LAMPIRAN IVA

CONTRACTUAL AND GENERAL REQUIREMENTS FOR BUILDING PROJECTS

(Contoh bagi projek hotel)
1.0

General
All works with respect to investigation, design, construction, maintenance, etc. shall
comply with the Government's Requirements.
All designs must optimally satisfy the requirements of visual elegance, functional
adequacy, safety, suitability, robustness, ease of maintenance and cost effectiveness.

2.0

Scope of Work
The scope of work shall comprise the planning, design, construction, equipping,
supervision, testing, and commissioning, all in strict accordance with the Government's
Requirements as specified in Parts 1, 2, and 3 of Volume 2 of the Pre-bid Documents.
The Works shall include but shall not be limited to the following:(i)

Site, demolition, foundation and structural works;

(ii)

Architectural works including all interior decorations, signages, fittings and

fixtures as specified;

(iii)

External works (including fencing and

drainage and sewerage works;

(iv)

Mechanical services including fire fighting and prevention services, airconditioning and ventilation services, hot and cold water services and kitchen
facilities;

(v)

Electrical services including low tension electrical reticulation and distribution

system, internal low tension distribution system and electrical installation,
lighting (both internal and external to the hotel buildings), lightning protection
system, public address system, emergency lighting, telephone system, master
television antenna system and key-actuated central switches;

(vi)

Curtains, carpets, bath towels and beds complete with accessories and linen;

gates), road works, landscaping,

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(vii)
(viii)

Electrical fixtures and appliances including television sets, water boiling jugs
and water heaters;
Everything else necessary for the satisfactory completion and commissioning of
the hotel facilities in accordance with the Government's Requirements as before
mentioned.

The Contractor shall provide at his own risk and expense and allow for in his tender
price all materials, scaffolding, tools, plant, equipment, professsional services, labour,
transport, water, power, lighting, complying with and obtaining detailed planning
permission and building regulation approval including the relevant Certificates of
Fitness and everything else necessary for the proper execution and completion of the
Works.
3.0

Contractors Consultants
All investigations, designs and construction supervision shall be carried out by
qualified and experienced Professionals (Architects, Engineers, Surveyors, Quantity
Surveyors etc.) registered with the appropriate Malaysian governing statutory boards
for the relevant type of discipline, and the Treasury
The Contractor shall submit a complete list of consultants to be employed for the
project stating their job category and their obligations. The Consultants shall be
suitably qualified and competent and shall be registered with their respective
professional Boards.
The Contractor shall not employ any other professionals (other than those named in
his proposal) without the prior consent of the Project Director. The Contractor is also
required to retain the said Consultants to provide standing supervision of the Works
throughout the Contract Period and they shall not be discharged without the consent
of the Project Director. All as-built drawings required for this project shall be certified
by registered architects and professional engineers from the said Consultants.

4.0 Contractors Superintending Personnel

The Contractor shall engage full time on site during the whole duration of the
Contract, appropriate number of Professional Engineers registered with the Board of
Engineers Malaysia and sub-professional staff for supervising the Works to ensure full
compliance with the design and specifications of the Works.
5.0

Bumiputera Participation
The Contractor shall engage
Bumiputra Contractors or other Bumiputera
Organisations to carry out specific portions of the Works on a sub-contract basis and

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the amount of this participation shall be at least 30% of the the Contract Sum. The
Bumiputera Contractors/Organisations shall be from the registered list approved by the
Pusat Khidmat Kontraktor or the Ministry of Finance. In this respect the Contractor
should indicate clearly how he intends to fulfill this requirement and provide a full list
of the portions of the Works to be carried out by Bumiputera
Contractors/Organisations.
5.0

6.0

Materials of Malaysian Origin

5.1

The Contractor shall use local goods / materials as listed in the Senarai Bahan /
Barangan Buatan Tempatan issued by IKRAM QA Services Sdn. Bhd. and/or
issued by SIRIM QA Services Sdn. Bhd. whichever is relevant. If the Contractor
fails to comply with this requirement, a penalty may be imposed on the
Contractor and/or goods / materials not found to be in compliance may be
rejected.

5.2

For local goods /materials not listed as aforesaid, such goods / materials may be
allowed if prior testing and certification from IKRAM QA Services Sdn. Bhd.or
SIRIM QA Services Sdn. Bhd. whichever is relevant has been obtained. Where
such testing cannot be carried out by IKRAM QA Services Sdn. Bhd. or SIRIM
QA Services Sdn. Bhd. The Contractor may apply, subject to the P.D.s approval,
for testing to be done by another agency.

