If the client is totally dependent on manual on Manual transactions then Is
the auto-accounting rules Mandatory?
25) What is the significance of Line Ordering and Line Grouping? Explain.
26) In cash management, when I do reconciliation, the accounting entries are
generated. Where are these accounting entries created?
27) Can you walk me through Order to Cash Cycle.
28) Explain the various entries in O2C
29) What is the value/Amount Oracle takes for COGS Account (while shipment is
done)? What is the value the Oracle taken when the revenue account is created
during AR Invoice creation?
30) What is the difference between Unidentified and Unapplied Receipts?
31) In Purchasing and Inventory there are two type of Items - Inventory and
Expense Item. Expense item can further divided into two - what are they?
32) For expense items I want the accounting to flow in the same way as
Inventory item. What set-up needs to be done to achieve this?
33) What are the pre-requisites for an AP Invoice line to move to FA module?
34) Why do you define the pro-rate calendar in FA?
35) Out of your experience, how many years of your experience in client facing
i.e. not offshore?
2)

1. Describe the Payment Terms and Discounts?

In the Payment Terms window, you define payment terms that you can assign to an invoice to
automatically create scheduled payments when you submit Approval for the invoice. You can
define payment terms to create multiple scheduled payment lines and multiple levels of
discounts. You can create an unlimited number of payment terms.
Payment terms have one or more payment terms lines, each of which creates one scheduled
payment. Each payment terms line and each corresponding scheduled payment has a due date
or a discount date based on one of the following:
o a specific day of a month, such as the 15th of the month
o a specific date, for example, March 15, 2002.
o a number of days added to your terms date, such as 14 days after the terms date
o a special calendar that specifies a due date for the period that includes the invoice terms date.
Only due dates can be based on a special calendar. Discount dates cannot be based on a special
calendar.

Each payment terms line also defines the due or discount amount on a scheduled payment.
When you define payment terms you specify payment amounts either by percentages or by
fixed amounts.After you define your payment terms, in the Payables Options window you can
select default payment terms that Payables automatically assigns to the suppliers and supplier
sites you enter. The payment terms for a supplier site default to the invoices you enter for the
site.The Payment Terms Which tells us The Installments of a Purchased Goods Are Services. And
the Discount is it will depends upon the Discount dates.
3)

2. A Vendor must compulsory have what?

Primary Address

4)

3. Is there any chance to create Vendor only once? If Where should you create?
Yes, Enable the check box in the Vendor Classification Screen

5)

4. Can you create a Duplicate Vendor, If Give the Details?

No

6)

5. Vendor Number Should be Generate Automatic or Manually?

Both, Manual And Automatic

7)

6. How many Types of Invoices we can create in Oracle Payables Describe?

A. Standard, (Quick Match & PO defaults are the type of STD Inv)
B. Debit Memo,
C. Credit Memo,
D. Pre-Payment,
E. Expense Report
F. Withholding Tax Invoice
G. Miscellaneous Invoice

8)

7. Describe the 4-Way Matching?

2 Way Matching: The Invoice Amount Should match with Po, (Invoice with PO)
3 Way Matching: The Receipts Should match with Invoice, (Invoice, PO with Receipts)
4 Way Match: The Goods Should match with Inspection/Accepted (Invoice, PO, Inspections &
Receipts)

9)

8. How many Holds we have? Describe Each in one line?

System Holds: Tax, Quantity Match, Po amount with Invoice Amount
Manual Holds: Invoice Limit, Hold on Invoice

10) 9. Can you Release Manual Holds? If Yes, How?

Holds Release Holds
11) 10. How many ways you can pay the Invoice Amount describe?
Apply in Full,
Schedule Payments,
Installments

12) 11. Can you cancel an Invoice? How?

Yes, Actions1 Cancel Invoice
13) 12. The Debit Memo & Credit Memo are same? Describe?
Debit Memo will raise the Customer,
Credit Memo will raise the Vendor
14) 13. How can you match PO with Invoice? What you should not take in the Invoice?
Match/Po Number,Distribution Set should not be taken care at this point. When you enter an
invoice and match it to a purchase order, Payables automatically creates distributions for you
and checks that your match is within the tolerance you define. After you save the match,
Payables updates the quantity billed for each matched shipment and its corresponding
distribution(s) by the amount you enter in the Quantity Invoiced field. Payables also updates the
amount billed on the purchase order distribution(s).
15) 14. What you should take care When you Match Debit/Credit Memo with an Invoice?
The Invoice Should match with Po. When you enter a credit/debit memo, you can match it to
existing invoice(s) to have Payables automatically copy the accounting information and create
invoice distributions for the credit/debit memo. You can match the credit memo to multiple
invoices, and at different levels of detail. Your available choices depend on whether the
originating invoice was matched to a purchase order or not.
16) For example, if you receive a credit for items you returned to a supplier, you can enter a credit
memo and match it to the original invoice you entered to ensure that the credit memo
distributes the credit to the same accounts originally charged.
17) If the original invoice is not purchase order matched (basic invoice), you can:
18) o Match to an invoice. Payables prorates your credit amount based on the invoice distribution
amounts of the original invoice. Payables automatically creates invoice distributions for the
credit/debit memo based on the distributions of the original invoice.
o Match to specific invoice distributions. You can allocate the credit amount to specific invoice
distributions of the original invoice. Payables automatically creates invoice distributions for the
credit/debit memo based on the original invoice distribution that you select. For example, you
may order three chairs for three different departments and return one. You can match a
credit/debit invoice to the original distribution for that department to ensure that the credit
matches the charge.
If the original invoice is purchase order matched, you can:
o Match to specific invoice distributions. You can allocate the credit amount to specific invoice
distributions of the original invoice. Payables automatically creates invoice distributions for the
credit/debit memo based on the original invoice distributions that you select.
Payables updates the quantity billed for each of the originally matched purchase order
shipments and their corresponding distributions by the credit quantity you enter. Payables also
updates the amount billed on the purchase order distributions.

o Match to purchase order shipments. Payables prorates, based on the quantity billed, your
credit amount across all purchase order distributions associated with the purchase order
shipment to which you match the credit/debit memo. Payables automatically creates invoice
distributions for the credit/debit memo based on the purchase order distributions associated
with the purchase order shipment you match to.
Payables updates the quantity billed for each purchase order shipment and its corresponding
distributions by the amount of the credit/debit memo. Payables also updates the amount billed
on the originally matched purchase order distributions.
o Record a Price Correction. Use a price correction when a supplier sends an invoice for a
change in unit price for an invoice you have matched to a purchase order. You can record a price
correction by checking Price Correction when you match a credit/debit memo to a purchase
order shipment or purchase order matched invoice distribution. When you record a price
correction for a credit/debit memo, you are recording a price decrease from the original invoice.
19) Payables updates the invoiced unit price of previously matched purchase order shipment or
distributions without adjusting the quantity billed so you can track price variances; Payables also
updates the amount billed on the originally matched purchase order distributions.
20) To match a credit /debit memo to an invoice, invoice distribution, or a purchase order shipment:
21) 1. Enter a Credit Memo or Debit Memo type invoice.
Enter a negative invoice amount and all basic invoice information but do not manually enter the
distributions.
2. Choose the Match button. In the Find Invoices to Match window, query the invoices you want
to match and choose Find. If the credit/debit memo pertains to an invoice matched to a certain
purchase order, query by purchase order number to see all invoices matched to that purchase
order. Payables navigates to the Match to Invoice window.
Optionally choose the Invoice Overview button to review more information about an invoice.
3. Create invoice distributions by matching to one or more invoices. If you are matching to a
non-purchase order matched (basic) invoice, select the invoice and enter a Credit Amount.
22) If you want to match in further detail, continue the match at the invoice distribution or purchase
order shipment level:
23) o To match to invoice distributions, choose Distribute. For each invoice distribution you want to
match to, select the distribution and enter a Credit Amount.
o To match to purchase order shipments, choose Match PO. For each shipment you want to
match to, select the shipment and enter either a Quantity Invoiced or Match Amount. Payables
automatically calculates the remaining field (Quantity Invoiced x Unit Price = Match Amount).
You can optionally change the Unit Price, which defaults from the purchase order.
24) 4. Choose Match to create invoice distributions for the credit/debit memo based on the matches
you made.

