Annexure

I
THE PARTICULARS OF ITS ORGANIZATION, FUNCTIONS AND DUTIES
The Directorate of Public Instructions (Colleges), Punjab came into existence in 1976 to
advise the Government in matters relating to Higher Education in the State and to oversee its
development with perspective planning and for matters connected therewith.
The Directorate of Public Instructions (Colleges), Punjab, is primarily a coordinating body between the
University Gr ants Commission, the State Government, Universities and Colleges situated in Punjab.
It is the general duty of the Directorate to coordinate and determine standards in institutions of Higher
Education in accordance with the guidelines issued by the University Grants Commission from time to time.

FUNCTIONSOFTHEDirectorate
Planning and Coordination:
1.

To prepare consolidated programmes in the sphere of Higher Education in the State in

accordance with the guidelines that may be issued by the University Grants Commission, NCTE ,
State Government and affiliating Universities from time to time, and to assist in their
implementation, keeping in view the over all priorities and perspectives of Higher Education in
the State.

2.

To assist the University Grants Commission and NAAC in respect of

determination and maintenance of standards and suggest remedial action
where ever necessary.
To evolve perspective plans for development of Higher Education in the State.
To monitor the progress of implementation of such developmental programmes.

3.
4.
5.

To promote cooperation and coordination of the Educational Institutions

among themselves and explore the scope for interaction with industry and
other related establishments.

6.

To formulate the principles as per the guidelines of the Government and to decide upon,
approve and sanction New Educational Institutions by according permission keeping in
view the various norms and requirements to be fulfilled.
To suggest ways and means of augmenting additional resources for Higher Education in the State.

7.

Academic Functions:
1.

To encourage and promote innovations in curricular development, restructuring of

Courses and updating of syllabi in the Colleges, as per suggestions of UGC, NCTE & NAAC.

2.

To devise steps to improve the standards of Examinations conducted by the

Universities and suggest necessary reforms.
To facilitate training of teachers working in Colleges.

3.
4.

To conduct entrance examinations for admission to institutions of higher

education and render advice on admissions.

5.

To encourage NCC, NSS, sports, physical education and cultural activities in the colleges.

6.

To encourage extension activities and promote interaction with concerned

agencies with regional planning and development.

7.

To prepare an overview report on the working of the colleges in State and to furnish a copy
of the report to the University Grants Commission.

Advisory Functions: To advise the Government

1.

In determining the block maintenance grants and to lay down the basis for such grants. .

2.
3.

On the statutes and Ordinances to various Universities in the State (excluding Central Universities)
and on the statutes proposed by the Universities in the State.
To make new institutions self sufficient and viable.

4.

To perform any other functions necessary for the furtherance of Higher Education in the State.

The following are the Duties of the Directorate:

1.

Recommend to the state government cases of starting of new Private Unaided Degree
Colleges, UG and PG Courses.

2.

Undertakes restructuring of courses at UG and PG level.

3.

Conduct of Common Entrance Tests for all professional courses like, Physical
Education, Bachelor of Education, and Law courses. .

4.
5.

Supervises admission process into B.Ed.& B.PEd Courses ..

Joint Academic Network based on collaboration with foreign universities.

6.
7.

Co-coordinating issues relating to block grants to the universities & Colleges.

Re-examining and updating common core UG syllabus.

8.

Restructuring the Course content by incorporating soft skills and

personality development required for employability.

9. Promoting Teacher Training Programmes in core areas.

10. Conducting Seminars & W orkshops on issues related to Higher Education.
11. Publication of Profile of Higher Education :
12. Encourage Youth Cultural Festivals in the colleges
13. Conducting Academic Audit of select Degree colleges.
14. Conducting Baseline survey in the State for the purpose of identification of potential
areas for establishment of New Degree Colleges
15. PTOSS Programme to train the students to enhance their communication skills
& Information Technology skills for placement in various Multi National Companies.

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An nexure II
POWERS AND DUTIES OF ITS OFFICERS AND EMPLOYEES

Sl.No

DESIGNATION

1.

Director (DPI)

2.

3.

DUTIES AND RESPONSIBILITIES

1. Head of the Department.
2. Oversees the working of the Directorate.

Joint Director/Admin. 1.
officer
Deputy Director

Servic e matters of Government College Principals & Lecturers.

