Documente Academic
Documente Profesional
Documente Cultură
Concepts
Classroom Manual
4.0 093014
2014,
2014,
characters, and/or data mentioned herein are also fictitious and are in no way
intended to represent any real individual, company, or event, unless otherwise noted.
No part of this book may be reproduced or transmitted in any form or by any means
without the written permission of Interactive Intelligence, Inc.
Materials and processes provided in this class are based on the premise based
versions of Interaction Center. All features described in this class may not be
available or configurable to CaaS customers.
"IC" and "Interaction Center" are abbreviated terms indicating the core Customer
Interaction Center (CIC) product from Interactive Intelligence, and are used only
for internal Education Services purposes.
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Table of Contents
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Table of Contents
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CHAPTER
Getting Started
In this chapter
Objectives
1-1
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1-2
1-3
Welcome to the
Interaction Client
Core Concepts
course!
During this course, you will learn about the Interaction Client interface.
Course Objectives
During this class, you will receive hands-on experience with the Interaction Client.
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To provide learning opportunities that will facilitate creation of job skills that enable
interested individuals to create business value with the Interactive Intelligence family
of products.
Education Services
Mission
Course Outline
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Name
Company
Job responsibility
Interaction Center experience
Expectations for the course
Introductions
Facilities
Class hours Your instructor will advise you on the hours for your class.
Snacks and Lunches Lunch is sixty minutes long. A variety of snacks will be
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Resource Materials
Conventions
By the way
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The following conventions are used throughout the classroom manual and lab
manual.
Symbol
Description
By the way
A bit of advice
Be Careful
We are committed to providing you with an excellent training experience, and the
surveys assist us by providing historical data and general feedback, so we encourage
you to complete one after attending each class. However, if you have concerns
regarding your classroom experience, that you would like to address during your visit
with us, please let your instructor know immediately or contact education@inin.com.
You have been provided an electronic (PDF) copy of the Resource Materials for this
course. You may take notes in the PDFs.
Step
1.
2.
Result
3.
4.
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Benefits of
Certification
Partner
The skills to configure and troubleshoot their own system. This can
drastically reduce service and support-related costs, and system down time.
Indirect customers are unable to open Support tickets on iSupport and cannot
download hot-fixes or licenses. Certified Partners and Direct Customers ONLY have
the ability to complete these tasks.
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Be careful
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Certification
Courses
Exams
By the way
Test material will cover only information discussed in this course and associated
course-ware.
More Information For more information on the exam process, refer to the
Interactive Intelligence web-page at: http://www.inin.com/education/Pages/
Proctored-Testing.aspx
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Education Services provides classroom and web-based training to assist you with
gaining the skills and knowledge needed to effectively use and configure Interactive
Intelligence products. If you have any questions contact us at education@inin.com.
Instructor Led Courses These courses offer flexible training options:
Self-Paced Courses - Individual courses that are designed to allow the learner
to proceed at his or her own pace.
For descriptions, demonstrations, and additional information visit our website at:
http://www.inin.com/education/Pages/Online-Learning.aspx
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Additional Training
Opportunities
Classroom Setup
Your workspace has been set up to emulate an Interaction Center installation. Each
workspace has the following components:
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A Client Workstation
A Workstation Phone
A Lobby Phone
An External Phone
CHAPTER
Interaction Client
In this chapter
Objectives
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2-2
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Interaction Client
The Interaction Client is the user interface for managing interactions. It is used to
manage your communications including phone calls, chats, emails, conference calls,
and directories.
The following is a partial list of actions performed with the Interaction Client.
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Logging on to the
Interaction Client
There are two options for logging on to the Interaction Client .NET Edition.
Click the Interaction Client .NET Edition icon on the Windows Desktop or
Taskbar.
You are automatically logged on and Interaction Client .NET Edition
displays.
It uses the default profile (Default.i3client) or default settings.
The default settings use Windows logon Authentication, the default server,
and the computer name as the workstation.