Governments Procurement Policy on Imported Goods and Foreign Services

In line with Governments Procurement Policy On Imported goods and foreign
services the Contractor shall deemed to have allowed in his tender all cost and time
necessary for full compliance with Clauses 2.9.1 and 9 of the Conditions of the
Contract.
For the purpose of compliance with Clause 9 of the Conditions of The Contract:
Restriction and Procedure On Use Of Imported Goods, the Contractor whose Tender
has been recommended and considered for acceptance will be required to submit to the
P.D. to secure the Governments approval, the list and particulars of any material,
plant, equipments, vehicles or other goods which are not locally available and
proposed to be imported, prior to the acceptance of his Tender.
For the purpose of compliance with clause 2.9.1 of the Conditions of Contract on the
employment of foreign consultants, the Contractor shall submit together with his
tender the list and particulars of any foreign consultant whose expertise required for
the implementation of the project cannot be obtained locally. The Contractor will be
required to replace any proposed foreign consultant not approved by the Government
with suitably qualified/experienced local consultants approved by the P.D., before his
tender can be considered for acceptance.

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7.0

Contractors Design and Specifications

The Design and Specifications proposed by the Contractor shall not be inferior to
those described in the Government's Requirements where applicable.

8.0

Programme of Works and Progress Reports

Works Programme
The Contractor is required to submit to the P.D. a Critical Path based work program for
planning, monitoring and control of resources and progress of work.. The Contractor
shall
comply with the following
i)
ii)

iii)

provide trained and qualified personnel to maintain and update the programme.
Submit weekly/monthly reports to the P.D. inclusive of all updated data on
computer medium i.e. in compact disc format and colour printed hard copies
properly labelled and bound. The P.D. may instruct reports to be produced at
more frequent intervals.
Monthly reports shall contain shall contain at least four (4) illustrative
photographs (5 copies of this report shall contain full-colour progress
photographs) at every level of construction for each site and problems
encountered. A set of photographic slides / progress video showing the progress
and stage of construction of each part of the Works and where possible an
overall view of the Works shall also be submitted together with the aforesaid
monthly progress report.

The programme shall fulfill the following conditions:

i)

The works programme must consist of the three (3) basic elements of planning,
milestones, task or activities and relationships.
ii) The works programme will start with a milestone and finish or complete with a
milestone.
iii)
The commencement and finish date must coincide with the contractual dates.
iv)
All tasks and activities must have both predecessor and successor element
linked.
v)
The contractor can submit either a PERT or GANTT formatted programme.
vi)
The relationships approved for use are either finish to start, start-to-start, finishto-finish and start to finish.
vii)
The works programme must be resoursce loaded with machinery and manpower
to the quantum that the contractor proposed to carry out the works with. For
example General Worker [2] where General Worker is the resource type and [2] is
the number or quantity proposed.
viii)The works programme must be financially loaded as per the tender items & cost. In
the event the tender is of lump sum nature, the contractor will need to disperse their
tender cost across the work programmes, task & activities, to values, rationalized

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and approved by JKR or its authorized representatives.

ix)The works programme must indicate clearly all designated governmental approved
holidays and any other holidays they wish to adhere to during the course of the
project time. This selected list of holidays must be on the timeline chart display or
extractable via the calendar view.
x)
The programme must be presented in a Works Breakdown Structure (WBS)
format, using codes approved by JKR or its representatives.
xi)
The contractor will be required to submit to JKR a soft copy of the works
programme in compact disk (CD) format. The CD must be submitted in a
completely close case and labeled to show
a.
Project Name
b.
Tender Name (if different from Project Name)
c.
Contractors Name & Address
d.
Reference number (if any)
e.
Any other information as per JKRs instruction, should such need arise
xii)
The soft copy will not be saved as Baseline, unless otherwise approved by JKR
or its representatives.
Software
The Software aceptable for use in the creation of the works programme is either
a)
Microsoft Project 2000 or higher
b) Primavera Project Planner PW3 or higher
In the event the contractor chooses to use selection A or B, they will need to submit a Legal
and original copy to JKR or its representatives for use during the duration of the project.
Training
The contractor will need to send two (2) representatives for JKR and two (2) of their Site
based representativfes to Project Planning Training within one calendar month from the
commencement of the project. The training must include the following minimum content.
JKR or their representatives will select the Trainer or the facility conducting such training
and inform the contractor of their choice.
Seminar Contents
a) Planning basics & fundamentals
b) Resource Loading and management
c) Financial Loading
d) Physical & Financial progress chart generation
e) Scheduled and Actual progress monitoring
f) Progress difference in duration and percentage
g) Reports
h) Work Breakdown Structures (WBS)
i) Progress Payment able work programme
Planners or Planning consultants
The contractor will need to employ a Planner or Planning constultant to provide explanation