To review the new invoice distributions, choose the Distributions button from the Invoices
Summary.
25) 15. How Will you group a similar type of Items?
Items List
26) 16. How many Payment Types U have?
Quick, Manual, Refund for refunding an amt
27) 17. How will the system calculate the Discount?
Discount date. Invoice payments terms where we have to define the discount rates & dates- 1st
discount, 2nd discount & 3rd discount
28) In the Payment Terms window, you define payment terms that you can assign to an invoice to
automatically create scheduled payments when you submit Approval for the invoice. You can
define payment terms to create multiple scheduled payment lines and multiple levels of
discounts. You can create an unlimited number of payment terms.
29) Payment terms have one or more payment terms lines, each of which creates one scheduled
payment. Each payment terms line and each corresponding scheduled payment has a due date
or a discount date based on either a specific day of a month, such as the 15th of the month, or
a number of days added to your terms date, such as 14 days after the terms date.
30) Each payment terms line also defines the due or discount amount on a scheduled payment.
When you define Payment Terms you specify payment amounts either by percentages or by
fixed amounts. Payables provides a predefined, unalterable payment term, called Prepayment
Immediate, which Payables automatically assigns to all prepayments you enter. After you define
your payment terms, you can select default system payment terms that Payables automatically
assigns to the suppliers and supplier sites you enter. The payment terms for a supplier site
default to the invoices you enter for the site.
31) Attention: If you update the payment terms on an invoice, Payables recalculates the scheduled
payment for the invoice. Thus, you must reenter any manual adjustments you made to the
previous scheduled payment. For example, if you updated the payment priority on a particular
scheduled payment and then changed the payment terms, Payables would recalculate the
scheduled payment using the same payment priority defaults as before and you would need to
redo your updates.
32) To define payment terms:
33) 1. In the Payment Terms window, enter a unique Payment Term name and a description which
will appear on a list of values whenever you select payment terms.
For detailed information on any field.
If you are entering Day of Month terms, enter a Cutoff Day.
If you enable Automatic Interest, enter a unique value in the Rank field.
If you want to invalidate this payment term after a certain date, enter that date in the Effective
Date/To field.

2. Enter each payment terms line.

Enter one of the following to determine the portion of an invoice due on the scheduled payment:
o % Due.
o Amount.
In the Due region, enter one of the following to determine the due date on the scheduled
payment line:
o Fixed Date
o Days
o Day of Month, and Months Ahead.
3. If you are using discount terms, define payment terms lines in the First, Second, and Third
Discount regions. Define your discounts so that the first discount has an earlier discount date
than the second and so on. You can realize only one discount on a payment terms line.
Enter one of the following to determine the portion of the invoice to discount on the scheduled
payment:
o % Discount.
o Amount.
In the Discount region, enter the discount percent.
Enter one of the following to determine the due date on the scheduled payment line:
o Due Days
o Day of Month, and Months Ahead.
4. Save your work.
34) 18. What is a Distribution Set?
The Components of the Invoice like COGS, Freight, Tax
You can use a Distribution Set to automatically enter distributions for an invoice when you are
not matching it to a purchase order. For example, you can create for an advertising supplier a
Distribution Set that allocates advertising expense on an invoice to four advertising
departments. You can assign a default Distribution Set to a supplier site so Payables will use it
for every invoice you enter for that supplier site. If you do not assign a default Distribution Set
to a supplier site, you can always assign a Distribution Set to an invoice when you enter it.
35) Use Full Distribution Sets to create distributions with set percentage amounts, or use Skeleton
Distribution Sets to create distributions with no set distribution amounts. For example, a Full
Distribution Set for a rent invoice assigns 70% of the invoice amount to the Sales facility
expense account and 30% to the Administration facility expense account. A Skeleton
Distribution Set for the same invoice would create one distribution for the Sales facility expense
account and one distribution for the Administration facility expense account, leaving the
amounts zero. You could then enter amounts during invoice entry depending on variables such
as that months headcount for each group.If you enable and use a descriptive flexfield with your

distribution set lines, the data in the flexfield will be copied to the invoice distributions created
by the Distribution Set.
36) Note: Taxable distributions created by distribution sets are always inclusive of tax when you use
Automatic Tax Calculation even if you have not checked the Includes Tax check box at the
supplier site.
37) Creating Distribution Sets
38) To create a Full Distribution Set:
1. In the Distribution Sets window, enter the Name and Description of the Distribution Set you
are creating.
2. Enter the Account and Description for each distribution and enter the Percentage of the
invoice amount that you want to distribute to the Account. You can enter positive and negative
percentages. Create as many distributions as you need. The sum of the distribution percentages
must equal 100 or 0.
If you are creating a Distribution Set for a federally reportable supplier, optionally enter an
Income Tax Type.
Optionally enter an Invoice Tax Code. The Tax Code will default based on the Tax Code Defaults
hierarchy you defined in the Payables Options window. If the source Payables uses is Template,
then Payables uses the value from the Distribution Set, even if the value is null.
3. Save your work. Payables automatically assigns type Full to your Distribution Set.
39) To create a Skeleton Distribution Set:
1. In the Distribution Sets window enter the Name and Description of the Distribution Set you
are creating.
Attention: If you create a skeleton Distribution Set, include skeleton in the name to remind you
to enter the line amounts.
2. Enter the Account and Description for each distribution and leave the Percentage at zero.
Create as many distributions as you need.
If you are creating a Distribution Set for a federally reportable supplier, optionally enter an
Income Tax Type.
3. Save your work. Payables automatically assigns type Skeleton to your Distribution Set.
40) 19. What is a Prepayment? Describe? How many we have?
Pay a prepayment just as you would any other invoice. However, you cannot partially pay a
prepayment; you must fully pay it. You must fully pay a prepayment before you can apply the
prepayment to an invoice. You can enter a Prepayment type invoice only in the Invoices window.
You cannot enter a Prepayment type invoice in the Invoice Gateway The Advance Amount,
Vendor, Employee
41) Select a Prepayment Type:
o Temporary. You can apply this prepayment to invoices after you approve and pay it.
o Permanent. You cannot apply this prepayment to invoices.

42) 20. How will the Endures knows on a Particular Supplier How many prepayments have Describe?
The Invoice screen after selecting the Vendor Name
43) 21. How will you apply the Prepayment?
Actions1 Apply / Unapply Prepayment
44) 22. Can you pay unapproved Invoice Amount, if yes How?
No, You have to Approve it then only U can Pay
45) 23. What is Expense Report? and Template?
The Template is the Expense Items on an Employee, the Expense Report gives the Anticipated
Expenses of an Employee in Your Organization.Use the Expense Reports window in Payables to
enter expense reports for your employees. You can also use this window to review and modify
expense reports that you entered in the Expense Reports window, that your organizations
employees entered in Oracle Web Employees, or that you have transferred from Projects. You
can apply advances to expense reports to reduce the amount you pay. You can also apply a hold
to an expense report to prevent payment. Before you can pay expense reports you must submit
the Payables Invoice Import program to have Payables automatically create invoices from the
expense reports. You can then create journal entries for posting to your general ledger.
46) The following are the steps you follow to process an expense report:
47) 1. Enter employees, their locations, and their expense addresses in the Enter Person window.
2. Define the employee as a supplier using either of the following methods:
o Enable the Create Employee As Supplier Payables option to automatically create suppliers
from employees when you submit Payables Invoice Import
o Enter the employee as a supplier in the Suppliers window before submitting Payables Invoice
Import for expense reports.
3. Define expense report templates that model the different expense report formats you receive.
4. Enter expense reports.
5. Submit Payables Invoice Import to create invoices and invoice distributions for the expense
reports. Review the Invoice Import reports, then correct any expense reports that caused
exceptions and resubmit Payables Invoice Import.
6. Pay the invoices.
48) 24. What are the 2 important points you should take, when You are raising a Expense Report of
Invoice?
One is In the Vendor Screen You have to take Type is Employee,
The second one is In the Prepayment Invoice the settlement Date You should take care
49) 25. Can U allow Zero Payments? If yes, How?
Yes, if you enabled the Allow Zero Payments Check box in the Bank Screen the Payments
Options
50) 26. Can U pay Debit & Credit Memos Amount?
No

51) 27. Can U Enter Backdated Recurring Invoices? If how?