From the Start menu, click through the program menus to the Interaction Client
.NET Edition. In the Startup Configuration Editor, complete the fields on the
Connection tab and click Connect.
Access Interaction Client .NET Edition from the Start menu to change the
default profile, save another profile, or use another profile to log on.
By the way
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The shortcut icon on the desktop is meant to open automatically. If the user opens
Interaction Client from the Start menu, they will see the Startup Configuration Editor.
Using Profiles to
Logon
Interaction Client automatically creates a default profile the first time a user logs on.
Number and Remote Workstation is that the remote workstation requires a remote
station configuration in Interaction Administrator. Remote workstations require the
remote user to always connect to the IC server using the same remote phone number.
Some call centers prefer to use Remote Workstations to ensure that remote agents are
working from the designated location and with the option of granting flexibility when
needed.
Configure a Profile When you first start the Interaction Client, you are presented
with a logon dialog box. To configure a profile, complete the fields on the
Connection tab.
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Description
User ID
Password
Save Password
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Server
Station Type
Remote Number
Persistent
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Default.i3client
Save As
By the way
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For security reasons, you can log on to only one Interaction Client station at a time.
The system drops the original station connection when you log on to a different
station. You can run multiple instances of Interaction Client on the same machine
using different user logons and the same station but it is not recommended. You can
create a profile and add the profile (or a shortcut to it) to the Windows Startup folder
so Interaction Client starts automatically when you start your computer.
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Minimizing and
Exiting Interaction
Client
A bit of advice
From the Interaction Client window, select File, and then Exit.
Right-click the Interaction Client icon in your system tray, and select Exit.
For More Information Refer to Interaction Client Help, and search under:
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The Interaction
Client Interface
The Interaction Client interface has multiple components. Interaction Client appears
slightly different and shows different columns and tabs based on the configurations
and permissions assigned in Interaction Administrator. Interaction Client can be
modified and customized through permissions and handler customizations.
We are viewing the out-of-the-box configuration.
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Window
Components
At the top of the window is the Title Bar displaying the name of the application
(Interaction Client) and the version you are running (.NET Edition).
Interaction Menu Bar
The Menu Bar has drop-down options that provide more functions.
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File
Edit
View
Options
Tracker
Help
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Interaction Client
Help
The Interaction Client Help is an HTML-based file system with links to common
Interaction Client features. The Help files provide step-by-step instructions to
perform specific tasks and a "Tips and Tricks" section to help you efficiently perform
common tasks.
Accessing Help files To access Help files in all Interaction Center
Applications:
Press F1
In the Menu Bar, click Help, select either Help Contents, Help Index, or Tips
and Tricks
Select Start > All Programs > Interactive Intelligence > Online Documentation
Problem Reporter The Problem Reporter accessible through the Help menu of
Interaction Client allows users to report Interaction Client issues from the
application. The feature allows users to:
The System Administrator can specify the location of the upload and an email
address where problem reports are sent. The email inbox designated to receive the
notifications from Problem Reporter is configured in Interaction Administrator
through the Problem Reporter container.
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Outgoing Calls
Outgoing calls are placed through Interaction Client or from your telephone keypad.
Calls placed through the telephone keypad and Interaction Client use the same
processing. Telephone numbers are typed into the Interaction Client interface to
make an outgoing call.
Number Field The Number field allows you to type a phone number and make a
phone call directly from Interaction Client(IC). You can type a combination of digits
and letters and IC will automatically change letters to digits. To see a list of
previously dialed numbers, select the drop-down arrow on right of the Number field.
Dialing Numbers with Commas, Slashes, and Letters Special characters can
By the way
call) by using the telephone keypad, typing the number in the Interaction Client, or
through the Company Directory tab.
Make Call Button The Make Call button sends the phone number entered in the
Number field to be processed to make the call. To call on behalf of a workgroup, use
the arrow on the Make Call button.
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My Interactions
It shows your incoming and outgoing calls, Internet chats, and email messages.
It contains useful information about each interaction such as the number dialed,
the state of each interaction (where each is in the system), and the Call ID.