Deals the academic matters assigned to him/her by the Director such

as: (Colleges)
1.

Processing of the proposals for starting new degree colleges /

new courses /PG Courses / B.Ed colleges
/law
colleges/B.PEd colleges etc., under private sector.
2. Problems relating to Government College Principals and Lecturers.
3. Inspections and enquiries.

4.

Deputy Director
(Colleges & Planning)

1. Release of grants to Universities.

2. Release of grants to Grant-in- aid Private Colleges.
3. Implementation of Services Security Act.
4.

5.

Asst. Director- GPF

Matters relating to problems of non teaching staff in

Government
& Private Colleges.

Affairs relating to different Schemes of Scholarships

(Scholarship)

6. Assistant Director
activities. (Cultural Affairs)
foundation,

1.
2.
3.
4.
5.
6.
7.
8.
9.

State Merit Scholarships

Non-Hindi Speaking Scholarships
National Merit Scholarships
Scholarships to the children of riot victims
Post Matric Scholarships to SC students
Special Scholarships for SC girls
Post Matric Scholarships to OBC students
Scholarships to the wards of Teachers
Scholarships to the wards of Army Personnel s

1. Affairs relating to conduct and promotion of cultural

2. Library grants relating to Raja Ram Mohan Roy
Kolkatta.

3.
4.
5.

7.

Conduct of Youth Festivals & Inter State tours.

Recommendations of books to libraries.
Permission to college teachers for writing books.

Assistant Director 1. N.C.C. activities in Government and Aided Private Colleges.

(N.C.C.)
2. Grants relating to N.C.C.
3. Matters pertaining to problems of civilian staff posted in N.C.C. units/
group headquarter.

8.

Assistant Director
(Legal)

1.

Legal matters and court cases pertaining to Government and

Grant- in-aid private colleges.

9.

Assistant Director

2.

Accreditatation by NAAC

NAAC/UGC

3.

Quality Assurance Cell.

10.

Edusat Officer

1. State Nodal Officer for promoting education through EDUSAT.

11.

Coordinator IISER

1. State Nodal Officer for establishment and development of Indian

Institute of Science Education & Research, Mohali.

An nexure
III
THE PROCEDURE FOLLOWED IN THE DECISION MAKING PROCESS,
INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY
The Directorate of Public Instruction(Colleges) works as per norms prescribed by the Punjab
Government, UGC, NAAC & NCTE from time to time

An nexure-IV

ORGANIZATIONAL FLOW CHART

Pr. Secretary/ Secretary

Special Secretary
Direct
or

Joint Director

Deputy Director (Colleges)

Deputy Director (Colleges & Planning)
DCFA (Headquarter)
DCFA (Pre-Audit)
Assistant Directors (Legal, Scholarship, NCC,
GPF& Intech)

Branch Superintendants
Files

Annexure
V
THE RULES, REGULATIONS, INSTRUCTIONS MANUALS AND
RECORDS, HELD BY IT OR UNDER ITS CONTROL OR USED BY ITS
EMPLOYEES FOR DISCHARGING ITS FUNCTIONS
The following Rule Books / Reports, Manuals are available in the office:
1.
2.
3.

Rules for starting of New Private Unaided Degree Colleges

Rules for starting of New UG Unaided courses in existing Private Colleges
Rules for starting of New PG Courses in existing Private Degree Colleges

4.

Rules for starting of New Private Unaided Law Colleges

5.

Rules for conversion of colleges from women to co-education and viceversa, change of management and change of name.

6.

Profile of Higher Education book containing list of B.Ed., Law, Post Graduate, Degree Colleges.
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Annexure VI
A STATEMENT OF CATEGORIES OF DOCUMENTS THAT ARE HELD
BY IT OR UNDER ITS CONTROL
1.

Report on Profile of Higher Education in Punjab

2.

Report of the High Power Committee on Rationalization of Staffing pattern in colleges of Punjab

3.

Vision 2020
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An nexure VII
PARTICULARS OF ANY ARRANGEMENTS THAT EXISTS FOR
CONSULTATION WITH, OR REPRESENTATION BY THE MEMBERS OF
THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR
IMPLEMENTATION THEREOF
Representations from the public and other stakeholders are taken into consideration at
the individual college level as and when necessary while formulating policies.