No
52) 28. What is the Prerequisite for Recurring Invoices?
Special Calendar
53) 29. How many sites exists for payment of invoices to employees?
Home, Office
54) 30. How will you transfer The payable data to GL? What is the Interface Name?
Payables Transfers to GL, It is Feeder System Interface
55) 31. Oracle Payables does not allow entry of invoices if the period status is ______
CLOSED

56) What is the difference between cross validation and security validation
57) Asked By: sri | Asked On: Sep 24th, 2007
58) 5 answers
59) Answered by: laxman2625 on: Dec 28th, 2012

60) SECURITY RULE: Control Access to ranges of Accounting Flex-field Segment values by defining
Security Rules and assigning them to responsibilities Prohibit invalid combinations of ...
61) Answered by: ajith kumar s on: Nov 9th, 2012

62) Security Rule: By using the security rule we can give the access permission to the user for specific
segment values and the security rule works at Responsibility Level. Cross Validation Rule: By usin...

63) Answer Question

64) Functional consultant
65) Asked By: arameshofc | Asked On: Dec 28th, 2007
66) 3 answers

67) What is the procedure for testing after implementation as a functional consultant?
68) Answered by: unknown on: Dec 6th, 2012

69) 3 types of testing is performed 1. System integration test (SIT/developer testing): To check
configuration of system providing desired output from system. 2. Quality Assurance Testing (QAT): if
some...
70) Answered by: Bonthu Nagi Reddy on: Mar 5th, 2012

71) The functional consultant has to understand the modules they are implementing and the set up and
configuration options available, the key skill is being able to map the requirements of the customer to...

72) Answer Question

73) What you mean by procure to pay cycles? Can u tell me the journal entry for
procure to pay cycles?
74) Asked By: jootesh | Asked On: Apr 21st, 2006
75) 10 answers
76) Answered by: ajith kumar s on: Nov 9th, 2012

77) 1) When ever we receive the material to staging area receiving inventory a/c Dr To Ap accrual a/c
2)staging area to sub inventory inventory a/c Dr To rece...
78) Answered by: SATISH on: Aug 2nd, 2007

79) Procure pay cycles also called as supplier cycles

It is stared from
1.Demand
2. Requisition
3. Request for Requisition(RFQ)
4.Quotation (sent by supplier)

5.Quotation Analysis
6. Purchase order
7. Receiving the item
8. Payment.
9. Journal entry
10. Transer to General Ledger

80) Answer Question

81) Key & descriptive flexfield
82) Asked By: mirunalinimiru | Asked On: Apr 21st, 2008
83) 3 answers

84) What is the purpose of key & descriptive flexfield in Oracle

in Oracle 11i 10 5 module?

11i: how many key flexfield are there

85) Answered by: ajith kumar s on: Nov 9th, 2012

86) Key Flexfield: it used to capture the organization mandatory information.

Descriptive KFF: It is used to capture the organization additional information
87) Answered by: mirunalinimiru on: May 3rd, 2008

88) Thanks for the Answers.. There are Two Key Flexfiled in Gl..1.Accounting key flexfield 2Reporting
Attributes Accounting FF.

89) Answer Question

90) How many kff's are there in GL module in Oracle Apps.?
91) Asked By: vijay | Asked On: May 18th, 2006
92) 7 answers
93) Answered by: ajith kumar s on: Nov 9th, 2012

94) We have 3 KFF in gl module those are 1. accounting key flexfeild: By using accounting key flexfiled
we can design our organization structure 2.reporting attribute key flexfield: this key flexfild is ...
95) Answered by: prathap Reddy on: Mar 12th, 2012

96) now in GL 3 KFFS are there

1) Accounting Flexfield
2) Repeating attributes Flex field
3)gl ledger flex field(this is used for mass allocation purpose whenever we are run the mass allocation
generate report that time added one more segment that is gl leder flex filed.

97) Answer Question

98) Profile option
99) Asked By: ajith kumar s | Asked On: Sep 14th, 2012
100) 1 answer

101)

What is the use of "mo:security profile" option?

102) Answered by: Asif on: Oct 12th, 2012

103)
This profile groups Operating Units allows us to access to more than one organization from
the same responsibility. When the profile SLA: ENABLE SUBLEDGER TRANSACTION
SECURITY is set to Yes, drill-dow...

104)
105)

Answer Question
Which command is used to execute a store procedure?

106) Asked By: Aminur | Asked On: Oct 17th, 2005

107) 10 answers
108) Answered by: Waseem Mehmood on: Sep 4th, 2012

109)

If you are executing from SQLPlus then

SQL> execute procedurename(paramters); -- You can also use short format EXEC
If you are using PL-SQL then
BEGIN
procedurename(parameters); -- no need to use Execute keyword in PL-SQL block
END;
Thanks
110) Answered by: shiva on: Apr 11th, 2012

111)There are two ways to execute the stored procedure

1. EXEC
2. Create anonymous block
EX:
BEGIN
END;
IF procedure is declared in package then we have to call this procedure in following way:
.

112)
Answer Question
113)Difference btw supplier_id,party_id,customer_id ,vendor_id
114) Asked By: venkat8585 | Asked On: Apr 20th, 2012
115) 2 answers

116)Hi what's the difference btw supplier_id,party_id,customer_id ,vendor_id

117) Answered by: Tom Haughey on: Apr 29th, 2012

118)Jaya is correct. But Party could be the super type that has all the data the other three share in common.
All the common data goes in Party, the individually specific data goes in the other three.
119) Answered by: Jaya on: Apr 28th, 2012

120)
supplier_id - is the party referred as, in payables AP
Vendor_id - is the party refereed as, in PO
customer_id and party_id is party referred as, in AR

121)
122)

Answer Question
What is the transaction code to see the tables in FICO

123) Asked By: Sruthi | Asked On: Dec 16th, 2006

124) 3 answers
125) Answered by: MARUTHI on: Apr 6th, 2012

126)
SE11

GO WITH TC:

127) Answered by: NAVEEN on: Nov 25th, 2011

128)

Through se16 we can see all the tables

129)

Answer Question
Contract purchase agreement.

130)

131) Asked By: chandrashena | Asked On: Oct 20th, 2010

132) 3 answers

133)

What is contract purchase agreement,when do we use it?

134) Answered by: sunita on: Mar 7th, 2012

135)
Contract purchase agreements are created for suppliers to agree on specific terms and
conditions without indicating the goods and services that u will be purchasing,
136) Answered by: venkat on: Oct 16th, 2011

137)
You create contract purchase agreements with your suppliers to agree on specific terms and
conditions without indicating the goods and services that you will be purchasing. You can later issue
standar...

138)

Answer Question
139)
I want to know that if any user is disabled the system administrator
responsibility then what I do? Because when this responsibility is disabled then he
didn't show from any user. So, this is very critical...
140) Asked By: devesh | Asked On: Oct 16th, 2005
141) 9 answers
142) Answered by: Bonthu Nagi Reddy on: Mar 5th, 2012

143)

1) Log on to System Administrator.

2) Go to Security > User > Query the User Name.

3) Remove the Date Effective To( i.e which is end dated as open).
You can be able to view the System Administrator Responsibility.
144) Answered by: kothariketan on: Aug 16th, 2007

145)
The system administrator responsibility got disabled. We can still use application developer
responsibility and add "Define Responsibility" function / screen to existing any responsibility. ...

146)
147)

Answer Question
How do I register a concurrent program in Oracle Apps?

148) Asked By: Meenu | Asked On: Aug 3rd, 2006

149) 7 answers
150) Answered by: Bonthu Nagi Reddy on: Mar 5th, 2012

151)

1) Log on to System Administrator Responsibility.

2) Define Concurrent Program Executable.

3) Define Concurrent Program by giving Short name, Application Name, Description & also choose the
concurrent program executable.
152) Answered by: shrikantgarud on: Apr 23rd, 2008

153)
IF YOU ARE REGISTERING A REPORT IN CONCURRENT PROGRAMING THEN
FOLLOW:UPLOAD U R REPORT.rdf TO THE SERVER ACCORDING TO THE
PATHapps/test/peilappl/gl/11.5.0/reports/USCREATE AN EXECUTABLE ------ WHERE T...

