DMF0003(0)

C ONTROL OF M ONITORING AND M EASURING D EVICES

Code: DMPS - 11

Revision

Edition

C ONTENTS
1. PURPOSE.........................................................2
2. SCOPE..............................................................2
3. DEFINITIONS....................................................2
4. REFERANCE DOCUMENTS..............................3
5. RESPONSIBILITIES...........................................3
6. PROCEDURE....................................................5
7. DOCUMENTS, RECORDS.................................9
8. APPENDIX......................................................10

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1. PURPOSE
1.1. The purpose of this procedure is to establish a documented way for Control of
Monitoring and Measuring Devices (hereinafter M.M.D.)

2. SCOPE
2.1. This procedure is applied to all standard, special and work M.M.D. from
D.M.H.I., which are fixing assets or inventory objects, used for measuring, test
or inspection needed to provide evidence of conformity of product to determined
requirements.
2.2. This procedure is applied to all M.M.D. from the purchasing until to take out of
usage.

3. DEFINITIONS
3.1. Definitions
3.1.1. M.M.D. Monitoring and Measuring Device
(1) These devices can be:
- fixing assets (bigger value than 8.000.000 lei) or
- inventory objects (lower value than 8.000.000 lei).
3.1.2. Standard device device that transmits measuring units from the upper
precision class device (National standard) to lower precision class device
(appendix 10).
3.1.3. Special device device with a low frequency of using, or very important
for environmental or life safety for the quality of product and belonging
to D.M.H.I.s laboratory (Safety, Electronics, Heating Plant, Painting, RT,
UT, PM & TL) (appendix 11).
3.1.4. Work device device with lower precision class, checked with Standard
Device and which are used to get some information (appendix 12).
3.1.5. Standard Room place where standard devices are kept during the not
use period in the PM & TL laboratory
3.2. Abbreviation
3.2.1. B.R.M.L. National Metrological Board
3.2.2. B.V. Metrological checking report
3.2.3. C.E. Calibration Certificate.
3.2.4. M.M.D. Monitoring and Measuring Devices
3.2.5. P.M. & T.L. Precision Measurement & Test Laboratory.
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3.2.6. U.F. Functional Units (division, department, section).

3.2.7. N.I.R. Note of Entrance Reception.
3.2.8. N.T.M. Metrological Technical Normative

4. REFERANCE DOCUMENTS
4.1. Monitoring and Measuring Devices Acquisition code DMPA - 313 procedure.
4.2. Repairing, verification and calibration of monitoring and measuring standard,
special and for work devices outside of D.M.H.I. code DMPA-312 procedure.

5. RESPONSIBILITIES
5.1. Quality Management Team is responsible for:
5.1.1. Establishing, implementing and revising of this procedure.
5.1.2. Following this procedure.
5.2. Design Division is responsible for:
5.2.1. Preparing the list with M.M.D., which will be fitted on new building ship
and sending it to Material Division.
5.2.2. Establishing the measurements, which will be done, and the precision of
them.
5.2.3. Following this procedure.
5.3. Functional Units are responsible for:
5.3.1. Analyzing the necessity of M.M.D. acquisition related to the existing
situation (proper devices, out of order M.M.D. or other necessary M.M.D.
in the production process), at the end of the current year for the next year.
5.3.2. Preparing the yearly necessary of M.M.D. by filling in form DMF0140
and sending it to QMT for establishing the budget.
5.3.3. Establishing the measurements, which will be done, the precision of them
and selecting the adequate M.M.D. that will be able to assure the
necessary exactity and fidelity of measurements.
5.3.4. Approving the request for checking, repair and calibration of the existing
M.M.D.
5.3.5. Sending the due to recalibration M.M.D. to PM & TL in the next 30-days
from internal note receiving.
5.3.6. The way for using M.M.D. loaned from PM & TL laboratory.

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5.3.7. Check (by random) during the production process if the M.M.D. used by
subcontractors companies, which are involved in their activity area, has the
available metrological verification.
5.3.8. Following this procedure.