You can use the scroll bar at the bottom of the My Interactions list to see all of
the information fields.
Interaction Notifications When you have a new incoming event (incoming call,
chat, and so on) there are four ways that the Interaction Client can notify you:
By the way
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Queues
By the way
It is important to understand that there are user queues and workgroup queues. Every
user has a queue that displays interactions routed to them. There are also workgroup
queues that contain interactions that may be routed to them because they are a
member of that workgroup.
Queue Description
Queues contain a collection of waiting interactions. The term queue is also used to
describe a collection of calls, or other interactions such as chat sessions, waiting to be
processed.
Workgroup Queue Interactions You must have the queue tab showing in your
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Interaction ID
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Call State
The call State identifies what is happening to the call in real time.
Call Statue Definitions
Call States
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Call History
By the way
The Call History tab displays a listing of your incoming and outgoing calls. The
History tab makes placing return calls easy when an agent forgets a customer name or
phone number.
The amount of call history data stored per user depends on the version of Client
Services running on the server and how IC administrator is configured.
Call history items are added to a user's Call History view when the call leaves
the user's queue.
When a call disconnects, it stays in the queue for a couple of minutes
before it automatically disappears.
To make the removal happen more quickly, right-click on the disconnected
interaction and select Remove from Queue on menu. The interaction is
added to your Call History.
By default, call history information is retained for three (3) days or 300 calls,
whichever comes first, per user.
ClientServices on the IC server maintains the Call history.
Displaying and Removing the Call History View The Call History tab is
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Below the My Interactions list, is a row of interaction control buttons. User rights in
Interaction Administrator determine which buttons are visible.
These buttons allow you to manage the interaction selected in the My Interactions
list. You can Pickup the interaction, put it on Hold, Disconnect, and so on.
Common Buttons The following common buttons are typically visible to Agents.
By the way
In some cases, limited visibility is wanted. For example: the Voicemail button is
debatable because it allows an Agent to send an interaction directly to voicemail.
Some call centers may not want an Agent to be able to send calls to voicemail.
Pickup
Mute
Click Transfer to open the Transfer dialog box, where you can choose a
transfer recipient and the type of transfer operation you want to perform.
Voicemail
By the way
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If you are not connected to another call, when you pick up your telephone
handset the call automatically connects, and you can begin speaking.
More than one Call
If you are currently connected to another call, you can place your current
call on hold and pick up the new call.
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When an agent takes a queued interaction and presses the Assistance button, a
chat notification goes out to the designated agent.
The designated agent can pick up the chat and use Coach to assist the agent
handling the interaction.
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Transferring Calls
To transfer a call to an individual in a directory view, click and drag the call
on top of the name in the directory. A dialog box will display asking if you
would like to transfer the call to that person. When you select Yes, the call
will transfer and leave your My Interactions window.
Transfer a Call to a workgroup
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A dialog box displays indicating that you are connected to the consultant.
You can choose to speak to the caller again or speak to both caller and
consultant at the same time, thus creating a conference.
After you have consulted with both parties, click Transfer Now.
There are two ways to make a blind transfer, both methods transfer the call
immediately. One method is to click the Transfer button to open the
Transfer dialog box, then click Transfer Now. A second method is to drag
and drop the call on another Interaction Client user.
Transfer a Call to Another Person's voice mail.
Select the intended recipient in the Directory and click the Transfer button
and then the Voice Mail button. You can only transfer calls to an extension
which has an associated mailbox and can receive voice mail.
Transfer a Call to Your voice mail.
To transfer an incoming call to your voice mail, select the interaction and
click the Voice Mail button.
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Conference Calls
In some instances, you will want to include more than one person on a phone call.
The conferencing feature in Interaction Client allows multiple people to be on the
same call. Conference calls are set up in the My Interactions area of Interaction
Client.
To Create a Conference Call A conference call is created by dragging one call
on top of another and releasing. When a conference is created, the conference shows
up in the queue lists in a tree fashion.
