Overall Pre-Contract Report 2008-6-27

Pre-Contract Weekly Status Report
for
Projects to be Implemented
Port Authority -Development Engineering
Week Ending June 27, 2008
Updateded June 13, 2008
Item
Project
#
208
Project Description / Objective
PAJ HQ Air-conditioning Upgrade - Ground and Second

Floors
Tasks
Tasks Scheduled Original Project

Completion
Completion Date
Date(s)
A) Remove old unused condensing unit
Revised
Project
Completion
Date
Final Account statement submitted to contractor for approval. The

contractor has however made several queries which was being
addressed for sign off by June 10, 2008. The PAJ is still however
awaiting submission of the signed Final Accounts document.
31-Jul-06
Removal of old Condensing and installation of new condensing unit B) Install new condensing to serve second floor
to service the second floorwhile isolating the existing condensing unit
to serve the ground floor only
C) Change existing configuration: old condenser to
serve ground floor and new to serve second floor.
129
Harbours - Rehabilitation of Beacons Phase II
Design, construction and repair of beacon structures in the

Kingston Harbour Access Channel
Jan-06
01-Jul-07
31-Oct-07
Consultant has submitted draft tender document for Gun Cay

Beacon for review. Tender documents for the Procurement of piles
was delivered and reviewed and found deficient in many respects.
The consultants has since beem informed of the changes required.
The Consultants has since submitted a revised document which is
now under review for submission to the legal department. legal dept
review should be completed by June 30, 2008 for invitation of
tenders by July 7, 2008.
Rehabilitation of Navigational Aids in the Kingston Harbour
Procurement of Marine Deck Barge
Mar-07
30-Jan-08
30-Mar-09
Two tenders were returned February 13 and Tender Report prepared

and submitted to the SVP Engineering May 30, 2008. Given that
none of the two tenderes were fully compliant with the prequal
requirements the recommendation presents 4 possible approaches
to be adopted. Instructions have been received and the tender
documents will be ready by July 4, 2008.
Procurement of Steel Pile
Jun-07
30-Nov-08
Tender documents for the procurement of steel piles and the

repair/reconstruction of beacons have been submitted by the
consultants, Pyramid Jamaica Engineers. Preliminary review has
revealed that several items have been left out of the document. The
Consultants has since submitted a revised document which is now
under review for submission to the legal department. legal dept
review should be completed by June 30, 2008 for invitation of
tenders by July 7, 2008.
31-Jul-07
30-Oct-08
Given the estimates provided to date regarding the implementation

cost of approx $171M the SVP Engineering will seek a determination
on the way forward. Tenders document for the implementation of the
works is currently being fianlized for submission to the Legal Dept for
review by June 30, 2008.
30-Jul-07
30-Dec-07
Wo rks on the phase 1 was substantially completed within the eight

(8) project contract period of December 20, 2007 (Sectional
Completion). Final works to the tank yard are being completed for
inspection.
30-Sep-07
16-Jun-08
The works is substantially completed. Pihl achieved Practical

Completion on the Construction of the Platform as of March 30,
2008. Construction of perimeter wall to tank yard is complete and
the installation of the electrical works in progress and anticipated to
be completed by the end week of June, 2008.
Invite tenders for construction and repair of beacon structure Apr-07
Construction and Repair
265
Status
KCT - Ground Improvement at Reclamation Area R1
30-Mar-10
Jun-07
Placement of existing fill (Phase I)
Placement of imported fill (Phase II)
Apr-07
Monitoring
Jul-08
Prepared by............................
265

for
Item
Project
#
258
Tasks

Completion
Completion Date
Date(s)
Revised
Project
Completion
Date
Status
KCT - Ground Improvement at Reclamation Area R1 cont'd Drains and Surcharge (Phase III)
Jul-08
Mar-10
Tenders for the completion of the Phase 3 was returned on

