Mapping

Electronic Data Interchange (EDI) Standards
Inbound Ship Notice/Manifest Transaction Set (856)

Version 004010
Author:
Modified:
CDW EDI
January 14, 2011
CDW Corporation
Inbound Advance Ship Notice (856)
Purpose:
This document contains the format and establishes the data contents of Ship Notice/Manifest Transaction Set
(856) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be
used to list the contents of a shipment of goods as well as additional information relating to the shipment, such as
order information, product description, physical characteristics, type of packaging, marking, carrier information,
and configuration of goods within the transportation equipment. The transaction set enables the sender to
describe the contents and configuration of a shipment in various levels of detail and provides an ordered flexibility
to convey information. The sender of this transaction is the organization responsible for detailing and
communicating the contents of a shipment, or shipments, to one or more receivers of the transaction set. The
receiver of this transaction set can be any organization having an interest in the contents of a shipment or
information about the contents of a shipment.
Overview Information:
Critical Elements of the ASN856 from CDWs perspective:
Pristine Manufacturer Part Identification
Serial Numbers - If the supplier 832 catalogue identifies the item as serialized, the ASN must include a
Serial Number for each unit shipped
Tracking ID
Carrier and Service Levels
Explicit identification of Drop-Ship vs. Direct-Ship vs. Supplier-Ship
Case quantity and Pallet (At Shipment- and Item-level)
CDW plans to monitor and manage delivery quality or order-fulfillment accuracy exceptions, on the basis of
Critical Elements (identified above) as well as the other elements of the suppliers ASN 856.
Issues related to subsequent mapping to CDWs production system will be addressed internally, but may require
additional collaboration with the partner supplier to drive resolution, developments, and/or enhancements.
CDW standard practice is the issuance of a 997 technical acknowledgement to the ASN856
The Right Technology. Right Away.
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Heading:
ID
ST
BSN
DTM
Segment Name
Transaction Set Header
Beginning Segment for Ship Notice
Date/Time Reference
Req
M
M
O
Max Use
1
1
10
Repeat
Usage
Must use
Must use
Used
Req
M
M
O
O
M
O
O
O
O
O
Max Use
1
1
20
12
>1
1
Repeat
200000
Usage
Detail:
ID
Segment Name
Loop ID HL Shipment Level
HL
Hierarchical Level (Shipment)
TD1
Carrier Details (Quantity and Weight)
TD5
Carrier Details (Routing Sequence/Transit Time)
REF
Reference Identification
FOB F.O.B. Related Instructions
Loop ID N1
N1
Name
N3
Address Information
N4
Geographic Location
Must use
Must use
Must use
Must use
Used
>1
1
1
1
Loop ID HL Order Level

HL
Hierarchical Level (Order)
PRF
Purchase Order Reference
M
M
M
1
1
Loop ID HL Item Level

HL
Hierarchical Level (Item)
LIN
Item Identification
SN1
Item Detail (Shipment)
MEA Measurements
REF
MAN Marks and Numbers
YNQ Yes No Question
M
M
O
O
O
O
O
O
1
1
1
40
>1
>1
10
Req
M
M
Max Use
1
1
Must use
Must use
Must use
>1
Must use
Must use
>1
Must use
Must use
Must use
Used
Used
Used
Used
Summary:
ID
CTT
SE
Segment Name
Transactions Totals
Transaction Set Trailer
Repeat
Usage
Must use
Must use
The following is a guide to the notation that is used to present the specifications:
Required or Usage
Element Type
C
M
O
X
U
AN
DT
ID
Nx
R
TM
Conditional
Mandatory
Optional
Relational
Used
Alpha Numeric
Date, in the form of YYMMDD
Identifier or Qualifier
Numeric, x is the number of decimal positions
Decimal, with the decimal point included
Time, in the form of HHMM
Please note that the segment terminators are not shown.
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ST
Transaction Set Header
User Option (Usage):

Purpose:
Element Summary:
Ref
Id
ST01
143
Mandatory
To indicate the start of a transaction set and to assign a control number.
Element Name
Transaction code for document
Description
Code
856
ST02
329
Req
M
Type
ID
Min/Max
3/3
Usage
M
Code uniquely identifying a Transaction Set
Name
Ship Notice/Manifest
Transaction set control number