154)

Answer Question
How will you submit SQL script like as concurrent request?If the temp
tablespace is full every time what we will do?

155)

156) Asked By: nagaraju | Asked On: Jul 14th, 2007

157) 1 answer
158) Answered by: Bonthu Nagi Reddy on: Mar 5th, 2012

159)
Apps Developer needs to request Apps DBA to extend the disk space, so that Apps DBA Can
add the space which would solve the problem.

160)
161)

Answer Question
What is printer style and how to develop printer style

162) Asked By: jyotsna_bathina | Asked On: Jul 16th, 2007

163) 1 answer
164) Answered by: Bonthu Nagi Reddy on: Mar 5th, 2012

165)
Printer Style is the style of the printer , in other words style is nothing but the definition of the
combination of Rows and Columns ( Ex:- Landscape, Land Wide or Portrait).

166)
167)

Answer Question
What is the architecture of Oracle Apps? (asked in accenture)

168) Asked By: t1.venki | Asked On: Jul 17th, 2007

169) 3 answers
170) Answered by: Bonthu Nagi Reddy on: Mar 5th, 2012

171)

Oracle Application Architecture is 3 Tier Architecture.

1) Database Tier ( Ex:- Oracle )/ Server/ Back End.

2) Client/ Front End ( Ex:- Forms ).
3) Application Tier ( New Tier ).
172) Answered by: kesava.chunduri on: Mar 10th, 2008

173)
Hi,Did they ask you about the Apps Architecture (or) the Hierarchy? Generally they ask you
about the Apps Hierarchy i.e, how Apps implemenations are done.As per what he/she has mentioned it,
it is 3 t...

174)
175)

Answer Question
Profile option fnd: diagnostics = yes

176) Asked By: PreetiM | Asked On: Dec 1st, 2008

177) 2 answers

178)
What is the use of setting profile option fnd: diagnostics to yes. In which table we can veiw
the details.
179) Answered by: Bonthu Nagi Reddy on: Mar 5th, 2012

180)
This is one of the Profile option, if fnd: diagnostics = yes then we can examine any record
information from the Form.
Form> Tools> Examine ( we can able to view the record history ).
181) Answered by: mpoojari on: Jun 14th, 2009

182)
Self Service has a similar profile option. If the profile option FND: Diagnostics is set to Yes,
then anyone can use the Diagnostics Examine function which allows users to change database
records.rela...

183)
Answer Question
184) What is recurring invoice report from ap?Can you guide some customized reports
from AR,AP,GL and PO module?
185)
Recurring Invoice is one of the invoice type which can be used for paying to the customer
periodically the best example of RI is for paying the Rent.
186) Answered by: mahes on: Apr 27th, 2007

187)
Recurring invoice is one of the type of invoice in ap module.After receiving the material from
the supplier and will pay the amount against the material. for that we will raise the invoice document.
a...

188)
189)

Answer Question
Questions for Oracle payables

190) Asked By: nihar | Asked On: Jan 15th, 2007

191) 17 answers

192)
1. what are the types of invoices , what is prepayment & steps to apply it to an invoice ?2.
what are the distribution type while entering the invoice? 3. What's the difference between the
"payables open interface import" program and the "payables invoice import" program? 4.What is
debit...
193) Answered by: Ganesh on: Feb 14th, 2012

194)
DRM-Customer raise the DRM to reduce the liability. CRM-Supplier raise the CRM and also
we can use for refunds. Example: case1 PO is 100 items. Suppler sent 100 Items We re...
195) Answered by: Arun on: Feb 2nd, 2012

196)
The "Payables Invoice Import" is designed to import expense reports. The sources are:
XpenseXpress SelfService Oracle Project Accounting The "Payables Invoice Import" should be used to
import exp...

197)
198)

Answer Question
Seeded invoice in accounts payable

199) Asked By: giri.tsg | Asked On: Dec 22nd, 2007

200) 1 answer

201)

What is seeded invoice?

202) Answered by: Lokesh M on: Feb 12th, 2012

203)
It is a part of Oracle Order Management Implementation. Seeded meaning initial data or predefined data provided with the system. Order Management sends invoices and credit memos to
Receivables via t...

204)
205)

Answer Question
What are the two mandatory parameters used in procedure?

206) Asked By: syedrafi123 | Asked On: Jan 19th, 2012

208)

Answered by: mechrul on: Jan 23rd, 2012

207) 1 answer

209)
The 2 mandatory parameters are:
1). RetCode.
2). Errbuff.

How To Track the Approver of a Journal

Approval Notification?
Posted by Mahmoud Elemam on December 27, 2012
The journal approval process is designed primarily to control the posting of journals only after the
appropriate approvals have been obtained.
Journal approval does not provide an audit trail of the approvals or a history of the Journal Approval
notifications.
- Before R12 it does not store the approver information in the journal or the GL tables.
- Since R12 the field APPROVER_EMPLOYEE_ID in table GL_JE_BATCHES keeps the approver of the batch
(eventually this may not correspond to the user that effectively did the approval, as for example in case
of delegation).
If you look at the workflow notifications associated with the routing of the journal approval process, you
do get some information on who originated the entry, who needs to approve it, whether it has been
approved or rejected etc. and this can serve as some form of audit information.
However, if the approval went through a multi level chain, you will not necessarily get a clear and
complete picture of the entire routing through the notifications
Furthermore the workflow data can be purged periodically, making this information unavailable.
The related tables to get some information on this are as follows:

WF_NOTIFICATIONS

WF_ITEMS

WF_ITEM_ACTIVITY_STATUSES

WF_PROCESS_ACTIVITIES

How to Restart Journal Approval

Workflow to Resubmit a Batch
In Process
Posted by Mahmoud Elemam on December 27, 2012
A journal batch has been sent for approval, but got error in the workflow, with the error notification
going to SYSADMIN.
The journal approval status is In Process.
How can this workflow be restarted and re-sent to the approver (without the use of SQL)?
This usually happens due to incorrect or incomplete setup
In this example, the workflow failed originally because the journal preparers supervisor did not have an
employee name assigned to the user.
Depending on the case, the corrected data must be entered in the steps below:
1.

Select the Workflow Administrator responsibility.

Note that the Workflow Administrator Role must be assigned to the User or Responsibility that is
doing this.

2.

Open the Status Monitor screen (Administrator Workflow > Status Monitor)

3.

Query the workflow in the current context. To know the parameter values to use

4.

Select the workflow with error from the list and open the Activity History.

5.

Select the failed activity and click the Update Attributes button.

6.

Update the missing attributes of the failed activity, for example:

- preparer id = employee id from the fnd_user table (-1 shows that an assignment was missing)
- Approver Name = Preparers supervisors name (i.e.Person Name to be Attached for the
supervisor User)
- Approver Display Name = Preparers supervisors name (i.e.Person Name to be Attached for
the supervisor User)

7.

Select the errored out activity and click on the Rewind button.
Clicking on rewind button opens a page listing all the completed activities of this workflow and
gives you a choice to select the activity from where the workflow should be rewound.

8.

Select the first activity of the workflow as the point from where it is to be rewound.
A confirmation was received that the workflow was rewound .

9.

Requery the workflow to see the latest status.

The notification must have been sent to the approver.

What are the Profile Options that Affect

the way Journal Approval Works?

Posted by Mahmoud Elemam on December 27, 2012

There are two Profile Options that affect the Journal Approval process.
1. Journals: Allow Preparer Approval.

Determines whether preparers can approve their own journals.

The following values are available:

Yes: Preparers are allowed to approve journal batches that fall within their authorization limit.

No: Preparers cannot approve their own journal batches (this is the default value).

2. Journals: Find Approver Method.

Sets the default method for approval. The following values are

available:

Go Up Management Chain: The journal batch moves up the approval hierarchy until it has
been approved by an approver whose authorization limit is sufficientto allow the approval. The
journal batch must be approved by all intermediate approvers as well (this is the default value).