November 30, 2007. Evaluation of the tenders was completed and
submitted to the SVP Eng for review. Changes to the report has
been requested. The revised report has been submitted and
endorsed by the Sector Committee and the NCC on June 25, 2008. It
will now be submitted to Cabinet for final approval.
Customs Accommodation at KCT Berth 11 Warehouse
Dec-06
May-07
PROJECT COMPLETE
Wall and Foundation
Construction of offices to accommodate the relocation of Ja

Demolish Enclosure
Customs , APMTJ and othe Gov Agency Stripping Station Staff
PROJECT COMPLETE
Furniture
Feb-07
Renovations
Feb-07
Ceiling and Partitions
Feb-07
Electrical
Feb-07
Jun-07
Air-conditioning and Ventilation
Feb-07
Jun-07
Breakdown of the A/C unit was again reported by the Berth XI Ja

Customs officers on January 9, 2008 Customs reported that one of
the two units was not operating. The contractors has investigated
the problem and is still awaiting the delivery of a new part to
complete executing repairs. The contractor has advised in writing
that the parts are on order and should be on the island in three
weeks. Repair of the unit will commence thereafter.
Apr-08
Construction of the interior offices was complete at the end of April

2008. The office area was handed over to APM TJ on April 24, 2008.
Installation of 4 of the 5 electromagnetic door locks was completed
on May 9, 2008. The repairs to the remaining door was completed on
June 2, 2008 and installation of the lock was carried out on June 13,
2008.
JA Customs Offices
Jun-07
PROJECT COMPLETE
PROJECT COMPLETE
PROJECT COMPLETE
Prepared by............................

for
Item
Project
#
Tasks

Completion
Completion Date
Date(s)
APMTJ/FSU Offices
Ramp Extension and Container Plinths
Revised
Project
Completion
Date
Aug-08
Mar-07
Millsborough Cresent
200
Contract for works to include the connection of the restrooms and

construction of the casual labour force rest rooms is currently being
prepared by the legal department. Signing of the contract was
expected by mid May 2008 however special changes to the
documentation has been requested for review by the SVP Eng.
Preparation and signing of the contract was also expected by mid
June 2008, and implementation there after for completion within 6
weeks however due to delays in the preparation of the contract
document it is now expected by mid July, 2008.
The PAJ received information from APMTJ in relation to the proposed
Berth XI new stripping station operation. Design and tendering of the
casual labour rest room has been completed.
Aug-07
The contractor continues to have problems with obtaining the correct

paint and will now have to request special mix. In the interim painting
to the warehouse exterior - 95%, Interior - 95%, Shutters 25%.
Completion of the work was expected by early May 2008, however
due to unavailablity of the paint required fo finishing the roller
shutters works were delayed. Completion of painting works is
expected by end June 2008. It should be noted however that the
works will not affect the use of the warhouse.
Warehouse Painting
Status
Repair and Servicing of Steel Roller Shutters
Dec-06
JA Customs Offices - PHASE II
Dec-07
Nov-07
Jan-08
Repairs completed.
Millsborough Cresent
Dec-07
Dec-07
Mar-08
Installation of the water tank is was completed onJune 2, 2008.

Work on the POOL was affected by rain and continued on June 2,
2008, Completeion is expected by for completion by June 20, 2008,
at which time refilling of the pool will commence. Painting to the
pool coping has commenced with the stripping of existing paint and
application of the 1st of two coats. Final coat will be applied on
completion of the pool resurfacing. Painting of the Pood deck will be
completed there after BUDGET PERMITTING.
Montego Bay Cruise Ship Terminal Developm't This

A) Feasibility study of new plan
involves the planning, design and construction of Berths to
accommodate three vessels of the size " Voyager of the seas"
B) Study to determine berthing of 'Genesis' class
at Montego Bay.
C) Design for approved plan
Jan-08
SEP. 2006
NOV. 2006
JUNE 2007
DEC 2007
May-08
PROJECT COMPLETE
The Consultant submitted designs for the drainage on September 4,