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to JKR or its representatives about the works programme during the Technical Meetings
until a time where the programme is approved for use. Thereby the need to retain the
service of the planner is pending on the need and request from JKR or its representatives.
The Planner will have to be of the following criteria
a) A technical personnel with 5 years working on site experience
b) A tertiary qualification relevant to the works programme creation
JKR or its representative at the time of audit of the planner can request for the Planners
work portfolio of past projects to justify the planners ability.
9.0

Contractor's Design Liability for Design, Materials and Workmanship

Notwithstanding the provisions of Clauses 2.2, 2.3.1 and 2.3.2 of the Conditions of
Contract, the Contractor is to note that the design (including any further design),
supervision, construction and maintenance of the Works are included within the scope
of the Contract.

10.0

Payment
All payments under the Contract will be made in Malaysia Ringgit and in accordance
with Clause 49 of the Conditions of Contract. Payment shall be based on:
a)

Payment Schedule *
The Contractor is to submit a proposal for a realistic Interim Payment Schedule
for the whole duration of the contract. The Payment Schedule should reflect the
proposed programme of works and progress of work and shall be mutually
agreed before signing of the Contract.

b)

Valuation of Works *
Payments shall be made by the Government based on the P.Ds monthly
valuation of the Works properly executed and of any goods or unfixed materials
delivered to or adjacent to the Site intended for use or to be incorporated in the
Works.

P.D. to determine method of payment before tender is called and to delete whichever is not applicable.

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11.0

Materials, Equipment and Machinery

Before the issue of the Certificate of Practical Completion for the whole of the Works
under this Contract, the Contractor is required to have satisfied the Project Director by
means of a Statutory Declaration made by the Contractor to the effect that all materials
and equipment supplied and incorporated into the Works are new and unused and
generally are of the best quality with regard to design, manufacture and performance.
All equipment and machinery which are to be installed and incorporated as part of the
permanent works shall be manufactured by companies having agents in Malaysia for the
subsequent maintenance and repair of the equipment and machinery.supervisory staff
shall be employees of the Consultants engaged for the design of the Works. The
Contractor shall submit the names of the supervisory staff together with their
particulars of employment with the Consultant and their experience to the P. D. for
approval before the commencement of the Works.

12.0

Quality of Works
In line with the provision of Clause 8 of the Conditions of Contract, the Contractor shall
ensure that the quality of the Works as a whole must be maintained and that the Works
are carried out in conformity in every respect with the requirements of the Contract. The
Contractor shall engage full time on site during the whole duration of the Contract,
adequate number of Professional Engineers or other appropriate Professionals registered
with the respective Boards in Malaysia and sub-professional staff to provide close
supervision of the Works at all times to ensure full compliance with the design and
specifications of the Works. The The supervisory staff shall be employees of the
Consultants engaged for the design of the Works. The Contractor shall submit the names
of the supervisory staff together with their particulars of employment with the
Consultant and their experience to the P. D. for approval before the commencement of
the Works.

13.0

Quality Assurance Plan

13.1

Contractor shall submit to the Project Director a properly

documented quality assurance plan broadly showing how he
proposes to maintain acceptable standards for all aspects of the
Works. All work procedures have to follow current JKR ISO 9001.

13.2

This general quality assurance plan shall be submitted together with

the Contractors Proposals at the time stipulated in the Instructions

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to Tenderers. More detailed quality assurance plans shall be

submitted to the P.D. prior to the execution of the Works.

14.0

13.3

All quality assurance plans submitted by the Contractor to the P.D.

shall conform to the relevant standards set out by the International
Standards Organisation (ISO-9001) and also the current JKR JKR
ISO 9001.

13.4

Quality assurance plans submitted shall include the proposed

organisation structure of the Contractors quality assurance team,
procedures and processes for the design, selection and testing of
materials, placement, installation, supervision, acceptance, remedying
of defects, commissioning and maintenance.