Go Direct: The journal batch is sent directly to the first approver in the approval hierarchy who
has an authorization limit high enough to allow approval. The preparers direct manager receives
a courtesy notice.

One Stop, Then Go Direct: The journal batch is first sent to the preparers manager for
approval. If further approvals are required, the journal batch is directly sent to the first approver
in the approval hierarchy who has an authorization limit high enough to allow approval.

How To Use Journal Approval (or Not) With Imported Journals

from ADI and Other External Sources
Posted by Mahmoud Elemam on December 27, 2012

How to use Journal Approval Process in journal batches created from Journal Import, for example with
Applications Desktop Integrator (client ADI or webADI spreadsheets), or imported from other external
sources.
These batches may not be automatically submitted for approval after import, or they may be requiring
journal import before posting. How can this be changed?

a) Each Journal Source must have specified if it requires the General Ledger Journal Approval or not.
1.

Navigate to Setup > Journal > Sources.

2.

Query the Source (for example Spreadsheet).

3.

Tick or Untick the Require Journal Approval box as desired.

b) If you want to submit the imported journals to Supervisor Approval:

1.

After having imported the Journal Batch, the journal will pass through the GL_INTERFACE and
creates a journal in GL.

2.

In GL navigate to Journals > Enter and review the journal

3.

On the Find Journals form choose a Status of Unposted click (Find) and enter the imported
Journal Source (for example Spreadsheet).

4.

Find the Imported Journal.

5.

Press the Review Journal button.

6.

Press the More Actions button.

7.

Press the Approve Batch button.

8.

Close the form. Journal is then submitted for approval.

NOTE: Currently there is no standard functionality to allow for automatic Journal Approval of the
imported batches. The process must be manually initiated in the General Ledger application itself.

c) If you do not want to submit the imported journals to Supervisor Approval, you just need to Untick
the Require Journal Approval box as specified in a).

Posted in General Ledger, Journal Approval, Oracle E-Business Applications, Oracle

Financial | Leave a Comment

Depreciation in Oracle Fixed Asset

Posted by Mahmoud Elemam on October 23, 2012

What is Depreciation?

Procedure to use for calculating depreciation and create journals that will be posted to the General
Ledger. This is also to be used to close the period.

The depreciation program calculates depreciation expense and adjustments, and updates the
accumulated depreciation and year-to-date depreciation.

When we run depreciation, the depreciation program submits three separate requests to:

Calculate gains and losses for retired assets and catch up depreciation for retired and reinstated
assets

Calculate depreciation expense and adjustments for the period, and close the current period

Run the reserve ledger report Depreciation expense is calculated as follows:

< STRONG >

Depreciation Expense = (Current Cost Recoverable Cost) * Basic Rate< /FONT >

What is RollBack Depreciation?

This is used to reverse the following processes:
1.

Calculated depreciation in Fixed Assets

2.

Created journal in Fixed Assets

3.

Posted journal in General Ledger

What is Forecast Depreciation?

Oracle Assets estimates depreciation expense for the periods for which you project depreciation based
on the financial information for your existing assets at the start of that period. The projection includes
additions, transfers, and reclassification transactions you perform in the
current period.

It ignores other asset transactions you make in the current period, such as the depreciation adjustment
for retroactive additions and retroactive transfers you enter in the current period.

The program also ignores fully reserved and fully retired assets. Depreciation projections are estimates
of actual depreciation expense. You can project depreciation expense for any depreciation book.

The standard depreciation process in EBS

Depreciation computations depend on such factors as the type of depreciation (Life, units of production,
or flat rate), the depreciation life and the depreciation method.

The asset category specifies a default depreciation method to be used with an asset. You will usually
want to set up categories in such a way that you do not need to override the defaults they establish.

Prior to running the Deprecation process you have to unsure that these reports submission is completed.

Select Depreciation from the navigation menu and then select Calculate Gains and Losses. Here
oracle Assets will automatically run this report when Depreciation is ran, but the forecast report
will not be accurate if their are any retirements pending.

Run the Projections report which will project depreciation expense for a specific depreciation
book. Use this report to review project depreciation expense for your assets for each book you
request. This report is sorted by, and prints the total depreciation for each balancing segment,
cost center, and expense account. You can request asset detail at the Cost Center and/or Asset
level.

Step 1.0 :Run depreciation on corporate book.

The depreciation program automatically calculates gains and losses for unprocessed retirements,

calculates depreciation expense and depreciation adjustments, and generates the appropriate Reserve
Ledger and Journal Entry Reserve Reports . Ensure that the close period box is unchecked. This trial run
enables an opportunity to review depreciation calculations and work any errors prior to running your
final period depreciation.

Step 2.0 : Run Create Journal

This process creates all of the depreciation, transfer, reclassification, capitalization, addition, adjustment
and retirement journal entries for all of the transactions within the asset sub-ledger. It also transfers
these journals to the general ledger once they have been created.

Please take a note oracle Assets journals updated the GL tables rather than the GL interface tables.

Step 3.0 : Reconcile FA sub-ledger to the General Ledger and Accounts Payable

Using the Period Close reports reconcile the FA Clearing, Cost and Depreciation amounts to the
appropriate GL accounts.

To reconcile the cost accounts with GL, you can run the cost summary and cost detail report.
The summary report can only be sorted by balancing segment and asset account. A detail (by
asset) version is also available for these reports.

Depreciation expense reconciliation can be done using the Journal Entry Reserve Ledger report.
This report provides details on all active assets in addition to those assets that you might have
retired during the year.

Run GL Accounts Analysis Report for details on GL transaction activities for reconciling any
account balance discrepancies.

If we are happy with the reports we can go ahead to Run the Depreciation Process again (Step 4.0)
otherwise, we will perform these processes;

Sub Step 3.a Rollback Journals

Sub Step 3.b Rollback Depreciation

Sub step 3.c Necessary adjustments and for rewind the whole process again

Step 4.0 :Run the Depreciation Process Again

Once you are satisfied with the reconciliation, the process with the close period box checked, the process
closes the current depreciation period and opens the next period calendar.

Step 5.0 :Copy transactions to tax books

This process copies the transaction that occurred in the corporate book during a period to a tax book
using the Periodic Mass Copy functionality as opposed to the Initial Mass copy.

The timing of the Periodic Mass Copy process will depend on what type of calendar has been assigned to
the Tax Book. If its Monthly, then the copy process should occur each month after the Corp Book is
closed.

Step 6.0 :Run these reports for the verification of the Copy Process
1.

The Tax Addition Report shows you asset additions and capitalization for the period range you
selected. The report is sorted by Balancing Segment, Fiscal Year Added, Asset Account, and
Asset Number. It prints totals for Asset Account, Fiscal Year, and Balancing Segment.

2.

The Financial Adjustments Report shows you all of the adjustments you made to the financial
information for your assets for the Book and Period you choose. Asset Number sorts the report
and by when the transaction was effective.

3.

The Tax Retirements Report shows you all the Gains and Losses and any Investment Tax Credit
(ITC) Recapture for your asset retirements. This report sorts by Balancing Segment, Fiscal Year
Placed in Service Date, Asset Account, and Asset Number. The report prints totals for each Fiscal
Year and Balancing Segment.

These three reports provide all the details on Assets copied from Mass Copy.

Step 7.0 :Run depreciation on tax books.

Depreciation is calculated separately on each tax book according to the depreciation methods and life
defined for each tax book. The same process for running tax depreciation applies as detailed in Step 1.0
discussed above.

Step 5 to 7 is required if your company is maintaining tax books, else this become optional.

Posted in Asset, Oracle E-Business Applications | Leave a Comment

Oracle Asset Security by Book

Posted by Mahmoud Elemam on October 23, 2012

This feature of the week is for those who operate in a multi-org environment with multiple Asset Books.
Unlike other Oracle Financials modules (Payables, Receivables, Purchasing, Order Management or
Projects), Oracle Assets is not operating unit specific. The way you separate your transactions is by
defining the Asset Security by Book.

Summary of Setup Steps

Step 1: Define Asset Organizations.

As Fixed Assets Manager:

Navigate to Setup > Security > Organization > Description.

Query up the organization, for which you want to define the Asset Security. Typically, this could
be your operating unit.