2007and continues to prepare the detail designs and specifications.
Preliminary Design report submitted by the consultant and this was
forwarded to the stakeholders for review and comments. The detailed
design was scheduled for completion by the end of April 2008.
However given other major department priorities this task has been
delayed, it is however now expected to be completed by the end of
June and the designs by August 2008.
Prepared by............................

for
Item
Project
#
MBFZ - DEB # 5 - WATERPROOF ROOF
MBFZ - FACTORY # 9 - ROOF REPAIRS

This
project involves waterproofing the roof of this 60,000 SF
factory and eliminate all leaks.
10
286
FALMOUTH CRUISE SHIP TERMINAL DEVELOPMENT
Tasks
Revised
Project
Completion
Date
Status
Project tendered with the return of tenders received on April 16,

2008. One tender was received and the final report submitted May
30, 2008. Engineering Dept received confirmation on the source of
funding on June 27 and will proceed to submit the matter to the P.S.
and Sector Committee at its next meeting scheduled for July 3, 2008.
A) Invite Tenders and Award Contract
15-Mar-08
15-Mar-08
30-Jun-08
B) IMPLEMENTATION
30-Apr-08
30-Apr-08
30-Jun-08
A) Design Repairs
OCTOBER 06
30-Mar-08
30-Jul-08
B) IMPLEMENTATION
MARCH 30, 07
30-Mar-07
30-Jan-09
A) Feasibility Study
MAY 2007
May 31, 2007
B) Design
C) Construction
DEC 2007
NOV 2009
31-Oct-07
Aug-09
282
KCT - Straddle Carrier Workshop Extension

KCT has acquired 30 new CSC450 straddle carriers
which are higher than the existing strads. Hence a new higher
workshop is required. The extension is be 4 bays
Meeting held with with the tenants, MBFZ, the consultants and PAJ
to determine the best implementation approach that would impact the
least on the tennant.Based on the discussions PAJ and the
consultant agreed that the project could be completed in phases. The
consultant has indicated that they will require two months to
complete the designs and prepare tender documents. It is anticipated
that the project will be tendered in July contract awarded in August
and phase 1 completed in September while phase 2 will be
completed in January 2009 subject to the availability of the building.
Operations Dept requested to approve the additional expenditure of
$1.7M for consultancy fees. Awaiting response from SVP Operations.
PROJECT COMPLETE
31-Aug-08
Mar-10
The revised quotations were received and analysed. The completed

tender report was submitted by MML on May 16, 2008. and the report
on Cost reductions submitted on May 22, 2008. Vinci has been
shortlisted as the sole preferred bidder and negotiations are being
held through to May 30, 2008. Vinci submitted a further proposal for
cost reduction as discussed and a further cost proposal based on
option 4 recommended by RCCL on June 19, 2008. This is currently
being reviewed for a final determination on the way forward.
Construction is currently scheduled to commence by the end of July

2008.
Awaiting confirmation of the design requirements from APM
Terminals. This despite renewed attempts to solicit this information
has not been forth coming.
KCT - Old Stores Renovation

The old A) Review of tender documents, BQ and drawings
stores building is being renovated to accommodate the new
prior to retender.
stock of spare parts for the new equipment
11
12

Completion
Completion Date
Date(s)
Establish scope of works at Container Stripping Station
31-Oct-07
A) Review of tender documents, BQ and drawings
21-Aug-07
31-Dec-07
30-Apr-08
31-Mar-08
This project has been placed on hold pending other critical mgmt
decisions regarding the Operations and improvement in the Straddle
Carriers fleet. The report has been received and is currently being
reviewed by PAJ personnel.
Prepared by............................

