Documente Academic
Documente Profesional
Documente Cultură
Governance &
R
Records
d Management
M t
What is a Record
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Electronic Records
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10/04/2010
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What is a Record?
Record
person, in
i pursuance off llegall obligations
bli ti or iin th
the ttransaction
ti off
business". (ISO 15489-1, 2001)
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1993
10/04/2010
What is a Record?
ession
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Records are
recorded
information giving
evidence,
id and
d
cation
characteristics.
Record Life Cycle Concept
Diagram illustrating
the Records Life Cycle
ession
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cation
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Anatomy of a Record
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Basic Content
Principles of
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Context
Records
Management
g Structure
cation
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Anatomy of a Record
charts and so on) and the relationship of the record to other related records
in the system (i.e. the links). This includes structural information about the
application software used to create the record’s content and information
y
about the system (the
( platform,
p hardware and so on)) that manages
g the links
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between records.
maintenance,
i t use and
d
Full lifecycle
disposition of records,
including processes for
capturing and Records disposed of
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maintaining evidence
of and information Evidence needs to be credible
about business
cation
activities and
transactions in the Records
form of records”
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AIIM
International Records Management
Standard – ISO15489
Sahr Kpundeh
p (2002)
( )
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Corruption…?
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cation
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Definition:
Corruption
Corruption
i di tl off an undue
indirectly, d advantage,
d t for
f the
th official
ffi i l himself
hi lf or
herself or another person or entity, in order that the official act or
refrain from acting in the exercise of his or her official duties;
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"Good
Good governance is epitomized by predictable,
predictable open and
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enlightened policy-
policy-making, a bureaucracy imbued with a
professional ethos acting in furtherance of the public good,
the rule of law
law, transparent processes,
processes and a strong civil
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repel Corruption
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cation
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Information
“ f
“Information
i isi critical
i i in i governance. It is
i through iti
that the government relates with the public. It is thus
a bridge
g between the government
g and the people.”
p p
ession
n
St t monitoring
State it i off Information
I f ti
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n
performance
f and
d fforecasting
i
Integrity Legislation
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or retrieval
i l systems;
Electronic Records
“
“Poor people around the world suffer
ff dailyi because
systems for creating, organizing, disseminating, and
preserving
p g accurate and reliable official information
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information on STANDARDS
computer
systems
systems,
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therefore, we
must ensure that
we can: protect
protect,,
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Most of today’s
records start out
in electronic form
Letters
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E-mails
Faxes
Web transactions
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Other transactions
etc...
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Formats of record
Electronic
Physical
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R
Electronic Mail
Coronel, 1995)
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electronic format and easily migrated with the record over time.
Metadata may be categorized as:
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interpreted.
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Th benefits
The b fi off goods
d records
d are many, b
but usually
ll iit results
l iin:
maintained
i i d iin personall records d.
Government and organizations being accountable to their constituency
and stakeholders.
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Educ
cation
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ession
n
c
Good
Luck!
Educ
cation
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Any Questions?
Thank You
Want to know more
About Records?:
ession
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http://www.lorsonresources.com/seminar1.asp
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Contact::
Contact
E
Emerson O
O. B
Bryan
cation
emerson.bryan@gmail.com
Tel: +1246
1246 430 1677 Fax: +1246
1246 228 9528
Educ