Include classification Asset Organization. Click Other.

Associate the organization with the asset book. Now, this step is very peculiar. You want to find
an existing asset book. But! If you ran an open query, youd get all books, which were
already associated with this organization. And if you were assigning the first book to
this organization, youd retrieve nothing.

What you must do is submit a specific query, i.e. run it as View > Query by example > Enter,
and enter the book name.

Then you have to make a change, any change like changing the book description, in order to be
able to save it. This is not a bug, its a feature! So be aware of it.

Save you changes. Now your book is associated with the asset organization.

Step 2: Define Asset Security Profile

As Fixed Assets Manager:

Navigate to Setup > Security > Security

Define a profile, which you will later assign with user responsibilitities. The profile links together
the asset book, asset organization and responsibility.

Select Organization Hierarchy and Top Organization in it to be valid in this profile, or

Include specific organizations, which will be valid in the profile.

Step 3: Assign FA Security Profiles

As System Administrator:

Navigate to Profile > System.

Enter the asset responsibility you want to assign to a specific asset book (FA security profile).

Enter FA Security Profile as profile.

Enter Your Asset Profile Name in the profile value.

Step 4: Validate Your Asset Security Setup

Log in with the responsibility, for which you just defined the Asset Security above. Navigate to Asset
Workbench and select the book values. If you see more than the one book you expected, something is
not right.>

When Asset Security Doesnt Work

Check the Organization and Organization Hierarchy Setup. The Security by Book feature enables
you to designate an organizational hierarchy in which the assets of an organization can only be
seen by either the organization or its parent.You may set up a number of organizations and
include as many of them as you wish in the hierarchy. Make sure that your hierarchy is set up as
you expect.

Run the Security List Maintenance program. This program populates the LOVs with the
appropriate information. If you miss this important step, your LOVs will not show the
correct books that are available for each organization to access.

Define Asset Security for all books. You will always see asset books, which are not associated
with any security profile. If there is a book that already exists on the system and you have not
assigned that book to a particular organization, all organizations will be able to see the book and
its assets.

Posted in Asset, Oracle E-Business Applications | Leave a Comment

General Ledger FAQ for Balances

Posted by Mahmoud Elemam on July 9, 2012

Questions and Answers

1. Can Average Balance transactions be archived and purged?
Sure. In fact, when you use average balancing processing, a large volume of data accumulates in your
General Ledger database (GL_DAILY_BALANCES table).
You can archive and purge any information you no longer need.
General Ledger also provides some related safety and security features. For example, the system:

Produces reports you can review to verify that your archiving and purging processes complete
successfully.

Ensures that only archived data can be purged.

2. Can the Average Balance feature be restricted to a specific range of

accounts?
No, the average balance processing in General Ledger is enabled for a specific Set of Books.

Warning: once enabled, the Enable Average Balances check box is protected against update and can no
longer be unchecked.

3. How are the PTD, QTD and YTD balances I see on reports and forms
calculated?
The PTD balance for a period is the activity that has occurred in that period. It does not contain the
activity of previous or subsequent periods.

QTD balance for a period is the activity that has occurred in that period and all of the periods before it
that are in the same quarter. It does not contain the activity of periods in previous quarters or the
activity of subsequent quarters.

For Actuals, the meaning of YTD balance for a period depends upon the type of account:

For Balance Sheet accounts, the YTD balance for a period is the total activity for that period and
all of the periods before it, regardless of what fiscal year they are in.

For Income Statements accounts, the YTD balance for the period is the activity that has
occurred in that period and all of the periods before it that are in the same fiscal year. Income
statement balances are moved to a special owners equity account at the beginning of the year,
i.e. the retained earnings account.

4. Can a Journal be Double-Posted from the Enter Journals and Post

Journals forms?
No, not any longer!
The AutoPost program has been modified so that now the Enter Journals form and the Posting form can
detect when a batch has been submitted for posting by AutoPost and the posting request has not yet
completed.

The following patches are required. These patches are available through My Oracle Support:

Release

Patch

10.7

2525393

11.0

2487959

11.5

Patch:2525395 (included on 11i.GL.H)

In case Double Posting has happened then the Balances got corrupted and a datafix is required. Please
log a Service Request for support.

5. How to avoid inconsistencies in GL_BALANCES?

There are different causes for GL_BALANCES inconsistencies.
The table below shows the most common causes and how you can avoid them.

CAUSE

PREVENTION

Unsupported updates to gl_balances

table

Never update gl_balances table rows,

unless recommended by support, as it
usually causes gl_balances corruption

Interrupted process updating

gl_balances table (for example
Add/Delete Summary Templates,
Incremental Add/Delete Summary
Templates, Maintain Summary
Templates, Posting and Open Period
programs)

* Never kill the DB or OS process. If a

process needs to be interrupted then
use the Concurrent Manager, as it will
be allow to do the required rollback.
* Perform the necessary surveillance to
the system/database available space
to avoid the process to terminate in
error.
* Be cautious with other processes that
may kill the running process (for
example DB backup or DB shutdown).

Double Posting journals when using

Autopost

* for 10.7: install patch:2525393

* for 11.0: install patch:2487959
* for 11.5: install Patch:2525395
Account Balance in GL_BALANCES not
Matching sum of Transactions in
GL_JE_LINES and also Patch:3646606
Reversed JE in PSOB are not Created in
RSOB

Problem on Program Incompatibilities

definition allowing simultaneous run of
incompatible programs (for example
Add/Delete Summary Templates,
Incremental Add/Delete Summary
Templates, Maintain Summary
Templates, Posting and Open Period)

Huge amounts (more than 38 digits)

imported from feeder systems into GL.

IMPORTANT: please
read Note:300933.1 How to Prevent
Possible General Ledger Balances
Corruption Due to Incorrect Program
Incompatibilities in 11.5

You are required to have installed:

* Patch:3052081 FND:Concurrent Domain
Parameter Not Set Correctly (included on
11i.FND.H)
* Patch:3017086 Parallel Summarization
(included on 11i.GL.I)
Install Patch:2162483 Enhancement to
Provide Warning Statuses for Journal
Import (included in 11i.GL.G)

6. How to check for inconsistencies in GL_BALANCES?

* For releases over 11.5.2, run the Period Balances Activity Diagnostic Test from Note:222628.1 (this is
available as standalone).

* In case you do not have the Oracle Diagnostics Support Pack installed or your release is under 11.5.2,
run the scripts from Note:101579.1 Inconsistent Balances Diagnostic Scripts.

7. How to correct the number of updated GL_BALANCES rows does not

equal the number or rows in gl_posting_interim_xxxxx table problem?
Please contact Oracle Support for assistance. Most probably a Balances Rollback will be required.

Refer to Note:137413.1 Balance troubleshooting guide, for general information regarding posting
failure.

Information:
currently, for releases 11i and 12, there is a script called GLBALFIX, created by development, which can
fix almost all the errors and corruptions on Actual Balances and it can be helpful on this case (usually
caused by duplicated rows).

8. Why and How to Roll Back Actual account balances to a particular

accounting period for a specific set of books?
The Balances Roll Back is required whenever the GL_BALANCES table got corrupted for some reason.

The process basicaly consists of a series of steps to:

a) delete the GL_BALANCES rows of the incorrect period and of the periods after it,
b) reopen the deleted periods
c) repost the Journal Entries from those periods,

Please contact Oracle Support for assistance with this.

For more details please check Note:283588.1 Resolving General Ledger Balances corruptions using
rollback

Information:
currently, for releases 11i and 12, there is a script called GLBALFIX, created by development, which can
fix almost all the errors and corruptions on Actual Balances.

9. Why and How to Roll Back Encumbrance budget balances based on

the encumbrance_type_id for a particular accounting period for a
specific set of books?
The Balances Roll Back is required whenever the GL_BALANCES table got corrupted for some reason.

The process basicaly consists of a series of steps to:

a) delete the GL_BALANCES rows of the incorrect period and of the periods after it,

b) reopen the deleted periods

c) repost the Journal Entries from those periods,

Please contact Oracle Support for assistance with this.