5.4. Material Division is responsible for:

5.4.1. M.M.D acquisition according received POR issued based on Top
Management approved budget.
5.4.2. M.M.D. acquisition no specified in budget, according POR received,
which was issued on the base of report prepared by involved Functional
Unit and approved by Top Management.
5.4.3. M.M.D. acquisition, which will be fitted on new building ships according
to the list, received from Design Department.
5.4.4. Following this procedure.
5.5. Outsourcing Support Team is responsible for:

5.5.1. Mention in the collaboration contract with subcontractors, which work in

D.M.H.I., the mandatory requirement to use only the M.M.D. metrological
verified during the production process and to have the metrological
verification records specifying the validity of metrological verification
period.

5.6. Ship Repair Division is responsible for:

5.6.1. Sending the Job Order signed by client to PM & TL in order to
check/repair/calibrate the M.M.D. from the ship repair.
5.6.2. Following this procedure.
5.7. P.M. & T.L. Laboratory is responsible for:
5.7.1. Quality receiving of purchased M.M.D.
5.7.2. Administrating, up dating, maintaining and controlling of M.M.D.
database from D.M.H.I. endowment.
5.7.3. Announcing the M.M.D. due to recalibration to U.F. before verification
period.
5.7.4. Performing the M.M.D. verification/repair/calibration from the D.M.H.I.
endowment.
5.7.5. Sending abolition proposal to QMT for the M.M.D.
assets or inventory objects.

which are fixing

5.7.6. Analyzing of standard M.M.D. due to recalibration in order to take action

for checking them in due time.
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5.7.7. Performing the M.M.D. verification/repair/calibration from ship repair

according Job Order signed by client, in due time.
5.7.8. Following this procedure.

6. PROCEDURE
6.1. M.M.D. acquisition for D.M.H.I. U.F. endowment
6.1.1. M.M.D. acquisitions requested by U.F. are performed according
Monitoring and Measuring Devices Acquisition code DMPA-313
procedure.
6.1.2. After M.M.D. is purchased, the purchaser sends the M.M.D. together with
invoice and packing list to the storehouse.

6.1.3. The storekeeper send the device to PM & TL for M.M.D. receiving
inspection/coding.
6.1.4. PM & TL chief laboratory codify the acquisitioned M.M.D.
6.1.5. At receiving, the metrological inspector draw up the M.M.D. History
Card DMF0047 annex 1, Calibration Report cod DMF0048
annex 2, and apply the tag Admitted or Rejected as necessary case by
case and inscription alpha-numerical code on each device.
6.1.6. Code numbers are assigned as follow:
Example: X X 0 1 xxxx
Serial number
Range
Type of device
Designation
General division
6.1.7. After quality receiving and codification of the M.M.D. purchased the
Admitted M.M.D. are recorded in database of the PM & TL laboratory.

6.1.8. PM & TL send the received/coded devices back to the storehouse together
with the distribution list (acc. POR) specifying each device code number.
6.1.9. The storekeeper prepares the NIR for admitted devices.
6.1.10. The storekeeper announces the U.F., which have requested the devices, in
order to issue the consumption note.

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6.1.11. When there are Rejected M.M.D. PM & TL shall announce Purchasing
Department and the storekeeper who should take them back and hold them
in their custody until Purchasing starting their own procedure for this
case.
6.1.12.U.F. takes the Admitted M.M.D. by their tools keeper, who shall maintain
devices distribution evidence by serial no, code, and person name.

6.2. M.M.D. acquisition for New Building ships

6.2.1. M.M.D. acquisition for new building is performing according the
Monitoring and Measuring Devices Acquisition code DMPA-313
procedure.
6.2.2. Design Division prepares the M.M.D. list, which will be mounted on the
ship.
6.2.3. Design Division sends the M.M.D. list to Purchasing Department for
acquisition.
6.2.4. Purchasing Department purchase the M.M.D. and perform the quantity
receiving inspection.
6.2.5. The devices will be stored at main storehouse from were will be take out
in order to be mounted on the ship by the involved U.F.
6.3. D.M.H.I. measuring and monitoring device control
6.3.1. PM & TL identify in the database the M.M.D. due to recalibration date
that should be recalibrated, 2 month before the recalibration date for each
U.F. separately.
6.3.2. PM & TL send the M.M.D. due to recalibration list attached to internal
note to each involved U.F. in order to send those M.M.D. for
recalibration.
6.3.3. Base on M.M.D. due to recalibration list the tools keeper announces each
persons holder in order to collect them.
6.3.4. The tools keepers issued the Request for checking/repair/calibration
measuring devices - code DMF0054 appendix 3, and send it for
Management U.F. approval.
6.3.5. The tools keeper sends to PM & TL the M.M.D. due to recalibration
together with request for checking in 30 days from the internal note
receiving.
6.3.6. PM & TL perform the M.M.D. quantity reception according request for
checking and stick the identification tag In expectation on the devices
box or on the device, case by case.
6.3.7. In case of some M.M.D. are missing, PM & TL lists them and send to U.F.
management.
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6.3.8. PM & TL perform checking (repairing, calibration) of M.M.D. according