13.5

In addition, the Contractor shall submit a monthly quality assurance

report to be endorsed by a Professional Engineer incorporating all
test results, test certificates, photographs and lab reports relating to
the quality of materials and workmanship. The Contractor shall
submit to the P.D. a properly documented quality assurance plan
broadly showing how he proposes to maintain acceptable standards
for all aspects of the Works. All quality records to be submitted in
the form of CD and hard copy.

Clearing, Cleaning and Tidying Up Upon Completion

The Contractor shall gather up and clear away all rubbish as it accumulates during the
progress of the Works and leave the site clean and tidy upon completion. The
Contractor shall also remove all debris arising from the construction work from the site.
Before handing over the Works to the Project Director, the Contractor shall scrub all
floors, pavings, staircases, etc., clean out all gutters, gulleys, drains and roof coverings
and also clean all glass panes and ensure that all doors and windows close properly.

15.0

Compliance with Requirements of Local Authorities

Notwithstanding the provisions of Clause 12.2 of the Condition of Contract, the
Contractor is also required to seek the approval of the various relevant authorities
concerned with the Works and to submit evidence of such approval to the Project
Director.

16.0

Temporary Facilities and Services

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The Contractor shall provide and maintain the following facilities and services for the
entire duration of this Contract.
16.1

For the Works

The Contractor shall provide and maintain in good condition all the necessary temporary
facilities and services during the duration of the works, to include, but not limited to, the
following:
(a)

Safe access and temporary roads and crossings to all works

(b)

Drainage, removal of surface water and all necessary silt traps etc.

(c)

Maintain, repair and reinstate existing roads, culvert and other

related services

(d)

Project Signboards

(e)

Hoarding

(f)

Storage

(g)

Water and power

(h)

Sanitation

(i)
(j)

Safety helmets, boots and other safety equipment

First aid kit

(k)

Survey instruments

(l)

Watching and lighting

(m)

Provision of Laboratory and testing services

(n)

Temporary accommodation for workers

(o)

*Plant and machineries whenever necessary

Before handing over of the Works to the Government, the Contractor shall
remove all temporary buildings, temporary works and temporary installation.

Delete if not necessary

16.2

For the Project Director

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The Contractor shall provide and maintain for full duration of the Contract for
the Project Director or his representatives, the following:(a)

(i)

Site Office Accomodation for each site in the form of JKR Standard
Designed Site Office or Portable Cabins or rented shop lot which shall
include the following:A fully air-conditioned office.

(ii) A prayer room including ablution taps.

(iii)A fully air-conditioned meeting room to accomodate at least 30 persons.
(iv)A small pantry with a sink and power points for and including an electrical kettle
and a refrigerator.
(v) All office furniture and equipment such as tables, chairs, cabinets, plan chest and
racks, pin-up boards for the office and meeting room in sufficient quantity and quality.
(vi)Telephones, light fittings, water and electricity supply.

(b)

(vii)

Toilet facilities consisting of w.c., urinal, shower and wash hand basins, solely
for the use of the P.D. and his staff.

(viii)

The Contractor shall pay all deposits and charges, comply with all bye-laws,
maintain all services and pay all bills for electricity, water, telephones, etc. for the
full duration of the Contract.

(ix)

The Contractor shall keep the office accessible at all times and in every way
habitable for working purposes throughout the duration of the Contract. The
Contractor shall also provide such labour and cleaning materials as are required
to maintain the site office in a throughly clean and sanitary condition.

(x)

On completion of the Contract, all furniture and equipment in the P.D.s and his
staffs office shall become the property of the Contractor. The site office shall be
removed from the site and the site shall be left in a tidy condition.

*Transport Services For The P.D. and his Staff

(c) * Equipment and Facilities

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17.0

To include only if necessary and after obtaining approval from the relevant committee
in accordance with `Garispanduan Perolehan Khidmat Pengangkutan dan Kemudahan
Penggunaan Peralatan Melalui Kontrak Kerja via letter (42) dlm. KPKR.020.050/03
Klt.3 dated 1 Mac 2000

Contractor's Proposal
The Contractor shall take note of the following conditions:

17.1

Design
All the designs by the Contractor shall be carried out in accordance with all the relevant
standard engineering practice and standards and shall be approved by local and central
authorities if required.