For more details please check Note:283588.1 Resolving General Ledger Balances corruptions using
rollback

10. Will misclassified accounts affect account balances. If so, how can
this be fixed?
Yes, misclassified accounts will definitely affect your account balances.

Refer to Note:136260.1 Misclassified Accounts FAQ

11. What is stored in the quarter_to_date_dr and quarter_to_date_cr

columns in the gl_balances table?
When you look at the gl_balances table for a particular account it may look like the following example:

1st Quarter = Jul, Aug

Sept.

Transactions

GL_BALANCES
PTD

GL_BALANCES
QTD

July

$50 dr posted

$50 dr

$0

Aug

$0 posted

$0

$50 dr

Sept

$1,000 dr
posted

$1,000 dr

$50 dr

The quarter_to_date_dr and quarter_to_date_cr columns in gl_balances do not contain the activity for
the current period, they only contain the activity of the previous periods.

To get the true QTD balance,you must add quarter_to_date to period_net.

12. Where can I find clarifying information on Journal Types and

Average Balance Processing?
Please refer to Note:1072012.6 Clarification of Journal Type and Average Balance Processing, for more
information.

13. Why journal posting creates rows in gl_balances for the current
period, and subsequent periods also?
When Posting runs, it will insert or update rows in GL_BALANCES for the period and accounts you are
posting to.
It will also insert or update rows in GL_BALANCES for every subsequent period for those accounts, for
every period that has ever been opened to update each period begining balances accordingly.
If there was no prior balance for the period and account, a row is inserted into GL_BALANCES, otherwise
it is just updated.

14. Will STAT currency numbers aggregate when calculating YTD

information, Actual and/or Budget?
Yes, they roll forward just like other currencies.

Q: What is the process/steps for Vendor Conversion?

A: Insert the Vendor info into the interface tables and perform the required validations:
AP_SUPPLIERS_INT
AP_SUPPLIER_SITES_INT
AP_SUP_SITE_CONTACT_INT
Run the below programs to load the data into the Base tables:
Supplier Open Interface Import
Supplier Sites Open Interface Import
Supplier Site Contacts Open Interface Import

Q: What is Debit Memo & Credit Memo in Payables?

A: Credit Memo is a negative amount invoice you receive from a supplier representing a credit.
Debit Memo is a negative amount invoice you send to notify a supplier of a credit you recorded for goods
or services purchased.

Q: Explain the set up used for Automatic or Manual Supplier Numbering.

A: In the Financials Options window, you can set the Supplier Number entry option to either Autimoatic
or Manual Automatic: The system automatically assigns a unique sequential number to each supplier
when you enter a new supplier. Manual: You enter the supplier number when you enter a supplier

Q: What is Contract PO?

A: Contract PO is created when you agree with your suppliers on specific terms and conditions without
indicating the goods and services that you will be purchasing.

Q: What is a Payable Document?

A: A medium you use to instruct your bank to disburse funds from your bank account to the bank account
or site location of a supplier.

Q: In which table we can find the vendor number?

A: PO_VENDORS
Q: Give the cycle from creating an invoice to transferring it to GL in AP.
A: 1)Create Invoice 2)Validate Invoice 3)Create Accounting entries using Payables Accounting Process
4)Submit the Payables Transfer to General Ledger program to send invoice and payment accounting entries
to the General Ledger interface. 4)Journal Import (GL) 5)Journal Post (GL)

Q: What are the different types of Invoices in Payables?

A: Standard, Credit Memo, Debit Memo, Expense Report,PrePayment, Mixed, PO Default
Q: You have created a new SOB. How will you attach this SOB to AP?
A: Go to Payables Manager for the appropriate Operating Unit.
Navigation:Setup--->Set of Books--->choose.

Q: How many key flexfields are there in Payables?

A: No Key Flexfields in AP
Q: What is the Distribution Type while entering the Invoice?
A: Item, Tax, Miscellaneous,Freight, Withholding Tax
Q: What are the Prepayment types?
A: Temporary and Permanent
Q: What is Aging Periods?
A: Aging Periods window are the time periods for the Invoice Aging Report. The Invoice Aging Report
provides information about invoice payments due during four periods you specify.

Q: Whats the difference between the "Payables Open Interface Import" Program and the
"Payables Invoice Import" program?
A: Payables Open Interface -- for importing regular invoices Payables Invoice Import -- for importing
expense reports. In 11i renamed as Expense Report Import.

Q: What is prepayment & steps to apply it to an Invoice?

A: Prepayment is a type pf invoice that you enter to make an advance
payment to a supplier or employee.
To Apply it to an Invoice ,in the Invoices window, query either the prepayment or the invoice to which you
want to apply it. Choose the Actions button and select the Apply/Unapply Prepayment check box. Click OK.

Q: Can you hold the partial payment if yes then how?

A: Yes.
1.Go to the Invoice window. Go to the scheduled payments tab.
2.Click "Split" to split the scheduled payment into as many
payments as you wish.
3.Check "Hold" against the Payment line you wish to hold.

Q: How you will transfer payables to general ledger?

A: Create Accounting. Transfer the transactions to GL_Interface Import the Journals Post the Journals
Q: What program is used to transfer AP transactions to GL?
A: Payables Transfer to General Ledger Program
Q: What is use of AP Accounting Periods?
A: In Payables accounting periods have to be defined to enter and account for transactions in these open periods.
Payables does not allow transaction processing in a period that has never been opened. These periods are restricted
to Payables only. The period statuses available in Payables are Never Opened, Future,Open, Closed, and Permanently
Closed.

Q: What are the different interface programs in AP?

A: Payables Open Interface Import to load Invoices and other transactions.
Supplier Open Interface Import to load Suppliers.
Supplier Sites Open Interface Import to load Supplier sites.
Supplier Site Contacts Open Interface Import to load Supplier Site contacts.

Q: What is Invoice Tolerance?

A: We can define the matching and tax tolerances i.e how much to allow for variances between invoice,
purchase order, receipt, and tax information during matching. You can define both percentagebased and
amountbased tolerances.

Q: What will accrue in Payables?

A: Expenses and Liabilities
Q: What is a Hold? Explain the types of Hold.
A: Payables lets you apply holds manually on an invoice, Payments etc to prevent the payment from being made
or to prevent the accounting entries to be created etc. Some of the Payable holds are -- Invoice Hold, Accounts
Hold, Funds Hold, Matching Hold, Variance Hold, Misc hold.

Q: Which module is the owner of Vendor/Supplier tables?

A: Purchasing
Q: What is Payment Terms?
A: Payment Terms let you define the due date or the discount date , due amount or discount amount.
Once the payment terms are defined, you can attach these to the suppliers and supplier sites and these

terms will be automatically populated once the invoice is entered for a supplier site.

Q: In AP the suppliers didnt visible in India Creditors Ledger Report Parameter?

A: pls check whether that particular supplier is available in Suppliers addition inforamtion or not.

Mostly asked questions in Account Payables Modules

Questions: How many types of Invoices in Oracle Account Payables
1)Standard Invoice
2)Debit Memo
3)Credit Memo
4)Withholding tax invoice5)PO Default
6)Prepayment Invoice
7)Expense Reports
8)Recoring Invoices
9)mixed Invoices

Prepayment Invoice: Whenever we want make payments to the suppiler in advace that
time,we create this prepayment invoice and we will make the payment.
Credit Memo,Debit Memo:Both invoices are got -ve amount,and adjusted against
standard invoice.
Credit memo will be created, when ever suppiler giving discount.
Debit Memo will be created,if buyer is going to deduct the amount.

Question :How many key flexfields are there in Payables?

Answer: 0 (No key flexfields in PO,AP)

Question: Name few Account Payables Tables

AP_INVOICES_ALL
AP_INVOICE_DISTRUBUTIONS_ALL
AP_PAYMENTS_ALL
AP_PAYMENT_SCHEDULES_ALL
AP_INVOICE_PAYMENTS_ALLAP_TERMS_ALL

AP_TERM_LINES_ALL
AP_CHECKS_ALL
AP_CHECK_FORMATS
AP_HOLDS_ALL

Question: What is 2 way , 3 way and 4 way matching?