Annexure-VIII
A STATEMENT OF THE BOARDS, COUNCILS, COMMITTEES AND
OTHER BODIES CONSISTING OF TWO OR MORE PERSONS
CONSTITUTED AS ITS PART OR FOR THE PURPOSE OF ITS ADVICE,
AND AS TO WHETHER MEETINGS OF THOSE BOARDS, COUNCILS,
COMMITTEES AND OTHER BODIES ARE OPEN TO THE PUBLIC, OR THE
MINUTES OF SUCH MEETINGS ARE ACCESSIBLE FOR PUBLIC.

Nil

OTHER PROGRAMMES UNDERTAKEN BY THE DIRECTORATE OF

PUBLIC INSTRUCTIONS (COLLEGES) PUNJAB
1.
2.
3.

Indian Institute of Science Education & Research, Mohali.

Rajiv Gandhi National University of Law, Patiala.
Punjab Training on Soft Skills (PTOSS).

An nexure
IX

A DIRECTORY OF OFFICERS POSTED AT PRESENT

Sr.
No.

Designation

Name of the Officer

Office
Phone No.

Principal Secretary

Dr. Roshan Sunkaria

0172-2743189

I.A.S

Special Secretary

Sh. Chander Gaind

0172-2743192

I.A.S

Director

Sh. G.S.Ghuman
I.A.S

Joint Director
Deputy Director

Sh. Tarsem Dhariwal

Deputy Director ( C&P )

0172-5218825
0172-5218809
-

Assistant Director

Sh. Ashok Lohgarhi

0172-5218828

Assistant Director

Mrs. Sarita Chopra

0172-5218813

Assistant Director

Sh. Jagtar Singh

0172-5218806

Assistant Director

Sh. G.S. Brar

0172-5218827

Assistant Director

Sh. Mohd. Rafi

0172-5218810

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An nexure-X
THE BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING
THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURES
AND REPORTS ON DISBURSEMENTS MADE
Budget allotted to Department of Higher Education, Punjab for the academic year 2006-2007
Plan
Non-Plan

:
:

Rs.0,03,71,44,000
Rs.2,30,0068,000.

Centre sponsored schemes :

Rs. 0,00,57,30,

000
A.C.A.Scheme

Rs.0,00,15,00,000

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Annexure XI
THE MANNER OF EXECUTION OF SUBSIDY PROGRAMMES,
INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS
OF BENEFICIARIES OF SUCH PROGRAMMES
Nil

Annexure XII
PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR
AUTHORIZATIONS GRANTED BY IT
Scholarships
S.No
1.
2.
3.
4.

Scheme
State Merit Scholarship
Non-Hindi speaking Scholarship
National Merit Scholarships
Scholarships to children of riot victims

Sanctioned Amount
Nil
Nil
12,00000
2.00,000

Amount Disbursed
Nil
Nil
11,98,410
51,000

5.
6.
7.
8.
9.

Post matric scholarship to SC students

Special scholarship for SC girls
Post Matric scholarship to OBC students
Scholarships to the wards of Teachers
Scholarships to the wards of Army
Personnels

7,27000
2500000
1,16,50,200
1000
1000

7.27000
2500000
1.02,20,160
nil
nil

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Annexure
XIII
DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO
OR HELD BY IT, REDUCED IN AN ELECTRONIC FORM
Entire information available is in the form of hard copy and certain information in
electronic form at www.dpipunjab.org.

An nexure
XIV
PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR
OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF
A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE
Reception counter will be opened soon for the public to obtain information. Public can also
visit the website of the directorate at www.dpipunjab.org.

Annexure
XV
THE NAMES, DESIGNATIONS AND OTHER PARTICULARS OF
THE PUBLIC INFORMATION OFFICERS.
For Directorate
1. State Public Information Officer
(Appellate authority)

Secretary Higher Education

Govt. of Punjab.

Ph. Office: 0172-2743721

2. Public Information
Oficer

Mr. Tarsem Dhariwal

Ph Office: 0172-2704431

DPI (C), Punjab.