17.2

Quantities and Figures

Any quantities and figures as indicated in the Contractor's Proposal for any system or portion of
work shall be taken as purely indicative only. No claims for extra cost shall be entertained if
such increase is an essential part of the completion of the whole of the Works.
17.3

Discrepancy
Where there is any discrepancy within the Contractor's Proposal, the Project Director shall
have the right to decide between the discrepant items and the Contractor shall comply with
the decision without any cost to the Government.

17.4 Detailed Drawings

Any drawings shown in the Contractor's Proposal are considered as the complete working
drawings to be used for the completion of the whole of the Works. Any necessary and
subsequent updating/modification made in order to suit the final accepted layout shall not be
treated as a variation to the Contract.
17.5 Modification to Mechanical & Electrical Services
Where necessary, the Contractor shall update/modify the mechanical and electrical
engineering services drawings to follow the accepted architectural layout and any such
updating/modification made to the Mechanical and Electrical Services shall not be treated as

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a variation to the Contract.

18.0

Taxation
In addition to Clause 13 of the Conditions of Contract, the Contractor is also required to
pay all forms of Customs duties/Excise/Sales tax in Malaysia where necessary.

19.0

Contract Document
The Contractor shall prepare and submit to the Government ........... certified true copies
and one original of the Contract Documents immediately after the Contract Agreement has
been formally executed. The original of the Contract Document shall be kept by the
Government.

20.0

Detailed Working Drawings

20.1

Within three (3) months from the date of the Letter of Acceptance, the Contractor shall
prepare and finalise all the detailed analysis, design, working drawings and specifications
and shall submit the same to the Project Director.

20.2

Before the Contractor commences any work under this Contract, the Contractor shall
submit to the Project Director two (2) sets of all detailed working drawings and documents
related thereto for his concurrence. The Contractor shall also keep one (1) set of all the
above mentioned drawings relevant to the individual buildings at the respective sites so as to
be available to the Project Director at all reasonable times.

21.0

Protection and Temporary Relocation of Existing Utilities and Services

21.1

The Contractor shall prior to the execution of the Works, liaise with all public utility
authorities/providers and relevant affected parties with regard to the existing utility
installations or facilities affecting his works. He shall establish the exact locations of these
services by trial trenching or other suitable methods such as using radio detection
equipment. The Contractor shall take all necessary precautions and provide all necessary
protection so as not to damage any existing utilities and services; and where necessary or if
required by the public utility authorities/providers, the Contractor shall carry out temporary
relocation of the existing utilities and services including reinstatement of the same.

21.2

If during excavations, the Contractor comes across any underground cables, pipes etc. he
shall stop work immediately and report to the P.D. who shall liaise with the relevant utility
authorities/providers to determine the necessary action to be taken. The Contractor shall be
responsible for making good all damage to cables, etc. and shall indemnify the Government

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against all claims as a result of such damage.

21.3

All costs incurred by the Contractor in complying with these requirements shall be borne by
the Contractor and deemed to be included in the Contract Sum.

22.0

Permanent Relocation of Utilites and Services

The Contractor shall allow provisional sums as listed in the Tender Sum Analysis for the
permanent relocation of utilities and/or services.

23.0

Employment of Foreign Workers

Notwithstanding the requirements of Clause 18 of the Conditions of Contract, should the
Contractor intend to employ foreign workers in the execution of this Contract, he shall seek
the written consent of the P.D. and comply with all employment laws and bye-laws
pertaining to the same and furnish to the P.D. all relevant documents..

24.0

Adjoining Property

24.1

Where the property adjoining the site (or sites) is in constant use by the Government,
adjoining owners and occupiers, the Contractor shall arrange for and carry out the Works so
as to cause minimum interference or interruption to the use of the adjoining properties
including roads, footpaths, other access and any existing services thereto. He shall comply
with all instructions or directions given by the P.D. in these matters.

24.2

The Contractor shall take all proper measures to the satisfaction of the P.D. to minimise the
spread of dust, noise, flooding, siltation, etc. arising from the execution of the Works to the
adjoining properties and shall comply with the requirements imposed by the relevant
Authority.

25.0

Access and Temporary Roads

25.1

The Contractor shall provide and maintain, to the approval and satisfaction of the P.D., all
necessary temporary culverts, roads, tracks, bridges, etc. for access to and within the site
(or sites) as long as required for the execution of the Works. The positions where the site
access are to be made shall be clearly indicated on the site plans submitted by the
Contractor as part of the Proposals. The Contractor shall make all arrangements and obtain
all necessary approvals and permission required in connection thereto.