for
Item
13
14
15
16
Project
#
Tasks
KCT - South Terminal Bathrooms

There is a lack A) Design of the structure
of bathrooms located on the South terminal based on the
number of employees stationed in that area at any given time.
B)Preparation of Bill of Quantities
The objective of this project is to provided ample bathroom
facilities to support employees of the South Terminal
Montego Bay Land Use - NEW SUBDIVISION
Construction
Nov-08
A) Consultant Selection
MAY 2008
Port Royal Cruise Ship Terminal Developm't This involves A) Feasibility study of new plan
the planning, design and construction of Berths to
B) Study to determine berthing of 'Voyager' class
accommodate two vessels of the size " Voyager of the seas" at
Port Royal.
Office Bldg-PORTMORE INFORMATICS PARK. This involves A) Preliminary Investigation
the planning, design and construction of a two storey 50,000s.f
office building to accommodate investors in the telemarketing
field.
Feb-08
Dec-08
Jun-08
Status
Currently an effort is being made to employ resources outside the

office to complete this task. Project placed on hold pending the
availalbility of adequate resources.
The preliminary design report was submitted and reviewed by the
Engineering Dept and a response generated by April 23, 2008. The
final design and tender document are anticipated to be submitted by
end of June. In the interim the invitations have been placed for
contractors to prequalify and is scheduled to be returned by June 23,
2008. Nine contractors submitted prequalification information and are
currently being reviewed. It is anticipated that the prequal will be
completed by July 4, 2008 and tenders invited by July 7, 2008.
Jan-09
Apr-08
Jun-08
NOV. 2008
JUNE 2009
D) Construction
18
Apr-08
C) Construction
17
31-May-07
Feb-08
B) Design
Revised
Project
Completion
Date
13-Sep-06
Design
Port Antonio Cruise Ship Terminal Developm't This involves A) Feasibility study of new plan
the planning, design and construction of Berths to
accommodate three vessels of the size " Voyager of the seas" B) Study to determine berthing of 'Voyager' class
at East Harbour Port Antonio.
OCHO RIOS CRUISE SHIP TERMINAL DEVELOPMENT

(Terminal Building)

Completion
Completion Date
Date(s)
MAY 2008
MAY 2008
Final report submittedc and returned for revision by the project

engineer. Revised report received by MAY 15, 2008 and currently
being reviewed.
Draft Terms of Reference completed and submitted to SVP

Engineering and Port Developmemnt on February 22, 2008. Awaiting
further instructions. Project placed on hold.
DEC 2008
DEC 2009
Jun-08
Jun-08
Jun-08
Concept Designs were submitted as per schedule on February 11,

2008. However to date no further instructions have been received.
May-08
May-08
NCC approval received to negotiate sole source contract. Proposed

contractor has submitted preliminary cost to design and build within
PAJ time constraints. Further negotiations to be held subject to
approval received to proceed. Despite request made of the svp
Operations to indicate whether funding was in place to date no
varification has been supplied. Notwithstanding the recommended
local consultants have been requested to submit a fee proposal for
consideration and negotiation with the main contractor. The fee
proposal was received and budgetary estimates developed and
submitted to the SVP engineering & Port Dev.
NOV. 2008
JUNE 2009
Dec-10
May-08
August 2008
Aug-08
Oct-08
Oct-08
D) Construction
Prepared by............................

for
Comments
PROJECT COMPLETE
PRE-CONTRACT PHASE COMPLETE
PROJECT COMPLETE
Prepared by............................

for
Comments
PROJECT COMPLETE
PROJECT COMPLETE
PROJECT COMPLETE
PROJECT COMPLETE
PROJECT COMPLETE
PROJECT COMPLETE
PROJECT COMPLETE
Prepared by............................

for
Comments
FSU has commenced occupancy of the offices with the delivery of

equipment by he Minstry of Health personnel. Works on the office is
substantially complete with telephone unit being installed by the IT dept.
Connection of the rest rooms remain outstanding but will be completed
along with works for the phase Customs Offices.
PROJECT COMPLETE
PROJECT COMPLETE
PROJECT COMPLETE
No Change
Prepared by............................

for
Comments
PROJECT COMPLETE
No Change
No Change
Prepared by............................

for
Comments
No Change
No Change
PHASE COMPLETED
10
Prepared by............................
Item
5
6
7
8
9
10
11
Project Project Tasks Tasks Original Revised