chapter 6.4.
6.3.9. After checking, PM & TL inform by phone the tools keeper in order to
bring them.
6.3.10. At half-year intervals PM & TL Chief send to U.F. Managers the status of
M.M.D. verification Admitted and Rejected.
6.3.11. PM & TL control the rejected devices according cap. 6.5.
6.3.12. Tools keeper take from PM & TL laboratory the Admitted M.M.D. and
return them to the persons from who was collected in order to be verified.
6.3.13. In case of rejected devices the tools keeper take from PM & TL laboratory
Rejected card code DMF0056 appendix 4, sign in M.M.D. History
Card - code DMF0047 and the Rejected card.
6.3.14. When is necessary in production one M.M.D. from PM & TL the tool
keeper fill the Pursuance measuring and monitoring devices card - code
DMF0057 appendix 5 and sign in the M.M.D. Loaning evidence
code DMF0058 appendix 6.
6.3.15. The M.M.D. loaned will be return to PM & TL and shall be fill in the
column from M.M.D. Loaning evidence code DMF0058 book.
6.4. M.M.D. verification
6.4.1. M.M.D. verification is performed according specified instructions or
N.T.M. When calibration standard do not exist, the M.M.D. shall be
calibrated with standard or calibration procedure, which is recommended,
by the equipment manufacturer or own procedure.
6.4.2. The standard, special and work device lists, which shall be calibrated and
calibrated frecvency, are according to appendix 10; 11 and 12.
6.4.3. The error and uncertainty of calibrated/standardize equipment and
instrument measurement shall be determinate, and recorded on the
calibration report.
6.4.4. During the verification shall fill in Calibration report code DMF0048
and M.M.D. History Card - code DMF0047 or Rejected card code
DMF0056 case by case.
6.4.5. In case that the Request for checking/repair/calibration measuring
devices - code DMF0054 dont have record number, the metrological
inspector shall record on the Record book evidence of the verification
request code DMF0059 appendix 7.
6.4.6. On devices will be applied Admitted tag or Rejected tag.
6.4.7. The box with Admitted M.M.D. will be stored on the Distribution
locker, the M.M.D. History Card will be up-date and the M.M.D. are
kept until tool keeper will take out.
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6.4.8. The Rejected M.M.D. are stored at PM & TL in a special area and are
pick up togheter with Admitted device by the tools keepers.
6.5. Treatment of the Rejected devices
6.5.1. For Rejected devices, which cant be repaired, PM & TL prepare the
Rejected card code DMF0056.
6.5.2. The U.F. tools keeper tacke the Rejected M .M.D. together with Rejected
card code DMF0056.

6.5.3. The U.F. tools keepers preserve the Rejected M.M.D. in tool store in the
special area. Keep Rejected card, also.
6.5.4. The U.F. tools keepers inform the departments managers about the
rejected devices status and the existing stock for necessary M.M.D.
acquisition, according DMPA 313 Monitoring and measuring device
acquisition procedure.
6.5.5. The U.F. tools keepers prepare the abolition documents according
abolition procedure.
6.5.6. Monthly PM & TL inform the QMT and related departments about
(admitted/rejected) checked devices status.
6.5.7. During the effectively abolition PM & TL shall separate the following
materials:
(1) Ferrous;
(2) Nonferrous;
(3) Plastic material;
(4) Parts of device, which can be used like spare part for the others
M.M.D.
6.5.8. The materials mentioned at paragraph 6.5.7. are returned to the store base
on consumption note.

6.6. Standard M.M.D. treatment

6.6.1. The standard devices are kept in the standards room together with the
standard list by designation and range.
6.6.2. Outgoing/incoming the standard M.M.D. from the Standard Room is
recorded on the Standard M.M.D. evidence book code DMF0060
appendix 8.
6.6.3. Quarterly PM & TL Laboratory Chief analyze the status of the standard
M.M.D. due to recalibration and take measures for verification,
calibration and repairing if is necessary according DMPA 312
procedure.