25.2

Access roads from the site (or sites) leading to public roads shall be properly maintained at
all times and shall only be removed by the Contractor when instructed to do so by the P.D.

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26.0

Protection of the Environment and Environmental Impact Assessment (EIA)

26.1

The Contractor shall take necessary precautions to prevent the deposition of any debris,
rubbish, silt, waste materials, foul water, chemicals, etc. arising from the execution of the
Works into existing streams/waterways.

26.2

The Contractor shall divert existing drains, waterways, etc. encountered during the progress
of the Works without disrupting their flow system and if such diversion is temporary, he
shall subsequently reinstate the same subject to the P.D.'s approval.

26.3

The Contractor shall take necessary precautions to ensure that the tyres of all vehicles
leaving the site are free of mud.

26.4

The Contractor shall not carry out any open burning on the site (or sites) without the
written approval of the P.D.

26.5

The Contractor shall be held solely responsible for the sufficiency of precautions taken by
him to protect the environment and shall comply with requirements imposed by the relevant
authorities.

26.6

(i)

Environment Quality Act 1974

The Contractor shall comply with all aspects of the Environment Quality Act 1974
which has relevance to the design, construction, equipping and commissioning of the
proposed project.

(ii)

Environmental Impact Assessment(EIA)

Where EIA is required by the said Act, the Contractor shall prepare, submit and
obtain approval from the Department of Environment (DOE) and he shall
incorporate in his Works all the abatement and mitigation measures for
environmental protection and environmental monitoring as required by the DOE.

The Contractor shall be liable for and shall indemnify the Government in respect of any
claim or proceeding arising from his neglect of this provision. All costs associated therewith
shall be deemed to be included in the Contract Sum.
27.0

Certification of Works Before Testing and Commissioning and Final Inspection

All works claimed to be completed works shall be certified by the Contractors Consultants
in respect of each discipline, as complete, functional and safe for use before a request is
made for the P.D. or his representatives to witness or carry out any testing commissioning
and final inspection prior to the issue of the Certificate of Practical Completion.

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28.0 Inventory System for Equipment, Furniture, etc.

Upon handing over the Works to the Government, the Contractor shall fill up and submit to the
P.D inventory cards for all equipment, furniture and fittings supplied and installed in each
building, each item having a value exceeding RM500. The details to be recorded on the inventory
cards shall include:
(i)
(ii)
(iii)
(iv)
(v)
(vi)

Item Name
Item Decription
Item Code
Item Quantity
Name, Address and Telephone number of Supplier
Location(s) Where Item is Stored (Department/Room/Room Ref.)

29.0 As-Built Drawings and Documents

29.1

Submission of during construction

The Contractor shall be required to submit to the P.D. as built drawings
progressively as the relevant portions of work are completed or as and when
required by the P.D.

29.2

Submission after practical completion

After the practical completion of the Works but within three (3) months after that
date, the Contractor shall without further charge to the Government supply for the
retention and use of the P.D. two (2) sets of drawings stored in CD-ROMs and
four (4) sets of such drawings, documents, information and manuals showing or
describing the Works as built, and concerning the maintenance and operation of
the Works, including any installations comprised in the Works, as may be specified
in the Contract Documents.

29.3

Within 3 months from the date of practical completion, the Contractor shall submit
to the P.D. for his concurrence a full set of as-built drawings, microfilm and other
details and information to show the final construction and form of the Works as
completed. All as-built drawings shall be computer generated in the form of
AutoCad drawing files.

29.4

Upon concurrence of the P.D., the Contractor shall prepare :(a) for each drawing one (1) reproducible drawing on medium weight premalrace or
equivalent (A1 size), three (3) non-fade prints (A1 size) and microfilms
(b) two (2) copies of operations and maintenance manual.

