GULF CONTRACTING COMPANY W.L.

L
P.O. BOX: 3886, DOHA - QATAR
TEL: 44994499/44994498, FAX: 44994500/44994555

NEW VENDOR ASSESSMENT QUESTIONNAIRE

Kindly indicate under which category you would like to be registered with Gulf Contracting Co.
(Put X in the relevant box)
Manufacturer
Sub Contractor

Dealer / Stockist / Manufacturer's Representative

Supplier of Manpower / Plant Equipment Hire

Part A: Company Overview

Company Name
Sole Proprietorship

Type of Ownership

Partnership

Name of Owners /
Shareholders
(if not incorporated
in Qatar please ignore)
COMPANY REGISTRATION NUMBER
:
TAX CARD NUMBER
:
% HOLDING
:
NUMBER OF QUALITY CONTROL PERSONNEL :

EXPIRY DATE :
EXPIRY DATE :
NATIONALITY :
TOTAL EMPLOYMENT ACTIVITY :

POSTAL ADDRESS
Phone

E-Mail

Fax

Website

Turnover for last year

(state currency also)
DO YOU HAVE A DOCUMENTED QUALITY SYSTEM/MANUAL/PROCEDURES FOR THE FOLLOWING?
QUALITY SYSTEM MANUAL

YES

NO

DOCUMENT & DRAWING CONTROL

MANAGEMENT RESPONSIBILITY

YES

NO

PURCHASING

CONTRACT REVIEW

YES

NO

CLIENT SUPPLIED PRODUCT

DESIGN CONTROL

YES

NO

PRODUCT TRACEABILITY

INSPECTION & TESTING

YES

NO

INSPECTION & TEST STATUS

INSPECTION, MEASURING &

YES

NO

HANDLING, STORAGE, PACKAGING

TEST EQUIPMENT

AND/OR SHIPMENT

CONTROL OF NON CONFORMING

YES

NO

CORRECTIVE AND PREVENTIVE

PRODUCT

ACTION

QUALITY RECORDS

YES

NO

TRAINING

YES

NO

STATISTICAL TECHNIQUES

YES

NO

INTERNAL QUALITY AUDITS

SERVICING

(Where YES is Ticked Please provide Copies)

DO YOU HAVE THE FOLLOWING INSURANCES

WC

YES

NO

PL

YES

NO

CAR

YES

NO

PI

YES

(Where YES is Ticked Please provide Copies)

KEY CONTACTS

PLEASE GIVE KEY CONTACT DETAILS FOR EASE OF CONTACTING DEPARTM

Name

Division

Position/
Designation

Commercial
Operations
QA/QC

For Manufacturers and Subcontractors only

HSE
PART B: Products & Services
Product (Briefly list the products and services you wish to be
considered for. Provide product brochures / catalogues
wherever you feel necessary)

Is the product certified to any i

quality control system? If yes, s
provide evidence

For Stockists / Dealers only

Please provide a list of successfully executed projects for the last 2 years on a separate sh
us in judging the supplier capability.
Product (Briefly list the products and services you wish to be
considered for. Provide product brochures / catalogues
wherever you feel necessary)

Manufacturer & Country o

Origin

If any of the above products are approved by QP / KAHRAMAA/QA companies / end users in

provide evidence. It would help us in assessing the suitability of those products in our pro

For Manpower / Equipment Hirers only

Category of Manpower / type of equipment you offer on hire

(mention only those equipment you own, or manpower under
your direct sponsorship)

Nationality for Manpower / Man

& Country of origin for equipme

Part C: Additional questions to be answered by Manpower / Equipment Hirers only:

Sl. No.

Description

Are all workmen offered on hire covered by workmen compensation

insurance? If yes, please provide a copy of the current policy.

Are all equipment offered on hire covered by insurance? If yes, please

provide a copy of the current policy.

Do you have arrangement for: (please state yes or no for each sub item)
(i) Transport for workmen from and to site
(ii) Accommodation for workmen
(iii) Periodic medical checks for workmen (especially drug
abuse, alcoholism, Hepatitis B, Tuberculosis etc.)

Do you provide minimum PPE (safety shoes, safety helmets, safety goggles
and coverall) to your workmen offered on hire?
Do you provide any safety training to your employees?

Do you have in-house arrangements for servicing / trouble shooting of

equipment on hire? If yes, provide details

If you provide manpower / equipment on hire to Gulf Contracting Co. and if it

is not meeting the requirement, will you arrange replacement expeditiously
at no extra cost?

Part D: Quality specific questions (To be answered by all)

Sl. No.

Description

It is Gulf Contracting's prerogative to conduct periodic audits / assessments

of Vendors quality system and capabilities from time to time. Do you agree to
provide all reasonable access and cooperation for Gulf Contracting Co. to
carry out such audits / assessments?

Is your company's Quality management system certified to any international

standard (e.g., ISO 9001)?
If yes, please specify which standard and attach evidence (copy of Certificate
and QA Manual), then you need not answer the remaining questions in this
section as certification covers below mentioned activities.