(Additional Charge)
SCO 66-67, Sec-17 D, Chd.

Fax: 0172-2783660

Annexure XVI

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SUCH OTHER INFORMATION AS MAY BE PRESCRIBED AND

THEREAFTER UPDATE THESE PUBLICATIONS EVERY
YEAR
Information will be updated every year.

PROCEDURE TO OBTAIN INFORMATION FROM THE DPI(C) Punjab under

RTI Act
Applicationforobtaininginform ation:
1. Application Fee: Rs. 10.00 only
2. Mode of payment: Cash/draft/IPO in favour of DPI (C) Punjab, SCO 66-67, Sector 17-D, Chandigarh
or treasury challan.
HeadofAccount
Major Head: 0070-Other Administrative
Services. Sub Major Head: 60-Other Services
Minor Head: 800-Other receipts
Sub-Head: 86-Fees under the Right to Information
Act. Detailed Head: 0070-Other Administrative
Services-60-Other Services-800-Other receipts86
Fees under the Right to Information Act.
Under Section2(m),6 and 27(i) a person, who desires to obtain any information admissible
under the Act, shall make a request in writing to the DPI (C) Punjab, Public Information Officer
along with a fee, as specified in rule 5 of these rules.
On the receipt of an application, made under sub rule (I) the State Public Information Officer shall
give a receipt in token thereof to the applicant
4. Quantumoffee:
1. Under Section 6 and 7 an application for obtaining any information under sub secti on (I) of section
6 shall be accompanied with a fee of rupees ten.
2. For providing an information under sub section(I) of Section 7, the fee shall be charged from
the applicant at the following rates, namely:a) Rs. two for each page in A-4 or A-3 size paper, created or copied; and
b) If information is to be provided on a large size of paper than that of specified in clause (a),
the actual cost price of such a paper shall be charged.
3. (i) For providing an information under sub-section(5) of section 7, the fee shall
be charged from the applicant at the following rates, namely:a) Rs. 50 for providing information in floppy/diskette and

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b) If information sought is of such a nature, which is contained in a printed document of

which a price has been fixed, then that information will be provided after charging
the price fixed for that printed document. However, if only an extract or page of such a
printed document is asked for, then a fee of Rs.two per page of photocopy for
extracts from publication shall be charged from the applicant.
(ii) No fee for inspection of record shall be charged, if such an inspection is made
for one hour only. However, if inspection is made for a period of more than one hour, then a fee of
rupees five shall be charged for every fifteen minutes in excess of first hour. Every fraction
of the period above fifteen minutes shall be construed as a complete period of fifteen minutes
and it shall be charged as full period of fifteen minutes.
5. Deposit of
fee:
i) On receipt of an application submitted under sub-rule(1) of rule 3, the Public Information Officer shall
scrutinize the application and shall assess how much fee is required to be paid
by the applicant for obtaining the information.
ii)

In case the applicant fails to deposit the requisite fee within a period of fifteen days
after the issuance of the intimation given to him under sub rule(4), it shall be
construed that the applicant is no longer interested in obtaining the information,
sought, for, and his application shall be deemed to have been filed.

DisposaloftheRepresentations:
1.

The request for information by a person shall generally be answered as

expeditiously as possible and in any case within 30 days of the receipt of the
request, either to provide information or reject the request.

2.

W here an application is made for an information

o
W hich is held by another authority; or

The subject matter of which is more closely connected with the functions
of another public

authority,
the application shall be transferred to appropriate authority and inform the
applicant as soon as practicable but in no case later than 5 days from the receipt of
application .

W here a request has been rejected, the information officer shall

communicate to the person (a) the reasons for such rejection (b) the period
within which an appeal against such rejection may be preferred (c) the
particulars of the appellate authority.

Inform ationw hichisExem ptfromdisclosure:

As per Section 8 (1) of the Right to Information Act 2005, certain information shall not be disclosed
to the applicant, as per the conditions prescribed in the section.
1.

All the Committee Reports before the decision is taken by the Government
and the matter is complete.

2.
3.

Personal information, the discloser of which has no relationship to any public activity or i nterest.
Joint Inspection Committee reports of New Degree Colleges, UG and PG Courses.

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