Description
AN
4/9
Identifying control number that must be unique within the transaction set functional
group assigned by the originator for a transaction set. A Sequential #
Example:
ST*856*0001
BSN
Beginning Segment for Ship Notice

Purpose:
Element Summary:
Ref
Id
BSN01
353
Must use
To transmit identifying numbers, dates, and other basic data relating to the transaction set
Element Name
Transaction set Purpose Code
Description
Code
00
01
05
BSN02
396
Req
M
Type
ID
Min/Max
2/2
Usage
M
Code identifying purpose of transaction set
Name
Original
Cancellation
Replace
Shipment Identification
AN
2/30
Description
A unique control number assigned by the original shipper to identify a specific

shipment
Note
ASN ID
If sending a new original ASN (BSN01=00) then the ASN number in the BSN02
must be unique per ASN and cannot be repeated within a 12 month period.
If sending a replacement ASN (BSN01=05), then the BSN02 must reflect the same
ASN # as sent in the original ASN. It should be should be sent in its entirety to
include the information for the complete shipment.
If canceling an ASN (BSN01=01) then only the BSN segment is required and
BSN02 should reflect the original ASN # being canceled.
BSN03
373
Date
Description
BSN04
337
8/8
4/8
This is the date the advance ship notice was created
Time
Description
DT
TM
This is the time the advance ship notice was created
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Examples:
BSN*00*1234567890*20050901*0833
BSN*05*1234567890*20050901*0833
BSN*01*1234567890
An original ASN
A replacement ASN
A canceled ASN
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DTM
Date/Time Reference

Purpose:
Element Summary:
Ref
Id
DTM01
374
Must Use
To specify pertinent dates and times
Element Name
Date/Time Qualifier
Description
Code
011
017
DTM02
373
337
623
Min/Max
3/3
Usage
M
Code specifying type of date or time, or both date and time
Date
8/8
TM
4/8
ID
2/2
HHMM or HHMMSS
Time Code
Description:
DT
Date expressed as CCYYMMDD
Time
Description:
DTM04
Type
ID
Name
Shipped
Estimated Delivery
Description
DTM03
Req
M
Code identifying the time. In accordance with International Standards Organization

standard 8601, time can be specified by a + or - and an indication in hours in
relation to Universal Time Coordinate (UTC) time; since + is a restricted character,
+ and - are substituted by P and M in the codes that follow.
All valid standard codes are used.
Examples:
DTM*011*20080901*0835*CS
DTM*017*20080903*0935*CS
DTM with 011 Qualifier

DTM with 017 Qualifier
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Loop
HL

Purpose:
Loop Summary:
ID
Loop ID HL
HL
TD1
TD5
REF
FOB
Loop ID N1
N1
N3
N4
Must use
To identify dependencies among and the content of hierarchically related groups of data
segments
Segment Name
Shipment Level
Hierarchical Level (Shipment)
Carrier Details (Routing
Sequence/Transit Time)
F.O.B. Related Instructions
Shipment Level
Name
Address Information
Geographic Location
Req
M
M
O
O
Max Use
1
1
20
12
O
O
O
O
O
O
>1
1
7 of 24
Repeat
20000
Usage
M
M
M
U
U
>1
1
2
1
U
U
U
856_I_4010
CDW Corporation
HL
Hierarchical Level

Purpose:
Element Summary:
Ref
Id
HL01
628
Must use
segments
Element Name
Hierarchical ID Number
Description
HL03
735
Req
M
Code
S
Min/Max
1/12
Usage
M
A unique number assigned by the sender to identify a particular data segment in a

hierarchical structure
Hierarchical Level Code

Description
Type
N0
ID
1/2
Code defining the characteristic of a level in a hierarchical structure
Name
Shipment
Example:
HL~1~~S
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TD1

Purpose:
Element Summary:
Ref
Id
TD101
103
Must Use
To specify the transportation details relative to commodity, weight, and quantity
Element Name
Packing Code
Description
Code
BOX
CAS
PLT
TD102
80
187
81
355
N0
1/7
Number of units (pieces) of the lading commodity

O
ID
1/2
1/10
ID
2/2
Code identifying type of weight
Weight
Amount of weight
Unit or Basis for Measurement

Description
Code
LB
Usage
M
Name
Gross Weight
Description
TD108
Weight Qualifier
Description
TD107
Min/Max
3/5
Code identifying the type of packaging; Part 1: Packaging Form, Part 2:

Packaging Material; if the Data Element is used, then Part 1 is always required
Lading Quantity
Code
G
Type
AN
Name
Box (Supplier Outer Box)
Case (Manufacturer Master Pack)
Pallet
Description
TD106
Req
O
Code specifying the units in which a value is being expressed, or manner in which a
measurement has been taken
Name
Pound
Note: CDW requires partner to make every effort to send full packaging (including counts) and weight at the shipment level in
the TD1 segment
Example:
TD1~BOX~5~~~~G~610.15~LB
TD1~PLT~1~~~~G~625~LB
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TD5
Carrier Details (Routing Sequence/Transit Time)

Purpose:
Element Summary:
Ref
Id
TD501
133
Muse Use
To specify the carrier and sequence of routing and provide transit time information
Element Name
Routing Sequence Code
Description
Code
B
TD502
66
67
91
387
284
1/2
AN
2/80
ID
1/2
SCAC of Carrier
Code specifying the method or type of transportation for the shipment.
Name
Air Express (e.g., UPS FedEx)
Electronic (Delivery Notification Only)
Expedited Truck
Less Than Trailer Load (LTL)
Motor (Common Carrier)
Containerized Ocean
Priority Mail (e.g., Federal APO Locations)
Rail
Dedicated Truck
Private Parcel Service (e.g., UPS, FedEx, Std / Ground)
Routing
Description
TD512
ID
Code designating the system/method of code structure used for Identification

Code (67)
Transportation Method/Type
Description
TD505
Identification Code
Code
AE
DT
E
LT
M
O
PB
R
SR
U
Usage
M
Name
Standard Carrier Alpha Code (SCAC)
Description
TD504
Min/Max
1/2
Code describing the relationship of a carrier to a specific shipment movement
Identification Code Qualifier
Code
2
Type
ID
Name
Original Carrier
Description
TD503
Req
O
AN
1/35
Free-form description of the routing or requested routing for shipment, or the

originating carrier's identity
Service Level Code
ID
2/2
Description:
The Service Level code refers to the shipping method used, i.e. overnight, ground,
2 day.
Note:
CDW will use this information to attempt to determine the expected delivery date.
Regardless of whether or not an accurate delivery date can be provided, this
information is still requested.
Code
3D
AE
CG
DT
ES
PN
ND
Name
Three Day Service
All Other Air (International)
Ground
Electronic (Del. Notification Only)
Expedited Service
Next Day Air by Noon
Next Day Air
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PB
SE
Priority Mail (e.g., Federal APO Locations)

Second Day
Example:
TD5~B~2~SCAC~M~Carrier Name~~~~~~~CG
REF

Purpose:
Element Summary:
Ref
Id
REF01
128
Must Use
To specify identifying information
Element Name
Reference Identification Qualifier
Description
Code
BM
CN
FR
2I
IV
SO
VN
Note:
REF02
127
Req
M
Type
ID
Min/Max
2/3
Usage
M
Code qualifying the Reference Identification
Name
Bill of Lading Number
Note: If available, BM is mandatory.
Carrier's Reference Number
(PRO/Invoice)
Freight Bill Number
Tracking Number
Sellers Invoice Number
Manufacturer Order Number (Direct-Ship)
Vendor PO Number (Direct / Drop Ship)
Where supplier has sourced shipment from a manufacturer, which is direct shipping
to EU or to CDW, CDW requires VN and / or SO
Description
AN
1/30
Reference information as defined for a particular Transaction Set or as specified by

the Reference Identification Qualifier
Examples:
REF~BM~01234567891011121
REF~CN~01234567891
REF~2I~ TRACKING NUMBER001
FOB
F.O.B Related Instructions

Purpose:
Element Summary:
Ref
Id
FOB01
146
Used
To specify transportation instructions relating to shipment.
Element Name
Shipment Payment Method
Description
Code
CA
PA
CC
MX
Req
M
Type
ID
Min/Max
2/2
Usage
U
Code identifying payment terms for transportation charges
Name
Advance Collect
Advance Pre Pay
Collect
Mixed
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BP
PC
PP
PS
TP
FOB02
309
Paid by Buyer
Prepaid but charge to customer
Pre Paid
Paid by Supplier/Vendor
Third Party Pays
Location Qualifier
Description
Code
DE
FOB03
352
309
352
AN
1/8
A free-form description to clarify the related data elements and their content
Location Qualifier
Description
FOB07
1/2
Code identifying type of location
Description
Code
OR
ID
Name
Destination (Shipping)
Description
FOB06
ID
1/2
AN
1/8
Code identifying type of location
Name
Origin (Shipping Point)
Description
Description
A free-form description to clarify the related data elements and their content
Examples:
FOB~CA
FOB~PA
FOB~CC
FOB~MX
FOB~BP
FOB~PC
FOB~PP
FOB~PS
FOB~TP
Example of Advance Collect

Example of Advance Pre Pay
Example of Collect
Example of Mixed
Example of Paid by Buyer
Example of Prepaid but charge to customer
Example of Pre Paid
Example of Paid by Supplier/Vendor
Example of Third Party Pays
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Loop
N1

Purpose:
Loop Summary:
ID
Loop ID N1
N1
N3
N4
N1
Must Use
To identify a party by type of organization, name, and code
Segment Name
Shipment Level
Name
Address Information
Geographic Location
Req
O
O
O
O
Max Use
1
2
1
Repeat
>1
Usage
U
U
U
Name (Ship To)

Purpose:
Element Summary:
Ref
Id
N101
98
Must Use
To identify a party by type of organization, name, and code
Element Name
Entity Identifier Code
Description
Code
ST
SF
N102
93
66
67
Usage
M
AN
1/60
ID
1/2
Free-form name
Identification Code Qualifier

Description
N104
Min/Max
2/3
Code identifying an organizational entity, a physical location, property or an

individual
Name
Code
1
91
Type
ID
Name
Ship To
Ship From
Description
N103
Req
M

Code (67)
Name
D-U-N-S Number, Dun & Bradstreet
Assigned by Seller or Seller's Agent
Identification Code
Description
AN
2/80
Code identifying a party or other code
Note: Both Ship To and Ship From locations are required.

Example:
N1~ST~CDW Computer Center, Inc.~1~107627952
N1~SF~XYZ Corp~91~126456789
N3
Address Information

Purpose:
Must Use
To specify the location of the named party
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Element Summary:
Ref
Id
N301
166
Element Name
Address Information
Description
N302
166
Type
AN
AN
Min/Max
1/55
Usage
U
Address information
Address Information
Description
Req
M
1/55
Address information
Example:
N3~200 N. Milwaukee Avenue~One CDW Way
N3~Any Place 1
N4
Geographic Location

Purpose:
Element Summary:
Ref
Id
N401
19
Must Use
To specify the geographic place of the named party
Element Name
City Name
Description
N402
156
N403
116
N404
26
N405
309
Code
OR
DE
ZZ
N406
310
ID
2/2
ID
3/15
ID
2/3
ID
1/2

Code (310)
Name
Origin (Origin) To be sent when N101 = SF
Destination (Shipping) - To be sent when N101 = ST and shipping to CDW
Drop Ship - To be sent when N101 = ST and shipping to End User (drop-ship)
Location Identifier
Description
Note:
Country code
Location Qualifier
Description
Usage
M
Zip code
Country Code
Description
Min/Max
2/30
State code
Postal Code
Description
Type
AN
City name
State or Province Code

Description
Req
M
AN
1/30
Origin or Destination Shipping Location ID
For any Destination other than a CDW location, CDW requires partner to send ZZ in
N405, and 3rd Party or End-User Location Identifier, if available, in N406.
Example:
N4~Vernon Hills~IL~60061~US~DE~01
N4~Schaumburg~IL~60173~US
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Loop
HL - Order

Purpose:
Loop Summary:
ID
Loop ID HL
HL
PRF
HL
Must Use
segments
Segment Name
Order Level
Hierarchical Level (Order)
Req
M
M
M
Max Use
Repeat
>1
1
1
Usage
R
R
Hierarchical Level

Purpose:
Element Summary:
Ref
Id
HL01
628
Must use
segments
Element Name
Description
HL03
735
Req
M
Code
O
Min/Max
1/12
Usage
M
A unique number assigned by the sender to identify a particular data segment in

a hierarchical structure

Description
Type
N0
ID
1/2
Name
Order
Example:
HL~2~1~O
PRF

Purpose:
Element Summary:
Ref
Id
PRF01
324
Used
To provide reference to a specific purchase order
Element Name
Purchase Order Number
Description
PRF04
373
Req
M
Min/Max
1/22
Usage
M
CDW PO Number, as indicated on the original PO
Date
Description
Type
AN
DT
8/8
CDW PO Date, as indicated on the original PO
Example:
PRF~1234567~20000924
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Loop
HL - Item

Purpose:
Loop Summary:
ID
Loop ID HL
HL
LIN
SN1
MEA
REF
MAN
YNQ
HL
Used
segments
Segment Name
Item Level
Hierarchical Level (Item)
Item Identification
Measurements
Marks and Numbers
Yes No Question
Req
M
M
O
O
O
O
O
O
Max Use
1
1
1
40
>1
>1
10
Repeat
>1
Usage
R
R
R
U
U
U
U
Hierarchical Level

Purpose:
Element Summary:
Ref
Id
HL01
628
Must use
segments
Element Name
Description
HL03
735
Req
M
Code
I
Min/Max
1/12
Usage
M
A unique number assigned by the sender to identify a particular data segment in

a hierarchical structure

Description
Type
N0
ID
1/2
Name
Item
Example:
HL~3~2~I
LIN
Item Identification

Purpose:
Element Summary:
Ref
Id
LIN01
350
Must Use
To specify basic item identification data
Element Name
Assigned Identification
Description
LIN02
235
Req
O
Code
BP
Min/Max
1/20
Usage
M
Original Purchase Order Line Number
Product/Service ID Qualifier
Description
Type
AN
ID
2/2
Code identifying the type/source of the descriptive number used in

Product/Service ID (234)
Name
CDWs Part Number
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LIN03
234

Product/Service ID
Description
LIN04
235
Code
MG
LIN05
234
235
234
235
234
235
234
235
ID
2/2
AN
1/48
2/2
Identifying number for a product or service

X
ID

AN
1/48
2/2

X
ID

Product/Service ID
Description
AN
1/48
2/2
Code
UR
Name
U.P.C. Consumer Package Code
Description
LIN12
Description
LIN11
1/48

Product/Service ID
Code
UP
AN
Name
OEM Part Number
Description
LIN10
Description
LIN09
2/2
Product/Service ID
Code
OE
ID
Name
Vendor Part Number
Description
LIN08
Description
LIN07

Product/Service ID
Code
VP
1/48
Name
Manufacturer Part Number
Description
LIN06
AN
Buyer Part Number
Description
ID

Name
UCC/EAN Code
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LIN13
234

Product/Service ID
Description
LIN14
235
Code
AC
234
1/48
ID
2/2

Name
Aggregation Code (Used to Consolidate Part Families)
Product/Service ID
Description
Note:
AN
Description
LIN15
AN
1/48
CDW Part Number and Manufacturer Part Number are required. Vendors part number is recommended
but not required.
Example:
LIN~1~BP~217220~MG~1234567~VP~C7834A#ABA~OE~OEM1234~UP~88698919064~UR~8869891906412~AC~XYZ123
SN1

Purpose:
Element Summary:
Ref
Id
SN102
382
Must Use
To specify line-item detail relative to shipment
Element Name
Number of Units Shipped
Description
SN103
355
Req
M
Min/Max
1/10
Usage
M
Numeric value of units shipped in manufacturer's shipping units for a line item or
transaction set
Unit or Basis for Measurement

Description
Type
R
ID
2/2
Note:
Refer to the item unit of measure provided in the original CDW Purchase Order.
Code
EA
Name
Each
Example:
SN~~10~EA
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MEA
Measurements

Purpose:
Element Summary:
Ref
Id
MEA01
737
Used
To specify physical measurements or counts, including dimensions, tolerances, variances, and
weights
Element Name
Measurement Reference ID Code
Description
Code
PD
WT
MEA02
738
739
355
ID
1/3
Code identifying a specific product or process characteristic to which a

measurement applies
Measurement Value
Description
1/20
ID
2/2
The value of the measurement
Unit of Measure
Code
IN
LB
Usage
U
Name
Height
Length
Width
Gross Weight
Net Weight
Description
MEA04
Min/Max
2/2
Code identifying the broad category to which a measurement applies
Measurement Qualifier
Code
HT
LN
WD
G
N
Type
ID
Name
Physical Dimensions
Weights
Description
MEA03
Req
O
Name
Inch
Pounds
Example:
MEA~WT~G~1.05~LB
MEA~WT~N~0.99~LB
MEA~PD~LN~24~IN
MEA~PD~HT~4~IN
MEA~PD~WD~12~IN
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REF
Reference