#
Descrip
Schedu Project Project
tion /
led
Comple Completio
Objecti
Comple tion
n Date
ve
tion
Date
Date(s)
KCT A)
Old
B)
Stores C)
Renovat
KCT Straddle
Carrier
Worksh
KCT Exit
Gate
KCT Entranc
e
Gate
Old
Railway
Building
Port
Antonio
Marina Port
Antonio
Marina
Port
Antonio
Marina
Ocho
Rios TPier
14-Dec-06
31-May-07
11-Aug-06
11-Aug-06
11-Aug-06
Tender cancelled due to the preliminary estimated cost was far in excess of the budget $6.5 million. Sc
Design in progress. Approval given soil investigation variation by Hill Betty Engineers Ltd in the amoun
The sabre tooth have been commissioned, however one of the lift master arms has defective parts wh
repaired.
Turnstile drawings revised and submitted to APMTJ on May 31, 2006 for review. APMT to execute insta
Temporary repairs made to leaking roof by Everton Briscoe Construction on 2006-07-12. However the
Development of scope of work to execute repairs postponed until August 11, 2006
Site visit conducted to ascertain the freeboard height of the T-Pier on Thursday June 1, 2006. Informat
Comme
nts

Overall Pre-Contract Report 2008-6-27

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Pre-Contract Weekly Status Report

Port Authority -Development Engineering

Week Ending June 27, 2008

Updateded June 13, 2008

Project Description / Objective

PAJ HQ Air-conditioning Upgrade - Ground and Second

Tasks Scheduled Original Project

A) Remove old unused condensing unit

Final Account statement submitted to contractor for approval. The

Harbours - Rehabilitation of Beacons Phase II

Design, construction and repair of beacon structures in the

Consultant has submitted draft tender document for Gun Cay

Rehabilitation of Navigational Aids in the Kingston Harbour

Procurement of Marine Deck Barge

Two tenders were returned February 13 and Tender Report prepared

Procurement of Steel Pile

Tender documents for the procurement of steel piles and the

Given the estimates provided to date regarding the implementation

Wo rks on the phase 1 was substantially completed within the eight

The works is substantially completed. Pihl achieved Practical

Invite tenders for construction and repair of beacon structure Apr-07

Construction and Repair

KCT - Ground Improvement at Reclamation Area R1

Placement of existing fill (Phase I)

Placement of imported fill (Phase II)

Pre-Contract Weekly Status Report

Port Authority -Development Engineering

Week Ending June 27, 2008

Updateded June 13, 2008

Project Description / Objective

Tasks Scheduled Original Project

Tenders for the completion of the Phase 3 was returned on

Customs Accommodation at KCT Berth 11 Warehouse

Wall and Foundation

Construction of offices to accommodate the relocation of Ja

Customs Accommodation at KCT Berth 11 Warehouse

Customs Accommodation at KCT Berth 11 Warehouse

Ceiling and Partitions

Air-conditioning and Ventilation

Breakdown of the A/C unit was again reported by the Berth XI Ja

Construction of the interior offices was complete at the end of April

Pre-Contract Weekly Status Report

Port Authority -Development Engineering

Week Ending June 27, 2008

Updateded June 13, 2008

Project Description / Objective

Customs Accommodation at KCT Berth 11 Warehouse

Tasks Scheduled Original Project

Ramp Extension and Container Plinths

Contract for works to include the connection of the restrooms and

The contractor continues to have problems with obtaining the correct

Repair and Servicing of Steel Roller Shutters

JA Customs Offices - PHASE II

Installation of the water tank is was completed onJune 2, 2008.

Montego Bay Cruise Ship Terminal Developm't This

The Consultant submitted designs for the drainage on September 4,

Pre-Contract Weekly Status Report

Port Authority -Development Engineering

Week Ending June 27, 2008

Updateded June 13, 2008

MBFZ - DEB # 5 - WATERPROOF ROOF

MBFZ - FACTORY # 9 - ROOF REPAIRS

Project Description / Objective