AC010

AC010 Financial Accounting and Reporting

Financial Accounting
and Reporting
 SAP AG 1999
 SAP AG
Content

Accounts Receivable Master Data

Accounting Transactions

Closing Procedures
Accounts Receivable in SAP
Overview Diagram: Accounts Receivable

CO

FI- FI- FI-

BL TV AA

FI- FI- FI-

MM General SD
AP GL AR
Ledger

Balance Sheet
... ...
P&L
...

 SAP AG 1999
Overview Diagram: Accounts Receivable
Accounts Receivable Master Data

Accounting Transactions

Closing Procedures
The Complete Customer Account

12345
Client address
level General data
...

Account 12345 Account 12345

in CC 1000 in sales area 001

Company Code- Sales area segment

Segment CC1000 A Sales area 001
A A

 SAP AG 1999
AR Account Groups
AR Number Ranges

Acc. 8000001234
9999999999
CPD
02
8000000000-
9000000000 9999999999
external numbering
8000000000

7000000000 Acc. 52563245234

01
For.
6000000000
internal numbering 4000000000-
7999999999
5000000000

4000000000 Current
number
3000000000 Acc. 2560301438

00 Dom.
2000000000 0000000000-
3999999999
internal numbering
1000000000

0000000000

 SAP AG 1999
Field Status

Field

relevant for postings no suppress

on accounts of this type?

Posted with which Posted on

Account
posting key? which account?
yes
PK ...
PK ...

Priority

 SAP AG 1999
Regular Versus One-Time Accounts

Account 1000 Address Account CPD Address

Address Address
Name Name
Street ...
City
...

Communication Communication
Language Language
Telephone
... ...

+ other customer specific no customer specific information

information (bank details, etc.) (no bank details, ...)

Document Document

+ Customer specific information

(bank details,...)

 SAP AG 1999
Demo
Demo &
& Practise
Practise

• Demo in SAP system

• Practise
Accounts Receivable Master Data

Accounting Transactions

Closing Procedures
Enjoy Invoice /Credit Memo Entry

Transaction Invoice /credit memo

Information
Header and area
customer data

Templates

G/L account items

 SAP AG 1999
Enjoy Invoice Credit Memo Entry

Transaction Invoice Balance $0

Basic Data Payment Tax Details Notes

Customer Account # Customer:

Invoice date 06.06.2000 Doc. type DR Isis T. Greaca
Posting date 06.06.2000 230 Sterling Ave
Reference Chicago IL 60610
United States
Amount 5 000 USD
Tax Amount I0 AP Tax Exempt
Text Bank Account:
Company Code IDES Company Code 994885992

G/L Acct. Short Text D/C Doc. Curr. Amt Tax Code...
475000 Expense Acct Debit 5 000 I0

Debit

Debit

...
 SAP AG 1999
Document type for AR
Document Types for AR

Customer DZ 0000123456
Payment
Items
Customer
DZ

G/L

Original Documents R/3 Documents

Vendor
KZ 1000234567
Invoice Ref. No. 1112
No. 1112 Items
KR

Vendor
G/L
1000234567

 SAP AG 1999
Standard Posting Keys for AR

Customers Vendors General Ledger

01 11 21 31 40 50
02 12 22 32
03 13 23 33 80 90
04 14 24 34 81 91
05 15 25 35 83 93
06 16 26 36 84 94
07 17 27 37 85 95
08 18 28 38 86 96
09 19 29 39
For postings to G/L accounts
from MM
Assets Material
70 75 89 99

 SAP AG 1999
Incoming Payments
Incoming Payments

Complete payment

Minor payment difference

Greater payment difference

Post partial payment Generate residual item

Customer Customer
Partial
8000 5000
payment 8000 5000
Residual
Invoice reference 3000
item
to open item

 SAP AG 1999
Special G/L indicator – Downpayments

Customer’s GL Down
Account Bank
Payments
Account
10 1 10 1
10

 The Customer pays A Ltd a down-payment: $10.000,-

 The down payment is booked on Customer’s account with Special GL
indicator
 The amount of $10.000,- is shown on Customer’s account, but on different
GL Account, instead of Customer’s reconciliation account
Accounts Receivable Master Data

Accounting Transactions

Closing Procedures
Overview: Accounts Receivable Closing Operations

Technical /organizational tasks

Legal tasks

Start of new fiscal year

Run balance carry forward prog .

Block posting periods for

Send balance confirmations
Evaluate response
Valuate foreign currencies
Value adjustments
customers
Open special periods for
customers
Reconciliation
• Documents — Trans. figures
• Affiliated companies

Carry out reclassification

Close special periods for
customers

Time line
 SAP AG 1999
Classifies Liabilities
Close period
Demo & Practise

• Demo in SAP system

• Practise