While creating the purchase order,we will mention the match approval level at
shippments
we will have 3 types
1)two way: PO & Invoice quantities must match with in the tolerance before the
corresponding invoice can be paid.
2)three way: PO, Receipt and invoice quantities must match with in the tolerance
before the corresponding invoice can be paid.3)four way: PO, Receipt, Inspection
and invoice quantities must match with in the tolerance before the corresponding
invoice can be paid

What is a Hold? Explain the types of Hold

Invoice holds:If invoice is not approve then that invoice will be keeping under
hold status.By selecting holds button in invoice form,we can see the hold details.
Select * from ap_hold_all
Which interface tables are used for Invoice Import , give the important columns?
BASE TABLES:
AP_INVOICES_ALL
AP_INVOICE_PAYMENTS_ALL
AP_PAYMENT_SCHEDULES_ALL
AP_INVOICE_DISTRUBUTIONS_ALLAP_INVOICES_INTERFACE COLUMNS:
Invoice_id
Invoice_num
Po_number
vendor_id

vendor_num
vendor_site_id

vendor_site_code
invoice_amount

Ap_invoice_lines_interface columns:
Invoice_id
Invoice_line_id
line_number
line_type_lookup_codeamount
po_header_id
po_number
po_line_id
po_line_number

po_line_location_id
po_shipment_num
po_distrubution_id
po_distrubution_num
Inventory_item_id

1 :: What is the difference between billable and non-billable expenses?

Billable expenses are the expenses incurred by you on behalf of your customer in
performing duties / service and supply. These expenses are recoverable from your customer
by way of billing.

Non-billable expenses are the expenses incurred by you for carry out your own business /
duties and responsibilities.
Is This Answer Correct?

71 Yes

5 No

2 :: What steps would you take before approving an invoice for payment?
Following steps should be taken..

Validate the invoice once it is matched for checking any holds..

If workflow is implemented , initiate approval for the invoice. Once the invoice is
approved/Approval not required(status in case WF is not implemented) you can go for
payments.
Create accounting after approval of invoice..

Finally for payments u need to format, build.

Is This Answer Correct?

33 Yes

6 No

3 :: What is the meaning of invoice?

Invoice is a statement which contains the under mentioned details compulsorily.

1. Invoice Number
2. Invoice date
3. Name and address of the person
Name and address of the person to whom invoice is made. ( Buyer of goods and service)
5. Description of goods / services involved
6. Applicable rates and taxes with percentages
7. Rate of the goods / services
Quantity of the goods and services
9. Quality or any other specifications
10. Price / Value of the goods and services
11. Invoice must be signed by the person making it
12. Terms and conditions of making the payment
Is This Answer Correct?

39 Yes

0 No

4 :: What procedure for excess payment to supplier I would like know without adjusting
invoice that means how supplier will send back excess amount how do in oracle apps?
Excess payment to supplier is treated as Advance paid to supplier. This will show as debit
balance in supplier account.

Supplier can send the payment by way of cheque / demand draft without adjusting in his
subsequent bills.
Is This Answer Correct?

24 Yes

3 No

5 :: What is the difference between Consignor and Consignee?

Consignor is the person who is the owner of the goods and who deliver the goods to the
consignee.

Consignee is the person who receives the goods and he just possesses the goods and not
the owner

AutoInvoice is a program that can be used to import and validate

transaction data from other financial systems from which one can
create invoices, debit memos, credit memos, and on-account
credits. It rejects transactions with invalid information to insure the
integrity of the data. This fits well with in Oracle ERP or to integrate
with any third party application.
Top 10 reasons for using Auto Invoice
1. Powerful Interface Tool
2. Supports Oracle & Non-Oracle Systems
3. Import Large Amount of Data
4. Calculate or Import Tax
5. Group Lines & Invoices
6. Online Error Correction
7 .Lines Validation
8. Derive GL Date
9 .Import Flex fields
10.Import or Derive Accounting Info
What is inside AutoInvoice
AutoInvoice is a program set consists of 3 main programs. Each program will have
unique nature of work to do and they are called internally except Purge program
whose execution is derived on the setup otherwise ready to execute stand alone.
Master (RAXMTR)
Import (RAXTRX)
Purge (RAXDEL)
1. Auto Invoice Master program RAXMTR
Selects and marks records in the interface tables to be processed based on the
parameters the user entered and then calls the AutoInvoice Import program. Auto
Invoice Master program has no report output.
Gathers statistics, it means it gathers the stats on interface tables and set the stats
on certain indices on interface tables

Marks interface records for processing by marking request_id

Submits multiple workers for Parallel Processing by creating instances for request.
2. Auto Invoice Import Program Validates the selected record and creates transaction
if it passes validation. Any record that fails validation is left in the interface table with
an error code. Depending on the setup, related records may be rejected as well. This
program has an output file called Auto Invoice Execution report, which you can view
by clicking the View Report button in the Requests window.Working of Auto invoice ,
Validates data, Inserts records, Deletes interface data Only when system option
purge set to Y
3. Auto Invoice Purge Program Deletes records from the interface tables. If you set the Purge
Interface Table system option to No in Define System Option window, Auto Invoice does not
delete processed records from the interface tables after each run,and we must submit Auto
Invoice Purge Program periodically to clean up the interface tables. This program only deletes
transaction lines that have been successfully imported.
Deletes all rows where interface_status =P
Ra_interface_lines
Ra_interface_distributions
Ra_interface_salescredits
Oracle Receivables Auto Invoice program will be used to import and validate Invoices. A custom
feeder program is required to transfer data from the Advantage extract files and populate the
Auto Invoice interface tables (RA_INTERFACE_LINES_ALL and
RA_INTERFACE_DISTRIBUTIONS_ALL).If there is need to run populate sales credit into
RA_INTERFACE_SALESCREDITS_ALL table. When run, AutoInvoice produces the
AutoInvoice Execution Report and the AutoInvoice Validation Report. Any entries which failed
validation can be reviewed in Oracle Receivables AutoInvoice Interface Exceptions window.
Depending on the error, changes may need to be made in Receivables, the feeder program or the
imported records in the interface tables.
How Autoinvoice Execution works
Normally, Auto Invoice can be divided into three major phases, Pre-grouping:here the validates
all of the line level data takes place, Grouping: groups lines based on the grouping rules and
validates header level data, Transfer :validates information that exists in Receivables tables
What happen when AutoInvoice run?
Once the Auto invoice Program gets called, the following activity takes place is part
of execution process. This can be analyzed by debug options.
Line, accounting, and sales credit information for each line populates 3 interface
tables
Lines are ordered and grouped
Tax is calculated
GL date is determined

GL accounts are assigned using Auto Accounting

Tax, freight, commitments, and credit memos are linked to transaction lines
All transactions are batched
Validated lines are used to create the transaction
How Data is flowing?
Select, insert and update and delete take place on certain tables once it is logged out.
Selects
RA_INTERFACE_LINES_ALL
RA_INTERFACE_DISTRIBUTIONS_ALL
RA_INTERFACE_SALESCREDITS_ALL
Updates/Insert
RA_INTERFACE_ERRORS_ALL
RA_CUSTOMER_TRX_ALL
RA_CUSTOMER_TRX_LINES_ALL
AR_PAYMENT_SCHEDULES_ALL
AR_RECEIVABLE_APPLICATIONS_ALL
Inserts
RA_INTERFACE_ERRORS_ALL
AutoInvoice Exception Handling
Records that fail validation are called Exceptions. Exceptions stay in Interface Tables which is
RA_INTERFACE_ERRORS_ALL. Errors can be corrected in the Exception Handling window.
Once corrections are made, Auto invoice must be resubmitted. Records that pass validation get
transferred to Receivables tables
AutoInvoice Exception Handling Windows
-Interface Exception window displays exception messages associated with all invalid records
-Interface Lines window displays records that fail validation, provides an error message and can
be used to correct the errors
-The Line Errors windows displays errors associated with a specific line, and can only be opened
from Interface Lines window
-Interface Exceptions window displays Interface Id, Exception Type, Error Message and Invalid
Value associated to the error
-Data cannot be edited in this window, but error can be viewed and corrected by clicking the
Details button
-Error Message and Column name with invalid data are displayed in the Message column, and
the invalid value that needs to be corrected is displayed in the Invalid Value column