Asael Magdalena

Pardede
(4514010038)
MICE 4B
Registrasi

Registrasi

Mag's

The International Symposium on Pneumococci

and Pneumococcal Diseases
6-10 Juli 2012

Preparation before the date to open

advance registration
Review history from previous event
Review current registration budget
Kegiatan mencetak deadline untuk
marketing
Verify merchant bank account set-up if to be
used
Membuat versi kertas form registrasi
1. Hard copy invitations
2. Soft copy form untuk website
3. Attachment baik di fax dan email
Persiapan untuk Online Registration
1. User friendly format (template form
registration)
2. Menyediakan step-by-step instrutions
3. Mendesain fields isian yang menjadi
persyaratan utama
4. Option to print form
5. Menggunakan server yang tinggi sekuritas
untuk pengguna kartu kredit
6. Proteksi danan finansial menggunakan
sertifikat digital
7. Verifikasi kartu kredit otomatis
8. Konfirmasi registrasi otomatis
Online registration prep if your website will
host
1. Define all services available

Preparation before the date to

open advance registration
Men-set-up metode registrasi yang
akan digunakan
1. Advance-thru website using online
format
2. Advance-Link untuk
mendownload form registrasi
3. Advance-acceptance by email, fax,
online
4. Konfirmasi online, email, dan fax
5. Onsite-manual registration paper
forms
6. Onsite-persiapan komputer dan
printer
7. Verify payment transaction
Calendar Save-the-date distribution
date
Calendar reminder distribution dates
Calendar invitation distribution date
Set up registration back-up system
Urutan pasokan/logistik paket
registrasi
Script to use when denying
registration by phone
Menyiapkan bahan latihan bagi para
petugas registrasi
Verifikasi staff, volunteer, resources
dan ketersediaan outsource

2. Compare services to those listed above

3. determine transaction fees
4. Melatih staff yang ditugaskan untuk
mengakses password
5. Verify compatibility with registration
database
6. Link provider registrasi ditempelkan
dengan website event/simposium

Registrasion Form-Anttendee Information

Nama awal dan akhir
Phone, fax, email, country codes (untuk
internasional)
Nama panggilan di badge
Kontak informasi darurat
Asal organisasi atau asosiasi
Akomodasi spesial atau diet spesial
Alamat, kota, negara, kode pos,
Registration Form-Event Information
Host organization logo
Registration fee categories
Event name and logo
Registration options (full event, one
day, one session)
Event location, venue, address, city,
Session attending
state, zip
Event website URL
Lodging information
Registration contact phone and email
Parking info
Early bird registration details and
Direction, breakdown map
deadline
Registration catergories (member,nonRegistration instructions
member)
Registration Form-Payment Method
Credit card infomration
Check
1. Credit card number and security code
Make checks payable to
2. Tanggal expiration
Purchase order
3. Name or card
Money order
4. Signature
Mailing instructions
5. Billing address
Registration contact name,phone, email
Printing
Badges
Badge change forms
Walk-in registration forms

Pre- and post-event briefing formats

Pre- and post-event briefing evaluation
formats
Check-in, Check-out procedures

Registration signage
Registration list: alpha, category order
Seating assignments
Program
Tickets
Membership or promotional materials

Parking instruction
Direction to venue with breakdown
map
Floor plan of venue
Credit card authorizations
Receipts
Registration personnel instruction,
policies

Schedule changes
Registration Supplies to Order (examples)
Blank badges olor coding strips and
Lanyards
cases
Bagde cases
Card stock paper
Tali khusus pengenal
Double stick paper
Directional signage
Magnetic strips
Alpahbetical signage
Portable file boxes
Registration packet envelopes
Printer paper
Schedule
Temp personnel
Supplies pick up
Temp personnel orientation
Supplies delivery
Name badge assembly
Printing delivery
Registration envelope or packet
Signage delivery and setup
assembly
Van to transport supplies and personnel

On-site Supplieas and Set-up Preparation

Registration function setup
registration Packet, visitors guides,
specification
maps and other collateral supplies
1) Meja yang telah di beri taplah
Sewing repait kit and safety pins
beserta kursi
a. Pre-registered attendees
Petugas registrasi yang telah terlatih
b. Onsite registration
Signage locations
c. Ticket sales
Meja informasi dan pesan
d. Membership or promotional
Alat tulis kantor
material display
e. Information and message center
a. Pulpen-pensil
2. Konter bagi kedua kategori
b. Penghapus, tip-x
(advance registration, on-site
registration)
3. Computer, printer
c. Staples, staples

4. Credit card scanner

5. Fotokopi dan petugas
6. Fasilitas internet yang ceoat
7. Mesin fac atau akses mesin
8. Pencahayaan
9. Kebutuhan listrik
10. Easels
11. Water station, refreshments
12. Stanchions and ropes for traffic
control
13. Banners untuk digantung
Surat tanda terima kasih untuk
manager venue
Include names of exceptional
employees
Konfirmasi final guest room pickup
per day
Konfimasi penggunaan ruangan tiap
malam
Review invoice promptly
Pay undisputed charges immidietly
Resolve disputed charges withing 30
days
Pencatatan evaluasi dan kritik oleh
attendees

d. Paper clips
e. Small clipboards
f. Gunting
g. Tape measure
i. Amplop
j. Toolkit (palu kecil, obeng)
k. Plastic display cases
Record number of advance
reservations
Record number of cancellation and
walk-ins
Record total room used per night
Record type of room used per night
Record actual guest room revenue
generated
Record and report final financial
results
Documents changes recommended
for next time
Notes of appreciation to registration
staff

- Alur A : Peserta
yang telah melakukan
advance registration
akan bergerak ke kiri
ruangan untuk
A
melakukan registrasi
ulang
- Alur B : Untuk
C
mengatisipasi adanya
peserta yang
menggunakan on-site
registration maka
G
peserta yang akan
melakukannya akan
F
diarahkan ke sebelah
kanan ruangan
- Alur C : Setelah
melakukan registrasi
dan mendapatkan
registration
D
packet/symposium kit
maka peserta dapat
langsung memasuki
ruangan
B
- Alur D :Setelah
melakukan registrasi
on-site dan
mendapatkan
symposium kit maka
peserta dapat masuk ke
ruangan.
- Garis F : Area
dibagi dua untuk
memisahkan peserta
yang telah melakukan advance registration dan on-site registration agar tidak terjadi masalah
yang antrian menjadi tertib.
- Garis G : Jika ternyata peserta yang mendaftarkan pada saat hari H (onsite registration) maka
salah satu konter advancer registration akan ditukar menjadi on-site registration.

3. Registration Form Checklist

Registration Form Checklist
Personal Information

Nama (personal/individu)
Alamat
a. State/province
b. Kota
c. Asal negara
d. Postal Code
Telepon
a. Handphone
b. Kantor
E-mail
Spouse
Institusi/Asosiasi/Organisasi
Pilihan Session
Full Symposium
One day session
Special Dietary
Alergi
Food preference (tidak menerima gula, nasi merah, etc)
Vegetarian
Kebutuhan Khusus
Kebutuhan bantuan pendengaran
Kebutuhan bantuan pengelihatan
Kebutuhan bantuan mobilitas/bergerak
Lain-lain
Harga registrasi
Early bird-all in
On-site price
Other event fee
On-site price
Akomodasi & Transportasi
Nama Hotel
Tipe kamar
Transportasi bandara-hotel
Cara Pembayaran
Visa

Master Card
Expiration Date