The initial call is the root item, next to it is an arrow that can be clicked to
expand or collapse the conference display.
To expand the tree and view all of the callers in the conference, click the arrow
in the queue column.
You can conference both internal and external calls. When you conference internal
calls, call controls are available to all internal people on the conference call.
In version 4.0, a call can be disconnected by hanging up the physical telephone or
using the Disconnect button in Interaction Client. You will drop off the call but the
conference will continue without you in either case.
By the way
In SU5, you can add a call to a conference call when the number is dialing.
Conferencing from a Directory You can add any Directory contact to an existing
call to create a conference call. Additional contacts can be added to the conference
call as needed. Conference participants can be internal, for example other Interaction
Client Users listed in the Company Director, or they can be external, for example
personal contacts listed in your Outlook Private Contacts
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Primarily
Management
Buttons
Join The Join button allows you to join any interaction in a queue that you have
permission to monitor.
Both the agent and the customer are able to hear you.
Coach
The Coach button allows a supervisor to join an interaction, and speak only
to the agent.
The caller will not know that the supervisor is on the line. Only the agent
will hear the supervisor, the caller will not.
Listen
To listen to an interaction, click Listen.
You can listen to a caller leaving a message in your voicemail, or to a
conversation between two parties.
This button is unavailable if the interaction is not in a state in which the
action is performed.
The parties being listened to are not aware that someone is listening to the
interaction.
Record
To record the currently selected interaction, click Record.
The recording is saved as a .wav file.
Clicking Record the first time, starts the recording.
Clicking Record the second time, ends the recording.
If the call is in a state where the action cannot be performed, or the user
does not have rights to record, the button is unavailable
By the way
Pause
The Pause button is used to pause and continue a recording session.
Private
To prevent other Interaction Client users from recording or listening to
your conversation, click the Private button. Dependent on the Interaction
Client configuration, the Interaction Center Administrator may receive a
notification that the user is conducting a secure conversation.
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My Status
The status selected in Interaction Client determines how the system handles the call.
The My Status field is used to set your status. Your status determines if you are able
to receive interactions. Your status is a user status that follows you wherever you go.
It is not dependent on your station.
For example, if your status is set to the Do Not Disturb status and someone calls your
station extension, the station will not ring. The Interaction Center answers the call,
your status is read to the caller, and the call goes to voice mail.
Common Statuses
Available
If you are "Available," you will receive all calls sent to your extension and
calls from any ACD queue of which you are a member.
Available Follow-Me
If someone calls you when you are away from your office, you can set up
Interaction Client to search for you at different telephone numbers. After
locating you, Interaction Client will transfer the call to that location.
Follow-Me allows you to screen calls and set a password that must be
entered to answer the call. This is useful for users working from home, so
children do not answer incoming business calls.
Available Forward
If you are going to be away from your desk but accessible at another
telephone number, you can forward your calls.
You can forward calls to an internal extension, a local number, a longdistance number, or a cell phone.
All calls to your local extension are forwarded to the phone number
indicated in Interaction Client.
If no forwarding number is set, the call is routed to the main menu.
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Available, No ACD
If you select Available, No ACD as your status, you will receive all calls
routed directly to you through your personal User extension.
You will not receive ACD calls routed to you because of membership in a
queue.
Do Not Disturb
Statuses that have a Do Not Disturb flag will make calls go directly to
voice mail without ringing your phone.
No Answer
This status is configurable. It determines the number of seconds an
incoming interaction rings the Client station before the interaction stops
alerting and proceeds to the next step in the handler.
Hearing and Viewing your Status Callers hear your status, such as "Bob Jones is
down or by right clicking the Interaction Client icon in the system tray.
For some statuses, you can set a return date and time that will be played to your
callers. You can also set a status note indicating information for your colleagues.
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Workgroup
Activation
Activate Self" must be selected in Security for the user account, role, or
workgroup.
The user must be a member of the workgroup, and the workgroup must be of
type ACD.