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All the computer generated as-built drawings shall be stored in CD-ROM and
forwarded within two (2) months thereafter to the P. D. together with the
reproducibles, mirofilms and one (1) set of the non-fade prints. The remaining
prints shall be issued as directed by the P. D..
Failure of the Contractor to submit the as-built drawings within the stipulated period
will entitle the Project Director to have such drawings prepared by others at the
expense of the Contractor.
30.0 Site Diary
The Contractor shall provide and maintain a site diary which shall comply with the standard
JKR format at each site office. It shall be kept up to date at all times and shall be regularly
certified by the head of the Contractors site supervisory team. The site diary shall contain
records of daily weather conditions, labour strength at site, plant on site, work done during
each day, etc. and shall be made available at the site to the P.D. and his representatives
whenever required. All site diaries shall be kept in a reasonably tidy condition and shall be
handed over to the P.D. upon completion of the Works.
31.0 Project Briefings To Be Arrranged Whenever Required
The Contractor shall take note that from time to time during the execution of the Works he
is required to prepare all necessary materials, labour and any form of assistance for the
purpose of providing technical site briefings regarding the project to visitors as and when
required by the P.D. The materials to be provided by the Contractor shall include a
professionally produced ten minute presentation video as an audio-visual briefing on the
background and proposals for this project and shall be prepared to the satisfaction of the
P.D..
The Contractor shall ensure that his project manager and the relevant consultants involved
in this project is present during these briefings.
All costs incurred by the Contractor in complying with this requirement shall be deemed to
have been included in the Contract sum.
32.0

Compliance with Lembaga Pembangunan Industri Pembinaan Malaysia (CIDB) Act

1994 and the Construction Industry (Levy Collection) Regulations 1996
The Contractor shall comply and cause his sub-contractors to comply with the requirements
of the Lembaga Pembangunan Industri Pembinaan Malaysia Act 1994 and the Construction
Industry (Levy Collection) Regulations 1996. He shall submit a due notification on Form

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CIDB L1/96 to CIDB not later than 14 days after the issuance of the Letter of
Acceptance/Letter of Award or any document which constitutes the contract for the
execution of the Works. In any case, this notification shall given not less than 14 days before
the commencement of the Works. If so required by the P.D., the Contractor shall submit to
the P.D. documentary evidence that he has complied with the above requirements.
33.0

Joint Venture Requirements

Any Proposal submitted by a legally constituted
following:

joint venture shall comply with the

33.1

The Contractors Proposal shall be signed by the authorised signatories of all the partners to
the joint venture so as to be legally binding upon each partner.

33.2

A copy of the Joint Venture agreement shall be attached to Volume 1 of the Proposal for the
perusal and approval of the Government.

33.3

The Joint Venture agreement signed by the authorized signatories shall include an
undertaking by all partners to the joint venture that they remain liable jointly and severally
to the Government for the execution and completion of the whole of the Works in full
accordance with the terms contained in the Governments Requirements as referred to in
Appendix 3 to the Conditions of Contract.

33.4

The Contractors Proposal shall include:

a)

A description of the proposed participation and responsibilities of each partner.

b)

A statement of proposed capital contribution of each partner and the sharing out of
profits and losses among the parties.

c)

The Contractors Proposal shall include the official correspondence address for
service of all letters, written notices and instructions to the Joint Venture including
the leading partner to be designated.

34.0

Maintenance Requirements During Maintenance Period

34.1

The Contractors attention is drawn to Clause 59 of the Special Conditions to the

Conditions of Contract whereby the Contractor will be required to maintain mechanical and
electrical services including water supply and sewerage systems and any other equipment
supplied by the Contractor under the Contract for a period of 24 months from the date of
completion as stated in the Certificate of Practical Completion. For this purpose, the
Contractor is to maintain a small team of personnel (at least three, a team leader plus two M
& E personnel) to attend to all repair and maintenance. Any urgent repair shall be attended

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to immediately and completed within the period as directed by the P.D..

34.2

The Contractor is to price such requirement in the contract and to provide sufficient spares
for this purposes.

34.3

The scope of maintenance shall also cover any statutory requirements to renew licences,
inspections, regular and routine maintenance of all services as mentioned in 35.1 above.

34.4

General cleaning such as cleaning the floors, toilets, cooking utensils, apparatus, drains etc
are part of the requirements of maintenance. However, cleaning of boiler, switch
gears/distribution boards, water storage tanks, water main, air-conditioner, AHU, and
equipment which require regular cleaning as part of routine maintenance is the responsibility
of the Contractor during the maintenance period.

34.5

The detailed scope of maintenance is given in the respective Governments Requirements

for Civil, Mechanical and Electrical Works and any other equipment supplied by the
Contractor under the Contract.

35.0

Defects Liability Period

The period of defects liability shall be twenty-four (24) months after practical completion of
the Works unless otherwise stated in Appendix 1 of the Contract Conditions.

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