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HCM 1: Recruitment: Applicant Master Data

Exercise Applicant Master Data.

Time 5 min

Task Which applicant data should be stored in an ERP system for an application?

Generally, there are no guidelines on how much data of a candidate should

be saved in a company. However, it should be "as much data as necessary
and as little as possible". When Applications are done by mail, the data are
also limited by the scope of the application documents. On the other hand,
online applications can be made in a contact form that is created by the
company and posted on the company's own homepage. When preparing
such a form, the company would make sure that only relevant data are
requested from the applicant.
The following figure shows an example for the storage of application data:

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HCM 2: Recruitment: The Process

Exercise Modeling a recruitment process.

Time 10 min

Task Please model the recruitment process with all associated steps.

The following figure shows the process of recruitment:

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HCM 3: Personnel Development: Qualifications & Requirements

Exercise Qualifications and Requirements.

Time 10 min

Task Please describe the difference between qualifications and requirements.

An employee has qualifications and can improve qualifications or gain new

qualifications through further education. A job in a company has
requirements that are equivalent to qualifications and are desirable
qualifications that an employee should have for the job.

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HCM 4: Personnel Development: Qualifications

Exercise Qualifications.

Time 10 min

Task Please consider briefly which qualifications a head of department should generally possess.

A department manager should possess the following qualifications:

Leadership qualities
Articulateness
The ability to extemporize
Team player
...

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HCM 5: Edit Qualifications Catalog

Exercise Edit the qualifications catalog.

Time 5 min

Task Use the SAP Easy Access Menu to edit the qualifications catalog.
To edit the qualifications catalog, follow the menu path.
Human Resources Personnel Management Personnel
Development Settings Current Settings Edit Qualifications
Catalog

Menu path

Set the cursor to the folder Certification and choose . In the upcoming
screen Create, please choose Qualification and go on with .
As the qualification name, please type in ### First Aid Course
Certification. The qualification shall be valid from the 1st of the current
year. Press
to save your entries.

### First Aid Course

Certification

In the Catalog: Change Qualification(s) screen you can see that the ###
First Aid Course Certification was added to the folder Certification

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Set the cursor to the folder Certification again and choose

. In the
upcoming screen Create, please choose Qualification and go on with .
As the qualification name, please type in ### Security Training Course
Certification. The qualification shall be valid from the 1st of the current
year. Press
to save your entries. In the Catalog: Change
Qualification(s) screen you can see that the ### Security Training Course
Certification was added to the folder Certification.

Click on the exit icon

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### Security Training

Course Certification

to return to the SAP Easy Access screen.

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HCM 6: Personnel Development: Integration Event Management

Exercise Personnel Development Integration.

Time 10 min

Task Which data are required to save trainings in a Personnel development system?

The following data should be saved for a training:

Location
Start Date
Course Instructor
Costs
Max participants
Min participants
Prerequisites

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HCM 7: Create Business Event Type

Exercise Create a business event type.

Time 10 min

Task Use the SAP Easy Access Menu to create a business event type.
To create a business event tyep , follow the menu path:

Menu path

Human Resources Training and Event Management Settings

Current Settings Business Event Type

In order to create the business event type, enter the first day of the
current year as the start date and press .

In the following screen, choose External Classroom Training.

Enter ### Sec Train as the Abbreviation of the event type and ###
Security Training as the name. In the tab Capacity, enter a Minimum
capacity of 1. In the tab Relationships, search for the event group GBI
Training and Education in the field ID related object in the line Belongs
to.

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External Classroom
Training

### Sec Train

### Security Training
1
GBI Training and
Education

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Afterwards, search for the line Imparts and press

there.

In the field Search Term, search for your ### Security Training
Certification and press save
to transfer the qualification into the
relationships list.

### Security Training

Certification

Save your entries for the business event type and click on the exit icon
to return to the SAP Easy Access screen.

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HCM 8: Talent Management: Careers

Exercise Creating a Career.

Time 10 min

Task Please consider how a career of a head of Personnel Department including possible stages
could look like.

A career for a head of HR department could include the following stations:

Head of HR
Department

HR Manager

HR Coordinator

HR Instructor

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HCM 9: Performance Management: Planning

Exercise Planning Targets in Performance Management.

Time 10 min

Task Please consider three possible yearly targets of a call center employee in a
telecommunication company.

Possible targets for the year for a call center employee are:
Min 15 calls per hour
At least 6 sales / day
Max 3 unresolved error messages / day
Average phone duration of max. 2 min
...

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HCM 10: Performance Management: Appraisal

Exercise Using Appraisals.

Time 5 min

Task For which purposes can results of employee performance appraisals be used for?

Results of appraisals can be used as part of compensation management. In

case of an annual appraisal, the payment of a special bonus for example,
can be bases on the results of the appraisal. For monthly appraisals, it is
possible to pay performance-related salary.

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HCM 11: Performance Management: The Process

Exercise Modeling a performance process.

Time 5 min

Task Please model a process to create and appraise a target agreement of an employee.

The following diagram describes the process of target agreement of an

employee

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HCM 12: Personnel Controlling: Reporting

Exercise Reports for the CEO.

Time 5 min

Task Imagine you are the CEO of a company. Please consider which HR management reports
should be available for you at the beginning of a new year.

The following reports were at the beginning of the year are available:
Staff List
Entrances and leavings of last year
Workforce development
Candidate Statistics
Vacant positions
Birthday List
List of service anniversaries
Phone directory
...

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