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6.6.4. After M.M.D. verification by the National Metrological Board, shall be

updated the PC database base on B.V. (Metrological checking report) or
C.E. (Calibration Certificate) and the Standard Devices history card code DMF0063 appendix 9.
6.7. M.M.D. from ship repair treatment
6.7.1. PM & TL receive from Ship repair Manager Team the Job Order for
verification/repairing of M.M.D. for ships repair.
6.7.2. According Job Order received PM & TL have 3 possibility:
(a) NO PM & TL dont have capability to repair or check the M.M.D.
according Job Order and also dont know were can be checked.
(b)YES - PM & TL dont have capability to repair or check the M.M.D.
according Job Order but those can be sent to the other
specialized company.
(c) YES - PM & TL can repaired and verify the M.M.D. according Job
Order.
6.7.3. In case of paragraph 6.7.2. (a) PM & TL shall notify in writing the Shiprepair Management Team regarding impossibility of verification/
repairing the M.M.D.
6.7.4. In case of paragraph 6.7.2. (b) PM & TL shall send the M.M.D. to
specialized company for verification/repairing.
6.7.5. PM & TL receive the M.M.D. checked by other specialized company
together with Metrological Checking Report, Calibration Report and invoice.
6.7.6. PM & TL prepare the Calibration Report (base on calibration report
received from specialized company), fill in the Work Completion Report,
signed by client and send it to Ship repair Marketing Department.
6.7.7. PM & TL send or install the M.M.D. on the ship.
6.7.8. In case of paragraph 6.7.2. (c) PM & TL issued Work Completion Report
and Calibration Report, signed both by client and send it to Ship repair
Marketing Department together with a copy after Job Order and Invoice.

7.

DOCUMENTS, RECORDS, ARCHIVEMENT

7.1. Monitoring and Measuring Device History Card code DMF0047 appendix 1.
(1) Fill in by metrological inspector
(2) Archived to PM & TL by PC operator
7.2. Calibration Report code DMF0048 appendix 2.
(1) Fill in by metrological inspector
(2) Archived at PM & TL by PC operator

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7.3. Request for checking/repair/calibration measuring devices code DMF0054

appendix 3.
(1) Fill in by U.F. tools keeper in two exemplars
(2) Archived by PM & TL and U.F. tools keeper
7.4. Rejected card code DMF0056 appendix 4.
(1) Fill in by metrological inspector
(2) Archived by U.F. tools keeper
7.5. Pursuance measuring and monitoring devices card code DMF0057
appendix 5.
(1) Fill in by U.F. tools keeper
(2) Archived at PM & TL by person in charge
7.6. M.M.D. Loaning evidence from PM & TL code DMF0058 appendix 6.
(1) Fill in by metrological inspector
(2) Archived at PM & TL by metrological inspector
7.7. Record book evidence of the verification request code DMF0059 appendix 7.
(1) Fill in by PC operator
(2) Archived at PM & TL by PC operator
7.8. Standard device evidence book code DMF0060 appendix 8.
(1) Fill in by metrological inspector
(2) Archived at Standard room by PM & TL Chief
7.9. Standard Devices history card code DMF0063 appendix 9.
(1) Fill in by PM & TL Chief
(2) Archived by PM & TL Chief

8.

APPENDIX
8.1. Appendix 1

Monitoring and Measuring Device History Card code DMF0047.

8.2. Appendix 2

Calibration Report code DMF0048.

8.3. Appendix 3

Request for checking/repair/calibration measuring devices code

DMF0054.

8.4. Appendix 4

Rejected card code DMF0056.

8.5. Appendix 5

Pursuance measuring and monitoring devices card code DMF0057.

8.6. Appendix 6

M.M.D. Loaning evidence from PM & TL code DMF0058.

8.7. Appendix 7

Record book evidence of the verification request code DMF0059.

8.8. Appendix 8

Standard device evidence book code DMF0060.

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8.9. Appendix 9

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Standard Devices history card code DMF0063.

8.10. Appendix 10 Standard device list.

8.11. Appendix 11 Standard special list.
8.12. Appendix 12 Standard work list.

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