Is there any system followed for verification of internal system or any internal
quality inspection planned and carried out?

Who reviews the requirements of:

(i) Our enquiry against your capability?
(ii) Our Purchase Order against what you have quoted?

Does the company have an established system for material traceability from
raw materials through to finished products?

Is there any system made available for handling customer complaint?

For any non conforming product supplied to Gulf Contracting Co., will the
company accept and implement agreed corrective / preventive action?

Is there any system available for control of Measuring and Test equipments?
(Instrument identification, calibration etc)
Provide list of instruments?

PROVIDE ANY RELEVANT INFORMATION:

Part E: HSE specific questions (To be answered by all)

Sl. No.

Description

It is Gulf Contracting Co. prerogative to conduct periodic audits/ assessments

of manufacturer's health & safety, environment system and capabilities from
time to time. Do you agree to provide all reasonable access and cooperation
for Gulf Contracting Co. to carry out such audits / assessments?

Is your company's HSE management system certified to any international

standard (e.g., ISO 14001, OHSAS 18001)?
If yes, please specify which standard and attach evidence; then you need not
answer the remaining questions in this section.

Does your company have a HSE representative? If yes, state his name &
position in the company.

Who reviews the Health & Safety requirements of your company?

(i) Does any training on HSE conducted?
(ii) Does tool box meeting conducted.

Does your company have established safe working practices and provide HSE
statistics for the past 2 years? (If available)
Any Comments:
5

Company Authorised Representative:

Signature

Date

Name / Position

Note: This registration is being done without creating any obligation on the part of Gulf Contracting Co
any product / service offered by the supplier. Whether this registration will result in a purchase depen
what products / services are required by Gulf Contracting Co. at a given time and technical suitability
product / service offered by the supplier in response to Gulf Contracting Co. enquiry and how competi
price and other terms quoted by the supplier is.
For Gulf Contracting Co. use only:
Remarks:

Approved By

Date

PROCUREMENT

CO

TRACTING COMPANY W.L.L

OX: 3886, DOHA - QATAR

4994498, FAX: 44994500/44994555

ASSESSMENT QUESTIONNAIRE

stered with Gulf Contracting Co.

aler / Stockist / Manufacturer's Representative

pplier of Manpower / Plant Equipment Hire

Limited Liability Company

Public Limited Company

EXPIRY DATE :
EXPIRY DATE :
NATIONALITY :
TOTAL EMPLOYMENT ACTIVITY :

PROCEDURES FOR THE FOLLOWING?

DOCUMENT & DRAWING CONTROL

YES

NO

PURCHASING

YES

NO

CLIENT SUPPLIED PRODUCT

YES

NO

PRODUCT TRACEABILITY

YES

NO

INSPECTION & TEST STATUS

YES

NO

HANDLING, STORAGE, PACKAGING

YES

NO

YES

NO

INTERNAL QUALITY AUDITS

YES

NO

SERVICING

YES

NO

AND/OR SHIPMENT
CORRECTIVE AND PREVENTIVE
ACTION

YES

NO

KEY CONTACTS

TAILS FOR EASE OF CONTACTING DEPARTMENTS

Contact Numbers

Is the product certified to any internationally recognised

quality control system? If yes, state which standard and
provide evidence

ojects for the last 2 years on a separate sheet. This would help

Manufacturer & Country of

Origin

Exclusive
Dealership?
YES / NO

P / KAHRAMAA/QA companies / end users in Qatar, please

the suitability of those products in our projects.

Nationality for Manpower / Manufacturer

& Country of origin for equipment

Approx
Quantity

Manpower / Equipment Hirers only:

Yes

No

ed by all)
Yes

No

by all)
Yes

No

Company Stamp

any obligation on the part of Gulf Contracting Co. to buy

this registration will result in a purchase depends on
ing Co. at a given time and technical suitability of the
o Gulf Contracting Co. enquiry and how competitive the

COMMERCIAL

SURVEY OF PLANT FACILITIES REPORT - ASHBEE (NSC FOR FAA

1. List of Attendees
S.No.

Name of the Person

Organizati

Prashanth Karwe

Bombay Re

Satish Pulluru

Bombay Re

Alapati V.Rao

Bombay Re

Darisa Rama Mohan

Hill Internatio

Ranjeet Kumar

Dhananjay Dhongade

L&T
Ashbee

2. Company Information
Company Name : Ashbee Industries (India) Pvt.Ltd
Scope of the works : NSC for Faade Works (India Operations)
Location of the Factory : Shindewadi, Taluka - Khandala, District - Satara, Maharashtra

3. Assessment by HILL International

S.No.

Components

Company Profile/Company Structure and Organisation (Specific to India

Operations/Specific to the Proposed Project)

Technical Capability

Resources: Staff (Design/Quality/HSE/Production)

Resources: Work Force

Resources: Plant & Equipment

QA/QC Compliance

HSE Compliance
Overall Rating :

Note : Financial Capability Informations are excluded during inspection process.

