Report

How to write a report.Let us now look at report writing. Read the sample question below:
Your school recently organised a Leadership Camp for all presidents and secretaries of the various
clubs in your school. You are the Editor of the School Magazine. You, too, attended the camp and
you have been asked to write a report for the school magazine. In your report, include the following
information:
Place: Perimbun Resort, Cheras
Date: 27-29th July
Participants: Presidents and secretaries of various clubs in school
Organised by: Co-curricular Unit
Objectives of the camp:

to instil leadership qualities

to improve teamwork

Facilitators: Youth leaders from local university

Activities: Day 1

Briefing by facilitators

Setting up tents

Group activities

Day 2

Morning exercise

Survival skills

Night hike

Day 3

Feedback session

The above question requires you to write a report on a school activity. Below are two samples based
on the same question.
Sample 1
Integrated Leadership Camp
The Co-curricular Unit of SMK Setia recently organised an Integrated Leadership Camp at Perimbun
Resort, Cheras, from 27-29th July. The objectives of the camp were to instil leadership qualities and
improve teamwork among the 50 participants who attended this camp. The activities at the camp
were handled by several youth leaders from a local university. All participants, presidents and
secretaries of the various clubs in school, had gathered at the school hall at 2pm. From there, they
were taken to the campsite in two buses. They were accompanied by five teachers, including the
senior assistant of co-curricular affairs Puan Ng. Upon arrival at the campsite, they were given a
briefing by the facilitators. Then, they were put into groups and asked to set up tents. By 7pm, most
of them had accomplished this task successfully. After dinner, the participants had to engage in their
first group activity. They were required to come up with names and theme songs for their groups.
The second day of the camp was much more hectic. The participants had a rigorous exercise
session which involved aerobics and jogging around the campsite. Then, after breakfast, they had to
display their survival skills. In the afternoon, the participants had another round of physical activities.
They engaged in canoeing in the nearby lake. The night programme was the most interesting.
Participants had to take part in a night hike. There was only one activity on the third day of the
camp ? the feedback session. The participants rated the programme highly and hoped that it would
be held annually. The leadership camp was a huge success because all participants showed
tremendous support by actively participating in all the activities throughout the duration of the camp.
Written by,
Ly LyTAN LY LY
Editor
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Sample 2
Integrated Leadership Camp
The weekend of 27-29th July this year will forever be etched in the minds of the 50 participants who
attended the Integrated Leadership Camp organised by the Co-curricular Unit of SMK Setia. The
two-day two night camp, held at Perimbun Resort, Cheras, some 20 miles away from the city centre,
was a compulsory activity for all presidents and secretaries of the various clubs in school. The

objectives of the camp were to instil leadership qualities and improve teamwork among participants.
Although the students were accompanied by several teachers, all activities were conducted by youth
leaders from a local university. Most of the students, who are in Form Four this year, were very
excited throughout the 45-minute journey to the campsite. Upon arrival, they were immediately
whisked off to the seminar room where they were given a briefing on the rules and regulations at the
campsite by the facilitators. Then, they were put into groups of five and asked to erect their own
tents. Luckily for my group, we had the President of the Scouts Club with us. In no time, he had
instructed us on how to put up the tent. Unfortunately, some of the other groups were struggling with
their tents and seeing their dismal efforts some of us decided to help them. Apparently, this was the
first test of our teamwork skills and fortunately, many of us passed with flying colours. After dinner,
we had a group dynamics activity, where we had to come up with names, logos and jingles for our
groups. Well, with names like the Flying Potters and Forever Dumbledores, and jingles ranging from
pop rock to jazz, the students of SMK Setia proved that they are indeed a creative lot. The second
day of the camp started off with an early morning exercise session at 5.30am. The two energetic
facilitators, Tim and Ashraf, took us through a rigorous exercise routine. Many of us who barely
exercise knew what to expect over the next few days ? muscle cramps. After the one-hour aerobic
session, we jogged through Perimbun town, which was a pale shadow of its daytime hustle and
bustle. The early morning exercise was invigorating and refreshing. We had enough time for a quick
shower and breakfast, before we took part in more group activities. These activities were physically
and mentally challenging. One of the activities was basic survival skills. We had to start our own fires
with only two matchsticks and cook lunch for the group members. Using water from the slightly
muddy stream nearby, we had to cook not only rice but also fish and vegetables. As no soap was
made available to us, we learnt to wash the cooking utensils using ash. Later in the afternoon, we
had activities like flying fox and abseiling. Through these activities, we learnt to trust each other and
to give moral support when it is most needed. The highlight of the camp was a night hike in the
surrounding jungle. The facilitators led us deep into the jungle and made us sit all by ourselves. The
half hour spent alone was aimed at making us brave and resilient. Though many of us were initially
hesitant and sceptical about this activity, it was indeed an insightful experience. On the final
morning, we had a hearty breakfast, which was followed by a feedback session. During this session,
we were given the opportunity to voice our feelings and opinions regarding the camp. Many of the
participants gave constructive feedback on what the camp had taught them. We learnt about the
importance of teamwork, consideration, tolerance and understanding. Most importantly, we learnt
that good leadership is responsible leadership.
Reported by,
Ly LyTAN LY LY
Editor
General guidelines to remember when writing a report:

Address it to the person concerned.

Use the points given in a systematic manner use transition markers to enable your
audience to follow the flow of your thoughts.

Elaborate on your points with examples or illustrations.

Conclude your report in an appropriate manner.

Maintain a formal yet pleasant/polite tone.

Report Writing: Tips and Sample of Report

Basically,

1.
2.
3.
4.
5.

you

are

required

to

know

several

types

of

reports,

which

are:

Society/School Report
Report to the Principal
Police Report
News Report
Book Report
Now, it is ridiculous to study all types of report, when you might find out that only certain type of
report usually come out in the examination. Nonetheless, it is not harmful to learn all of it. Let's do
quick review what kind of reports usually come out in the SPM examination?

SPM 2004 - A report to the principal

& SPM 2009 - A report to the principal

What it means, you only have to learn the report to the principal seeing that it is more relevant to the
students, and don't waste your time to put so much emphasis on other types of reports, well, keep
your fingers crossed that it stays like this.

Let's zoom in, what is exactly and how it looks like, the Report to the Principal. Beforehand, this kind
of report is a formal account of an incident which happened in school. The purpose is for the
principal as to carry out an investigation and take action. Thus, the report is addressed to the school
principal.

Format (This is just suggestion, by the way, the maximum marks for report is usually around 3)

Step 1: The first part is as follows (Just suggestion, no harm to follow):

To: __________________
From: ________________

Subject: ______________
Date: ________________

Step 2: Address the receiver, write down the name of principal and the school as well.

Step 3: Next line, write down the name of the sender (May be omitted cuz we know the sender from
the signature, that's common sense. )

Step 4: Next two lines, the subject and date of the report.

Step 5: Write your report in sections or paragraphs.

Step 6: It is MOSTLY written in PAST TENSE. Do remember that, you are reporting.

Step 7: End your report with a clear ending, by making an inference/ suggestion.

Step 8: Lastly, don't forget to sign your report on the left-hand side. You may include your post if you
have one.

As I mentioned, there are various formats; nevertheless, as long as you stick to the 3 vital formats:
To whom, Title and Name of the Sender. That's my 2 cents. :)

This is how the marks being awarded: