Constitution and

Bylaws

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ARTICLE I
GENERAL PROVISIONS
Section 1. The name of this Association shall be Zamboanga City Alliance
for Public Safety with the acronym #PSZambo, herein after referred to as
the Association. This organization is an alliance of non-government
organizations, peoples organizations, communities and individuals bounded
together by the common interest to promote community public safety and
peace.

Section 2. The #PS Zambo adopts a seal which is truly reflective to its
principles and objectives. It shall be in an S form, which means Public
Safety, of three strips of ribbons which stands for the collaboration of Civil
Society Organization and Local Government Unit in bringing about Public
Safety and its colors stand as follows;
a. Orange Emergency response;
b. Blue Disaster mitigation and risk reduction; and
c. Pink Good governance in Public Safety.
Section 3. Vision

#PSZambo envisions empowered citizens and communities that are safe and
resilient from all types of crimes and disaster throughout Zamboanga Peninsula.

Section 4. Mission
#PSZambo is dedicated to maintaining a safe and secure living, establish a
harmonious working relationship with the government and other stakeholders
towards a disaster resilient and peaceful community by providing assistance and
high quality of awareness raising and capacity building programs for all the citizens
we are privileged to serve through an active network of allied non-government
organizations, peoples organizations, communities and individual leaders.

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ARTICLE II
STATEMENT OF OBJECTIVES
Section 1. The #PSZambo is committed to:
a. Promote public safety in Zamboanga Peninsula;
b. Promote community empowerment and resiliency to crime and
disaster;
c. Advance the collaboration of Civil Society Organizations (CSO) and
the local government units in bringing about good governance in
public safety;
d. Discuss, develop, sponsor and promote educational and training
programs and activities that will advance the practice of Public
Safety management;
e. Encourage the more active participation of youth and women in
public safety initiatives, and;
f. Build and sustain a strong and active network of CSOs working for
public safety.

ARTICLE III
MEMBERSHIP
Section 1. Membership to the Association shall be open to individuals, nongovernment organizations, peoples organizations and communities willing to
work for the achievement of the objectives of the Association.
Section 2. Membership in this association shall be inclusive, regardless of race,
color, gender, socio-economic status, age, nationality, disability, marital status,
religion, and sexual orientation.
Section 3. A member shall have the following rights:
a. To exercise the right to vote on all matters relating to the affairs of the
Association
b. To be eligible to any elective or appointive office of the Association
c. To participate in all deliberations and meetings of the Association
d. To avail of all the facilities of the Association
e. To examine all the records or books of the association during business hours
f. To be eligible for awards, recognition, scholarship and other incentives of the
Association
Section 4. A member shall have the following duties and responsibilities:
a. To abide the by-laws and regulations that may be promulgated by the
association from time to time
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b. To attend all meetings and participate in all activities of the Association

c. To pay membership dues and other assessments of the Association in
accordance with the rules and regulations set by the Membership Committee
and approved by the General Assembly
Section 5. Annual membership dues shall be set by the Council of Leaders. This
shall be collected by the Treasurer within the period of one year, or before the onset
of the annual business meeting for the preceding year.
Section 6: Suspension, expulsion and termination of membership shall be in
accordance with the rules and regulations set by the Membership Committee and
approved by the General Assembly. Any member of the association may file
charges against a member by filing a written complaint with the Membership
Committee. The Chair of the Membership Committee shall call a special meeting to
consider the charges. The affirmative vote of majority of all members of the Council
of Leaders shall be necessary to suspend a member; provided that where the
penalty is expulsion, the affirmative vote of majority of all the members of the
General Assembly shall be necessary.

ARTICLE IV
GENERAL ASSEMBLY
Section 1. The General Assembly shall be the highest policy and decision-making
body of the Association. It is composed of all the members of the organizations. It
approves the annual plans and programs and budget of the Association.
Section 2. The General Assembly shall meet annually. A special General Assembly
may be called as need arises or upon the recommendation of the majority of the
Membership Committee to decide on concerns that are inimical to the organization.
Section 3. Decision-making in the General Assembly shall be by consensus. When
consensus is not possible, voting shall be resorted to. Membership by communities
shall have three votes. Membership by organizations shall have two votes.
Members by individuals shall have one vote each.
Section 4. The order of this Associations General Assembly shall be:

1. Call to Order by the Chairperson of the Council of Leaders who

presides the General Assembly.
2. Invocation
3. Reading and Disposal of Minutes of Previous Meeting
4. Reports of Officers and Committees
5. Unfinished Business
6. New Business and Proposal
7. Program
8. Adjournment

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ARTICLE V
GOVERNING BODIES AND OFFICERS
Section 1. Organizational Structure. As a peoples organization and a
network of CSOs, the Associations structure will reflect the principles of
volunteerism, inclusivity, participation and corporate democracy. The
organizational structure is as follows:
General Assembly

Council of Leaders
Chairman of the Council

Executive Committee
President

Chairperson
Treasurer
Auditor
Secretary
9 Council Members
President

President
VP for Operations
VP for Administration
Committee Coordinators

Orgl
and Human Resource Devt Committee
Membership Committee
Resource Generation
Committee
Special Committees

Section 2. The Council of Leaders. The Council of Leaders is the

oversight body of the Association who shall oversee the implementation of
the policies and programs promulgated by the General Assembly and are
responsible for the attainment of the desired outcomes of the Associations
plans and programs. It is the highest decision-making body in between
General Assemblies. It shall approve the quarterly work and financial plan of
the Association. It shall decide on the acceptance and termination of
membership to the Association. It shall decide on contracts and agreements
to be entered into by the Association. It shall deicide on the stance or
position that the Association may wish to take on certain issues and
concerns.
Council of Leaders shall be composed of 13 leaders elected from the General
Assembly. Representation in the Council shall be unique in a way that an
organization or a community cannot have two representatives elected in the
Council. In like manner, individual members cannot have more than two
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representatives elected in the Council. This is to broaden representation to the

council as much as possible.

The Council shall be composed of the Chairperson, Treasurer, Auditor,

Secretary and nine (9) other elected Council Leaders. The President of the
Association shall seat as ex-officio member of the Council. The Council is
presided over by the Chairperson. The Council of Leaders shall hold for a
two-year term or until a successor is installed. It shall meet quarterly.
The Chairperson and thirteen other council members of the Council shall be elected
by the General Assembly. All other officers of the Council shall be elected by the
members of Council of Leaders from amongst themselves.

Unless otherwise directed by resolution, or Bylaws, the duties of the officers shall
be governed by this Constitution and By-Laws.

a. Duties of the Chairperson

The Chairperson, together with the Council of Leaders, leads in stirring the
organization to the attainment of its strategic goals. The Chairperson shall preside
in all the meetings of the Council of Leaders. He/She represents the Association in
all contracts and agreements to be entered into by the Association and shall serve
as one of the three signatories for the Associations bank accounts.

b. Duties of Treasurer

The Treasurer shall collect the annual dues, receive other funds accruing to the
Associations and shall disburse funds as directed by resolution or an order of the
Council of Leaders. The Treasurer shall prepare a statement for submission at the
approval of Executive Committee and distribution to the membership, guidelines for
the reimbursement of expenses. All expense payments will be approved by the
Treasurer is in accordance with these guidelines. Anticipated expenses shall be preapproved by the Treasurer to ensure sufficient funds. The Treasurer shall have
charge and custody for receipts for money due and payable to the Association from
any source whatsoever and assure deposit of all money in the name of the
Association, in such bank or any other financial institutions as selected by the
Executive Committee and in general, perform all duties incident to the office of
Directors. The duties of the Treasurer shall be completed upon the submission of all
financial accounts, funds and records pertaining to the office of the newly elected
Treasurer. The new Treasurer may request a formal audit by their Audit Committee
of the financial records of the Associations covering the calendar year ending
December 31.

c. Duties of Secretary

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The Secretary shall take, prepare, and keep records of all meetings of the general
membership, Council of Leaders and Executive Committee of the Association, or
shall be responsible for such action. He/she shall be responsible for distributing
minutes of general membership meetings to all Association members. The
Secretary shall also see that all notices are duly given in accordance with the
provisions of the Bylaws as required by law; be custodian of the Associations
records; keep a register of the name and address of each member; and tally
election results. The duties of Secretary will include completing the processing and
distribution of the official business conducted at the regular, special or annual
meetings and shall be completed before the incoming secretary assumes total
responsibilities.
d. Duties of the Auditor
The Auditor shall conduct bi-annual regular audit of the Associations funds, make
appropriate recommendations and internally publicize the result of such audit. A
special audit may be conducted per resolution of the Council of Leaders. In addition,
the Auditor shall cause the conduct of annual external audit of the organizational
funds and financial transactions and system prior to the conduct of the annual
general assembly. The external audit report shall be reported to the General
Assembly by the Auditor. She/he shall keep auditing reports of the organization.
e. Duties of the Council Members
The Council Members champion the attainment of the strategic goals of the
organization. They bring the voices of the membership to the Council of Leaders
and the same time informs their respective constituencies of the developments in
the organization. The Council Members actively participate in the decision-making
processes of the Association and mobilize support for all the planned activities and
advocacies.
Section 3. The Executive Committee. The Executive Committee provides the
day-to-day management of the affairs of the Association. It responsible for attaining
the planned outputs of the organization based on the annual work and financial plan
by collectively managing the implementation of inputs.
The executive Committee shall be composed of the Vice President for
Administration, Vice President for Operations and all the Coordinators of the
established working committees of the Association.
The officers shall commence service on the date of their induction into office.

Executive officers shall hold an office for two-year term or until a successor is
installed.
a. Duties of the President

The President shall serve as the chief executive officer of the Association and heads
the Executive Committee. He/She presides all meetings of the Executive Committee.
The President approves all standing and all select committees unless otherwise
directed by the motion creating the committee. The President shall be one of the
signatories for all financial and bank transactions of the Association.

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The President leads in the conduct of implementation planning by all the

committees and approves proposed activities of the committees. He/She leads in
the preparation for the Quarterly Meeting of the Council of Leaders and the General
Assembly. He/She shall perform all duties incident to the office of President and
such other duties that shall from time to time be assigned by the Council of
Leaders.
b. Duties of the Vice-President for Administration

The Vice-President for Administration shall lead in the management of the

administrative and financial system of the Association. He/She shall primarily be
responsible for the establishment of an administrative and financial system and
ensures the proper checks-and-balance in all the transactions of the Association.
c. Duties of the Vice-President for Operations

The Vice President for Operations shall lead in the management of the programs
and projects of the Association. He /She shall primarily be responsible for the
establishment of an operational system that is closely linked to the administrative
and financial system of the Association. He/she shall supervise the operations of all
the standing committees of the Association.
Section 4. Committee System. The Executive Committee shall establish regular
committees to pursue the activities and strengthening of the organization. This will
include: Membership Committee, Resource Generation Committee, and
Organizational and Human Resource Development Committee. Membership to these
committees will be sourced out from the roster of members of the association. The
tasks of these committees are as follows:
a. Membership Committee
The Membership Committee recruits, screens and orients members to the
Association. It keeps track of the status of the membership, and conducts
membership development activities. It also serves as the grievance committee of
the Association and settles disputes and cases of malpractice among members and
officers and cases of dismemberment. The Committee also looks into measures to
protect and secure the members of the Association. It leads in the conduct of the
Annual general Assembly.
b. Resource Generation Committee.
The Resource Generation Committee is primarily tasked to raise resources for the
operations and projects of the organization. It shall lead in the conduct of fund
raising campaigns, project development and implementation of economic enterprise
to sustain the Association. It shall conduct medium-term resource generation plan
and lead in its implementation.
c. Organizational and Human Resource Development Committee
The Organizational and Human Resource Committee is tasked to continuously
strengthen and develop the Association as an alliance of organizations,
communities and individuals working for public safety. It shall endeavor to build the
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social, organizational, human resource and physical assets of the Association. It

shall build and maintain network and alliances that will enable the Association to
achieve its goals and objective.
Section 5. Special Committees. The Association may also form special
committees depending on the recommendation of the Executive Committee. This
committee shall respond to emerging operational and project implementation needs
of the Association.

ARTICLE VI
MEMBER AWARDS AND RECOGNITION
Section 1.
The Association shall establish awards programs and grant
recognition for outstanding programs and shall offer professional
development opportunities. The President shall delegate responsibility for
selection of members for recognition and professional improvement.

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ARTICLE VII
NOMINATION AND ELECTION OF OFFICERS, VACANCIES
Section 1. Each member shall have the right to cast a vote for each position
in the Council of Leaders.
Section 2. Elections of Executive Officers shall be by vote of the entire
membership during the annual General Assembly.
Section 3. Nomination shall be by voice. Voting shall be by secret balloting
for General Assembly, voting for Council shall be by showing of hands.
Section 4. Council of Leaders shall be chosen by the regular members of
each respective Associations partner.
Section 5.

Quorum shall constitute one-half plus one of the total member.

Section 6. Newly elected Council of Leaders shall be installed in office at the

close of the annual business meeting.
Section 7. The term of office for all members of the Executive Committee
shall commence upon installation and continue until replaced.
Section 8. Vacancies in any other Office shall be filled by appointment of
the Executive Committee. Such appointees shall hold office until the next
election.
Section 9. Members serving in this office may be re-elected to an unlimited
number of non-successive terms in the office. A member may serve a maximum
of two non-successive terms in the Executive position.

ARTICLE VIII
FINANCIAL ADMINISTRATION
Section 1. The treasurer shall deposit all the funds in a bank under the
name of the Association.
Section 2. The President and the Treasurer, along with the Chairperson of
the Council of Leaders are signatories and must approve the withdrawal of
any funds from the Associations account.
Section 3. Disbursement of funds shall be in accordance with the specific
annual budgeting.
Section 4. An annual financial report must be prepared for the purpose of
transparency and must be presented every annual meeting.
Section 5. Statement of Financial Position shall be regularly presented every
meeting.
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Section 6:
The funds of the association shall be derived from
admission fees, annual dues, resource generation and fund raising
campaigns, awards or donations and from externally funded projects.

ARTICLE IX
POLICY STATEMENTS
Section 1. Policy statements are those motions or resolutions passed by the
Association that express the attitude and wishes of the Association,
legislation or other political activities. They shall supplement Bylaws and
shall serve as Directives to the officers in conducting the affairs and
expressing the official stand or opinion of the Association.
Section 2. Policy statements may be proposed at any time and submitted to
the President in writing. The President shall present each proposed policy
statement in the Council of Leaders. The Council of Leaders shall submit the
statement to the membership for adoption or rejection. Upon receipt of the
affirmative votes of at least two-thirds of the membership, the policy shall be
declared adopted, and the membership so notified. For policy statements
received within sixty (60) days prior to the Annual Meeting, the Council of
Leaders may elect to discuss statements during the Annual Meeting, prior to
distributing the ballot for adoption or rejection.
Section 3. The Council of Leaders shall annually review existing policy
statements and may themselves develop and present new policy statements
for consideration at the Annual Meeting. New and/or proposed policy
statements will normally be in the form of resolutions and will be
documented in the minutes.
Section 4. Policy statements shall in no way bind an individual member
when expressing the opinion of the Association.

ARTICLE X
BY LAWS ADOPTION AND AMENDMENT
Section 1. Any amendment to this Constitution may be made by eligible
member of the Association; those who meet the requirements of
membership as defined in the Bylaws.
Section 2. Once adopted, the Bylaws of this Association shall be amended
by a two-thirds majority vote of members in attendance at the annual
meeting when a quorum is present.
Section 3. The Secretary shall notify the entire membership of any
proposed amendments of the Bylaws at least thirty (30) days prior to
consideration for adoption. No amendment shall be adopted without prior
notification.
Section 4. All amendment shall include an effective date
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