Definition of Rating :

4. Details of the Assessment

Criteria
General
1

Do they have an acceptable HSE Plan and/or procedure ?

Comment

Do they have past experience of project with similar scope of supply facility application, capacity and/or specifications/standards ?

Do they have past experience in providing spare parts and aftermarket services in this region ?

Do they have general information on corporate background, history, products and facilities ?

Do they have specific information or company profile for India operations ?

Do they have past experience of projects that were executed by General Contractor or by Owner ?

Technical
7

Have they previously fabricated/installed which meet specifications similar to ICC Project ?

Do they have an experience to supply similar product fabricated to the industry standards as required by ICC Project ?

Do they possess sufficient Technical/Non-Technical staff ?

10

Do they have sufficient Plant & Machineries ?

11

Do they have enough workspace for production ?

Technical Resources at the Factory

12

Design Team is available ?

13

Quality Representative is available ?

14

HSE Representative is available ?

15

Project Co-ordinator is available ?

16

Supervisors are avaialble ?

17

Total workfoce seen at the factory

Quality
12

Have they been certified by the current ISO 9000 series and/or similar quaity management system as per their own Quality Plans,
Inspection and Test Plans, Quality Manual or Control procedures ?

13

Quality Policy is established / Documented ?

14

Do they have an acceptable procedure for selection of sub-vendors for major component whose criticality is high ?

15

It is PMC/Owner prerogative to conduct periodic audits / assessments of Vendors quality system and capabilities from time to time. D
you agree to provide all reasonable access and cooperation to carry out such audits / assessments?

16

Does the company have an established system for material traceability from raw materials through to finished products?

17

Availability of Staff/Workforce training records ?

18

Availability of IMTE Calibration records ?

19

Is the equipment provided with a label or similar method indicating the next calibration due ?

20

Do the calibration records indicate that calibration is traceable to national or international standards ?

21

Availability of Codes and Standards related to product testing & Installations ?

22

Preservatiof of products : Are the products handled and stocked in such a way that compliance with the standards is not affected ?

23

Records of site related Nonconformities and their evaluations ?

24

Records of Internal Quality Audits ?

25

Work Instruction / Methodoligies are in place ?

26

Routine test facilities are available ?

27

Peformance Mock-up to confirm the design intent / Onsite Mock-up test records avaialble ?

28

Client/General contractor appreciation letters ?

29

Are non-conforming products clearly identified and/or segregated(quarantined) to prevent unauthorized use ?

Engineering Capability
25

Do they have sufficient CAD Team for production and co-ordination with Design Consultants ?

26

Do they have CAD capability and sufficient resources to execute the job ?

27

Do they have a Dedicated Design Manager to delivery and co-ordinate/lead the CAD team ?

Schedule Control
28

Ability to meet the delivery schedule

Health, Safety & Environmental

29

Do they have documented HSE Management system ?

30

Do they have OHSAS 18001 Certification ?

31

Does the company have a HSE representative?

32

Records of HSE Trainings/Toolbox talks

33

Records of Accidents/Incidents/HSE Statistics ?

34

HSE Audit records are avaialble ?

35

Risk assessment are avaialble for faade activities ?

S REPORT - ASHBEE (NSC FOR FAADE WORKS)

Organization

Designation

Bombay Realty

GM - Architect

Bombay Realty

GM - Contracts

Bombay Realty

GM - Quality

Hill International

Sr.QA/QC Manager

L&T

Head of Planning/Contracts

Ashbee

Project Co-ordinator

Comments

Rating
2
5
4
4
9
3
2
4.2

Evaluation

Not in Place

tion, capacity and/or specifications/standards ?

ndards as required by ICC Project ?

agement system as per their own Quality Plans,

ponent whose criticality is high ?

quality system and capabilities from time to time. Do

s / assessments?

aterials through to finished products?

tion due ?

ational standards ?

No
Yes,Could be provided on demand
Yes, Major focused on Overseas parent company

No
No

May meet the requirements

Yes
No
Yes
Yes

No
No
No
Yes
No
1 Project co-ordinator, 1 Business Development Manager, 1
Lead hand & 5 Workers

Not in Place
Not in Place
Not in Place

NSC has Agreed

Not in Place
Not in Place
Not in Place
No
Not in Place
Not in Place

compliance with the standards is not affected ?

vaialble ?

prevent unauthorized use ?

onsultants ?

AD team ?

Acceptable
Yes
No
Not in Place
Not in Place
Not in Place
Not in Place
Not in Place

Design team is not avaialble for discussion

Design team is not avaialble for discussion
Design team is not avaialble for discussion

No (Considering the above setbacks, it seems not possible

to deliver the products with Quality & Safety)

No
No
No
Not in Place
Not in Place
Not in Place
Not in Place