From the Options menu, select Workgroup Activation which displays the
Workgroup Activation dialog box.
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Directory Views
A Company Directory page listing all Interaction Center users at the company.
A Workgroup Directory view listing all people within a workgroup and their
statuses.
Speed Dial views for quickly accessing commonly used phone numbers, or
Public or Private Contact views.
additional information such as status, home phone number, logged on and forward
number. Customizing directory columns assists agents to efficiently access needed
information to handle interactions.
Using the Company Directory The Company Directory contains the phone
number or extension for every user on the Interaction Center system and other
information.
There are several ways to view information in the company directory.
By the way
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Users can be hidden from the Company Directory by checking a box in the User
Configuration in Interaction Client.
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Call the default number associated with the name by double-clicking the name.
Single-click any of the phone number hyperlinks for a directory entry.
Type the number in the number field and click Make Call.
Select the name and click the Dial button in the Directory Control toolbar.
Directory Control
Toolbar
The buttons on the Directory Control toolbar allow you to perform call functions with
your colleagues.
You can dial a number directly, camp on their line, transfer a call, and view their
properties that list phone numbers and other information. You can also start a chat
with another colleague on the same server.
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Server Information
At the bottom of the Interaction Client window is a field that displays the name of the
server you are currently logged on to.
You can change the type of connection to the server, by clicking the active
workstation. A dialog box displays prompting you to change the Workstation or the
Workstation connection type.
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Docking Views
The Interaction Client allows you to tailor the Interaction Client by moving views to
different zones around the screen.
Moving the tabs around allows agents and other users to arrange their Interaction
Client in a way that makes it easy for them to use. When you select a page to move, a
"directional overlay" appears allowing you to select where you want to dock the
view. The overlay that appears provides the following choices:
By the way
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Configuration dialog
box
Alerting
Voicemail/Fax Paging - controls the methods used to alert you when you
receive a fax or voice mail.
My Interaction Ring Sounds - designates the .wav files played for various types
of interactions.
Desktop Alerts - allows you to set the length of time you want the desktop
dialog box (also referred to as "toast") to display for alerting interactions and
camped calls.
Calls
IP Phone
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Monitored Appearances
Allows the ability to control the activity of several user queues at the same
time.
Views
Configures which directory and queue pages appear in your Interaction Client
interface.
General
Allows you to set options for how interactions and notifications display and
respond in the Interaction Client.
Use the Automatic Status Changer to change your Interaction Client status
when your screen saver turns on or off or when your workstation is locked or
unlocked.
When the screen saver turns off or the workstation is unlocked, the
Automatic Status Changer resets your status and displays a desktop alert.
Automatic Status Changer is not available in Client Configuration
templates and is configurable by all users.
Key Points
Do NOT use the Automatic Status Changer if you have set up the Power
Options Properties in the Control Panel to turn off the monitor after a set
amount of time.
When the monitor's power is turned off, the Automatic Status Changer
thinks the screen saver has turned off, then it changes your status back to
either what it was before the screen saver started or to a pre-defined status
specified in the Automatic Status Changer.
Settings a user's status requires a valid connection with the IC server. If
your connection to the server drops, the Automatic Status Changer does
not change your status when the screen saver turns on or off.
In the rare case that you run the Interaction Client .Net Edition and
Interaction Client Outlook Edition at the same time, do not enable the
Automatic Status Changer plug-in in both. This is not a supported
configuration.
Enable it in only one Interaction Client.
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Displaying the
Actual Icon in the
System Tray
Some users like to configure Interaction Client to display the actual icon in the
system tray.
If you want the system tray to reflect your true status (such as On Vacation), you can
configure Interaction Client to "display the actual icon".
For More Information Refer to Interaction Client Help and search under:
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Interaction Client
Mini Mode
Interaction Client Mini Mode provides a compact view of your current interactions.
If you have the appropriate Security right, you can switch between the full Interaction
Client view and one of two smaller views.
Micro View The micro view displays your current interaction and an icon
indicating its state. Micro view is the default view for Mini Mode.