Purpose:
Element Summary:
Ref
Id
REF01
128
Used
To specify identifying information
Element Name
Reference Identification Qualifier
Description
Code
2I
SE
ZZ1
ZZ2
ZZ3
REF02
127
Req
M
Type
ID
Min/Max
2/3
Usage
M
Code qualifying the Reference Identification
Name
Tracking Number
Serial Number
Pallet Count per Item
Box Count per Item (Supplier Over-box)
Case Count per Item (Manufacturer Master Pack)
AN
1/30
Description
Reference value
Note:
CDW requires that Serial Numbers communicated via ASN, exactly match outer
package labels on goods received. ASN versus scan-on-receipt serialization
discrepancies will be monitored and reported back to the partner. Tracking number
per package is required by CDW.
Examples:
REF~SE~SERIAL NUMBER0001
REF~2I~TRACKING NUMBER001
REF~ZZ1~1
REF~ZZ2~5
MAN
Marks and Numbers

Purpose:
Element Summary:
Ref
Id
MAN01
88
Must Use
To indicate identifying marks and numbers for shipping containers
Element Name
Marks and Numbers Qualifier
Description
Code
W
MAN02
87
Req
M
Type
ID
Min/Max
2/2
Usage
U
Code specifying the application or source of Marks and Numbers (87)
Name
Pallet Number (Pallet License Plate)
Marks and Numbers

Description
ID
1/1
Marks and numbers used to identify a shipment or parts of a shipment
Example:
MAN~W~PLT1234
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YNQ
Yes No Question

Purpose:
Element Summary:
Ref
Id
YNQ01
1321
Used
To identify and answer yes and no questions, including the date, time, and comments further
qualifying the condition
Element Name
Condition Indicator
Description
Code
EF
YNQ02
1073
933
ID
Min/Max
2/2
Usage
U
Name
Has Insurance
Description
YNQ05
Type
ID
Code indicating a condition
Y/N Response Code
Code
Y
N
Req
X
1/1
1/264
Code indicating a Yes or No condition or response
Name
Has Insurance
No Insurance
Free Form Text Message

Description
AN
Text Message
Example:
YNQ~EF~Y~~~HAS EXTENDED COVERAGE
21 of 24
856_I_4010
CDW Corporation
CTT
Transaction Totals

Purpose:
Element Summary:
Ref
Id
CTT01
354
Must Use
To transmit a hash total for a specific element in the transaction set
Element Name
Number of Line Items
Req
M
Type
N0
Min/Max
1/6
Usage
M
Description
Number of line items.
Note:
Number of line items (CTT01) is the accumulation of the number of HL segments.
Example:
CTT~3
SE
Transaction Set Trailer

Purpose:
Element Summary:
Ref
Id
SE01
96
Must use
To indicate the end of the transaction set and provide the count of the transmitted segments
(including the beginning (ST) and ending (SE) segments)
Element Name
Segments in Transaction
Description
SE02
329
Type
N0
AN
Min/Max
1/6
Usage
M
ST and SE included
Transaction Set Control

Description
Req
M
4/9
This control number must match the control number in the ST02.
Example:
SE~11~5730001
22 of 24
856_I_4010
CDW Corporation
Appendix A Change List
SEGMENT
HEADER
BSN
DTM
HL - SHIPMENT
ELEMENT
01
Acceptable codes and qualifying rules listed

Segment added to provide/receive shipment/delivery date(s)
TD1
TD5
REF
FOB
01
04
01

Acceptable codes listed
Segment added to receive transportation instructions related
to shipment
N4
HL - ORDER
No Changes
HL - ITEM
LIN
LIN
LIN
LIN
LIN
LIN
LIN
MEA
REF
MAN
QUAL
05/06
02/03
04/05
06/07
08/09
10/11
12/13
14/15
01/02
BP
MG
VP
OE
UP
UR
AC
DESCRIPTION
(CDW) Part Number