Mini View The mini view is used to manage any non-work item interaction in your
My Interactions queue.
Use this view to change your status and set status details.
Other controls in this view enable you to make calls, check the number of your
unheard voice mail messages, and switch to the complete Interaction Client
view.
For More Information Refer to Interaction Client Help Contents tab under:
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What is Unified
Messaging
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Unified Messaging means that all communications are centrally located in your email
Inbox. All communications, whether they are in real-time (calls and Internet chats) or
handled later (voicemail, email, and faxes) are handled through the Interaction
Center.
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Voice Mail
The Interaction Center voice mail functionality allows you to do many things.
You can open the .wav attachment and listen to the voicemail through
Windows Media Player or other audio player.
Voice mail can be listened to in your Client.
You can add a voicemail page and listen to your voicemail directly in your
Interaction Client.
The voicemail page keeps a list of your voicemail messages and allows you
to download the messages via a voicemail player.
The voicemail player allows you to control the location and the speed in
which voicemail messages are played.
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Sending and
Receiving Faxes
You can receive faxes in your Inbox. The faxes show up as an email message with a
special fax attachment.
Fax Viewer
When Interaction Client is installed, a set of fax tools is also installed,
including an Interaction Fax Viewer.
From the Fax Viewer, you can print your fax to a printer, or send the fax to
someone else.
Sending Faxes
If Interaction Client is installed with fax support, you are able to fax any
document from any application from which you can print.
The Interaction Fax appears in your list of valid printers.
When you print to the Interaction Fax driver, it automatically opens the
Interaction Fax Viewer application where you enter the fax information
such as phone number and recipient.
Interaction Fax users can select fax recipients from a public Outlook Contacts
directory.
To enable this feature, a contact folder must be created and referenced in
Interaction Administrator.
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Remote Message
Access
Interaction Mail functionality allows you to use the Telephone User Interface (TUI),
to access your voice mail, faxes, and email when you are away from your office.
Voice Mail
You can listen to voice mail over the phone, just as you would at the
desktop.
You can reply, delete and forward.
Faxes
You can forward faxes that are in your Inbox to a fax machine. For
example, if you want to read faxes while away from the office, use a
"forwarding" number and have the faxes sent to a different location.
In order to have IC "read" faxes to you over the phone, you must have the
OCR add-on installed.
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Accessing the
Interaction Mail
System
By the way
The combination of your extension and voice mail password specified in Interaction
Administrator, tells the Interaction Center system who you are, and that you are a
valid Interaction Center user. If either one of these numbers are incorrect, you will be
presented with your main office greeting. For security reasons, the Interaction Center
system does NOT prompt you for your extension or password. Nor does the system
verbally identify that you have entered an invalid extension or password. This area of
the system can be changed to fit your needs via Interaction Attendant and Handlers.
For More Information Refer to Interaction Client Help Contents tab under:
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Lab(s):
Lab 1: Logging Off and Exiting Interaction Client
Lab 2: Change Your Status
Lab 3: Placing Calls
Lab 4: Transferring Calls
Lab 5: Create a Conference Call
Lab 6: Configure Interaction Client
Lab 7: Using Mini Mode
Lab 8: Check Voice Mail
Summary
In this chapter we discussed:
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Interaction Client
Logging on to the Interaction Client
Using Profiles to Logon
Minimizing and Exiting Interaction Client
The Interaction Client Interface
Window Components
Interaction Client Help
Outgoing Calls
My Interactions
Queues
Interaction ID
Call State
Call History
Call Control Toolbar
Transferring Calls
Conference Calls
Primarily Management Buttons
My Status
Workgroup Activation
Directory Views
Directory Control Toolbar
Server Information
Docking Views
Configuration dialog box
Displaying the Actual Icon in the System Tray
Interaction Client Mini Mode
Chapter Review
1
How does the Interaction Client system "know" who you are?
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
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10
11
If you have the permissions, how could you activate yourself in and out of a
Workgroup through Interaction Client?
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
12
13
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