Manufacturer Part Number
Vendor Part Number Buyer
OEM Part Number
U.P.C. Consumer Package Code
UCC/EAN-128 Code
Aggregation Code (Used to Consolidate Part Families)
Acceptable codes listed
Segment added to receive Pallet License number
23 of 24
856_I_4010
CDW Corporation
Appendix B - Sample Inbound Advance Ship Notice (856)

ST*856*1
BSN*00*1234567890*20050901*0833
DTM*011*20080901*0835*CS
HL~1~~S
TD1~BOX~5~~~~G~610.15~LB
TD1~PLT~1~~~~G~625~LB
TD5~B~2~SCAC~M~Carrier Name~~~~~~~CG
REF~BM~01234567891011121
REF~CN~01234567891
REF~2I~ TRACKING NUMBER001
FOB~PP
N1~ST~CDW Computer Center, Inc.~1~107627952
N3~200 N. Milwaukee Avenue~One CDW Way
N4~Vernon Hills~IL~60061~US~DE~01
N1~SF~XYZ Corp~91~126456789
N3~Any Place 1
N4~Schaumburg~IL~60173~US
HL~2~1~O
PRF~1234567~20000924
HL~3~2~I
LIN~1~BP~217220~MG~1234567~VP~C7834A#ABA~OE~OEM1234~UP~88698919064~UR~8869891906412~
AC~XYZ123
SN~~10~EA
MEA~WT~G~1.05~LB
MEA~WT~N~0.99~LB
MEA~PD~LN~24~IN
MEA~PD~HT~4~IN
MEA~PD~WD~12~IN
REF~2I~TRACKING NUMBER001
REF~ZZ1~1
REF~ZZ2~5
MAN~W~PLT1234
YNQ~EF~Y~~~HAS EXTENDED COVERAGE
CTT~3
SE~44~1
Note: The segment terminator is not shown
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856_I_4010

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Electronic Data Interchange (EDI) Standards

Inbound Ship Notice/Manifest Transaction Set (856)

Inbound Advance Ship Notice (856)

The Right Technology. Right Away.

Inbound Advance Ship Notice (856)

Loop ID HL Order Level

Loop ID HL Item Level

Please note that the segment terminators are not shown.

The Right Technology. Right Away.

Inbound Advance Ship Notice (856)

Transaction Set Header

User Option (Usage):

Code uniquely identifying a Transaction Set

Transaction set control number

Beginning Segment for Ship Notice

User Option (Usage):

Code identifying purpose of transaction set

A unique control number assigned by the original shipper to identify a specific

The Right Technology. Right Away.

This is the date the advance ship notice was created

This is the time the advance ship notice was created

Inbound Advance Ship Notice (856)

The Right Technology. Right Away.

Inbound Advance Ship Notice (856)

User Option (Usage):

Code specifying type of date or time, or both date and time

Date expressed as CCYYMMDD

Code identifying the time. In accordance with International Standards Organization

The Right Technology. Right Away.

DTM with 011 Qualifier

Inbound Advance Ship Notice (856)

User Option (Usage):

The Right Technology. Right Away.

Inbound Advance Ship Notice (856)

User Option (Usage):

A unique number assigned by the sender to identify a particular data segment in a

Hierarchical Level Code

Code defining the characteristic of a level in a hierarchical structure

The Right Technology. Right Away.

Inbound Advance Ship Notice (856)

Carrier Details (Quantity and Weight)

User Option (Usage):

Number of units (pieces) of the lading commodity

Code identifying type of weight

Unit or Basis for Measurement

Code identifying the type of packaging; Part 1: Packaging Form, Part 2:

The Right Technology. Right Away.

Inbound Advance Ship Notice (856)

Carrier Details (Routing Sequence/Transit Time)

User Option (Usage):

Code specifying the method or type of transportation for the shipment.

Code designating the system/method of code structure used for Identification

Code describing the relationship of a carrier to a specific shipment movement

Identification Code Qualifier

Free-form description of the routing or requested routing for shipment, or the

Service Level Code

The Right Technology. Right Away.

Inbound Advance Ship Notice (856)

Priority Mail (e.g., Federal APO Locations)

User Option (Usage):

Code qualifying the Reference Identification

Reference information as defined for a particular Transaction Set or as specified by

F.O.B Related Instructions

User Option (Usage):